19AQMM23Q0021 AMD 0001.pdf

19AQMM23Q0021

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

03/07/2023

4. REQUISITION/PURCHASE REQ. NO.

1019021738

5. PROJECT NO. (If applicable)

AOPE_CODE

OFC OF PROCUREMENT EXECUTIVE (A/OPE)

PO BOX 9115, ROSSLYN STATION

A/OPE/AQM/IP

ARLINGTON, VA 22209

Christopher L Toso

NAME

202-285-5913

TEL.

TosoCL@state.gov

EMAIL

6. ISSUED BY OPEAQMCODE

INL Support

OPE/AQM/IP/INL

Office of Acquisition (AQM) 1200 Wilson Blvd (SA-06B) Arlington, VA 22209

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

19AQMM23Q0021

CONTACT: UEI:

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

02/24/2023

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to address Questions received from industry. The following changes are made effective by this action:

a) Appendix A - Questions and Answers.

b) Performance Work Statement - Revised to adjust for the Q&A clarifications.

No further changes made. Offeror's shall sign and return acknowledgement of this amendment with their Price Proposal submission. An extension to the proposal deadline is not provided.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Christopher L Toso

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

03/07/2023

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

CGFS // CGFS

Line Item Summary

Solicitation Number:

19AQMM23Q0021

Contract Number: Title: Public Members for Foreign Service Boards

Date of Solicitation:

03/07/2023

Line Item No.

Description Quantity Unit Unit Price Total Cost

001 Program Management and Recruitment This price is fixed for the yearly job, to manage and recruit for 25 to 35 Positions per year.

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date (Start to End) Date FOB:

04/12/2023 to 04/11/2024

1.00 0.00 1.00

JB

002 Board Duties Not to Exceed 10,500 total hours. This labor rate is fixed.

This line item may be incrementally funded IAW Limitation of Funds clauses, FAR 52.232-22 and DOSAR 652.232-72.

Type of Contract Pricing: LH

Doc Ref No:

Delivery Date (Start to End) Date FOB:

04/12/2023 to 04/11/2024

10,500.00 0.00

10,500.00

HR

003 Other Direct Costs ODC line item for travel reimbursement. Costs under this CLIN must be pre-approved and funded in advance.

This line item may be incrementally funded IAW Limitation of Funds clauses, FAR 52.232-22 and DOSAR 652.232-72.

Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date (Start to End) Date FOB:

04/12/2023 to 04/11/2024

1.00 0.00 1.00

JB

1001 Program Management and Recruitment This price is fixed for the yearly job, to manage and recruit for 25 to 35 Positions per year.

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date (Start to End) Date FOB:

04/12/2024 to 04/11/2025

1.00 0.00 1.00

JB

1002 Board Duties Not to Exceed 10,500 total hours. This labor rate is fixed.

This line item may be incrementally funded IAW Limitation of Funds clauses, FAR 52.232-22 and DOSAR 652.232-72.

Type of Contract Pricing: LH

Doc Ref No:

Delivery Date (Start to End) Date FOB:

04/12/2024 to 04/11/2025

10,500.00 0.00

10,500.00

HR

1003 Other Direct Costs ODC line item for travel reimbursement. Costs under this CLIN must be pre-approved and funded in advance.

This line item may be incrementally funded IAW Limitation of Funds clauses, FAR 52.232-22 and DOSAR 652.232-72.

Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date (Start to End) Date FOB:

04/12/2024 to 04/11/2025

1.00 0.00 1.00

JB

2001 Program Management and Recruitment This price is fixed for the yearly job, to manage and recruit for 25 to 35 Positions per year.

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date (Start to End) Date FOB:

04/12/2025 to 04/11/2026

1.00 0.00 1.00

JB

Line Item Summary

Solicitation Number:

19AQMM23Q0021

Contract Number: Title: Public Members for Foreign Service Boards

Date of Solicitation:

03/07/2023

Line Item No.

Description Quantity Unit Unit Price Total Cost

2002 Board Duties Not to Exceed 10,500 total hours. This labor rate is fixed.

This line item may be incrementally funded IAW Limitation of Funds clauses, FAR 52.232-22 and DOSAR 652.232-72.

Type of Contract Pricing: LH

Doc Ref No:

Delivery Date (Start to End) Date FOB:

04/12/2025 to 04/11/2026

10,500.00 0.00

10,500.00

HR

2003 Other Direct Costs ODC line item for travel reimbursement. Costs under this CLIN must be pre-approved and funded in advance.

This line item may be incrementally funded IAW Limitation of Funds clauses, FAR 52.232-22 and DOSAR 652.232-72.

Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date (Start to End) Date FOB:

04/12/2025 to 04/11/2026

1.00 0.00 1.00

JB

3001 Program Management and Recruitment This price is fixed for the yearly job, to manage and recruit for 25 to 35 Positions per year.

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date (Start to End) Date FOB:

04/12/2026 to 04/11/2027

1.00 0.00 1.00

JB

3002 Board Duties Not to Exceed 10,500 total hours. This labor rate is fixed.

This line item may be incrementally funded IAW Limitation of Funds clauses, FAR 52.232-22 and DOSAR 652.232-72.

Type of Contract Pricing: LH

Doc Ref No:

Delivery Date (Start to End) Date FOB:

04/12/2026 to 04/11/2027

10,500.00 0.00

10,500.00

HR

3003 Other Direct Costs ODC line item for travel reimbursement. Costs under this CLIN must be pre-approved and funded in advance.

This line item may be incrementally funded IAW Limitation of Funds clauses, FAR 52.232-22 and DOSAR 652.232-72.

Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date (Start to End) Date FOB:

04/12/2026 to 04/11/2027

1.00 0.00 1.00

JB

4001 Program Management and Recruitment This price is fixed for the yearly job, to manage and recruit for 25 to 35 Positions per year.

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date (Start to End) Date FOB:

04/12/2027 to 04/11/2028

1.00 0.00 1.00

JB

4002 Board Duties Not to Exceed 10,500 total hours. This labor rate is fixed.

This line item may be incrementally funded IAW Limitation of Funds clauses, FAR 52.232-22 and DOSAR 652.232-72.

Type of Contract Pricing: LH

10,500.00 0.00

10,500.00

HR

Line Item Summary

Solicitation Number:

19AQMM23Q0021

Contract Number: Title: Public Members for Foreign Service Boards

Date of Solicitation:

03/07/2023

Line Item No.

Description Quantity Unit Unit Price Total Cost

Doc Ref No:

Delivery Date (Start to End) Date FOB:

04/12/2027 to 04/11/2028

4003 Other Direct Costs ODC line item for travel reimbursement. Costs under this CLIN must be pre-approved and funded in advance.

This line item may be incrementally funded IAW Limitation of Funds clauses, FAR 52.232-22 and DOSAR 652.232-72.

Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date (Start to End) Date FOB:

04/12/2027 to 04/11/2028

1.00 0.00 1.00

JB

Section A - Solicitation/Contract Form Identifier Title Date Number of

Pages 1 AQS 19AQMM23Q0021.pdf 02/24/2023

Clause Title Fill-ins

52.246-4 Inspection of Services-Fixed-Price (Aug 1996)

52.246-6 Inspection-Time-and-Material and Labor-Hour (May 2001)

52.232-22 Limitation of Funds (Apr 1984)

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial

Services (Dec 2022)

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Nov

2021)

52.217-5 Evaluation of Options (July 1990)

B-008 - TRAVEL COSTS (Time-and-Materials/Labor-Hour)

(a) Except as otherwise provided herein, the Contractor shall be reimbursed for its reasonable actual travel costs in accordance with its usual accounting practices consistent with FAR Subpart 31.2, specifically FAR 31.205-46. Travel must be directly related to and required for performance of this contract, and authorized in advance and in writing by the Contracting Officer's Representative (COR).

In no event shall costs associated with employee commuting be reimbursable as a direct cost under this contract.

(b) Travel costs shall not be burdened with any indirect costs unless specifically allowable in accordance with the Contractor's usual accounting practices consistent with FAR Subpart 31.2. In no event shall travel costs be burdened with fee/profit.

(c) The Contractor shall include a breakout of all authorized travel expenses as an attachment to his invoices. Administrative support (coordination of travel arrangements, etc.) will be the responsibility of the Contractor.

(d) Should any Contractor personnel be requested to perform in any area which has been determined by the Department of State to be a hazardous duty area, hazardous duty premium pay if and to the extent requested and allowed, will be payable at the same rate as would be given to Department of State direct-hire employees pursuant to Chapter 650 of the U.S. Department of State Standardized

Regulations (Government Civilians, Foreign Areas).. Hazardous duty premium pay shall not be burdened with any indirect costs (e.g., overhead, G and A) or fee/profit.

(e) When local travel between the Contractor employee's regular place of performance and other locations is specifically authorized by the COR, transportation expenses shall be allowable costs under this contract. For the purposes of this clause, local travel means travel within a 50 mile radius of the Contractor employee's regular place of performance and does not include daily commuting or associated costs.

(f) For travel where use of a personal automobile has been specifically authorized by the COR, reimbursement shall be computed on the basis of actual miles traveled from starting point to destination. Other related miscellaneous expenses, such as tolls and parking fees, incurred in the performance of tasks authorized under this contract, will be reimbursed. Car rentals require advance approval by the COR and will be authorized only when consistent with good business practice. Allowable costs shall not exceed the actual cost of renting a compact automobile (a maximum of one for four Contractor personnel), unless extenuating circumstances (e.g., excess baggage) require other arrangements and subsequent COR approval is obtained.

(g) The Government will reimburse the Contractor for Contractor employee's travel time to or from other authorized work locations;

except that for labor categories which are exempt from the Fair Labor Standards Act (FSLA), a reimbursement will be allowed only for travel during the employee's regular working hours. The Contractor will not be reimbursed for time spent in stand down or temporary layovers for the convenience of the Contractor by FLSA exempt contractor employees except as authorized by the Federal Travel Regulations.

(h) The Contractor shall be responsible for ensuring that all personnel who will be required to travel outside the United States have current and valid passports. The Contractor shall also be responsible for obtaining any visas required for travel to foreign countries under this contract. The Contractor shall make no direct labor charges for obtaining/maintaining passports and/or visas.

(end of clause)

B-010 - TYPE OF CONTRACT

This is a hybrid type contract containing firm-fixed priced, firm-fixed labor hour, and cost reimbursable line items.

B-012 - LIMITATION OF COST OR LIMITATION OF FUNDS

FAR 52.232-20 "LIMITATION OF COST" or FAR 52.232-22 "LIMITATION OF FUNDS," as appropriate, shall apply separately and independently to each separately identified estimated cost.

C-001 - Performance Work Statement

Performance Work Statement

Public Member Service on Foreign Service Selection, Reconvened, and Reconstituted Boards, GTM/PE

March 7, 2023

1. BACKGROUND:

This is a non-personal services requirement for recruitment and administration services in support of the Department of State, Office of Performance Evaluation. The United States Government shall not exercise any supervision or control over contractor personnel, who are the service providers performing the services described herein. Service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

The Department of State maintains a rigorous system to identify and promote employees, as required under the Foreign Service Act of 1980. One key requirement is to include Public Members on the Foreign Service Selection Boards to review the performance records of Foreign Service personnel; recommend employees for promotion; and recommend other personnel actions when warranted alongside the department's board members.

Public members bring diverse experience and perspectives to Board deliberations that enhance the integrity of the performance review process for employees who represent the United States.

2. DESCRIPTION OF SERVICES/INTRODUCTION:

The Contractor will be responsible for wide-spread recruitment of qualified candidates, providing multiple qualified candidates for the government's ultimate selection, replacement of members when necessary, and payment to public members for their service. The Department of State Office of Performance Evaluation estimates a need for approximately 30 Public Members per year. Depending on their caseload, the Boards can meet from four to nine consecutive weeks for a minimum of 40 hours per week during the Boards’ session period. Public members will be expected to be available and online during core business hours of 9:00 AM to 5:00 PM or longer, if necessary. There may be other boards throughout the year for which GTM/PE would recall public members for additional board activities. Such boards could include, but are not limited to, the Department Senior Review Board, the Interagency Review Board, selection boards that are reconstituted to review a limited number of personnel files as a result of Department administrative error.

3. CONTRACTOR PERSONNEL DISCIPLINES AND SPECIALTIES:

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the tasks outlined herein. The contractor shall ensure the labor categories, labor rates, and man-hours utilized in the performance of this requirement will be adequate to satisfactorily accomplish the tasks outlined in the PWS.

The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer this requirement.

4. SCOPE OF WORK/REQUIRED TASKS:

Task 1: Program Management

The Contractor shall be a liaison between the Bureau of Global Talent Management, Office of Performance Evaluation (GTM/PE) and the Public Members providing the support as outlined in the tasks outlined in the work statement. The program management team will be responsible for the following:

• Adhering to the details provided in Task 2, the contractor shall source individuals to fill the role of Public Member for Performance boards using diverse methods of recruiting to yield 30 or more viable candidates (annual minimum of 25 active board members with a bench of 5 to 10 candidates to cover any unexpected changes in the ability of the first 25 to perform on the contract)

• provide the program office resumes to review NLT 31 March

• establishing work agreements with chosen individual candidates

• coordination with program office for onboarding activities required to get public members access to the appropriate systems

• tracking of public member hours/days of participation and obtaining certification from program office that the services reported were provided.

• invoicing the government for the work performed

• payment to public members for work completed

• replacement of candidates if necessary

Task 2: Sourcing Candidates

The contractor will utilize recruiting tools available for industry to source viable candidates to serve in the role of public member for the Foreign Service Promotion Boards. The contractor may use the documents provided by GTM/PE referenced below as guidelines in finding candidates that meet the criteria.

• Appendix C 3 FAM 2320 provides the requirements for public members, the vendor must provide candidates that meet or exceed the stated requirements.

• Appendix D Sample resume

• Appendix E Sample Interview Scoresheet and Questions

• Appendix F Requirements Traceability Matrix

3 FAM 2320 Excerpt

Public Members

Duties:

Reference, 3 FAM 2320, Promotion of Members of the Foreign Service:

Public Members – Each public member of a Selection Board must, so far as possible, meet the following qualifications:

(1) Have gained extensive experience in a profession, in business, in labor, or in a non-governmental organization or institution serviced by, or having an interest in the Foreign Service;

(2) Have overseas experience, which can be through work, education, or personal travel;

(3) Be available to serve on a full-time basis during the entire time that the boards are in session;

(4) Not be employed in the Federal service at the time of appointment or during his or her service on a Selection Board;

(5) Not be a registered agent of a foreign principal, a lobbyist for a foreign entity, or receive income from a government of a foreign country;

(6) Not be a retiree from State, USAID, Foreign Commercial Service, Foreign Agriculture Service, or USGMA;

(7) Not be a friend, relative or other personal contact of any person employed in the GTM Office of Performance Evaluation (GTM/PE), the Office of the Director General and the Director of Global Talent (DGTM), or any office or individual involved in the selection/formalization of the service of the public member. A “relative” is a spouse or ex-spouse, domestic partner or ex-domestic partner as described in 3 FAM 1610, father, mother, son, daughter, brother, sister, uncle, aunt, first cousin, nephew, niece, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half-brother, or half-sister; and

(8) Not be a direct recipient of grants or other funding from the Department of State such that it could be deemed a conflict of interest.

Additionally, each Public Member will meet the following minimum requirements:

Career Background:

• Including but not limited to: Information Technology, Law Enforcement, Educators (at all levels), Medical Practitioners, Business, Human Resources, Building Operations, Transportation and Freight, Security Engineer, Media, or Finance Professionals

Education:

• Minimum of a bachelor’s degree

Technical Skills:

• Hands-on experience with Microsoft Office Suite (particularly Word, Excel, & Teams)

• Have extensive experience in a profession, in business, in labor, or in a non-governmental organization or institution serviced by or having an interest in the Foreign Service and/or foreign policy.

• Public Members will require a successful Public Trust Security background check. Upon selection, Public Members will be required to complete required onboarding documents for the Bureau of Diplomatic Security to perform a background investigation and be a US Citizen.

• Reference, 22 USC 4002: Establishment of Selection Boards.

5. DELIVERABLES:

Monthly Progress Report

• The Contractor shall furnish a combined monthly technical and financial progress report stating the activities and services furnished during the preceding month.

• The report shall be submitted via electronic mail to the CO and COR on or before the 15th day of each month following the first complete calendar month of the task order.

• The report shall include difficulties encountered and remedial action taken during the preceding month, and anticipated activity during the subsequent month.

• The report shall specify the technical and financial status for each of the following data points:

• Cumulative labor hours expended, and dollar amounts expended, by labor category from the effective date of the task order through the last day of the current reporting month.

• Labor hours expended and dollar amounts expended by labor category during the current reporting month.

• Estimated labor hours and dollar amounts to be expended during the next reporting period.

• Task Order funding for the current option period and cumulative from the effective date of the task order.

• Funding burn rate for the current task order performance period.

• Personnel gains and losses, if any

• Status of invoices for the task order, including outstanding invoices, errors and resolution.

• Identify any remaining funds per task order period and CLIN.

6. CONTRACTING OFFICER REPRESENTATIVE:

The Contracting Officer's Representative (COR) monitors all technical aspects of the contract and assists in contract administration.

The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel.

A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in the requirement’ price or terms and conditions.

The COR is not authorized to change any of the terms and conditions of this requirement.

The COR for this requirement is:

Jennifer Garofalini

GTM/PE

U.S Department of State

SA-22

1800 G St NW Washington, DC 20520

7. PLACE OF PERFORMANCE:

The work under this requirement will take place in the following location(s):

First 2 weeks on-site at:

U.S Department of State

SA-22

1800 G St NW Washington, DC 20520

Remainder of appointment will be performed by telework. In the event any of the bench of 5 to 10 candidates to cover any unexpected changes are needed, training will be provided online and/or individually onsite.

8. NON-PERSONAL SERVICES:

Government personnel shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks described in the PWS.

Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees.

It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services.

If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (CO) immediately.

9. IDENTIFICATION OF CONTRACTOR EMPLOYEES:

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as contractors to avoid creating an impression in the minds of members of the public that they are Government officials.

They shall also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

Display of ID Badges: Contractor personnel shall wear the ID badge at all times when performing work under this task order at a Government site, including while attending Government meetings and conferences that may take place outside the Government facility. Unless otherwise specified in the task order, each contractor employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

Utilizing Electronic Mail: When prime contractor or subcontractor personnel send e-mail messages as a part of performance, or otherwise relating to order matters, each sender shall include, at a minimum, his/her name (both first and last names), the name of the individual's employer, e-mail address and phone number.

10. ACCEPTANCE CRITERIA:

Acceptance of final documents and other work products shall be in accordance with the Department’s established quality control plan. Work performed will be reviewed for quality, timeliness, and professionalism, by the Government Manager. If the performance is unacceptable, feedback will be provided in a timely fashion and corrective action will be required by the CO.

11. TIME OF PERFORMANCE:

Base year period, plus four option year periods.

Annually the first boards commence on approximately May 17 and remain full time Monday through Friday until approximately August 15. Other boards (e.g., Reconstituted, Performance Pay, etc.) will be scheduled after August 30th. The COR will coordinate with the contractor to schedule additional boards, as needed.

Board members are required for the duration of the board and the board member may be required to reconvene on the board at a later time.

Depending on their caseload, the Boards can meet from four to nine consecutive weeks for a minimum of 40 hours per week.

Total hours per position shall not exceed the estimated hours without a modification and funding from the contracting officer. All positions not fully funded are subject to 652.232-72 Limitation of Funds clause and no contractor shall provide service at risk.

When the contractor is in training prior to the beginning of the board’s deliberation, the hours will be 0830 to 1630 with a non-reimbursable 45-minute lunch.

Hours worked will be established by mutual consent of the other members of the board and the COR once board deliberations begin.

12. TELEWORK AND ALTERNATE SCHEDULE:

Telework is an alternate work arrangement that gives contractor employees the opportunity to conduct all or some of their work away from the primary workplace to accommodate both core and situational telework employees within the Department. It has no effect on the hours an employee works. The location of telework is normally the employee’s primary residence. Work from any other place must be approved by the COR before teleworking.

A contractor employee's participation in an AWS, flextime, or telework is voluntary and subject to COR approval.

The COR may cancel or adjust the telework arrangement by providing written notice to the contractor.

When Holidays fall within the same pay period the holiday will affect the schedule. Full-time employees on flexible work schedules are entitled to 8 hours of pay when they do not work on a holiday. For a full-time employee on a variable day or variable week schedule, the employee must make arrangements to work extra hours during other regularly scheduled workdays, or use annual leave, credit hours, or compensatory time off in order to fulfill the 80-hour biweekly work requirement.

This decision is not subject to dispute nor does it give rise to a claim under the contract.

The initial eligibility criteria are the same as that for Federal Employees and are listed at 3 FAM 2362.2. At any time with prior notification a contractor employee’s AWS can be terminated or modified for operational considerations related to workload demands.

All contractor personnel engaging in telework must complete the U.S. Department of State Contractor Telework Agreement, DS-5150 and GO Access for Contractors form.

13. GOVERNMENT FURNISHED PROPERTY:

The Department of State will provide the professional service employee with a computer workstation and access to existing applications (e.g., e-mail, MS Office Suite, eBoards, etc.), adequate office space, and telephone service on those days when the contractor will be on site. The Department of State will provide access to existing applications, a PIV card and card reader for use when the contractor is at their alternative work site. The board member must have internet access at their alternative work site to access the necessary applications. The board member will be provided with a computer and PIV card that shall be the contractor’s responsibility for returning at the completion of the assignment.

The Department will provide computer storage space on the Department’s unclassified/class network to host the professional service employee deliverables. All deliverables (e.g., documented procedures, customized software, applications and enhancements) are the property of the Department of State and will be returned to the Department of State upon completion of the support services.

14. SECURITY REQUIREMENT:

The security clearance for the position(s) included are designated as follows:

Labor Category Clearance Level Program Support N/A Public Members MRPT

15. PHYSICAL SECURITY:

The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

16. POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS:

The Contractor agrees to attend any post award conference convened by the contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance.

At these meetings the contracting officer may apprise the contractor of how the government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

17. DATA RIGHTS:

The Government has unlimited rights to all documents/material produced under this requirement. All documents and materials, to include the source codes of any software, produced under this requirement shall be Government owned and are the property of the Government with all rights and privileges of ownership/ copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

18. STANDARDS:

The contractor shall insure all work is completed in accordance with U.S. government and Department of State (DOS) standards, policy, procedures, and guidelines as provided. All products and services under these tasks, and as part of the agreement, are the sole property of the U.S. Government.

19. IDENTIFICATION OF NON-DISCLOSURE REQUIREMENTS:

Contractors shall execute and sign non-disclosure agreements when they work with sensitive and/or proprietary information. Forms to be executed and maintained by the COR.

20. INVOICING AND PAYMENT INSTRUCTIONS:

Invoices shall be submitted on a monthly basis no later than the 30th day of the month for actual hours worked and ODC costs incurred the preceding month. Invoices shall include documents substantiating actual hours and ODC charges, such as timesheets. ODC charges shall be supported with either an invoice or a quote from a third-party provider.

Contractor staff will be required to enter time into Microsoft Project Server Web Access (PWA) at the client site. Microsoft Project Server serves as the government’s system of record and primary data source for managing earned value. All contractor hours billed on company invoices should match hours entered in the system of record. Invoiced hours will be reconciled against the system of record and discrepancies will result in an adjustment or rejection of the invoice. For instance, if a company invoice displays 120 hours for a contractor employee but the system of record reflects 90 hours for the same time period, the government will either reject the invoice or pay only the hours represented in the system of record.

21. TRAVEL:

This PWS requires domestic travel to the onsite location for the first two weeks of the assignment. No international travel is authorized. All travel shall be pre-approved with a request from the Contractor to the COR for final approval. Funds shall be available and obligated in the contract before travel commences. All travel shall be in accordance with the Federal Travel Regulation.

22. TRAINING:

This order will require the below listed Government specific training available only through the State Department’s Foreign Service Institute (FSI). All training shall be pre-approved on a tuition reimbursement basis with a request from the Contractor to the COR for Contracting Officer final approval. The Contractor and the COR shall verify and certify that funds are available and obligated in the contract before training commences.

Course Catalog Number Course Title PT144 Mitigating Unconscious Bias OpenNet Online EX500 Uniform Service Employment and Reem ployment OpenNet Online

PT107 EEO/Diversity Awareness for Managers an d Supervisors

OpenNet Online

Mandatory DOS System Access No Contracting Officer Approval Required Personnel will receive notification emails when courses a re due.

PS800 Cyber Security Awareness Training (Annu

al) OpenNet Online

EX250 Counterintelligence and Insider Threat Awareness Training for Cleared Americans (Annual)

OpenNet Online

PK217 Records Management for Everyone (Annual

OpenNet Online

PA318 Protecting Personally Identifiable Informat ion (Every 2 Years)

OpenNet Online

23. DEFINITIONS AND ACRONYMS:

CONTRACTOR. A supplier or vendor awarded a contract or task order to provide specific supplies or service to the Government. The term used in this task order refers to the prime, not contractor personnel.

CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the

SOW.

DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things, such as meeting minutes or reports.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract/task order requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract/ task order.

WORK WEEK. Monday through Friday, unless specified otherwise.

24. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

Performance Measures

The absence of requirements from the Performance Work Statement shall not detract from its enforceability or limit the rights or remedies of the Government under any other provision of the requirement. The government will use the following surveillance methods outlined below to evaluate the contractor’s performance in meeting contracting requirements.

• Performance measures – the contractor is expected to complete specific general acceptance criteria with a mutually agreed upon schedule in compliance with the objectives of the PWS.

• Desired outcome – a service output that meets the standard of performance associated with the PWS.

• Minimum AQL – the minimum Acceptable Quality Level (AQL) is the lowest percentage of defective service that will be accepted by the government.

• Surveillance method – the means of documenting certain kinds of service problems and used to evaluate contractor performance.

Performance Measure Desired Outcome Minimum Acceptable Quality Level (AQL)

Surveillance Method Penalty / Incentive / R emedy

Deliverables (includes monthly reporting requir ements and establishment of staff backfill dates)

Receipt of deliverables in accordance with Gove rnment approved project plans.

Receipt of deliverables wit hin 3 business days of the project milestone on the approved project plan.

COR or GPM Review/A cceptance of deliverable s within 5 business days of receipt. Any requested modifications will be ma de by the contractor and resubmitted within 5 bu siness days.

Letter of Concern will be issued, and corrective ac tion will be required at no additional cost to the G overnment.

Annual identification of th e initial 25 qualified publi c member candidates (wit h a bench of 5 to 10 can didates) NLT the last bu siness day of March

Receipt of 100% of the candidate resumes to rev iew in accordance with t he requirements outlined in the contract. If exercis ed, option year candidate resumes can be submitted via an iterative process to be defined between the cu stomer and the contractor and outlined in the accept ed project plan.

Twenty-five resumes rec eived NLT the last busin ess day of March.

COR or GPM Review/A cceptance of candidate w ithin 5 business days of receipt. Any requested modifications will be m ade by the contractor and resubmitted within 5 busin ess days.

Letter of Concern will be issued, and corrective ac tion will be required at no additional cost to the G overnment.

Surveillance Requirements

The government will evaluate the contractor’s performance using the method of surveillance specified below:

• Project Schedule/Status Reviews

• Random Sampling

• Customer Input

• Customer Surveys

The GPM or COR will document surveillance through use of a surveillance checklist. Techniques include on-site observations, inspections, audits, customer service feedback, work evaluation statements, timesheets, work product assessment, correspondence reviews, project schedule/status reviews, and customer input.

The schedule for surveillance shall be marked “FOR OFFICIAL USE ONLY” and shall not be shown to the Contractor.

Extent of Surveillance

When performance is deficient, the contracting officer shall notify the contractor promptly and implement the agency’s system to track corrective action in accordance with FAR Part 46 – Quality Assurance and DOSAR subpart 604.71 - Procurement Quality Assurance Program. If performance is judged unacceptable, the GPM and COR will initiate a Contract Discrepancy Report (CDR) and obtain the Contractor’s Representative’s initials on the record of the observation and submit it, with the checklist recording the unacceptable performance, to the Contracting Officer. The seriousness of the situation shall govern whether the GPM and COR shall provide the CDR to the Contracting Officer as soon as unacceptable performance is indicated or wait until another observation is made on the following surveillance period.

D-002 - MARKING OF REPORTS

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(a) Name and business address of the Contractor;

(b) Contract number and delivery order number, if applicable;

(c) Date of report; and

(d) Program office(s).

(e) All reports become the property of the Department. Reports shall not contain any markings or legends which restrict the Department's use of such reports in any way.

(end of clause)

E-004 - INSPECTION AND ACCEPTANCE (Services)

Inspection and acceptance of the services to be provided hereunder shall be made by the Contracting Officer's Representative.

(end of clause)

INV-IPP - ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS AND INSTRUCTIONS TO IMPLEMENT

USAGE OF THE INVOICE PROCESSING PLATFORM (IPP).

(a) Definitions. As used in these instructions

(1)”Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Payment documentation and process” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of these instructions, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP) at www.ipp.gov. Information regarding IPP is available on the Internet at www.ipp.gov. Assistance with the IPP application can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866)973-3131. The Contractor shall ensure that its supporting documentation conforms to IPP requirements. IPP accommodates up to 25 supporting attachments per invoice, individual attachment file size may not exceed ten megabytes (10mb). If the Contractor assesses that their supporting documentation will not reasonably conform to IPP requirements, the Contractor shall contact the Contracting Officer to explore possible alternatives. In addition, the IPP only allows certain characters to be used as the invoice number. The invoice number shall conform to the IPP convention and the attachments (if used) shall match exactly the invoice number allowed. The allowed characters in the IPP are “abcdefghijklmnopqrstuvwxyzABCDEFGHIJKLMNOPQRSTUVWXYZ0123456789-_”

(c) If the Contractor wishes to be paid via a foreign bank account, the contractor must properly fill out form GFS-FO-CLM-089 and attach it to each invoice in the IPP where payment to a foreign bank account is requested. The form can obtained by e-mailing CGFSIPPITSForm@state.gov.

(d) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing.

(e) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request.

[End of instructions]

652.242-70 - CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR will be Jennifer Garofalini, upon receipt of a delegation letter from the Contracting Officer.

(End of clause)

G-002 - CONTRACT ADMINISTRATION DATA

Contracting Officer: Christopher L. Toso, TosoCL@state.gov

First Class Mailing:

U.S. Department of State Office of Acquisition Management P.O. Box 9115, Rosslyn Station Arlington, Virginia 22219

Courier or Hand Delivery: U.S. Department of State

Office of Acquisition Management 4th Floor 1735 N. Lynn Street

Arlington, Virginia 22209

Contracting Officer's Representative (COR): [TBD]

GTM/PE

U.S Department of State

SA-22

1800 G St NW

Washington, DC 20520

H-042 - Safety and Accountability For Everyone (SAFE)

Safety and Accountability for Everyone (SAFE) (DEC 2022) All contractor employees, including subcontractor employees, requiring access to Department of State facilities and areas shall participate in the “Safety and Accountability For Everyone” (SAFE) system by providing their contact information in the system within 30 calendar days after the contract start date or the effective date of incorporation of this requirement into the contract, whichever is applicable, and maintaining its accuracy at all times. The contractor shall include SAFE enrollment/removal as an essential task in its onboarding and out-processing procedures as employees arrive/depart and promptly submit a SAFE service request via the IT Service Center or email AskSAFE@state.gov to request SAFE profile creation/removal. Contractors shall confirm their personnel take an active part in drills and respond to all test notifications. The contractor shall provide a semi-annual statement that affected contractor and/or subcontractor employees have registered or been removed from SAFE and participate in active drills and test notifications. The statement may be made via email to the Contracting Officer’s Representative (COR), or to the contracting officer if a COR is not assigned. The statement is due within 30 days of the effective date of this award, and every 6 months thereafter.

H-007 - INSURANCE REQUIREMENTS

In accordance with FAR 52.228-5 "INSURANCE--WORK ON A GOVERNMENT INSTALLATION," the Contractor shall, at no additional expense to this contract, provide and maintain, in addition to any other insurance coverage required elsewhere in this contract, the following types of insurance in the amounts specified. Before commencing work under this contract, the Contractor shall certify to the Contracting Officer in writing, that at least the kinds and minimum amounts of insurance required below have been obtained.

(a) Workers' Compensation and Employer's Liability--The Contractor is required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers.

(b) General Liability--The Contractor shall provide bodily injury liability insurance coverage written on the comprehensive form policy of at least $500,000 per occurrence.

(c) Automobile Liability--The Contractor shall provide automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

(d) Aircraft Public and Passenger Liability--When aircraft are used in connection with performing the contract, the Contractor shall provide aircraft public and passenger liability insurance. Coverage shall be at least $200,000 per occurrence for property damage. Coverage of passenger liability bodily injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

(e) Vessel Liability--When contract performance involves use of vessels, the Contractor shall provide vessel collision liability and protection and indemnity liability insurance.

(end of clause)

H-001 - Contracting Officer Authority

CONTRACTING OFFICER AUTHORITY

1. No person other than the Department of State Contracting Officer (CO) has authority to bind the Government…