19AQMM24R0102 Pre-Proposal Conference.pptx

UNCLASSIFIED

INL Construction IDIQ, Colombia

19AQMM24R0102

Pre-proposal Conference June 7, 2024

The goal of this meeting is to ensure that the Government's requirements are clear to the potential bidders and to allow feedback from bidders with regards to timing, capabilities and how they can best satisfy the requirements of this project.

The Government may respond to questions asked during this meeting, however, be advised that Official government responses to questions regarding this RFP are to be submitted in writing and responses will be posted on sam.gov.

Each offeror is responsible for knowing and understanding the project requirements regardless of what may or may not be covered at this meeting.

Goal

1.Goal of contracting:

Ensure that all offerors have the opportunity to gather the information needed to give DoS their best proposal

2. Opportunity for Offerors

3. We are here to help However, what is stated during this site visit is the offeror’s responsibility to verify.

This meeting is advisory.

4. Stay together when we are at post.

If an answer does not come from the Contracting Officer, it is not Official.

All questions asked during this pre-proposal conference must be submitted in writing afterwards for official/final answers.

Scottdm@state.gov and HwangJ2@state.gov Answers during this conference are not final.

Final questions and answers will be posted on sam.gov.

The RFP supersedes all information to include the conference.

UNCLASSIFIED

Ground Rules

Primary Contracting Officer Joonpil Hwang

Alternate Contracting Officer Larry A. Pruitt

Contract Specialist David Scott

Contracting Officer’s Repre- TBD Sentatives (CORs)

Contracting Office - Principal Players

Authority Only the Contracting Officer (CO) has the authority to issue amendments to this RFP or after award, modifications.

Contractors shall not contact the COR or any other individual for questions regarding this RFP. All questions shall be submitted to the CO. CO will coordinate responses to all questions.

After award a COR will be appointed by the CO with authority as specified in appointment letter.

UNCLASSIFIED

Authority

Multiple Award Indefinite Delivery, Indefinite Quantity (IDIQ) Contract

Period of Performance:

One (1) 12 months base period + four (4) 12 months Option Periods.

Place of Performance:

Any Locations in Colombia

Contract Basics (IDIQ)

Single Award, Hybrid Contract (Firm Fixed Price + Cost Reimbursable) Period of Performance: Determined at Task Order Level Place of Performance: Determined at Task Order Level

Award will be made in USD

Prime Contractor must perform work equivalent to at least 51% of the total amount of work (FAR 52.236-1)(Page 47)

Excusable Delays: The Contractor of each task order may be allowed time, not money, for excusable delays as defined in FAR 52.249-10, Default (Fixed Price Construction)

UNCLASSIFIED

Contract Basics (Task Order)

All workers and subcontractors who are employed on each task order under this IDIQ shall be registered with a Social Security System of Colombia, which includes an E.P.S. (Health Entity) and an A.R.L. (Labor Risk Administration Company).

. The Contractor and Subcontractors shall be up to date with the respective payments, and shall submit copies of those payments in the monthly report delivered to the COR.

Social Security – (Task Orders)

The proposal shall consist of two volumes Volume 1: Price Volume Volume 2: Technical/Business/Contractor Information/Management Volume

The offeror shall make no reference to price in the Technical/Business/Contractor Information/Management volume

Page limitations established in each area of consideration shall be strictly adhered to, as pages which exceed the limit will not be reviewed by the technical evaluators

Proposal Must be in English with few minor exceptions:

Copy of Construction Licenses/Certifications Original Financial Capability Statement

PROPOSAL PREPARATION INSTRUCTIONS (L.20)

Shall be in accordance to RFP Section L.20 and include:

Completed SF-33 Signed SF-30s (as applicable) Sample Task Order Pricings (J-4 and J-5) Section K, Representations and Certifications Company Financial Statement Evidence of Insurance Capability JV Agreement if applicable

Page 74 of 19AQMM24R0102

Volume 1 – Price

Factor 5 – Sample Task Order Price

Page Limit: Not Applicable

Utilization of Bid Charts in Attachment 2 – BIDDING CHARTS

All sample task orders’ price information shall be included in Volume I

Currency: United States Dollar (USD)

Volume 1 – Price (Cont.)

This volume shall be in accordance to Section L of the RFP. Proposals must address all technical factors as instructed on the RFP.

Pages exceeding the limit will not be reviewed by the technical evaluators!!!

Pages 74-79 of 19AQMM24R0102

Volume 2 – Technical/Business/Contractor Information/Management

Volume 2 – Technical/Business/Contractor Information/Management (Cont.)

Sub-factor 1 – Sample Task Orders Sub-factor 2 – Risk Analysis Plan Sub-factor 3 – Operational/Situational Competency Factor 2 – Management Approach Sub- factor 1 – Quality control plan Sub- factor 2 – Partnering/subcontracting Sub- factor 3 – Subcontracting plan Sub- factor 4 – Business Authorization

Factor 1 – Technical Approach Sub-factor 1 – Sample Task Orders Page Limit: 30 pages per each sample task order Sample Task Order Price information shall be included in Volume I.

Sub-factor 2 – Risk Analysis Plan Page Limit: 5 pages

Sub-factor 3 – Operational/Situational Competency Page Limit: 3 pages

UNCLASSIFIED

Volume 2 – Technical/Business/Contractor Information/Management (Cont.)

Factor 2 – Management Approach Sub- factor 1 – Quality control plan Page Limit: 5 pages

Sub- factor 2 – Partnering/subcontracting Page Limit: 5 Pages Partnering/subcontracting for both IDIQ and task orders

FAR 52.236-1

Sub- factor 3 – Subcontracting plan Page Limit: 10 pages

Sub- factor 4 – Business Authorization Page Limit: Not Applicable Both prime and subcontractor

Factor 3 – Similar Experience Page Limit: 10 pages

Factor 4 – Past Performance Page limit: 10 pages

UNCLASSIFIED

Similar Experience- Refers to whether the firms have done similar work before.

Past Performance- Describes how well the Contractor has done the work.

Past performance sources (Not all inclusive listing)

Basis for Award Award Multiple IDIQ Contracts (up to Three (3))

The Government will use the price-technical tradeoff source selection process, as defined in Federal Acquisition Regulation (FAR) 15.101-1 (Tradeoff Process).

UNCLASSIFIED

Award

The Government reserves the right to conduct discussions if determined by the Contracting Officer to be necessary.

The initial proposal should contain the Offerors' best terms from a technical and price standpoint.

Alternate proposals will not be accepted.

UNCLASSIFIED

Award (Cont.)

Must have a UEI Number Must be Registered and in “active” status in the SAMS

Proposal Submissions

Must have a UEI Number Must be Registered and in “active” status in the SAMS All Volumes of the Proposal must be in English

Proposal Submissions

Proposals

The proposal will consist of two volumes: (1) Price Volume, and (2) Technical/Business/Contractor Information/Management. Proposals shall be submitted as follows:

Volume 1 - Price (Original + 1 copy) Volume 2 - Technical/Business/Contractor Information/Management (Original + 1 copy) CD-ROM- Two (2) total:

- Volume 1 (One CD)

- Volume 2 (One CD)

UNCLASSIFIED

Proposal Submissions (Cont.)

Proposals

Instead of hard copies proposals you are encouraged to transmit the proposal electronically

Address for ELECTRONIC submission of proposals

Email both Volume 1 and Volume 2 to the following addresses:

ScottDM@state.gov HwangJ2@state.gov

UNCLASSIFIED

All questions regarding this RFP must be submitted via Email no later than 12:00:00 PM EST on June 21, 2024.

Proposals shall be submitted no later than 12:00:00 PM EDT on August 16 2024 to:

Address for ELECTRONIC submission of offers

Email both Volume I and Volume II to the one of the following:

ScottDM@state.gov HwangJ2@state.gov

Proposal Submittal

If you need to submit paper proposals, complete packages must arrive to the appropriate address below by 12:00:00 PM EDT on August 16, 2024

UNCLASSIFIED

Dates

Questions image2.png image3.png image4.png image5.png image6.png image7.PNG image8.jpeg image1.jpeg