19BR2525Q0075 - SOW.pdf

STATEMENT OF WORK

GENERAL CONSTRUCTION SERVICES

For

DESIGN, SUPPLY AND INSTALLATION OF TWO VRF AIR CONDITIONING

SYSTEMS AT THE WAREHOUSE BUILDING

U.S. EMBASSY

BRASILIA, BRAZIL

MAY 30, 2025

TABLE OF CONTENTS

1.0 Project Description

2.0 General Conditions

3.0 Assumption and Criteria………………………………………………………………………. 7

4.0 Statement of Work

5.0 Project Schedule

6.0 Deliverables

7.0 Bid Form……………………………………………………...…………………………………… 9

8.0 Responsibilities & Project Management

9.0 Attachments:……………………………………………………………………………………… 11

1.0 PROJECT DESCRIPTION – STATEMENT OF WORK

The aim of this Statement of Work (SOW) is for the Contractor to design, supply and install two air conditioning systems with Variable Refrigerant Flow/Volume

(VRF or VRV) technology at the warehouse building located at SIG quadra 2 lote

460, Brasilia-DF – BRAZIL.

The official communication between the awarded Contractor and the USG will be exclusively in writing, with the Contracting Officer and/or his representative(s).

They are referred to on this document as CO (Contracting Officer) and COR

(Contracting Officer’s Representative)

This project will consist of:

i) Elaborate the calculation of the thermal load to size the number and quantity of evaporators to be installed in the spaces shown in attached floor plan.

The system shall be able to maintain a temperature of 23C (73F) inside the spaces, with an outside ambient tempereature of 38C.

ii) Ceiling mounted evaporators in the open storage areas shall have a minimum size of 36k BTU/hr. High wall evaporators shall be used in the smaller spaces.

The evaporators shall be connected to two high efficiency VRF condensers, one in each side of the building, to be mounted on the ground floor outside the building.

The minimum size of each VRF is 20 tons.

iii) Design and build two mechanical pads for the condenser units as per attached drawings. Contractor shall submit design documents and calculations before execution.

iv) All installation and insulation shall follow current standards and all applicable codes. Drain lines shall be thermally insulated.

v) The Contractor shall restore any building element affected by the installation, to include but not limited to windows, floors, walls, ceilings and landscaping.

vi) The contractor shall provide three monthly visits, after completion of work, with the sole purpose of operational training to the staff and fine tuning of equipment performance.

2.0 GENERAL CONDITIONS

1. Fixed-Price Proposal. The Contractor shall provide one fixed-priced Proposal for the complete Project that includes every aspect of the Work. This price will not be readjusted.

2. Specifications. The Project, in every phase, shall be governed by the applicable international code such as the ones published by the International Code Council (Inernational Building Code, International Plumbing Code, etc) and US codes, whichever is the most stringent, unless when approved differently; Work not in compliance with the Codes shall be deemed to be unacceptable. This project shall also comply with the Architectural Barriers Act, https://www.access-board.gov/aba/#aba-f201.

3. Execution. The Work shall be executed in a diligent and workmanlike manner in accordance with the negotiated fixed-price, this Scope of Work, the Project Schedule, International and Local Building Codes, and the laws of the City of Recife, where applicable.

4. Work Hours. The installation of the window shall be executed afterhours, most likely during a weekend and/ or holiday, when the consulate is closed for business.

5. Safety. The Contractor shall be responsible for conducting the work in a manner that ensures the safety of residents, employees and visitors of the building, and the Contractor’s employees. A Safety Management Plan shall be submitted per the one attached.

6. Subcontractors. Contractor shall be responsible for the conduct and workmanship of Subcontractors engaged in the Project, and for Subcontractors compliance with the terms of this Statement of Work. The Contractor is responsible for the behavior and workmanship of Subcontractors. All sub-contractors must be listed in advance and approved by the COR.

7. Modification to Contract. The Contractor shall not incur any costs beyond those described in this SOW unless directed otherwise in writing by the Contracting Officer. Any work performed by the Contractor beyond this SOW without written direction from the Contracting Officer will be at the Contractor’s own risk and at no cost to the Consulate or Embassy.

8. Stop Work. At any time during the Project, the Contracting Officer, the COR or the Post Occupational Safety and Health Officer reserves the right to Stop Work for protection of employees or visitors, security, or any other reason at his/her discretion.

https://www.access-board.gov/aba/#aba-f201 https://www.access-board.gov/aba/#aba-f201 https://www.access-board.gov/aba/#aba-f201 https://www.access-board.gov/aba/#aba-f201 https://www.access-board.gov/aba/#aba-f201 https://www.access-board.gov/aba/#aba-f201

9. Construction Cost Breakdown. The Government provided “Construction Cost Breakdown” is for bid comparison only, and the contractor is responsible to field measure and quantify the required materials and tasks as to complete the job. The quantities there listed are not a limit nor a minimum of what shall be used by the contractor to fully complete the final product at a an acceptable level.

10. Submittals. The contractor is responsible to submit shop drawings prior to fabrication and release of any materials for the COR for review and approval.

The COR review, however, does not relieve contractor responsibility for the engineering work necessary to complete a working system.

11. Excavation, demolitions and Utilities. If required, the contractor is responsible to locate all existing utility lines prior to any excavation or demolition. Prior to disconnecting any existing utility services, the contractor is responsible to provide 48-hour advance notice to the COR.

12. Close-out. Prior to final acceptance, the contractor is required to submit to the COR all the required close-out documents such as As-built drawings reflecting the work as constructed, operations and maintenance manuals, warranty letters, spare parts, etc. All drawings shall be digitally submitted in both AutoCAD and PDF format. All text/illustration documents shall be digitally submitted in PDF.

13. Housekeeping. The contractor is responsible to clean up daily after working hours.

3.0 ASSUMPTIONS AND CRITERIA

1. The contractor is responsible for all labor, material, tools and equipment necessary to complete the work described on the Statement of Work (SOW).

2. The contractor is factory authorized dealer / installer for the proposed equipment.

3. The contractor is responsible to clean up daily after working hours.

4.0 PROJECT SCHEDULE

• Approximate dates of pre-award activities

SITE VISIT / Pre-Bid conference o/a JUNE 30, 2025

Bids Due o/a JULY 14, 2025

Contract Award o/a JULY 22, 2025

Notice to Proceed (NTP) o/a JULY 25, 2025

5.0 DELIVERABLES

Project Schedule + Personnel list 5 Days from NTP

Safety Management Plan (with ART) 12

Project Design documents 20

Mobilization for installation 40 installation Completion 70

Manufacturer’s Literature (O&M) 75

Close out docs (Warranties, ASBUILTS, etc)75

6.0 BID FORM

No Descriptions Unit Qty Unit COST

R$ R$

A DESIGN COST LS 1 X.XX X.XX

EQUIPMENT COST

1 Condenser MAKE/MODEL XYZ - X Ton / HP EA 2 X.XX

2 Evaporator – Ceiling mounted XX btu/hr EA 10 X.XX

3 Evaporator A – High Wall XX btu/hr EA XX X.XX

4 Evaporator B – High Wall YY btu/hr EA XX X.XX

B Total cost – equipment X.XX

INSTALLATION COST

5 HVAC MATERIAL LS 1 X.XX

6 CIVIL WORK LS 1 X.XX

7 OTHERS (DESCRIBE) LS 1 X.XX

C Total installation cost (5+6+7) X.XX

D G&A (BDI) (X% of A+B+C) X.XX

E Profit (X% OF A+B+C+D) X.XX

BASIC BID (TOTAL A+B+C+D+E) Contract cost

X.XX

7.0 RESPONSIBILITIES AND PROJECT MANAGEMENT

1. COR. A Contracting Officers Representative (COR) will be assigned to ensure quality assurance goals are met. The Contractor shall provide the COR access to the site at all times.

2. Point of Contact. The COR shall be the main point of contact for this Project.

The Contractor shall report to the COR on (a) status of the Project, (b) changes in Schedule, (c) accidents and safety issues, (d) disruptions to elevator or utility services; and all other important information pertaining to the Project

3. Management Personnel. The Contractor shall staff the site, full-time, with a competent senior manager who shall perform project management and quality control. Remote project management is not an option. This individual shall keep a detailed photographic and written history of the project and shall update the Government weekly.

4. Site Security. The Contractor is responsible for on-site security as necessary to ensure no unauthorized access to their work sites. The Contractor is 100% responsible for securing their working materials and equipment. Any damage to facilities or infrastructure, which happens due to a lack of security, will be the responsibility of the Contractor to correct.

5. Contractor’s Temporary Work Center. The Contractor will be permitted to use a designated area within the contract limits for operation of his construction equipment and office if warranted. If directed by the Contracting Officer, the Contractor shall not receive additional compensation to relocate his operations. The Contractor is responsible for obtaining any required additional mobilization area above that designated. On completion of the contract, all facilities shall be removed from the mobilization area within 5 days of final acceptance by the Contractor and shall be disposed of in accordance with applicable host government laws and regulations. The site shall be cleared of construction debris and other materials and the area restored to its final grade. The Contractor is responsible for maintaining this area in a clear orderly manner.

6. Health and Safety. The Contractor shall be solely responsible for risk assessments, managing health, and safety issues associated with this project.

The Contractor must provide cold water to all workers at the job sites. Based on hazard assessments, Contractors shall provide or afford each affected employee personal protective equipment (PPE) that will protect the employee from hazards. At a minimum PPE shall consist of eye protection, hard hats, and closed toe shoes. If the workers arrive on-site with sandals or athletic shoes, the Contractor is expected to provide rubber boots to them or send them home.

All construction workers and management personnel must wear hard hats at all times on the construction sites. Contractor provided rubber boots and rubber gloves shall be worn when working around concrete placement. Other PPE such as gloves, dust masks, air respirators (if needed) are also recommended. These items must be provided at the Contractor’s expense.

Workers may use discretion if they feel unsafe in using the equipment in a hostile environment. Any worker at an elevated location above 4 meters, with the exception of a portable ladder, must be provided and utilize a safety harness. The safety Management plan, signed by a safety engineer and registered at the local engineering council shall be observed at all times.

7. Progress Payments. Progress payment will be made following the schedule below:

• First payment: upon delivery and acceptance of design documents. This is payment A per the Bid Form.

• Second payment: upon delivery of equipment to the Embassy. This is payment B per the Bid Form.

• Third payment: upon final acceptance of the installation and civil work.

This is payment C per the Bid Form.

• Fourth payment: The balance of the project total cost will be paid upon delivery of project close-out documents, completion of second monthly visit for staff training/equipment inspection, and schedule of third visit for equipment training. There must be no open warranty issues. This is payment D+E per the Bid Form.

All payments shall be done in up to 30 days after invoice and the receiving report of the items being invoiced.

8.0 ATTACHMENTS:

• #1: FLOOR PLAN OF SPACE WITH SUGGESTED A/C LAYOUT

• #2: REFERENCE DRAWING FOR MECHANICAL SLAB

• #3: ELECTRICAL SINGLE LINE DIAGRAM - EXISTING CONDITIONS

• #4: TEMPLATE FOR SAFETY PLAN TO BE SUBMITTED BY CONTRACTOR

• #5: POST POLICIY FOR CONTRACTORS