19AQMM24R00061 - Response A0003.xlsx

XLSX spreadsheet 14 KB Posted Apr 23, 2024

Attached to: Department of State Hotel and Lodging Solicitation
Solicitation number: 19AQMM24R00061
Issued by: Department of State Bureau of Diplomatic Security

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Written by GovTribe AI · Apr 23, 2024

This document is a set of questions and answers related to a Department of State solicitation for a hotel and lodging IDIQ contract, Solicitation Number 19AQMM24R00061. The objective of the contract is to provide pre- and post-event planning, web-based registration, limited logistics support, access control services, market research, and other expertise to support the Department of State's mission. The IDIQ will have firm-fixed-price CLINs for hotel rooms, travel, and other direct costs. The solicitation requests past performance references, with a limit of 4 citations totaling 8 pages. A secret facility clearance is required at the time of proposal submission. The government does not allow advance payments, and there is no planned transition period. The solicitation does not provide specific quantities for the anticipated 50,000 room nights per year.

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Other files

File	Type	Posted
19AQMM24R0061 A00003.pdf	PDF	Apr 23, 2024
19AQMM24R0061 A00002.pdf	PDF	Apr 20, 2024
19AQMM24R0061 A00001.docx	DOCX document	Apr 19, 2024
19AQMM24R00061 - Hotel Lodging Solicitation Questions.xlsx	XLSX spreadsheet	Apr 19, 2024
19AQMM24R0061 A00001.pdf	PDF	Apr 19, 2024
19AQMM24R0061 HL Solicitation.pdf	PDF	Apr 8, 2024
Revised Attachment 01 Pricing Schedule.xlsx	XLSX spreadsheet	Apr 8, 2024

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Sheet1 19AQMM24R00061 - Department of State Hotel & Lodging Solicitation

	Questions		Answers
	1. On page 15, Attachment A: Sample Electrical Load Requirement for Command Post and Attachment B: Basic Room Setup are referenced. Would you please be able to provide those attachments, as we are unable to find them?		1.The technical requirement described for a Command Post is an example of the technical requirement. Individual statement of works for each task order will provide the applicable requirements
	2. Page limit for Past Performance. Is it 8 pages per citation or 8 pages total for all past performance citations?		2. Eight pages in total not per citation.
	3. Under Factor 1, it makes refence that the Prime must have 2 performance references, it then states that the other 3 past performance references can be either for the offeror or its teammates. Are we limited to 4 citations or can we utilize the page limit for additional citations beyond 4?		3. See A0001. Sentences removed. It will be limited to 4 past performance citation.
	4. Under Factor 3, for the original signature it says it should be included in the technical proposal labeled "Original"- aren't all of the responses being submitted digitally? And if so, how does the government want us to capture the original signature?		4. See A0001. The sentences are removed.
	5. We have a client (Air National Guard) that had multiple contracts that are all recent and relevant, and each of these contracts were almost like individual task orders (over 20 contracts during a 4 year period) - during that time the Government was working on building an IDIQ to cover the work but in the interim they had to issue individual contracts for what would have been Task Orders under an IDIQ. Could we combine these all under 1 citation for our Past Performance Proposal, as each contract served as what a task order would be on a larger IDIQ?		5. You may submit all of these under one citation.
	6. The government has included FAR Clause 52.222-42 by reference. Can the government please include a completed version of the clause?		6. FAR Clause 52.222-42 has been removed. See A0001
	7. CLINS X001, X004 and X005 (hotel rooms, travel and ODC) are labelled as FFP. Can the Government please define the G&A, or other applicable indirect costs, that will be allowable on these CLINs at the task order level?		7. The ODCS have a firm fixed price CLIN at the IDIQ level. These are not to exceed amounts. Only the Other Direct Costs types listed under each IDIQ ODC CLIN will be allowed on at the task order ODC CLIN. The amount for these CLINS are pre-determined by the Government. At this time, the government is only allowing the ODC costs to be reflected at the task order level. Any indirect cost should be captured in the labor CLINS.
	8. Will CLINS X001, X004 and X005 be cost reimbursable CLINs at the task order level?		8. There will be a not to exceed amount stated for X004 and X005 for each task order level after receiving quotes and discussing the specific details of the event. X001 will be predetermined and the ceiling amount set when DOS selects hotel/lodging accommodation. Invoices with supporting documentation shall be submitted by the vendor for the COR to review and approval for payment.
	9. The solicitation states under section L-004, A. Past Performance, "Offerors shall provide to the government no more than four (4) citations of past performance," however, in the following section, Factor 1: Past Performance Instructions, it states, "At least
two performance references shall be submitted for the offeror. The other three past performances references can be for the offeror, predecessor companies, and /or subcontractors that will perform major or critical aspects of this requirement." Can the government please confirm whether the number of past performance references is limited to four (4) or five (5) examples?		9. The number of past performance are limited to 4 and 2 pages per past performance for a total of 8. The following has been removed "least two performance references shall be submitted for the offeror. The other three past performances references can be for the offeror, predecessor companies, and /or subcontractors that will perform major or critical aspects of this requirement."
	10. Under Factor 1: Past Performance Instructions, (ii), there is a reference to Past/Present Performance Surveys ("Completed Past/Present Performance Surveys sent directly to the government from any Offeror will be considered in the evaluations."). Are Past/Present Performance Surveys required? If so, will the government please provide a standardized survey template?		10. All references to the past performance have been removed.
	11. The evaluation criteria for Factor 3 - Management Plan includes the item, "g. Ability to obtain and maintain a Secret security clearance." Can the government please confirm if the security clearance requirement is for all personnel or just key personnel?		11. The security clearance is required for all personnel working on the contract (travel specialist and program manager) due to the sensitive information that the awardee will be privy to.
	12. If the Government allows advance payment?		12. DOS does not allow advance payments. Only when deposits are due by the hotel does DOS approve invoices. All other incurred costs are paid after the event.
	13. Does the government plan to provide a transition period for this contract? If so, how much time will be devoted to the designated transition period?		13. At this time the government has not planned a transition period because there are no forseable stand up costs for this requirement.	22-Apr-24
	14. Can a specific time range be assigned to the Pre and post event planning stage?		14. Pre-event planning: It is different and dependent on the event. National vs international s well as size, scope, and complexity. Post event planning: 1 month to closeout the billing issues for the contractor.
	15. Is an anniversary year expected during this period of performance? If so, please identify the date in the RFP?		15. The government is unclear on the defintion of an anniversary year. There are option years in the solicitation.
	16. Task Three anticipates 50,000 room nights per year. Can the government give a more detailed 12-month breakdown of room nights so that offerors can better discuss how they will meet the anticipated maximum requirements during the year?		16. At this time the govt cannot give any specific at this time. However, after more specific details will be provided based on the training schedule provided.
	17. A secret level facility clearance is required. Please confirm that it is allowable for the offeror to be able to obtain a secret facility clearance after award of this contract		17. A secret Facility Clearance is required at the time of proposal submission.

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File details come from the government source that posted it. Updated Apr 23, 2024.