1 402 a2 R0025 CPH FY24_sam.gov_Prequalification F.pdf

19AQMM24R0025

19AQMM24R0025

Department of State FY24 Design-Build Construction Contract for

SELECTIVE IMPROVEMENTS PROJECT, PHASE TWO (SIP-2) IN COPENHAGEN,

DENMARK

PHASE 1 - Notice of Solicitation of Submissions for Contractor Pre-Qualification

THE U.S. DEPARTMENT OF STATE (DOS), Bureau of Overseas Buildings Operations (OBO) is requesting submissions to pre-qualify firms for Design-Build Construction Services for the Design-

Build construction of the Selective Improvements Project, Phase Two (SIP-2) project in

Copenhagen, Denmark. The Project is described below. OBO seeks to commission our nation’s top constructors to produce facilities of outstanding quality and value.

This project is available for full and open competition.

1. Project Description (Top-Secret Facility and Personnel Security Clearance Required)

19AQMM24R0025: Selective Improvements Project Phase Two (SIP-2) in Copenhagen, Denmark

The United States Government (USG), Department of State (DOS), Bureau of Overseas Building

Operations (OBO) requires Design/Build services that include design and construction execution services for the Selective Improvements Project Phase Two (SIP-2) project in Copenhagen, Denmark, 19AQMM24R0025.

Property Description:

The Chancery is an existing roughly 5600 gross square meters (GSM) building consisting of four

(4) full levels with a partial mezzanine level, and a penthouse. The building was completed in

1954 and has a glass and limestone façade. It is located on .23 hectares (.58 acres) in the

Kobenhavs neighborhood. The official project address is Dag Hammarskjölds Allé 24, 2100

Copenhagen, Denmark. site is bounded along its perimeter by Dag Hammarskjölds Alle to the south, Garnison Cemetery to the east and north, and Villa Canada Residence to the west.

Project Scope:

SIP-2 is the second phase of the Selective Improvements Project, Phase 1 (SIP-1) completed in late 2023. The SIP-2 project scope includes the design/build construction of the following:

• Architectural Upgrades o Façade Restoration

▪ The work will include limited replacement of cracked or deteriorating glass and stone panels, and all services necessary to fully restore the glass and aluminum window and limestone panels.

o Entry Courtyard waterproofing, and stone paver replacement.

• Interior Upgrades o Upgraded finishes throughout (paint, flooring, Ceilings, misc. door replacement, signage, window treatment) o Multipurpose Room Upgrades and Reconfiguration.

o Management Office Upgrades and Reconfiguration.

o Main Lobby Upgrades o Locker and Laundry room reconfiguration and upgrades o Consular Waiting Room Upgrades o Central Stair Upgrades and new safety guardrail o Art Protection

• Physical Security Upgrades o New Safe Area o New FE Grilles at Consular Waiting o FE/BR glass wall at Management Section

• Mechanical and Plumbing Upgrades o Replacement of all existing heating water piping and radiators.

Replacement of all existing chilled water piping and FCU’s and valve assemblies. Replacement of all existing chilled water piping and AHU’s valves assemblies in the penthouse.

o Replacement of sanitary/vent plumbing pipes for all 3rd floor toilets.

o Installation of heating circulating pumps with piping and valves assemblies at each AHU.

o Installation of 150 mm 3-way valve at the main heating system.

o Replacement of existing domestic hot water tank system and valve assemblies. Installation of Controls and Integration to the BAS system.

o Replacement of snow melt system in exterior entry courtyard.

o Replacement of various relief/exhaust fans with VFD and connect to the

BAS system.

o Replace all waterless urinals with low water flow urinals, pipe and vent fixtures.

o Install trap guards on all floor drains (mechanical rooms and toilets).

• Electrical Upgrades o Combine three incoming feeders.

o Power distribution upgrades and improvements.

o Backup power evaluation.

o Branch circuits replacement.

o Replace all non-LED lighting with LED fixtures.

o Remove all old and abandoned electrical wiring.

• Fire Alarm Upgrades o Upgrade Fire Alarm system to meet NFPA 72 for a non-sprinklered building.

• Telecom Upgrades o Suite Upgrades.

o Consular Section - Install new cabling in the waiting area to accommodate elements of the consular queuing system.

This is a Design-Build contract. The awarded contractor shall be provided with bridging documents that the contractor shall develop to 100% final design.

Approximate construction cost: $20-$30 million

NOTE: To demonstrate performance of similar construction work for Omnibus Diplomatic

Security and Antiterrorism Act of 1986 purposes, the offeror needs to provide information demonstrating that it has successfully completed in the United States or at a U.S. diplomatic or consular mission a construction contract or subcontract involving work of the same general type and complexity as the solicited project and having a contract or subcontract value of at least $ 14,000,000.00. See Section 3 below.

2. Project Solicitation

The project solicitation will consist of two phases.

Phase I – Omnibus Pre-Qualification of Offerors

This announcement of solicitation of Omnibus pre-qualification submissions is Phase I. The

Department of State (DOS) will evaluate the pre-qualification submissions based on the evaluation criteria set forth below. Only Offerors prequalified in Phase I are eligible for participation in subsequent Phases and/or for award. The structure of the Offeror must remain the same throughout each subsequent Phase.

ADDITIONAL INFORMATION:

SAM registration is not required for purposes of prequalification but please note the pre-qualified entity should be the same Offeror/entity submitting a proposal in response to the subsequent Phases and the Solicitation. If an Offeror/entity submits as a JV (whether formal or de facto) for purposes of prequalification, it is this same Offeror/entity that is prequalified and eligible to participate in subsequent phases and this Offeror/entity (including a JV whether formal or de facto JV) will be required to have a SAM registration and will be the only entity eligible for award.

An active entity registration of the prequalified offeror on sam.gov will be required by the proposal due date of the RFP otherwise the submitted proposal will not be evaluated. The time to get a new entity registered on sam.gov may vary and any firms not actively registered should start the registration process early.

Prequalification is distinct from eligibility for contract award and the Omnibus Certification is distinct from the Security Clearance Requirements. Specific requirements for security clearance and eligibility for award will be set forth in the Solicitation.

Registration in SAM is required for the Offeror regardless of its business structure. To the extent the

Offeror anticipates proposing two or more entities that meaningfully rely on related entities to perform under the contract and to meet the stated requirements of the Solicitation, the Offeror should be structured as a formal JV or prime/subcontractor and the Offeror itself (formal JV or

Prime) and must be registered in SAM prior to proposal submission. Also, regardless of its business structure, the Offeror must possess a security clearance or be able to obtain one in accordance with the terms of the Solicitation (NOTE: Security clearance requirements are not the same as prequalifying as a “US Person” under the Diplomatic Security Act).

Firms submitting information for Phase I qualification shall address the following criteria under 3.

Detailed Instructions in the submission to provide design and construction services.

Phase II – Requests for Proposals from Pre-Qualified Offerors

Those Offerors determined to be pre-qualified in Phase I in accordance with this notice will be issued a formal Request for Proposal (RFP) for the project and invited to participate in a site visit and submit technical and pricing proposals in Phase II. Phase II proposals will provide pricing for the design-build construction. As noted above, only Offerors prequalified in Phase I are eligible for participation in subsequent Phases and/or for award. The structure of the Offeror must remain the same throughout each subsequent Phase.

The contract will be “firm fixed-price.” Construction services will include providing construction labor and materials to execute the design; on-site organization with management to ensure overall project coordination; and overall control throughout the life of the project. Required services include preparation of construction documents, quality control plans, safety plans, project schedules and project close-out activities.

Offerors will be required to participate in a visit to the project site, anticipated to be within 10 to 15 days after the issuance of the Phase II RFP depending on travel and access restrictions.

The selected D/B Contractor’s Architect/Engineer will be the “Designer of Record” and responsible for completing the construction drawings and specifications in accordance with the solicitation documentation provided. The contract will be “firm fixed-price.” Construction services will include providing construction labor and materials to execute the OBO-accepted design; on-site organization with management to ensure overall project coordination; local approvals to execute the work; and overall control throughout the life of the project. Required services include preparation of construction documents, quality control plans, safety plans, project schedules, cost estimates, and project close-out activities.

The types of design services to be provided may include architecture; structural, seismic, mechanical, electrical, telecommunication, and fire protection engineering; space planning, interior design, systems furniture design and integration, and signage; physical and technical security; lighting design;

design and construction scheduling; cost estimating; and administrative coordination of the various disciplines involved. Additionally, the successful offeror may be required to have an approved local design consultant.

The RFP will require the D/B contractor to complete all design and engineering documents based on the project specific design direction that will be provided in the RFP design requirements. The

Government will provide bridging level design documents that will include, at a minimum, building massing and exterior elevations; space and requirements standards, organizational relationships, building utilities and infrastructure design; and supporting narratives, where applicable.

3. Phase I –DETAILED INSTRUCTIONS

Submission Requirements for Phase I, Pre-Qualification of Offerors: The Offeror shall submit sufficient documentation to allow DOS to evaluate its capabilities with the qualification criteria listed.

Submissions that are missing the required information or otherwise do not comply with the submission requirements may be eliminated from consideration at the Contracting Officer’s determination.

Copies. Provide one original electronic copy. Electronic copies shall be in PDF format that are indexed and fully searchable.

To demonstrate performance of similar construction work for Omnibus Diplomatic Security and

Antiterrorism Act of 1986 purposes, the offeror needs to provide information demonstrating that it has successfully completed in the United States or at a U.S. diplomatic or consular mission a construction contract or subcontract involving work of the same general type and complexity as the solicited project and having a contract or subcontract value of at least $ 14,000,000.00. The value of the construction contract or subcontract offered to demonstrate performance will not be adjusted for inflation, currency fluctuation, or any other market forces.

3.A. Omnibus Diplomatic Security and Antiterrorism Act of 1986. Firms being considered for award under this acquisition are limited to “United States Person” bidders as defined for purposes of Section

402(a)(2) of the Act. The Offeror must complete and submit as part of its pre-qualification package the pamphlet "Certifications Relevant to Public Law 99-399, Statement of Qualifications for Purpose of Section 402 of The Omnibus Diplomatic Security and Antiterrorism Act of 1986." (The pamphlet is attached to this SAM.gov announcement and may be obtained from the DOS Contract Specialist listed at the end of this notice.) If a Joint Venture (JV) is formed, the company having 51 percent or greater interest in the JV must be the one completing the pamphlet. This is a pass/fail evaluated area.

Submissions from Offerors who do not receive a pass rating in this area will not be further evaluated.

Sufficient information should be provided in the Certifications and attachments thereto to determine eligibility under Public Law 99-399, but the Department reserves the right to consider information available from other sources, or to obtain clarifications or additional information from the Offeror.

IMPORTANT NOTE: Organizations that wish to use the experience or financial resources of any other legally dependent organization or individual, including parent companies, subsidiaries, or other related firms, must do so by way of a joint venture. A prospective offeror may be an individual organization or firm, a formal joint venture (where the arrangement among the co-venturers has been reduced to writing), or “de facto” joint venture (where no formal agreement has been reached, but the offering entity relies upon the experience of a related U.S. person firm that guarantees performance).

To be considered a “qualified United States joint venture person,” every joint venture must have at least one firm or organization that itself meets all the requirements of a U.S. person listed in Section

402. The U.S. person co-venturer will be required to sign a guarantee making the U.S. person individually responsible for performance of any contract awarded, notwithstanding the terms of any joint venture agreement.

Under the Diplomatic Security Act a “de facto JV” is not considered an entity where both firms share in the performance of work but merely an arrangement where one firm guarantees the performance of another.” Stated otherwise, de facto joint ventures involve one side vouching for the other side, without actually performing duties and this arrangement can suffice for purposes of meeting the ‘US Person” definition at the prequalification stage.

3.B. Security Clearance Requirement. In order to be eligible to perform under this contract, the pre-qualified firm(s), must possess or be able to obtain a Defense Counterintelligence and Security Agency

(DCSA) Top-Secret facility security clearance (FCL) with Secret safeguarding capability, issued in accordance with the National Industrial Security Program Operating Manual (NISPOM), DoD

5220.22-M. Offerors already possessing the necessary FCL must submit their appropriate

Commercial and Government Entity (CAGE) Code, facility clearance and safeguarding level with the required pre-qualification documentation.

If an otherwise pre-qualified Offeror does not possess the necessary FCL, DOS will sponsor the firm for an FCL at the time the Offeror is determined to be pre-qualified. DOS will allow 120 calendar days from the notice of pre-qualification for firms to obtain the necessary FCL. Firms will not receive the classified portions of the Phase II RFP until they have been issued the appropriate FCL and received Defense Counterintelligence and Security Agency (DCSA) approval to safeguard classified documents. DOS sponsorship does not guarantee that the Offeror will receive the FCL, nor that it will be received within the 120-day period. The Government will not be obligated to extend its solicitation schedule, or to make an award to a sponsored, pre-qualified firm, if that firm has not been issued an FCL.

NOTICE: The successful offeror selected for contract award must possess or obtain an Information

System (IS) approved by DCSA for processing classified information up to the Top-Secret level.

Performance on this contract will require access to the Department’s ProjNet-C, for receipt and transmission of all classified information, and a DCSA approved classified IS for processing classified information.

4. Closing Deadline for Submissions

ALL SUBMISSIONS MUST BE RECEIVED BY 3:00 P.M. Eastern Time on May15, 2024.

Offeror must state the following on the cover of the submission:

• 19AQMM24R0025: Selective Improvements Project Phase Two (SIP-2) in Copenhagen, Denmark

• Offeror’s SAM.gov registration Unique Entity Identifier (UEI) number

ELECTRONIC SUBMISSIONS AUTHORIZED to be sent/shared with:

Alla Weinstein (weinsteinal@fan.gov), AND Lori Botkin (botkinll@fan.gov)

Instructions for electronic submissions:

Please UPLOAD proposals to your Google Drive (FAN – Foreign Affairs Network or personal)

AND share/send the proposals from Google to the FAN.gov email addresses above and please give the CO’s EDIT permission for these files. The files will just be downloaded.

In order to upload your proposals onto Google Drive and share, perform the following steps:

1. Go to drive.google.com, log into your Google account with your username and password. If you do not have a Google account, you will need to create one.

2. At the top left, click New then select File Upload or Folder Upload, and choose your file or folder you want to upload.

mailto:weinsteinal@fan.gov mailto:botkinll@fan.gov

3. Right click the file or folder you want to share and select SHARE.

4. Enter these email addresses: weinsteinal@fan.gov and botkinll@fan.gov. Make sure the

EDITOR option selected.

5. Click Send.

Note: If you have a FAN (Foreign Affairs Network) account upload the proposals to the FAN Google

Drive. If you do not have a FAN account, you can upload the proposals to a personal Google Drive then share. Sharing from your personal Google Drive account is acceptable.

REQUESTS FOR CLARIFICATIONS must be submitted in writing by email to Alla Weinstein

(weinsteinal@fan.gov), AND Lori Botkin (botkinll@fan.gov).