23R0054-Belize-Forensic Lab-Pre-Proposal Conference.pdf

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Pre-Proposal Conference February 28, 2024

19AQMM24R0054

Forensic Laboratories, Belize

Goal

The goal of this meeting is to ensure that the Government's requirements are clear to the potential bidders and to allow feedback from bidders with regards to timing, capabilities and how they can best satisfy the requirements of this project.

The Government may respond to questions asked during this meeting, however, be advised that Official government responses to questions regarding this RFP are to be submitted in writing and responses will be posted on SAM.gov.

Each offeror is responsible for knowing and understanding the project requirements regardless of what may or may not be covered at this meeting.

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Ground Rules

If an answer does not come from the Contracting Officer (CO), it is not Official.

All questions asked during the Site Survey must be submitted in writing afterwards for official/final answers.

o Answers during the site survey are not final.

o Not all questions during the site survey will have immediate answers.

o Final questions and answers will be posted on SAM.gov.

The RFP supersedes all information to include the Site Survey.

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https://sam.gov/content/home

Contracting Office Principal Players

Solicitation Number Contracting Officer Contract Specialist 19AQMM24R0054 Joonpil Hwang David Scott

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Authority

Only the Contracting Officer (CO) has the authority to issue amendments to this RFP or after award, modifications.

Contractors shall not contact the Contracting Officer Representative (COR) or any other individual for questions regarding this RFP. All questions shall be submitted to the Contract Specialist (CS) and CO. CS and CO will coordinate responses to all questions.

After award, a COR will be appointed by the CO with authority as specified in the appointment letter.

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FAR 52.236-3 Site Investigation and Conditions Affecting the Work

(a) The Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to (1) conditions bearing upon transportation, disposal, handling, and storage of materials; (2) the availability of labor, water, electric power, and roads; (3) uncertainties of weather, river stages, tides, or similar physical conditions at the site; (4) the conformation and conditions of the ground; and (5) the character of equipment and facilities needed preliminary to and during work performance.

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FAR 52.236-3 Site Investigation and Conditions Affecting the Work (Cont.)

The Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government.

Nor does the Government assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this contract, unless that understanding or representation is expressly stated in this contract.

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Contract Basics

Single Award, Hybrid (Firm-Fixed Price + Cost Reimbursable) Award in USD Period of Performance

Solicitation Number Period of Performance (POP)

19AQMM24R0054 345 calendar days from the Issuance of Notice to Proceed (NTP)

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Contract Basics

Place of Performance

Prime Contractor Must Self Perform at least 51% of the work Excusable Delays (B-M Section F.7): the Contractor may be allowed time, not money, for excusable delays as defined in FAR 52.249-10, Default (Fixed Price Construction)

Solicitation Number Place of Performance

19AQMM24R0054

Dangriga, Belize - The lot is at the Northwest corner of Front Street and Court House Road.

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Liquidated Damages

Liquidated damages for unexcused delays will be assessed in the amount of:

Solicitation Number Amount 19AQMM24R0054 $101.00 per Calendar Day

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Notice to Proceed (NTP)

Prior to issuance of any NTP for Construction, the Baseline Project Execution Schedule (BPES) must be submitted.

Following receipt from the Contractor of any bonds or evidence of insurance within the time specified in Section/Paragraph H.3 Insurance of this contract and following acceptance of these documents by the Contracting Officer, the Contracting Officer will provide to the NTP.

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Payments and Invoicing

Progress Payments Section G.4 - MONTHLY PROGRESS PAYMENT REQUESTS The Contractor may submit requests for progress payments at monthly intervals See Section G - CONTRACT ADMINISTRATION DATA for additional information

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Insurance

Identified under Section Solicitation H.3, H.31 Types of insurance include the following:

General Liability Defense Base Act (DBA) Insurance o 19AQMM24R0054 CLIN 002: Defense Base Act (DBA) Insurance – Cost Reimbursable: $10,000.00

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Social Security – (For Belize)

All workers and subcontractors who are employed on the project shall be registered with a Social Security System of Belize.

The Contractor and Subcontractors shall be up to date with the respective payments, and shall submit copies of those payments in the monthly report delivered to the COR.

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Temporary Facilities & Services

The Contractor shall erect all temporary facilities (storage sheds, shops, offices, etc.) and utilities (water, sewage, phone, electricity, etc.) as required. The cost of these temporary buildings and utilities is included in the contract FFP.

Temporary facilities and utilities shall be disassembled and removed by the Contractor at its own expense when the project is completed.

The Contractor shall make necessary arrangements to provide adequate bathroom facilities for workers, and for the appropriate removal and disposal of garbage/refuse.

The Contractor shall be responsible for obtaining any permits if required for the project, including utility connection permits.

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Materials & Equipment

Equipment, materials, and fixtures used in construction shall meet or exceed the standards established in the contract, drawings, and specifications.

Any substitutions of specified materials must receive the prior approval of the COR.

The Contractor shall be responsible for the custody of all materials received for incorporation into the project and shall take appropriate measures to store and safeguard materials and equipment delivered to the site.

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Volume 1 – Business / Price / Contractor Information

Completed SF-1442 Signed SF-30s (as applicable) Price Proposal (Bidding charts, Section B) Section K, Representations and Certifications Company Financial Statement Evidence of Insurance

Capability

JV Agreement if applicable Certification regarding trafficking in persons compliance

Proposal Currency: United States Dollar (USD)

Proposal Validity: 120 Calendar Days

Proposal Must be in English

Shall be in accordance to RFP Section L.17 and include:

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Volume 2 – Technical / Management

FACTOR SUBFACTORS (AS APPLICABLE)

Technical Project Experience (Factor 1)

Past Performance (Factor 2)

Technical Approach and Risk (Factor 3) Understanding Scope (Subfactor 1) Schedule (Subfactor 2)

Management/Organization (Factor 4)

Offeror’s Organization for the Project (Subfactor 1) Staffing Approach and Key Resumes (Subfactor 2) Subcontractor Management Program (Subfactor 3) Business Authorization (Subfactor 4)

Safety Program (Factor 5)

Third Country Nationals (TCN) Recruitment Plan (Factor 6)

Housing Plan (Factor 7)

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Management (Cont.)

Experience- Refers to whether the firms have done similar work before.

Past Performance- Describes how well the Contractor has done the work.

Past performance sources (Not all-inclusive listing)

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Key Personnel (Solicitation Section H.32) o Project Manager o Site Superintendent

Provide resumes for all contractor management positions, and for key personnel (Factor 4, Subfactor 2).

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Qualifications (Solicitation Section H.32) Key personnel shall have a minimum of a bachelor’s degree in civil engineering with a minimum experience of four (4) years in managing similar projects. Valid Belize engineering license is required. For data cabling and electrical works the contractor needs to have an electrical /electronic or systems engineer with at least two (2) years experience in the field.

Valid Belize engineering license is required. Personnel shall have more than one (1) year managing similar projects. All are required to be able to read, write, speak, and understand English fluently.

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Factor 4, Subfactor 4 o Offeror shall provide current copy of license/certificate/ accreditation which demonstrates that the Offeror is licensed/certified/accredited or otherwise authorized by the government of Belize or its agent to provide construction services within Belize.

o Offeror shall provide written assurance that all sub-contractors identified in the proposal have obtained all necessary licenses AND will ensure all sub-contractors or others not currently identified in the proposal have necessary authorization before performing work.

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Award

Basis for Award The Government will employ the Lowest Price Technically

Acceptable (LPTA) evaluation method for this requirement.

Award shall be made to the contractor offering the lowest price for the project, subject to a positive responsibility determination. Only proposals determined to be technically acceptable will be considered for award.

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Award (Cont.)

The Government reserves the right to conduct discussions if determined by the Contracting Officer to be necessary.

Each initial offer should contain the offeror's best terms from a cost or price and technical standpoint.

Alternate proposals will not be accepted.

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Proposal Submissions

1. Must have a UEI Number

2. Must be Registered and in "active" status in the SAMS

3. All Volumes of the Proposal must be in English

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Proposal Submissions (Cont.)

The proposal will consist of two volumes: (1) Cost/Price Volume, and (2) Business Management. Proposals shall be submitted as follows:

Volume I - Cost / Price - (Original + 1 copy) Volume II - Technical - (Original + 1 copy) CD-ROM- Two (2) total:

o Volume I - (One CD and one USB) o Volume II - (One CD and one USB)

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Instead of mailing proposals, you are encouraged to transmit the proposal electronically.

Email Volume I and Volume II to the following addresses for ELECTRONIC submission of proposals:

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Solicitation Number Email

19AQMM24R0054 hwangj2@state.gov and scottdm@state.gov mailto:hwangj2@state.gov mailto:scottdm@state.gov

All questions regarding this RFP must be submitted via Email no later than:

Electric submission of Proposal must be submitted via Email no later than:

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Solicitation Number Date 19AQMM24R0054 March 8, 2024 at 12:00 PM EST

Solicitation Number Date 19AQMM24R0054 March 29, 2024 at 12:00 PM EDT

If you need to submit paper proposals, complete packages must arrive to the appropriate address below by:

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Solicitation Number Date 19AQMM24R0054 March 29, 2024 at 12:00 PM EDT

U.S. Mail:

U.S. Department of State

A/OPE/AQM/IP/COM

SA-6B, Cubicle 1225 Attn: Joonpil Hwang, CO P.O. Box 9115, Rosslyn Station Arlington VA 22219

FEDEX/UPS/DHL/Courier/Hand Delivery:

U.S. Department of State

A/OPE/AQM/IP/COM

Attn: Joonpil Hwang, CO 1200 Wilson Blvd., Cubicle 1225 Arlington, VA 22209

Questions

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