The file's text, extracted by GovTribe without its formatting.
19AQMM24R0139
| Nmbr | Question | Respond | Answer |
| 1 | Reference: H.32 Contractor Personnel – Qualifications Page 41 of 104. | | |
Can the Government please clarify the qualification requirements for key personnel?
- Is a bachelor’s degree in civil engineering required?
- Will the Government accept similar degrees (e.g., architecture, construction management, etc.)?
- Is an engineering license required for all key personnel (Project Manager and Site Superintendent)?
| - Does the engineering license have to come from Senegal (Ghana), or will the Government accept any equivalents from other countries? | | An engineering license (or equivalent, as in the case of Senegal and elsewhere where authorization to work is conferred upon engineering degree completion) from any jurisdiction is acceptable. |
| 2 | General |
| Question: Please provide the tie-in point for the water line, including the supply water pressure, flow rate, and connection size. | | Offerors should use the information on electrical capacity collected during the site survey. |
| 3 | General |
| Question: Please provide the available electrical load at the site, including the tie-in point location, voltage, frequency, and phase. | | Offerors should use information on water location collected during the site survey. |
| 4 | General |
| Question: Please confirm that the client will upgrade the 6-kilometer road network leading to the camp from the well-paved road, ensuring it is suitable for heavy construction equipment and material transport. | | Unless otherwise stated (relative to specific tasks), there are not broader camp road improvements in this contract. |
| 5 | General |
| Question: Please confirm that the client will provide land for the laydown area and storage to the contractor at no cost. | | See other answers . Contractor may coordinate to lay down equipment within the vicinity of KKPTC. However, Contractor is responsible for materials security, not the ZDF. |
| 6 | General |
| Question: Please confirm that a strength of 25 MPa is required for the bricks. | | See revised SOW |
| 7 | General |
| Question: Please confirm that the contractor is responsible for providing the main distribution board and transformer required for the camp area. | | Contractor is responsbile for providing a complete power solution. It is likely that this will includes providing new distribution boards and/or a new transformer. Offerors should price both into their techincal propoosal. |
| 8 | 19AQMM24R0139 - G.9 - Tax Relief Procedures |
| Question: Please confirm that the Value Added Tax (VAT) on all services will be exempted. | | All Offerors are reminded per Section 4.2 fo the SOW, "The Contractor shall obtain all required licenses to acquire, ship and deliver the supplies and equipment as specified in each task." After contract award, the government will provide, as a courtesy, the contact information for the Embassy Lusaka Shipping office and Offerors can expect the U.S. Embassy in Lusaka to assist with shipping and customs exonerations. The Government otherwise accepts no responsiblity for shipping and delivering equipment, nor does the government accept any responsiblity for fullfilling any requirements directed by the Government of Zambia or Zambia Defense Force with respect to equipment delivery-- including those requirements for exoneration of customs imports (including VATs). Offerors are also reminded that only the COR and CO can provide contract performance direction, and that any performance direction from any individual who is no the COR and CO (including the Government of Senegal and the Senegalese Armed Forces) that is not IAW the SOW and contract shall be communicated immediately to the COR and COR. |
| 9 | 19AQMM24R0139 - H.30 - TEMPORARY FACILITIES & SERVICES |
| Question: Please provide the list of facilities required by the client's COR at the site. | | None |
| 10 | 19AQMM24R0139 - H.30 - TEMPORARY FACILITIES & SERVICES - Temporary Utilities |
| Question: Please confirm that the client will provide the necessary documentation required by authorities for local utilities connections. | | The contractor is responsbile for providing a complete power solution to the facilty. This will likely require coordination directly with the local local utility authorities and coordination with the ZDF. If coordination is required, this is the responsiblity of the contractor, not the ZDF, but its likely that the ZDF will be able to assist. |
| 11 | Attachment 1 - 3.1.11 - Septic System |
| Question: Kindly provide the tie point for the existing septic system in the site. | | Offerors should use information on the new septic location, or tie ins to existing septic locations, collected during the site survey. |
| 12 | General |
| Question: Please confirm that dry storage, cold room, and freezer room do not require any type of climate control unit (such as industrial compressors and evaporators). | | Where specific technical requirements and details are not described in the SOW, Offerors shall propose a technical solution IAW with broader SOW requirements and project intent as part of their technical proposal. |
| 13 | General |
| Question: Please confirm that dry storage, cold room, and freezer room do not require insulation for walls, floors, and ceilings. (Please note: Insulation is typically necessary for optimal performance and energy efficiency of the system.) | | Where specific technical requirements and details are not described in the SOW, Offerors shall propose a technical solution IAW with broader SOW requirements and project intent as part of their technical proposal. |
| 14 | General |
| Question: Please confirm that the dining hall only requires a ceiling-mounted fan. | | See REVISED SOW |
| 15 | General |
| Question: Please confirm that the supply, installation, testing, and commissioning of kitchen equipment, cooking utensils, as well as preparation and serving utensils, are not included in the contractor's scope of work. | | See revised SOW. Equipment shall be fully installed and functioning prior to handover. |
| 16 | General |
| Question: Please confirm that a hood or canopy extract is not required for the cooking area. | | Where specific technical requirements and details are not described in the SOW, Offerors shall propose a technical solution IAW with broader SOW requirements and project intent as part of their technical proposal. |
| 17 | General |
| Question: Please confirm that makeup air is not required for the cooking area. | | Where specific technical requirements and details are not described in the SOW, Offerors shall propose a technical solution IAW with broader SOW requirements and project intent as part of their technical proposal. |
| 18 | General |
| Question: Please confirm the power requirements for the client-supplied kitchen equipment in the dining facility. | | Where specific technical requirements and details are not described in the SOW, Offerors shall propose a technical solution IAW with broader SOW requirements and project intent as part of their technical proposal. |
| 19 | General |
| Question: Please confirm if a Professional Engineer (PE) review or stamping is required for the project. | | Yes. |
| 20 | General |
| Question: Please confirm if managers (US nationals) are required for the construction site as Managers/Supervisors. | | U.S. Nationals are not requried. |
| 21 | General |
| Question: Please confirm that a fire detection and alarm system is not required for the project. | | See SOW. A detection and alarm system is required. |
| 22 | General |
| Question: Please confirm that a wet chemical fire suppression system is not required for the cooking area. | | Where specific technical requirements and details are not described in the SOW, Offerors shall propose a technical solution IAW with broader SOW requirements and project intent as part of their technical proposal. |
| 23 | General |
| Question: Please confirm Emergency light and Emergency exit lights are not required for this site | | See SOW for light requirements |
| 24 | General |
| Question: Please confirm that a lightning protection system is not required for the site. | | See SOW for light requirements |
| 25 | General |
| Question: Please confirm that a hand wash station is not required near the commander's mess in the dining hall. | | Where specific technical requirements and details are not described in the SOW, Offerors shall propose a technical solution IAW with broader SOW requirements and project intent as part of their technical proposal. |
| 26 | 3 SCOPE OF WORK. page 5 of 16 |
3.1. Task A. Construct Green Multi-Purpose Dining Facility.
3.1.5. Walls. Walls shall be constructed with solid CMU concrete blocks (reinforced with rebar, as necessary) with a minimum strength of 13.7 MPa (2,000 PSI) and the exterior shall be plastered, primed and painted with paint that has a high solar reflectance and a high thermal emittance, resulting in a high solar reflectance index (SRI). Interior surfaces shall be plastered, primed and painted with water-based acrylic paint unless other specified.
| Question: Please provide prefered paint color for interior and exterior. | | Contractor should coordinate with the ZDF on final paint selections, per the SOW. Otherwise, where specific technical requirements and details are not described in the SOW, Offerors shall propose a technical solution IAW with broader SOW requirements and project intent as part of their technical proposal, including the broader color scheme of the KKPTC. |
| 27 | 3 SCOPE OF WORK. page 6 of 16 |
3.1. Task A. Construct Green Multi-Purpose Dining Facility.
3.1.11. Septic System. The Contractor shall utilize the existing septic system located in the vicinity of the dining facility and propose a plan to connect the dining facility to the septic system.
| Question: Please provide capacity of the existing septic system. | | Septic system was shown during the site visit |
| 28 | 3 SCOPE OF WORK. page 7 of 16 |
3.1. Task A. Construct Green Multi-Purpose Dining Facility.
3.1.15. Connect all waterlines into the facility to the camp water source.
| Question: Please provide the location of the existing camp water source to be tied into all waterlines. | | Water source was identified and shown during the site visit |
| 29 | 3 SCOPE OF WORK. page 7 of 16 |
3.1. Task A. Construct Green Multi-Purpose Dining Facility.
3.1.20. Drainage. The channel shall drain to a discreet drywell near the building.
| Question: Please provide the location of the existing drywell. | | Contractor shall select a drywell location and shall incorporate the location of the dry well into their final IFC design. |
| 30 | 3 SCOPE OF WORK. page 9 of 16 |
3.2. Task B. Solar Warehouse (OPTIONAL).
3.2.12. Roll-Up Doors (RUD). As depicted in Attachment 4 - Appendix 2. Multipurpose Warehouse, the contractor shall install galvanized steel roll up doors throughout the facility. The main exterior RUD shall be no less than 3m wide and no less 4m in height. RUDs shall be both manually and power operated.
Question: Attachment 4 - Appendix 2. Multipurpose Warehouse, drawings number CL/KKPTC/2023/01 showing 2750mm wide roll-up door at RECEIVING BAY. This conflict between SoW, page 9 of 16, 3.2.12 Roll-Up Doors (RUD) shall be no less than 3m wide.
| Please confirm. | | See revised SOW. |
| 31 | 3 SCOPE OF WORK. page 9 of 16 |
3.2. Task B. Solar Warehouse (OPTIONAL).
3.2.14. Windows. Window schedule is described in FIGURE 4.5.
| Question: Please provide FIGURE 4.5. | | See revised SOW. Figure 4.5 is removed and replaced with door and window schedule in APPENDIX 2. |
| 32 | Extension of Time |
| Question: We would like to request for a 1 week extension of time. | | the proposal due date is extended through August 23, 2024 at 12:00 PM EDT. | |
| 33 | Considering the new dining facility will be constructed on the site of the existing one, should the demolition and removal of the current dining facility be included in our scope of work? | Yes |
| 34 | Regarding the solar power design, are we to include the capacity to run the kitchen equipment, or will it be limited to lighting only? | Both - See revised SOW. |
| 35 | Should we incorporate a designated space within the kitchen for the use of firewood/coal in the event of a power failure? | Where specific technical requirements and details are not described in the SOW, Offerors shall propose a technical solution IAW with broader SOW requirements and project intent as part of their technical proposal. However, charcoal is the least desired material |
| 36 | Given the distance of Training Shed No. 5 from the main facilities, should we include toilet facilities within this training shed? | No toilet facilities, however the government may choose to modify the contract at any time after contract award including the locaiton of the training shed. Offerors should otherwise submit their technical proposals for the site visited during the site survey |
| 37 | Is it acceptable to design a rooftop solar panel system that also functions as the roof, thereby eliminating the need for traditional roofing on structures with high power demands, such as the dining facility and the multipurpose warehouse? | Where specific technical requirements and details are not described in the SOW, Offerors shall propose a technical solution IAW with broader SOW requirements and project intent as part of their technical proposal. |
| 38 | What are the cooling specifications for the warehouse? | Where specific technical requirements and details are not described in the SOW, Offerors shall propose a technical solution IAW with broader SOW requirements and project intent as part of their technical proposal. |
| 39 | Is the use of fabric ducting and a rooftop air conditioner acceptable for the warehouse? | Where specific technical requirements and details are not described in the SOW, Offerors shall propose a technical solution IAW with broader SOW requirements and project intent as part of their technical proposal. |
| 40 | Should the height of the warehouse slab be designed to accommodate the average height of a delivery truck? | Where specific technical requirements and details are not described in the SOW, Offerors shall propose a technical solution IAW with broader SOW requirements and project intent as part of their technical proposal. |
| 41 | What is the required thickness for the reinforced concrete of the armoury? | See revised SOW |
| 42 | If an international company forms a JV partnership with a local/citizen company, what should be the required National Council for Construction (NCC) grade and category for the local/citizen company? | grade 3 |
| 43 | Solar system features are given in the dining facility (roof mounted) (3.1.23). However, the warehouse is called “solar warehouse” (translucent panels are also used on the roof). There are no solar panels in any building drawings. We are kindly asking where the solar panels will be placed? | See updated SOW |
| 44 | According to the (3.1.2) removable partitions will be used in the dinig facility but its features and location are unknown. Could the USG can state the features of the removable partitions and where are going to be located and what is the total amount (in meters) of the partitions will be used? | Offerors shall propose a technical solution IAW with SOW requirements as part of their technical proposal. |
| 45 | Reinforced walls are requested in Armory walls (3.2.6). The details are not given. Details are not clear. Can we use shear reinforced concrete walls for it? | See revised SOW. |
| 46 | In access road (3.2.24), Can the USG clearly state, is it gravel or asphalt road? | Re-read the SOW. "The Contractor shall construct an access road in the vicinity warehouse using reinforced gravel at the location depicted in FIGURE 1. The access road would be used by ZDF to bring in equipment to be stored in the warehouse and to facilitate access. Unfinished road repairs shall be reinforced with a gravel base, compacted, and surfaced with a material that will withstand severe weather conditions and not deteriorate. " |
| 47 | According to the Training Shed basic drawings, Is plaster and paint asked by the USG on the part which is under the natural ground? Please clearly specify. | Appendix 3 calls for plastering and paint along sections above the natural ground, not under. The requirement is for finished support walls where they are above the concrete footings. |
| 48 | Doc: SOW, Pg: 1, Sect: 2 | |
| Question: The use of solar power, energy storage, grid backup, and energy efficient materials is optional or required? | | Required |
| 49 | Doc: SOW, Pg: 2, Sect: 2.2.6 |
| Question: Utilize green and energy efficient concepts is optional or required? | | As per the SOW "Utilize green and energy efficient concepts within the designs of the buildings". |
| 50 | Doc: SOW, Pg: 7, Sect: 3.1.4 |
| Question: CAD drawings contain additional detailed list of required equipment organic to the facility that are not included in the equipment list. Are the deliverable items a combination of both lists? | | See revised and further explanation in SOW. Equipment in CAD drawings and appendix list are both required |
| 51 | Doc: SOW, Pg: 6, Sect: 3.1.9 |
| Question: Interior ceiling. To confirm, the kitchen area in the center of the drawing showing the overhead view of the Dining Facility is not to have a finished interior ceiling but all other areas indicated in the drawing will have a finished interior ceiling, correct? | | As per the SOW "An interior ceiling shall only be placed above the storage room, the administrative/office space, the commanders mess, and the latrines and dining areas (the kitchen area will not have a ceiling). " |
| 52 | Doc: SOW, Pg: 8, Sect: 3.2 |
| Question: Task B. Solar Warehouse. Is the cost of the warehouse and applicable plans to be included in the proposal or is this a task to be evaluated, priced, and completed at a later date? | | offerors shall submit include prices for both required and optional works. Both techincal and price proposal information all CLINs' works/CLINs will be evaluated during the source selection procedures. |
| 53 | Doc: SOW, Pg: 10, Sect: 3.3 |
| Question: Task C. Training Sheds. Is the cost of the sheds and applicable plans to be included in the proposal or is this a task to be evaluated, priced, and completed at a later date? | | offerors shall submit include prices for both required and optional works. Both techincal and price proposal information all CLINs' works/CLINs will be evaluated during the source selection procedures. |
| 54 | Doc: SOW, Pg: 11, Sect: 3.3.3 |
| Question: Are the electrical outlets a part of the separate backup AC power system connected to the generator? It is unlikely that the solar system would support AC requirements. | | Correct assumpiton. AC requirements should be connected to the main camp power and back up generators as defined in the SOW. Lighting should be connected to the Solar power system. |
| 55 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Limited Notice to Proceed (NTP) |
Question: Can you provide a detailed explanation of what constitutes a "Limited Notice to
| Proceed" versus a full Notice to Proceed? | | limited NTP is issued for pre-construction surveys, pre-construction acitivites for submission of deliverables/designs. Full NTP is for commencement of actual cosntruction activities. |
| 56 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Limited Notice to Proceed (NTP) |
Question: What specific conditions or milestones must be met for the issuance of the Limited
| NTP? | | See required deliverables for LNTP in solicitation section F.9 |
| 57 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Project Duration Adjustments |
Question: How will the Government determine whether to adjust the project duration for factors
| like weather conditions, religious holidays, or local customs? | | See solicitation section F.10 for detail |
| 58 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Project Duration Adjustments |
| Question: What is the process for bilateral modification to adjust the project duration? | | COR Approval |
| 59 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Project Duration Adjustments |
| Question: Is there a specific timeframe within which these modifications must be agreed upon? | | COR Approval |
| 60 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Substantial Completion |
Question: Could you clarify the criteria or standards that will be used to determine "Substantial
| Completion" for each project? | | See solicitation F.9 for detail |
| 61 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Substantial Completion |
Question: Are there specific documentation or certification requirements that we need to
| provide to demonstrate Substantial Completion? | | See solicitation F.9 for detail |
| 62 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Inspection System Requirements |
Question: Are there specific templates or guidelines for developing the inspection system and
| checklists? | | COR or CO shall provide any formats for reports after contract award. |
| 63 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Inspection System Requirements |
Question: How detailed should the weekly inspection reports be, and what format is preferred
| for submission? | | COR or CO shall provide any formats for reports after contract award. |
| 64 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Inspection System Requirements |
Question: What specific activities or inspections must be completed during the 60-day period
| between Substantial Completion and Final Acceptance? | | Final inspection by the Government, corrective actions based on the findings during final inspection and re-inspection of corrective actions prior to issuance of Final acceptance. |
| 65 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Inspection System Requirements |
Question: Is there a possibility to extend the 60-day period for Final Acceptance if unforeseen
| issues arise, and what is the procedure to request such an extension? | | The period will remain unchanged unless there is/are fair reasons occurred/found during the final inspection. |
| 66 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Correction of Shortcomings |
Question: How should conditions beyond the Contractor’s responsibility be documented and
| reported to the COR? | | Written communications (with supporting documentation provided, as appropriate) should be provided to the COR and briefed during bi-weekly calls |
| 67 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Correction of Shortcomings |
Question: What is the expected timeframe for addressing and correcting any shortcomings or
| substandard conditions identified during inspections? | | Written communications (with supporting documentation provided, as appropriate) should be provided to the COR and briefed during bi-weekly calls |
| 68 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Optional Projects |
Question: For the optional projects (Multipurpose Warehouse and Training Sheds), when will the
| Government decide whether to proceed with these options? | | The government will notify the contractor of its intent to exercise and fund these optional tasks. Funding will be added either at contract award or through a subsequent contract modification. |
| 69 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Optional Projects |
Question: If the optional projects are approved, will the timeline for their completion be
| independent of or integrated with the main project timeline? | | Offerors should include an integrated timeline to complete all tasks, required and optional, in their technical proposal. Should optional tasks be unfunded at the time of award, contractor have the opportunity to adjust their final schedule prior to recieving an NTP. |
| 70 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Progress Payment Requests |
Question: What specific documentation or evidence is required to support progress payment
| requests? | | See solicitation section G.3 for detail |
| 71 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Progress Payment Requests |
Question: Are there any particular guidelines for including stored materials in progress payment
| requests? | | See solicitation section G.3 for detail |
| 72 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Cost Load Schedule |
Question: Can you provide more details on how the cost load schedule should be structured and
| what specific information it should include? | | As solicitation section G.2 stated "For the progress payments the contractor shall prepare and submit their cost load schedule based on the vender price proposal breakdown" |
| 73 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Cost Load Schedule |
Question: Can you provide details on the payment schedule and milestones for this firm-fixed-
| price contract? | | See solicitation section G.3 for detail |
| 74 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Cost Load Schedule |
Question: Are there provisions for progress payments or payments upon completion of specific
| milestones? | | See solicitation section G.3 for detail |
| 75 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: DBA Insurance |
Question: Could you provide more details on the Cost Reimbursable nature of the DBA
| Insurance requirement? | | offeror submit their DBA insurance quote as a part of proposal submission. After the contract gets awarded, the Government will issue a modification to match the exact amount of the DBA insurance amount after they purchase the policy. |
| 76 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: DBA Insurance |
Question: Are there specific guidelines or limitations on the costs that can be reimbursed under
| the DBA Insurance? | | See solicitation section G.3 for detail |
| 77 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: DBA Insurance |
Question: Are there specific guidelines or limits for the DBA insurance coverage required for Host
| Country Nationals (HCNs) and Third Country Nationals (TCNs)? | | the DBA insurance coverage shall cover all labors under this contract. |
| 78 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: DBA Insurance |
| Question: Can you provide a list of authorized DBA insurance carriers? | | See solicitation section H.1 for detail |
| 79 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Performance and Payment Bonds |
Question: What specific forms or documentation are required for the performance and payment
| bonds? | | See solicitation section H.4 for detail |
| 80 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Performance and Payment Bonds |
Question: Are there any particular requirements for the alternative security options in lieu of
| bonds? | | See solicitation section H.4 for detail |
| 81 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Reporting and Communication |
Question: What are the preferred methods and frequency of communication between our
| project team and the COR? | | There will be scheduled bi-weekly vendor calls and contact COR as needed if issues arise |
| 82 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Reporting and Communication |
Question: Are there any specific formats or templates required for progress reports, inspection
| reports, or other documentation? | | will be provided upon award |
| 83 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Reporting and Communication |
Question: Are there any specific additional metrics or information that should be included in the
| monthly progress reports beyond what is mentioned in the SOW? | | will be provided upon award |
| 84 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Reporting and Communication |
| Question: Is there a preferred format or template for the monthly progress report? | | will be provided upon award |
| 85 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Risk Management |
Question: How should we document and report any risks or issues that could potentially delay
| the project timeline? | | Written communications (with supporting documentation provided, as appropriate) should be provided to the COR and briefed during bi-weekly calls |
| 86 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Risk Management |
Question: Is there a formal risk management plan or protocol that we need to follow for this
| contract? | | Offerors are required to follow the QA/QC and risk management plan submitted in their proposal and accepted by the government. |
| 87 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Compliance and Standards |
Question: Are there specific local or international construction standards and regulations that
| we must comply with during the execution of this contract? | | will comply with local Zambia construction standards |
| 88 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Compliance and Standards |
Question: Will there be regular audits or inspections by the Government or third-party inspectors
| to ensure compliance with these standards? | | yes |
| 89 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Correction of Shortcomings |
Question: What is the expected timeframe for addressing and correcting any shortcomings or
| substandard conditions identified during inspections? | | See previous answers |
| 90 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Correction of Shortcomings |
Question: How should conditions beyond the Contractor’s responsibility be documented and
| reported to the COR? | | Written communications (with supporting documentation provided, as appropriate) should be provided to the COR and briefed during bi-weekly calls |
| 91 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Monthly Progress Reports |
| Question: Is there a preferred format or template for the monthly progress report? | | will be provided upon award |
| 92 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Monthly Progress Reports |
Question: Are there any specific additional metrics or information that should be included in the
| monthly progress reports beyond what is mentioned in the SOW? | | will be provided upon award |
| 93 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Progress Payment Requests |
Question: What specific documentation or evidence is required to support progress payment
| requests? | | See solicitation section G.3 for detail |
| 94 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Progress Payment Requests |
Question: Are there any particular guidelines for including stored materials in progress payment
| requests? | | See solicitation section G.3 for detail |
| 95 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Cost Load Schedule |
Question: Can you provide more details on how the cost load schedule should be structured
| and what specific information it should include? | | As solicitation section G.2 stated "For the progress payments the contractor shall prepare and submit their cost load schedule based on the vender price proposal breakdown" |
| 96 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: DBA Insurance |
Question: Are there specific guidelines or limits for the DBA insurance coverage required for Host
| Country Nationals (HCNs) and Third Country Nationals (TCNs)? | | the DBA insurance coverage shall cover all labors under this contract. |
| 97 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: DBA Insurance |
| Question: Can you provide a list of authorized DBA insurance carriers? | | Check the hyperlink in solicitation section H.1 |
| 98 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Performance and Payment Bonds |
Question: What specific forms or documentation are required for the performance and payment
| bonds? | | See solicitation section H.4 for detail |
| 99 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Performance and Payment Bonds |
Question: Are there any particular requirements for the alternative security options in lieu of
| bonds? | | See solicitation section H.4 for detail |
| 100 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Project Execution Schedule |
Question: How frequently should the Project Execution Schedule be updated and submitted for
| review? | | upon proposal submission, upon submission of deliverables and every time if there are changes in either or both of scope of works and period of performance. |
| 101 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Project Execution Schedule |
Question: What level of detail is expected in the Initial Project Execution Schedule (IPES) and the
| Baseline Project Execution Schedule (BPES)? | | See solicitation provision L.18.3.2 for detail |
| 102 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Excusable Delays |
| Question: What is the process for notifying the COR and CO of potential excusable delays? | | Written communications (with supporting documentation provided, as appropriate) should be provided to the COR and briefed during bi-weekly calls |
| 103 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Excusable Delays |
Question: How will the Government evaluate and approve requests for time extensions due to
| unusually severe weather or other excusable delays? | | Written communications (with supporting documentation provided, as appropriate) should be provided to the COR and briefed during bi-weekly calls |
| 104 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Local Regulations and Standards |
Question: Are there any specific local construction standards, regulations, or codes that must
| be adhered to during the project? | | Offeror will comply with local Zambia standards |
| 105 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Local Regulations and Standards |
| Question: How will compliance with local laws and customs be monitored and enforced? | | Feedback from host country and regular in progress inspections by COR |
| 106 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Local Regulations and Standards |
| Question: There is mention of adhering to OSHA standards for confined space operations but Zambia does not use OSHA regulations. What guidance can you provide for an appropriate local or regional regulation for this task? | | Offeror will comply with local Zambia standards |
| 107 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Government Furnished Property / Equipment |
Question: Can you confirm that no Government-furnished equipment or materials will be
| provided for this contract? | | Confirmed |
| 108 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Government Furnished Property / Equipment |
Question: If any Government-furnished property becomes available, what will be the process for
| incorporating it into the project? | | There is no government-furnished property on this contract. |
| 109 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Security and Safety |
| Question: How should security incidents or safety violations be reported and addressed? | | Written communications (with supporting documentation provided, as appropriate) should be provided to the COR and briefed during bi-weekly calls |
| 110 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: Security and Safety |
Question: Are there any specific security protocols or safety standards that must be followed
| during the project? | | See previous answers on security |
| 111 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: General Requirements |
Question: Are there any additional quality assurance and control standards or guidelines that are
| specific to this project that we need to be aware of? | | See soliciation section E for detail |
| 112 | Doc: 19AQMM24R0139-Zambia Dining Facility and Warehouse - B-M, Sect: General Requirements |
Question: Can you provide more details on the roles and responsibilities of the COR and any
| third-party contractors involved in monitoring the project? | | See solicitation section E for detail |
| 113 | Doc: SOW, Sect: Project Scope and Objectives |
Question: Can you provide more details on the specific objectives of the dining facility and warehouse construction project?
Specifically, how many meals is the dining facility expected to serve on a daily basis?
How many days per week is the facility expected to be operational?
| can assume 3 meals a day;7 days a week but will vary depending on ZDF training schedules and priorities |
| 114 | Doc: SOW, Sect: Project Scope and Objectives |
| Question: Are there any additional tasks or subtasks not mentioned in the Statement of Work (SOW) that we should be aware of? | | No |
| 115 | Doc: SOW, Sect: Technical Specifications |
| Question: Could you clarify the required specifications for the materials to be used, particularly regarding using metal over wood due to termite issues? | | Where specific technical requirements and details are not described in the SOW, Offerors shall propose a technical solution IAW with broader SOW requirements and project intent as part of their technical proposal. |
| 116 | Doc: SOW, Sect: Technical Specifications |
| Question: What are the specific standards for the energy-efficient and green building concepts mentioned in the SOW? | | Where specific technical requirements and details are not described in the SOW, Offerors shall propose a technical solution IAW with broader SOW requirements and project intent as part of their technical proposal. |
| 117 | Doc: SOW, Sect: Technical Specifications |
| Question: Are there any green building concepts that are not allowed as part of this project? | | No. The government antcipates innovative and efficient concepts that align with the broader intent of this contract. See also question 118. |
| 118 | Doc: SOW, Sect: Technical Specifications |
| Question: Is there a preferred list of green building concepts we should incorporate into the existing plans? | | Offerors should propose additional concepts as part of their proposal and as evidence of strong technical understanding of this contract's scope and intent. However, they are not necessarily required to price those concepts. If those concepts are compelling and a benefit to the govenment, the government may choose to fund those concepts through a contract modification after contract award. |
| 119 | Doc: SOW, Sect: Technical Specifications |
| Question: Are we responsible for providing new design and architectural plans for any suggested green building concepts that we would add to the existing plans? | | See 118 |
| 120 | Doc: SOW, Sect: Technical Specifications |
| Question: Can we charge for re-design work related to incorporating green building concepts? | | The contractor may choose to include redesign costs in their response to a proposed contract modification. Design costs should otherwise be included in their base pricing proposal. |
| 121 | Doc: SOW, Sect: Technical Specifications |
Question: Are we allowed to modify the plans for the cooking facilities to incorporate traditional cultural cooking methods employed by the host country?
| Specifically, charcoal is currently used as a fuel source for cooking due to a lack of electrical power. | |
| Can we modify plans to incorporate charcoal use? | |
| Where specific technical requirements and details are not described in the SOW, Offerors shall propose a technical solution IAW with broader SOW requirements and project intent as part of their technical proposal. However, the intent is to decrese the burning of wood and is a request of the Zambian government to use solar energy |
| 122 | Doc: SOW, Sect: Technical Specifications |
| Question: Can we provide alternative, additional and/or modifications to the existing designs to ensure the kitchen can function utilizing only charcoal as a fuel source? | | Where specific technical requirements and details are not described in the SOW, Offerors shall propose a technical solution IAW with broader SOW requirements and project intent as part of their technical proposal. However, the intent is to decrese the burning of wood and is a request of the Zambian government to use solar energy |
| 123 | Doc: SOW, Sect: Technical Specifications |
| Question: How do we present this modification to the COR as part of the bid package to ensure they are considered? | | Offerors may choose to propose additional unpriced design concepts and technical specifications as part of their technical proposal and as evidence of strong technical understanding of this contract's scope and intent. However, only costs included in the Offeror's pricing proposal will be considered and accepted. This is an FFP contract with additional funding provided only through a contract modification. Further, the government may choose to make changes to this contract after award through a contract modification. Otherwise, the Government defers to Offerors on how best to convey their technical approach, including their processes for making changes. |
| 124 | Doc: SOW, Sect: Technical Specifications |
| Question: Can you provide specific guidance on how best to identify these changes in the bid proposal and where this information should be located within the document? | | See 123 |
| 125 | Doc: SOW, Sect: Technical Specifications |
| Question: Where can we incorporate photo graphs as part of the bid process? | | Technical proposals may include photos and graphs, provided those adhere to propoals instructions and limits, including page count. |
| 126 | Doc: SOW, Sect: Site and Location |
| Question: Can you provide more details on the exact location and site conditions for the construction, including any specific challenges we might face? | | Offerors were afforded the opportunity for a site visit as part of this soliciation. Details should have been collected then. |
| 127 | Doc: SOW, Sect: Site and Location |
| Question: Are there any existing structures or utilities on-site that we must consider during construction? | | Yes, this was identified during site visit |
| 128 | Doc: SOW, Sect: Site and Location |
Question: Are there any existing structures or utilities on-site that we must remove during construction?
| o | If so, what are they? | |
| o | Can you provide a list and location of these structures? | |
| o | Will the bid need to incorporate the demolition and disposal of materials of the structures? | |
| o | Where within the bid document do we capture this information to be considered part of the overall bid? | |
| | Yes, the bid needs to incorporate thse existing structures. Offerors were afforded the opportunity for a site visit as part of this soliciation, where those existing structures were identified (trees, building in dining facility area). |
| 129 | Doc: SOW, Sect: Coordination and Communication |
| Question: What are the protocols for coordinating with Zambia officials and other stakeholders during the project? | | POC from the Zambian Defense Force (ZDF) will be identified prior to award; that person will be in country primary point of contact for project duration. Offeror is responsible for establishing communication and frequency of contact |
| 130 | Doc: SOW, Sect: Coordination and Communication |
| Question: Who will be our primary point of contact for any issues or changes that arise during the construction? | | COR- Kristen Gross |
| 131 | Doc: SOW, Sect: Coordination and Communication |
| Question: When issues are reported, what timeline should we expect to receive feedback from the COR/GPOI? | | The government commits to providing feedback from the COR as soon as possible, depending on the scope and nature of the feedback request. The government recognizes that this is a tight construction schedule that should not be held up by delayed feedback. |
| 132 | Doc: SOW, Sect: Coordination and Communication |
| Question: Please identify the necessary steps to address issues based on their severity and specify actions that are not permissible. | | written documentation provided to the COR and briefed during bi weekly vendor calls however, Security is the responsbility of the Contractor in close coordinate with their Zambian hosts. Where specific security protocols and requirements are not described in the SOW, Offerors shall propose a solution IAW with broader SOW requirements and project intent as part of their technical proposal. |
| 133 | Doc: SOW, Sect: Logistics and Resources |
| Question: Can you specify the procurement process for equipment and supplies, and are there any preferred suppliers or brands? | | Offerors should refer to solicitation documents covering applicable procurements under the Foreign Assistance Act, which includes the USG funding that will be used to fund contract. Offerors should also review SOW requirements and reccommendations for local procurement of materials that meet contract requirements. |
| 134 | Doc: SOW, Sect: Logistics and Resources |
Question: Are there any restrictions in our selection of suppliers for items listed in:
| o | Attachment 3 - Appendix 1. Dining Facility Drawings. Task A (Dining Facility) Furnishings And End Items and | |
| o | Attachment 4 - Appendix 2. Multipurpose Warehouse. Task B (Warehouse) Furnishings And End Items. | |
| o | What is the due date by which these items must be located on the project site to meet the terms of the SOW? | |
| | See 133 |
| 135 | Doc: SOW, Sect: Logistics and Resources |
| Question: What are the storage and security arrangements for materials and equipment on-site? | | Security is the responsbility of the Contractor in close coordinate with their Zambian hosts. Where specific security protocols and requirements are not described in the SOW, Offerors shall propose a solution IAW with broader SOW requirements and project intent as part of their technical proposal. |
| 136 | Doc: SOW, Sect: Logistics and Resources |
| Question: What allowances do we receive for shipment delays caused by acts of God, civil unrest, war, worldwide material shortages or circumstances outside of our control? | | See solicitation section F.7 for detail |
| 137 | Doc: SOW, Sect: Logistics and Resources |
| Question: What is the submission and notification process for these types of delays? ` | | See solicitation section F.7 for detail |
| 138 | Doc: SOW, Sect: Logistics and Resources |
| Question: What is the approval process for delays affecting the construction timeline that meets these specific situations? | | See solicitation section F.7 for detail |
| 139 | Doc: SOW, Sect: Logistics and Resources |
| Question: Who approves extensions to the construction timeline? | | COR and CO |
| 140 | Doc: SOW, Sect: Logistics and Resources |
| Question: What is the process for requesting an extension to the construction timeline due to extenuating circumstances as described? | | See solicitation section F.7 for detail |
| 141 | Doc: SOW, Sect: Logistics and Resources |
| Question: Will all extensions to the construction timeline be received in writing? | | All formal correspondence and performance direction from the Government shall be in writing. |
| 142 | Doc: SOW, Sect: Training and Maintenance |
| Question: What are the detailed requirements for the training on operating the specialty equipment, such as solar panels? | | See SOW requirements. The intent of any end-user training on solar panels is to enable Zambian sustainment and maintenance of the site over the long term. Contractors shall ensure that all the information required for this is included in that handbook. |
| 143 | Doc: SOW, Sect: Training and Maintenance |
| Question: Could you provide more information on the expected maintenance plan and the contents of the Building Maintenance Handbook? | | The intent of these handbooks is to enable Zambian sustainment and maintenance of the site over the long term. Contractors shall ensure that all the information required for this is included in that handbook. |
| 144 | Doc: SOW, Sect: Environmental and Safety Regulations |
| Question: What specific environmental regulations must we comply with during the construction process? | | Will comply with local Zambian environmental regulations |
| 145 | Doc: SOW, Sect: Environmental and Safety Regulations |
| Question: Are there any additional safety standards or procedures beyond the Zambian safety standards that we need to follow? | | Security is the responsbility of the Contractor in close coordinate with their Zambian hosts. Where specific security protocols and requirements are not described in the SOW, Offerors shall propose a solution IAW with broader SOW requirements and project intent as part of their technical proposal. |
| 146 | Doc: SOW, Sect: Subcontractors and Licensing |
| Question: What are the specific requirements and documentation needed for subcontractors, including their experience and licensing? | | See solicitation provision L.18 for details. |
| 147 | Doc: SOW, Sect: Project Schedule and Reporting |
| Question: Can you provide a detailed breakdown of the project schedule, including key milestones and deadlines? | | instruction is already stated in the solicitation provision L.18.3.2. see the provision section for details. |
| 148 | Doc: SOW, Sect: Project Schedule and Reporting |
| Question: What are the specific reporting requirements, and how frequently should we submit progress reports? | | will be provided upon award |
| 149 | Doc: SOW, Sect: Project Schedule and Reporting |
| Question: In the absence of the COR, who will be receiving the required reports? | | Submit directly to the COR or CO. All CORs have back up CORs and COs have back up COs |
| 150 | Doc: SOW, Sect: Costs and Budget |
| Question: Can you clarify the process for submitting cost estimates and budget proposals for modification to the original plan? | | Submit directly to the COR or CO. All CORs have back up CORs and COs have back up COs |
| 151 | Doc: SOW, Sect: Costs and Budget |
| Question: Are there any specific cost constraints or budget considerations we should keep in mind? | | No, except where specified in this soliciation. See also 156. |
| 152 | Doc: SOW, Sect: Risk Management |
| Question: What are the procedures for identifying and reporting potential risks or issues during the project? | | Written communications (with supporting documentation provided, as appropriate) should be provided to the COR and briefed during bi-weekly calls |
| 153 | Doc: SOW, Sect: Risk Management |
| Question: How should we handle unexpected site conditions or discrepancies in the design documents? | | Written communications (with supporting documentation provided, as appropriate) should be provided to the COR and briefed during bi-weekly calls. See also 156 |
| 154 | Doc: SOW, Sect: Risk Management |
| Question: Are there any specific cost constraints or budget considerations we should keep in mind? | | No, except where specified in this soliciation. See also 156 |
| 155 | Doc: SOW, Sect: Risk Management |
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