25R0030 FAST-C Questions and Responses.xlsx
XLSX spreadsheet 33 KB Posted
- Attached to
- FASTC Emergency and Fire Services
- Solicitation number
- 19AQMM25R0030
About this file
This document is a Questions and Responses file for Solicitation 19AQMM25R0030, a Department of State contract for Emergency and Fire Services at the Foreign Affairs Security Training Center (FASTC) in Fort Pickett, Virginia. The solicitation requires a contractor to provide on-site Advanced Life Support (ALS) ambulances with certified personnel and fire suppression equipment, capable of responding within six minutes of incident notification. The contract is a Total Small Business Set Aside with a 90-day transition period, and potential contractors must maintain Commonwealth of Virginia certification for ambulance services and fire suppression capabilities.
Key details include three ambulances and fire suppression vehicles, staff access to campus facilities with indoor bathrooms and break rooms, and approximately 100 emergency responses annually. The contract involves training for State Department and inter-agency personnel, with occasional foreign diplomats present. Proposals are due by 12/29/2025, and the contractor must provide appropriately certified personnel, maintain equipment to manufacturer standards, and have capabilities for vehicle stabilization and extrication of large sport utility vehicles.
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Other files
| File | Type | Posted |
|---|---|---|
| 19AQMM25R0030 A002.pdf | ||
| 19AQMM25R0030 A001.pdf | ||
| Attachment C FASTC Facility Map.pdf | ||
| Attachment B FASTC Emergency Services Pricing 09092025.xlsx | XLSX spreadsheet | |
| 25R0030 FAST-C QA by Sections.xlsx | XLSX spreadsheet | |
| 19AQMM25R0030 FE.pdf | ||
| Attachment A Key Personnel.docx | DOCX document |
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Emailed Questions
| Question | Response |
| Are the EMS/Fire units able to come and go from the facility outside of the scheduled hours? | No, units will only be allowed on site during normal buissness hours -or- scheduled and approved extended work hours, weekends, and Holidays. |
| Can you describe the location where the vehicles can be stored (covered, shore power) and any other accommodations for the staff like bathroom facilities or conditioned indoor areas? | Vehicals will not have dedicated storage areas on FASTC. Shore powere is not avalable and covered areas are not garenteed. Staff will have access to most buildings on campus and will have unrestricted access to indoor bathrooms and breakroom facilitis. Breakroom facilities have microwaves, refridgerators, and assorted vending machines. Most buildings have free WiFi access for staff and students. |
| The start date from the award is very short to launch. Is there any feasible extension to allow for more time to ensure success? | 90 days would be more beneficial. Same question for vehicle acquisition/allocation. |
| Can EMS be split off from the fire side for the first year while the appropriate apparatus and staff are acquired? | Roughfly 100 responses a year for Fire & EMS combined. |
| Are there any additional liability concerns for the types of activities in relation to the contractor’s equipment or personnel? | No |
| Do participants sign any sort of legal injury liability for the activities they are engaging in if they are not DOD/DOS staff? | No |
| Do any foreign diplomats/contractors train at this facility who possess any immunity of US Law? | Yes, occasionally |
| Do you all have interpreter services onsite? | No, Students are required to have a good comand of the english language to train at FASTC. |
| Based on the above and the potential untenable risk to the Government, could the Department of State waive the Total Small Business Set Aside? If that is not possible, could the Department remove the Limitation of Subcontracting restrictions to allow a qualified Small Business to serve as the prime contractor teamed with subcontractor industry experts for the provision of fire and EMS services? | No, Total Small Business Set Aside will not change for this requirement. |
Solicitation
| Q # | DOC REFERENCE (PWS, EXHIBIT, SOLICITATION) | SECTION # | TITLE OF SECTION | DOC. REF Pg# | QUESTION | RESPONSE |
| Amendment 1, RFP | L.2 | Section L.2 Limitation of Subcontracting | ||||
| Pg. 83 and 86 | Centerra: Section L.2 Limitation of Subcontracting states, “The Contractor is prohibited from subcontracting Standard Services and Additional or Emergency (A&E) Services. An Offeror’s intent to subcontract any other function necessary for the performance of this contract must be fully disclosed in Offeror’s proposal and is subject to Government consent as outlined in FAR 44.2.” |
| Centerra: Since this clause essentially prohibits subcontracting of any of the SOW areas (Section C), can the government confirm this is its intent? As written, this clause unduly limits competition of qualified small businesses that would have otherwise proposed a comprehensive solution which relied on key subcontractors to fulfill specific areas of the SOW. | Removed | |||||
| Amendment 1, RFP | L.5.2, L.2 | Section L.5.2 Tab B: Past Performance and Experience | N/A | Centerra: Section L.5.2 Tab B: Past Performance and Experience states, “Offerors shall clearly demonstrate a history of performance on contracts of similar scope, size, complexity, and relevancy that demonstrates experience in performing work similar to that described in the Statement of Work. 3-5 references are needed for each Prime and the Subcontractor (or each partner in the joint venture) has been held over the past three (3) years for the same or similar work.” |
Centerra: Section L.5.2 permits Contractors to cite Subcontractor past performance. However, Section L.2 explicitly states that Contractor's are "prohibited from subcontracting Standard Services and A&E Services."
Centerra: As these two requirements conflict, and to further not limit competition, can the Government confirm if the Contractor is permitted to subcontract Standard Services and/or A&E Services in the fulfillment of the SOW? L.2 removed
Section C
| Q # | DOC REFERENCE (PWS, EXHIBIT, SOLICITATION) | SECTION # | TITLE OF SECTION | DOC. REF Pg# | QUESTION | RESPONSE | |
| 1 | Solicitation | C.13 | Payment Scheduling | 29 of 93 | Summit Point: C.13 notes pricing for CLINs 001 - 008. | ||
| Question: please confirm this is in error and that offerors shall price all CLINs provided in Attachment B? | Please price all CLINs listed in Attachment B | ||||||
| 2 | Solicitation | C.9.1, 652.237-72 | Hours of Operation/Observance of Legal Holidays | 28 of 93, 62-63 of 93 | Summit Point: C.9.1 omits Labor Day in the list of Goverment holidays. 652.237-72 lists Labor Day as a DOS observed holiday. | ||
| Question: Will services be needed on the Labor Day holiday? | Fire and/or EMS may be required to work on federal holidays depending on program training needs. |
Section H
| Q # | DOC REFERENCE (PWS, EXHIBIT, SOLICITATION) | SECTION # | TITLE OF SECTION | DOC. REF Pg# | QUESTION | RESPONSE | |
| 1 | Solicitation | H.1 | Special Contract Requirements, 652.239-70 | 34 of 93 | Summit Point: Clause 652.739-70 requests the following, "All offers/bids submitted in response to this solicitation must address the approach for completing the security plan and certification and accreditation requirements as required by the clause at 652.239-71, Security Requirements for Unclassified InformationTechnology Resources." | ||
| Question: Section L does not provide instruction for completion of this action. Will the USG please confirm applicability of this request? And if required of Offerors, please confirm that this may be provided outside of page count of the Technical response, in an appendix or attachment? | Within 30 days after contract award, the Contractor shall submit the IT Security Plan to the Contracting Officer and Contracting Officer's Representative (COR) for acceptance. This plan shall be consistent with and further detail the approach contained in the contractor's proposal or sealed bid that resulted in the award of this contract and in compliance with the requirements stated in this clause. The plan, as accepted by the Contracting Officer and COR, shall be incorporated into the contract as a compliance document. The Contractor shall comply with the accepted plan. This plan will not be included in the page count of the technical submission for the solicitation. | ||||||
| 2 | Solicitation | H.11 | Contract Operations Management Plan (COMP) | 36-37 of 93 | Summit Point: Section H.11 provides a very detailed discussion of the COMP to be provided following award, with a summary to be provided with the proposal. The summary itself appears to include a variety of additional plans, many of which are deliverables following award. Section L does not provide any instruction for the COMP to be completed, nor for where this might be provided, nor does Section M provide any evaluation for this summary COMP. |
Question: Will the USG please confirm that a summary COMP is required with proposal response?
Question: IF YES, will the USG please provide some level of understanding of what is expected or defined as a "summary"?
Question: IF YES, will the USG please provide instruction for where this COMP should be provided? And if within the Technical Volume, please confirm this will be outside page count?
Question: IF YES, please confirm how this summary COMP will be evaluated? Summary comp is to be provided in the pricing notes.
Section L
| Q # | DOC REFERENCE (PWS, EXHIBIT, SOLICITATION) | SECTION # | TITLE OF SECTION | DOC. REF Pg# | QUESTION | RESPONSE | |
| 1 | solicitation | L.3; L.6 | Solicitation Response; Time, Place and Submission of Offer | 83 of 93; 86 of 93 | Summit Point: L.3 notes that submission email should include the following subject line, "FASTC Emergency Medical Services, the solicitation number 19AQMM25R0030 and Technical and/or Price Proposal", however, L.6 states, "FASTC EMS/Fire Services Technical and/or Price Proposal – Email # of #" | ||
| Question: Please confirm the specifics for the submission Subject Line so that Offerors can maintain compliance? | Submission email title will only requirement the solicitation number, title, Email # of # per contractor. | ||||||
| 2 | solicitation | L.4.2 | Tab B: Attachment B Price / Cost | 84 of 93 | Summit Point: L.4.2 notes to complete the pricing table in Attachment B. | ||
| Question: Can the Offeror assume that pricing is to be provided in excel in the Attachment B file, that Offeror may simply point to the completed pricing file in their pricing volume Tab B? | Yes | ||||||
| 3 | solicitation | L.4.3 | Tab C: Representations and Certifications | 84 of 93 | Summit Point: L.4.3 and M.2.1.11 note to provide Reps and Certs as shown in sam.gov | ||
| Question: Will the USG clarify whether offerors should ONLY provide the report from sam.gov to support this requirement? Or is their some requirement to complete Section K within the solicitation? | Just provide a screenshot of good standing on sam.gov at time of submission. USG will further check the status of each contractor prior to award. | ||||||
| 4 | solicitation | L.5.1.4 | Key Personnel | 85 of 93 | Summit Point: L.5.1.3 does not provide any instruction for Key Personnel |
Question: Are there any format requirements for the Key Personnel resumes?
| Question: Are copies of current, valid relevant certifications and training required with the Key Personnel Resumes? And IF YES, can these be provided outside page count? | Standard private sector two page resume. | |||||
| 5 | solicitation | L.5.2 | Tab B: Past Performance and Experience | 86 of 93 | Summit Point: L.5.2 states the following, "Provide the following information for each contract and subcontract." but then does not provide any specific information for how Offerors are to provide PP. | |
| Question: please provide full instruction for what is required for offeror past performance references. | Recent references, same type work, recent in the last five years, and the contract number and a contact for the contract. |
Attachment B
| Q # | DOC REFERENCE (PWS, EXHIBIT, SOLICITATION) | SECTION # | TITLE OF SECTION | DOC. REF Pg# | QUESTION | RESPONSE |
| 1 | Attachment B | Pricing Worksheet | N/A | N/A | Summit Point: Row 23 notes a 90 day phased transition of ambulances and fire suppression vehicles. However, no phased transition is discussed in the SOW. Row 23 also provides details on 3/4 of the ambulances to be present the full year with 1/4 to be present less than 1/4 year - this assumes 4 ambulance, where the SOW suggests 3 ambulances. Row 23 also notes 1/2 of the fire suppression vehicles to be present full year with 1/2 present 2/4 of the year. |
Question: please confirm if the phased transition of vehicles is required or if all vehicles are to be provided by the end of the transition period for the full year?
| Question: please confirm whether the expectation is 3 or 4 ambulances to be provided for the duration of the contract? | Vehicles to be provided by end of transition period. | |||||
| 2 | Attachment B | Pricing Worksheet | N/A | N/A | Summit Point: Column H contains a pre-loaded calculation for base year which seems to align to a portion of a year (approximately 10.2 months). |
Question: Will the USG please provide details on how this calculation was established and if it is intended to support a portion of the Base Year calculation, with some portion aligned to Transition?
Question: IF the calculation is meant to support some portion of transition, will the USG please confirm where offerors should provide transition costs?
Question: 10.2 months does not appear to align to either the 30 day transition, 60 day transition, or 90 day transition that are all provided in the SOW. Will the USG please confirm what the actual transition timeline is? And when offerors will need to be at full operating capacity? Transition would be 90 days. 3 Daily Ambulances for the duration of contract.
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