19AQMM22R0221_QA (Amend 1)_10 Aug 22.xlsx
XLSX spreadsheet 26 KB Posted
- Attached to
- Operations Support Services Staffing IDIQ Federal contract opportunity
- Solicitation number
- 19AQMM22N0058
About this file
This document contains answers to questions submitted in response to a solicitation for operations support services staffing. The solicitation seeks to award an indefinite-delivery, indefinite-quantity contract to absorb efforts from three existing contracts and provide staffing for two task orders. The primary NAICS code will remain 541990, and interested offerors must possess an interim or final Top Secret facility clearance at time of proposal submission. While some task order work locations may provide equipment, offerors are responsible for their own remote work equipment. Aircraft and vessel insurance are confirmed as requirements. Proposal submissions are due via email by 1300 EST on the due date as specified in the amended solicitation.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 19AQMM22R0221 Amend 0001 signed.pdf | ||
| Section J_Attachment B - Personnel Descriptions and Qualifications.docx | DOCX document | |
| Section J_Attachment F - TORP 001 Inst (RPM I) Rev.docx | DOCX document | |
| Section J_Attachment C - Ceiling Rates_Rev.xlsx | XLSX spreadsheet | |
| Section J_Attachment J - TORP 002 Inst (FMS I) Rev.docx | DOCX document | |
| Section J_Attachment D - Sample Pricing_Rev.xlsx | XLSX spreadsheet |
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Comments
| Solicitation Questions | ||||||
| # | Document | Page | Section | Paragraph | Comment/Rationale | Responses |
| 1 | SOW (Attachment A) | 3 | C.5 | C.5.1 | The SOW states "All qualified employees under the incumbent contracts and task orders shall be given the opportunity of a “Right of First Refusal”." However, it is our understanding that this contract is a new requirement. Is this a new contract requirement or is there an existing incumbent? Are the Task order currently held by an incumbent? If so, please list all current incumbents. | This is a new requirement which will absorb the effort/scope from the following IDIQ contracts: 19AQMM20D0117 (A Prentice Pay and Associates, LLC); SAQMMA17D0105 (Cherokee Nation 3S) and 19AQMM21D0161 (Wed Traits, Inc). |
| 2 | TORP 001 Instructions (Attachment F) | 1 | 2 | 2 | I see TORP 001 and TORP 002 responses require specific subject lines, e.g., “Proposal – OPR Operations Support Services, TO-001”, but I do not see anything for the IDIQ proposal. Is there a specific subject line offerors should use when submitting the IDIQ proposal? | Yes, use Acquisition Title "DoS Operations Support Services Staffing IDIQ" along with the Solicitation# 19AQMM22R0221 in submitting the IDIQ, TORP 001 and TORP 002 proposal submissions. |
| 3 | N/A | N/A | N/A | N/A | Is a new requirement or if it is a recompete of IDIQ Contract ID: 19AQMM18D0105? If not, could you please provide the incumbent contract number and the Contractor’s name? | Refer to Response to Question# 1 |
| 4 | Solicitation | SF33 and L-016 | SF33 states due time as 1300; Section L-16 states “not later than 16:00 EST.” Can you please clarify time of proposal delivery? | The SF33 due time of 1300 EST is correct. However, Section L-016 Notice of RFP Closing and time of 1600 EST is incorrect and is hereby changed to 1300 EST. L-016, Attachment F and Attachment J will be revised to show the correct time. | ||
| 5 | Solicitation | L-10.3 | RFP L-10.3 states that the cover shall include the Title of the Acquisition. The title is not identified in the RFP or PWS. Can you please confirm the title is DOS Operations Support Services Staffing IDIQ or provide the formal Acquisition Title? | Confirming Yes, the formal acquisition title is "DoS Operations Support Services Staffing IDIQ" | ||
| 6 | N/A | N/A | N/A | N/A | Is facility clearance needed for the Prime Contractor | Yes, please refer to Article L-011 Technical Proposal Instructions, Volume I, Part D - Facility Clearance Statement Section, on Page 53 of solicitation. |
| 7 | N/A | N/A | N/A | N/A | Who is the current incumbent | Refer to Response to Question# 1 |
| 8 | N/A | N/A | N/A | N/A | Is this a new requirement | Refer to Response to Question# 1 |
| 9 | N/A | N/A | N/A | N/A | What is the current contract number | Refer to Response to Question# 1 |
| 10 | N/A | N/A | N/A | N/A | Is the number of employees requested in this RFP the same as the number of employees being requested under the current Incumbent contract | No |
| 11 | N/A | N/A | N/A | N/A | Is the Labors hours requested in this RFP the same as the labor hours requested under the current Incumbent contract? | No |
| 12 | Solicitation | 49 | L-005 | N/A | The solicitation states “This acquisition is a competitive 8(a) set-aside under North American Industrial Classification System (NAICS) codes 541990 (primary), 541611 and 541330.” The LCATS and SOW areas are predominantly Facilities-related. Furthermore, SBA recommends a single NAICS code. This NAICS will provide the government with a range of bidders and not restrict incumbents from bidding thus helping the government retain knowledgeable and experienced incumbent staff. |
| Therefore, would the Government change the Primary NAICS code to 561210 based on the LCATS specified, and the work scope in the 7 areas highlighted in the SOW? | No, the approved SBA NAICS code will remain unchanged as 541990. | ||||
| 13 | Solicitation | 52 | L-011 | As this is a consolidation contract with 7 primary, disparate scope areas, it is unlikely a single prime contractor will have all the past performance required. As currently specified, the requirements give Joint Ventures an unfair competitive advantage as related to past performance. |
| Therefore, would the Government please allow subcontractor past performance to be evaluated, so that all companies have a fair chance to compete and the government is able to retain incumbent staff experience and knowledge. | The past performance requirement is a minimum of 2 and maximum of 5 references where the Offeror must submit a minimum of 2 past perfermance references where it has performed/is performing in the Prime Contractor role. After the minumum requirement of 2 has been met, it is the Offeror's discretion rather or not to include past performance references from its subcontractors. | |||
| 14 | TORPs 001 & 002 | Section 6 | In the beginning of 6.0 it states Pricing is LPTA, but later on it states: |
“The Contracting Officer shall determine what trade-off between non-price factors and price promises the greatest value to the Government. Therefore, the Government reserves the right to award to other than the lowest offered price. As non-price factors, when combined, of the Offeror’s proposals become more equal, the price factor may become more important and/or the determining factor.
| Will the government please clarify if the Task Order proposals will be evaluated on an LPTA or Best Value basis? | The TORP proposals of the Offerors selected for IDIQ contract award will be evaluated on a LPTA basis. Will remove best value verbiage from instructions. However, please note that unrealistically low priced TORP proposals will be rejected. Attachment F and Attachment J will be revised to remove verbiage. | |||||
| 15 | Sample Pricing and TORP Pricing Templates | Please confirm bidders should use 1920 hours? | A full Time Equalivent (FTE) for this solicitation is 1920. Will correct the FTE regular hours and number of overtime hours in Attachment D to be 1920 and 100 respectively per FTE | |||
| 16 | Solicitation | 49 | L-007, L-008 | Though the Volume Org outline on RFP pg 49 in L-007 indicates 3 cover letters, one for each price volume as does the outline under L-008, the instruction beginning L-008 seems to call for a cover letter for every volume, “Each volume shall include a signed and dated cover letter that includes the following…” |
| Does the Government require 3 cover letters for the price volumes or 6 for all volumes? | As stated in Articles L-007 Organization of Volumes and L-008 General Requirements & Page Limitation of the solicitation, a cover letter is required for the IDIQ, TORP 001 and TORP 002 proposal submissions and is to be included in each Cost/Price volume submitted. Three (3) cover letters are required. | ||||||
| 17 | Solicitation | 17 | H-003 | Will the Government provide remote/telework equipment for employees who are working remotely? | Although Section J Attachment A - SOW OPR Operations Support IDIQ (Final). Section C.6.2 Government Furnished Property/Information states: "All Contractors are responsible for providing their own equipment to be used during telework/working remotely at no cost to the Government", some office, for example RPM (Task Order 001), do provide their contractor with laptops, cellphones, etc as they do a lot of major renovation and construction projects requiring mobility. | ||
| 18 | Solicitation | 18 | H-004 | Can the Government please confirm that Aircraft Public and Passenger Liability & Vessel Liability insurance requirements are necessary for this contract? | Yes, confirmed | ||
| 19 | Solicitation | Will the Government please confirm that submission of proposals will be via email and not hard copy submission with original and copies of our proposal response? | As stated in Article L-015 RFP Delivery on page 53, submission of proposal will be via e-mail | ||||
| 20 | Solicitation | 52 | L-011 | Will the Government please confirm that prime offerors individual Task Orders under an IDIQ contract can be used as separate experience and past performance references? | Experience and past performance references as stated in solicitation Article L-011 Technical Proposal Instructions, Volume I, Part C shall be of contracts of similar scope, size, complexity, and relevancy that demonstrates experience in performing work similar to that described in the Statement of Work. | ||
| 21 | Attachment D | N/A | N/A | N/A | Attachment D (Sample Pricing) gives the Annual Hours per FTE as 2080 hrs. Whereas, Attachment H and Attachment L (TORP Pricing spreadsheets) quoted the FTE hours (Labor hours per position) to be 1920 hours model. Requesting the Government to look into this discrepancy and confirm. | Refer to Response to Question# 15. | |
| 22 | Solicitation | SF33 | Solicitation SF33 Page 1 Column 9 gives the Submission Due Time as 13:00 hours, whereas the Attachment F and Attachment J (Instructions for Task Orders) quoted the Submission due time as 16:00 hours. Can you please confirm | Submision Due Time for IDIQ, TORP 001 and TORP 002 is 1300 EST on the Due Date. Will revise L-016, Attachment F and Attachment J. | |||
| 23 | Solicitation | 52 | L-011 | Page 52 of the Solicitation Technical Proposal Instructions, Vol I Part C Past Performance : states that “the offeror must provide past performance record (as confirmed by references) …” Do you have a specified format for confirmation? Would an official CPAR on record for our submitted past performance summary serve as confirmation by the reference? | No, Government will not be providing a template for Past Performance. Offeror's format will be acceptable. Ensure that your template provides the required data as stated in solicitation Section L-011 Technical Proposal Instructions, Volume I, Part C - Experience and Past Performance | ||
| 24 | Solicitation | 53 | Page 53 of the Solicitation Technical Proposal Instructions, Vol I, Part D- Facility Clearance Statement: Please confirm all CSA FCLs will be honored as it is stated in 32 CFR Part 117 –NISPOM, 117.9 (b) which requires Reciprocity (32 CFR Part 117 replaced DOD 5220.22M on Feb 24, 2021- however the Manual also included reciprocity language)? As an example, a contractor holding a Top Secret FCL with NRC (a NSIPOM CSA) would be acceptable in meeting the solicitation requirement. | ||||
| Interested offerors and joint ventures must possess a Defense Counterintelligence and Security Agency (DCSA) Interim Top Secret or Final Top Secret facility clearance (FCL) at the time of proposal submission. | |||||||
| 25 | TORP 001 and TORP 002 | Task Order 001 and 002 attachment of GFE Inventory is blank for both TOs can you please confirm which GFE will be provided? Do you want the contractor to provide ODC for any PC, telecommunications equipment/services, etc in their proposed price build up? | No, do not include any ODCs for PC, telecommunications equipment/services, etc in ceiling rates buildup. The GFE Inventory will vary depending on what office the task order supports. The form is provided because the GFE Inventory is one of the deliverables required after task order award. The program office will assist the awardee with gathering the information and getting the GFE transferred to the new task order. | ||||
| 26 | Solicitation | Can the Gov’t provide the company name and contract number for current IDIQ incumbent(s), TORP001 incumbent(s), and TORP002 incumbent(s) | Refer to Response to Question# 1 | ||||
| 27 | Attachment B | Position descriptions and qualifications for Project Coordinator, Architectural III & IV are missing. Can the Gov’t provide? | The Project Coordinator, Architectural III & IV positions are not needed and have been removed. Please refer to revised Section J_Attachment C - Ceiling Rate and B-012. | ||||
| 28 | Attachment B Attachment C | In attachment C, Subject Matter Expert I – FAM/FAH and Subject Matter Expert II – Policy/Procedures are listed as separate LCATs to price. In Attachment B, they appear to be listed combined as Subject Matter Expert – Policy & Procedures (FAM/FAH) on page 15. Please confirm that the position descriptions and qualifications for the two LCATs are in fact the same. | The government has only a requirement for a Subject Matter Expert – Policy & Procedures (FAM/FAH) and a Subject Matter Expert – Allowances and Differential Policy (DSSR). Please refer to revised Section J_Attachment C - Ceiling Rates and B-012. | ||||
| 29 | Solicitation | F-003 | Work locations will be determined at the task order level. Can the Gov’t provide a list of all potential locations so industry can properly price ceiling rates? | No, the Government cannot provide a list of all potential locations. Work locations include ANY DoS facility in CONUS. | |||
| 30 | Solicitation | F-003 | Is it possible for the task order work location to be overseas or will all locations be continental United States? | The contract does not include any overseas positions. | |||
| 31 | Solicitation | L-011 | Please confirm that Interim Top Secret and Final Top Secret FCL is required upon proposal submission. | Interested offerors and joint ventures must possess a Defense Counterintelligence and Security Agency (DCSA) Interim Top Secret or Final Top Secret facility clearance (FCL) at the time of proposal submission. | |||
| 32 | Solicitation | L-011 | Can the Gov’t clarify the intent of “iv. The procedures for responding to the requirements of the department of Defense”? What requirements is the Gov’t referring to – task order proposal responses or specific task order operational tasks, etc? | Refering to Task Order proposal responses | |||
| 33 | TORP 001 Attachment F | 5.1.2 Organization and Management states “The Offeror shall note that only ten of the positions identified under this task order is provided under the incumbent contract. The remaining two positions are new.” Will the Gov’t identify which two (2) positions are new and provide current vacancy list by position? | There are no new positions. However, the following positions are vacant: Space Planner/Designer - AutoCAD/IWWS - Level II and Project Advisor - Level I. The remaining positions are currently staffed. Will make correction to Attachment F. | ||||
| 34 | TORP 002 Attachment J | 5.1.2 Organization and Management states “The Offeror shall note that only ten of the positions identified under this task order is provided under the incumbent contract. The remaining three positions are new.” Will the Gov’t identify which three (3) positions are new and provide current vacancy list by position? | There are no new positions. However, the following positions are vacant: Management Analyst, Loading Dock Assistant and Administrative Specialist - Level II. The remaining positions are currently staffed. Will make correction Attachment J. |
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