19AQMM22R0012-A005.pdf

19AQMM22R0012

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

08/04/2022

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

LMAQMCODE

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

Andrew T. Rothstein

NAME

703-875-5867

TEL.

rothsteinat@state.gov

EMAIL

6. ISSUED BY OPEAQMCODE

Information Management Branch

OPE/AQM/WW/IM

Office of Acquisition (AQM) 1200 Wilson Blvd (SA-06B) Arlington, VA 22209

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

19AQMM22R0012

CONTACT: UEI:

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

05/17/2022

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This amendment:

1) Extends the proposal due date by 3 weeks to August 30, 2022, 2:00 PM Eastern Time.

2) Updates the due date on Attachment 3 – Past Performance Questionnaire to August 30, 2022.

There are no other changes to the solicitation.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Michael S. Dickson

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

08/04/2022

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

CGFS // CGFS

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs B-001 Overview B-002 Type of Contract B-005 Contract Prices

D Packaging and Marking

D-002 SOFTWARE AND MAGNETIC MEDIA MARKING

D-008 Packaging, Marking, and Shipping

E Inspection and Acceptance

E-003 CONTRACTOR SELF REPORTING OF NON-COMPLIANT SERVICES

E-004 Performance Measures and Metrics

F Deliveries or Performance F-019 Replacement Parts Availability

G Contract Administration Data G-005 Advertising and Marketing

H Special Contract Requirements H-021 Software Bill of Materials and Supply Chain Risk Management - Threat Reporting H-037 Technology Refresh

J List of Attachments J-001 Attachments

L Instructions, Conditions, and Notices to Offerors and Respondents L-002 Solicitation Response L-004 Instructions for Delivery of Evaluation Equipment, Software, and Manuals L-005 Instructions for Volume I - Technical/Management Proposal Preparation L-006 Instructions for Proposal Preparation – Volume II - Price Proposal L-007 Instructions for Proposal Submission L-008 Amendments to Proposals L-009 Questions Regarding the Solicitation L-011 Standard Commercial Warranty L-013 Disposition of Offers

M Evaluation Factors for Award M-001 Evaluation Factors for Award M-008 Use of Non-Government Support for Evaluation

B-001 - Overview

The Department of State (DOS) operates and maintains existing Land Mobile Radio (LMR) systems at 21 major cities throughout the United States. Special Agents from the Bureau of Diplomatic Security at these field offices require two-way radio communications during their protection of the Secretary of State, protection of visiting foreign dignitaries, law enforcement activities, and investigatory work.

Additionally, the DoS operates and maintains existing LMR systems at 280 U.S. Embassies or Consulates called Emergency & Evacuation (E&E) and Emergency Action Committee (EAC) radio networks. These networks are comprised of separate repeaters located either on the compound or somewhere in the city, at a geographically advantageous high point (building top, mountain top, or tower) for greater long range radio frequency (RF) coverage.

Under this State Repeater contract, the contractor shall provide repeater equipment in 5 configurations for both UHF and VHF frequencies and ancillary services such as program management, training, technical support, and warranty support.

B-002 - Type of Contract

a) This is an indefinite-delivery, indefinite-quantity (IDIQ) contract, as defined in Federal Acquisition Regulation (FAR) 16.504 (Indefinite-Quantity Contracts).

b) This contract is for commercial-off-the-shelf items with ancillary services such as delivery, warranty support, program management and training.

c) All task orders issued under this IDIQ contract will be firm-fixed price.

d) This acquisition is set aside for a Woman-Owned Small Business (WOSB).

B-005 - Contract Prices

a) The Firm-Fixed IDIQ Contract products and unit prices shall be those listed in the spreadsheet - Attachment-2-State Repeater Pricing Spreadsheet for the base year and four option years.

b) Products may be added and deleted via bi-lateral modification over the life of the contract to support changes in technology

Section D - Packaging and Marking

D-002 - SOFTWARE AND MAGNETIC MEDIA MARKING

Packages containing software or other magnetic media shall be marked in accordance with requirements set forth in the project, or if none is specified, shall be marked on external containers with a notice reading substantially as follows: “CAUTION: SOFTWARE/ MAGNETIC MEDIA ENCLOSED. DO NOT EXPOSE

TO HEAT OR MAGNETIC FIELDS”.

Unclassified data shall be prepared for shipment in accordance with best commercial practices.

Classified reports, data, and documentation shall be prepared for shipment in accordance with the National Industrial Security Program Operating Manual (DOD 5220.22-M).

D-008 - Packaging, Marking, and Shipping

The contractor shall adhere to the following packaging, marking, and shipping instructions.

- All items must be domestic boxed. Vendor shall mark all crates and boxes with the Order No. referenced in Block 3.

- Provide the COR (DOS) with written notification prior to each shipment.

- Provide full shipments for each order (no partial shipments), unless specified or approved by the Contracting Officer’s

Representative (COR).

- Reflect all part number changes in the packing list and prior shipping notification.

- Mark all internal parts, software programming and option items on packing slip, as to the actual contents (e.g. not just the physical item).

- Deliver all items ordered by DOS to the Radio Programs Branch, SA-7C, 7955 Angus Court, Springfield, VA or other location designated by the order.

- To accommodate the DOS receiving process, the contractor shall affix DOS -provided barcodes labels to each tangible and serialized device having a contract price of $1,000.00 or greater. The contractor shall affix these barcode labels to the equipment within two inches of each component’s serial number label.

- Print a copy of the DOS-provided barcode label along with the numerical value of the label and the unit’s serial number on the outside of the devices’ shipping box.

The Government will:

- Provide the physical barcodes within 14 days of issuance of the purchase order.

- Track the purchase of all items with serial numbers and note their location and status (under repair, replaced by serial number X, etc.)

Section E - Inspection and Acceptance

E-003 - CONTRACTOR SELF REPORTING OF NON-COMPLIANT SERVICES

The Contractor shall identify and explain the cause of any non-compliant action and the Contractor’s plan to resolve the issue(s).

(end of clause)

E-004 - Performance Measures and Metrics

The Government will use the performance measures in the table below to track contractor performance on all orders delivered to Domestic locations.

Requirement Acceptable Quality Level Method of Surveillance On-time Delivery Deliver 99% of all orders on time (within 45 days of placing the order). The contractor is responsible for informing the COR in writing if delivery will be delayed for any

The COR will track the actual delivery date and time of all orders placed against the IDIQ and discuss any deviations with the contractor.

reason. The contractor shall provide a reason for the delay no later than 10 days before the order’s due date

Repair and Return Repair 99.5% of all items returned for repair correctly and within 30 days of receipt. The contractor shall inform the COR no later than 3 days prior to the repair’s due date and provide a reason for the delay.

The COR will track the actual delivery time and status of repaired items and discuss any deviations with the contractor.

Warranty Support 90% of all single unit items shall operate properly in accordance with contract and product specifications during the warranty period.

If it is determined that ten percent or more of the new radios are not meeting the manufacturer’s specifications (and the contract requirements) the Contractor shall pay for all transportation (to and from the government facility) and correct the deficiencies at no cost to the government.

In addition, the Contractor shall submit a plan to correct the deficiencies within 14 days of notification and the Government will approve the plan within 14 days of receipt. The contractor shall implement the plan within 90 days of notification.

The COR will track the number single unit failures vs. the number of items in use to determine the percentage of failed items.

The COR shall track the progress of the contractor’s plan to correct product deficiencies and continually track the percentage of failures after the contractor implements the corrections.

Certificate of Conformity The supplier shall provide for each supply a Certificate of Conformity (CoC) certifying that the product complies with the contractual requirements. The CoC shall include the following information as a minimum:

· Reference to the RPB PO number

· Manufacturer’s Part Number

· Applicable data for product traceability (quantity, S/N, batch nr, manufacturing date, … etc.)

· Explicit declaration of compliance with contractual requirements

· Shipment date of the supply

· Compliance with Euro RED requirements

· Compliance with John S. McCain National Defense Authorization Act for Fiscal Year 2019 - Sec 889

Each shipment delivery will be assessed for adherence to the requirements of the Certificate of Conformity. The shipment is considered complete and compliant only if, in addition to the material, the required Certificate of Conformity has also been delivered and accepted by RPB.

Counterfeit Parts To prevent the supply of counterfeit parts, the supplier shall ensure RPB has the full traceability of the sources used for the procurement of materials and components, and the availability of the related documentation chain.

Periodic Surveillance and documentation requests from RPB

Limited Life Materials Residual life Each shipment delivery will be assessed for adherence to the requirements of the

Unless otherwise requested in the PO, limited life materials shall have, upon receipt in RPB, a residual life of not less than 80% of the useful life indicated by the manufacturer.

Manufacturing and Expiry Date In the case of limited life materials, the manufacturing date and the expiry date shall be indicated on the product or on the packaging of each individual item.

Limited Life Materials. The shipment is considered complete and compliant only if, in addition to the material, the required Certificate of Conformity has also been delivered and accepted by RPB.

Acceptance of the Supply

The supplier will conduct final tests to certify the conformity of the supply to the Delivery Order requirements.

Following the delivery of the products, the supply will undergo RPB’s acceptance testing according to criteria which, on request, can be notified to the supplier.

The supply is considered complete and compliant only if, in addition to the material, any required documentation has also been delivered and accepted by RPB.

Reporting Of Faulty Products

The supplier shall notify RPB, within 30 days of discovery of any defects found on products already delivered previously. The requirement applies to all possible defects detected by the manufacturer, the distributor (if different from the manufacturer), or other users of the same product.

RPB will track defect notifications received from the supplier and provide defect notifications discovered after delivery to the suppler.

Specific Requirements for Electrical And Electronic Components

Date of shipment:

Unless otherwise indicated in the PO, less than 1 year shall have elapsed between the manufacturing date and the shipping date.

Obsolescence:

For electrical / electronic components that have entered the obsolescence phase, it is required that this status be declared together with the production end date.

RPB will assess the Certificate of Conformity to compare the manufacturing date to the shipping date. RPB will assess any Obsolescence documentation to determine compliance with this section.

Requirements for the distributor This paragraph applies only if the supplier is a distributor and does not coincide with the manufacturer of the product supplied.

Original products:

The products supplied shall be original and shall not be subject to alteration or modification respect to those made by the manufacturer.

Following the delivery of the products, the supply will undergo RPB’s acceptance testing according to criteria which, on request, can be notified to the supplier.

The supply is considered complete and compliant only if, in addition to the material and any required documentation, RPB has determined that the products have not been subject to alterations or modification with respect to those made by the manufacturer.

Section F - Deliveries or Performance

F-019 - Replacement Parts Availability

The Contractor guarantees that replacement parts for equipment in this contract will be available for the system life of the equipment. The Contractor shall notify the Government in writing 180 days before the end of the system's life as to the continuing availability of parts subsequent to this period. If parts will not be available from the Contractor, then the Government may require the Contractor to furnish any available data to assist the Government to obtain such parts from another source.

(end of clause)

Section G - Contract Administration Data

G-005 - Advertising and Marketing

The contractor shall not allow the names, phone numbers, etc. of Government employees involved in the contract/orders to be used for publicity or advertising purposes. Further, no article, book, pamphlet, recording, broadcast, speech, television appearance, and/or film concerning any aspect of the work performed under the contract/orders shall be published or dissemenated through any media without the prior written authorization of the Contracting Officer.

(End of Clause)

Section H - Special Contract Requirements

H-001 - CONTRACTOR COMMITMENTS, WARRANTIES, AND REPRESENTATIONS

Any written commitment by the Contractor within the scope of this contract shall be binding upon the Contractor. For the purpose of this clause, a written commitment by the Contractor is limited to the proposal submitted by the Contractor, and to specific written modifications to the proposal. Written commitments by the Contractor are further defined as including:

- Any warranty or representation made by the Contractor in a proposal as to hardware or software performance; total systems performance; and other physical, design, or functional characteristics of equipment, software package or system, or installation date;

- Any warranty or representation made by the Contractor concerning the characteristics or items described in (1) above, made in any publications, drawings, or specifications accompanying or referred to in a proposal; and

- Any modification of or affirmation or representation as to the above which is made by the Contractor in or during the course of negotiations, whether or not incorporated into a formal amendment to the proposal.

H-021 - Software Bill of Materials and Supply Chain Risk Management - Threat Reporting

The contractor is required to notify DOS of any system vulnerabilities or attacks to its supply chain and Software Bill of Materials (SBOM) immediately. The contractor in coordination with its OEM shall within three days provide DOS a report using a Vulnerability Exploitability eXchange (VEX). VEX allows the contractor to assert the status of specific vulnerabilities in a particular product allowing the contractor and DOS to focus on vulnerabilities that pose the most immediate risk, while not investing time in searching for or patching vulnerabilities that are not exploitable and therefore have no impact.

H-037 - Technology Refresh

At any time during the life of the contract the contractor may inform the Government of new technological updates or advances. The Contractor shall provide 60 days-notice of technical changes, such as new model numbers for existing products, products going out of service, product enhancements, and new products. This includes radio software and firmware upgrades.

- The contractor shall provide the following information

1. Model number and name of retired product (if applicable)

2. New model number and name of new product - (indicate if this is replacing the old product or a new product)

3. Price of new product – indicate if this is a price reduction

4. Enhanced features and functions of the replacement product or

5. Features and functions of the new product

6. Expected date of availability

7. Product documentation

- The Government will provide a response to indicate acceptance or rejection of the new product(s) within 30 days of receiving the new product information from the contractor.

1. The contractor shall provide the new equipment and/or software/firmware for upon request by the Government for testing and evaluation at no cost.

2. The Government will evaluate the new products and inform the contractor of its acceptance or non-acceptance within 60 days of receipt of the evaluation items.

3. The Government will incorporate the new products and prices and remove the old products from the contract by contract modification within 30 days of acceptance.

(End of Clause)

Section J - List of Attachments Identifier Title Date Number of

Pages 1 AQS 19AQMM22R0012.pdf - CHANGED 05/18/2022

J-001 - Attachments

This solicitation includes the following attachments:

Attachment 1- State Repeater-Statement of Work Attachment 2 - State Repeater Pricing Spreadsheet Attachment 3- Past Performance Questionnaire Attachment 4- NDAA Certification

Section L - Instructions, Conditions, and Notices to Offerors and Respondents

L-002 - Solicitation Response

(a) The Offeror shall submit all information requested in the solicitation. The Government reserves the right to eliminate from the competition any proposal that fails to include all information requested in the solicitation.

(b). The Government will not pay for any proposal costs incurred by the Offeror or any costs attributed to the proposal preparation.

L-004 - Instructions for Delivery of Evaluation Equipment, Software, and Manuals

The Offeror shall coordinate with its OEM(s) to ensure evaluation hardware and software, and a full set of technical documentation and manuals are delivered to the Department of State, at the address listed below, on or before the proposal due date and time.

Hardware shall consist of a complete set of equipment, to support thorough testing of each of the five configurations listed in the Statement of Work (Attachment 1). The Offeror shall also ensure delivery of all software necessary to set up, operate, track, and manage the Repeater systems and to diagnose and resolve technical issues. Note: OEMs are permitted to send one (1) complete set of equipment and manuals regardless of the number of Offerors that intend to propose their products.

All equipment and manuals shall be delivered to:

US Department of State Radio Programs Branch State Annex 7C 7955 Angus Court Springfield, VA 22153 Attention: Andrew Daniels

The delivery deadline is 2:00 PM, Eastern Time, Tuesday, June 21, 2022. (Amendment 001) The Government will not accept late deliveries.

DOS will evaluate the equipment as part of the evaluation of Factor 1-Technical Solution. (See section M-001). Equipment and manual delivery expense are part of the Offerors proposal expense and will not be reimbursed by the Government. Offerors shall include prepaid postage and return address labels or make other arrangements (i.e., trucking company) for the return of evaluation hardware, software, and manuals when the evaluation is complete.

L-005 - Instructions for Volume I - Technical/Management Proposal Preparation

The Technical/Management proposal shall not exceed 30 pages and shall be in Microsoft Word 2016 compatible format.

The technical proposal includes the following sections:

1. Cover letter - The proposal shall include a signed and dated cover letter. The letter shall include the contractor’s name, address (street, city, state, and zip code), Unique Entity Identifier (UEI) number, Cage code, and other pertinent information for the contractor and any subcontractors. The cover letter shall contain no pricing or technical information. The Government will not evaluate any such information provided in the cover letter.

Please note: The Department of State Seal is for use on official government documents only.

The cover letter is limited to three (3) pages and does not count against Volume 1’s page limit.

Technical/Management - The Contractor shall organize the Technical/Management proposal into seven sections as described below.

1. Technical Solution – The Offeror shall describe its technical solution in sufficient detail to demonstrate that the solution supports the configurations described in Attachment 1 – Statement of Work (SOW) and complies with the technical specifications in Section

3.0 of the SOW, Technical Specifications. The Offeror shall also describe the functionality and utility (usefulness) of the repeater equipment and associated components and supplies. The contractor shall also discuss any capability for security and other features that may improve DOS’s ability to communicate voice or digital data through the repeater equipment.

2. Management Plan – The contractor shall include a management plan that describes its methods and tools to effectively manage and support multiple orders, provide on-going support, assess program risks (including identification and mitigation), maintain configuration management, meet quality standards, and communicate status to DOS. The Offeror shall also describe its quality control processes to track and locate returned items and ensure repaired items are in good working condition when returned to DOS. Finally, the plan shall describe the Offeror’s proposed processes and procedures to accept defective items that RPB returns and repair or replace them within the service levels described in the SOW and this solicitation.

3. Cybersecurity Software, Bill of Materials (SBOM) and Supply Chain Risk Management (SCRM) Cybersecurity and Software Bill of Materials (SBOM) The contractor shall describe the processes, procedures, and methodologies it uses to protect against, detect, assess, and remediate cyber incidents and maintain a high level of cybersecurity of awareness when providing services to the Government. The contractor shall specifically address:

- How it will collect and maintain data and information for reporting cyber incidents or potential incidents

- How it will report incidents to the Government, should they occur.

- How it will protect its software supply chain against malicious attacks and ensure that its software products function securely and as intended.

- Its practices and procedures to ensure a secure software development environment.

- How it will maintain and manage its Software Bill of Materials (SBOM) and protect is from vulnerabilities, both known and unknown.

The Offeror shall also list any Cybersecurity certifications it possesses.

Supply Chain Risk Management (SCRM) The contractor shall describe its processes, procedures, and methodology to secure its supply chain. The description shall include the contractor’s processes to identify, manage, and mitigate risks and vulnerabilities to minimize supply chain disruptions, ensures that none of its suppliers or third-party components are on any banned list, and maintain business continuity. The contractor shall describe how it will prevent the insertion of malware and virus to ensure that critical supply chain data is not compromised. Finally, the contractor shall describe any SCRM industry related certifications.

4. Present and Past Performance - The Offeror shall provide three examples of projects of similar size, scope, and complexity, where the Offeror was the prime contractor, that demonstrates the Offeror’s ability (not the OEM’s) to effectively manage the schedule, cost, quality, warranty support, and training requirements of the program. The Offeror shall provide details including client name, a client point of contact, start and end dates, place of performance, scope of work and contract amount in its description. The Offeror shall send questionnaires (Attachment 3) to its selected clients with instructions to complete the questionnaire and submit them to the Government (Andrew Rothstein (RothsteinAT@state.gov)) on or before the proposal due date and time.

5. Warranty Support Plan – The Offeror shall provide a draft Warranty Support Plan that describes its ability to provide the required warranty support as described in the SOW. The plan shall discuss the Offeror’s processes and procedures to accept defective items returned by the Government and repair or replace them within the response times defined in the RFP.

6. Training Plan - The Offeror shall provide a draft training plan that describes how it will impart the knowledge to install, repair, operate, and maintain its proposed Repeater configurations and other products to DOS technicians in a classroom environment as described in the SOW.

7. Additional Information – The Offeror shall include the following information with its proposals. These items will not count against the page count. Note: The Government will accept PDF files for these items.

a) Authorized Reseller Documentation - The Offeror shall submit documentation from the OEM (on OEM letterhead) the states that the Offeror is an authorized reseller of the OEM’s Repeater products.

b) VPAT files - The Offeror shall provide VPAT documents that demonstrate the proposed equipment's compliance with Section 508.

c). Standard Commercial Warranty - The Offeror shall provide a copy of the OEM’s standard commercial warranties for the proposed products.

File Naming Conventions – The Offeror shall include the Offeror Name in all file names. For Offerors that plan to submit a proposal for more than one OEM, also include the OEM name in the file name.

Technical Proposal Format Guidance - The format for Technical/Management proposal is:

- Volume 1 (Sections B.1 to B.7) shall not exceed 30 pages

- Pages are the standard size 8 ½” by 11.”

- Margins shall be one inch at top/bottom and left/right of the page and pages may not be reduced. Headers and footers are allowed in the margins and their font size can be no smaller than 10 point.

- The Offeror shall use Times New Roman 12-point size font for proposal text. The contractors shall use no smaller than

Arial, 10-point size font for tables, figures, graphics, and any other type of inserts

- The Offeror shall number all pages of the Volume sequentially.

- Foldout pages are limited to 11” to 17” paper and shall count as two pages towards the page limit. Contractors shall number foldout pages accordingly. Foldout pages are limited to drawing, diagrams, and Microsoft Project Charts (if included).

- Table of contents – The proposal shall contain a Table of Contents. The Table of Contents will not count against the page count

The Offeror shall submit a Microsoft Word version (2016 compatible) document for sections A and B of the Technical proposal.

The Government will reject PDF submissions of sections A and B.

The Government will not accept proposals that do not contain all the required information and will not accept proposals that are not in the required file format.

L-006 - Instructions for Proposal Preparation – Volume II - Price Proposal

The contractor shall provide a price proposal that includes the following information:

1. Representations and Certifications - The Offeror shall complete and submit a copy of provisions 52.209-12, Certification Regarding Tax Matters (Oct 2020) (page 24), 2) and 52.212-3 - Offeror Representations and Certifications— Commercial Items (pages 25-37). The contractor shall also complete and sign K-002, Certification (pages 37-38).

2. EXPRESS NDAA CERTIFICATION – The contractor shall complete, sign, and submit Attachment-4-EXPRESS NDAA

CERTIFICATION

Note – Items 1 and 2 shall be submitted as individual PDF Files

3. Price Spreadsheet - The Offeror shall provide its best prices for all items listed in the price spreadsheet Attachment 2-State Repeater Prices for the base year and the four option years.

These items are:

1. The ten required repeater configurations- Offeror may add any items (rows) to the spreadsheet for any of the 10 configurations to ensure they are fully configured and function to specifications. Offerors shall ensure they calculate a total price for each configuration

2. RF Linking System

3. Repeater Cabinet

4. RF Cable

5. Engineering Support

6. Repair and Return

7. Training in 3 locations (Springfield, VA; Frankfurt GE; Bangkok Thailand)

Offerors may also add (rows) for additional (optional) Repeater related items they believe will enhance the program (Note: These items will not be included in the price evaluation).

The Offeror shall also complete the Discount Schedule tab. The Offeror shall provide percentage discounts based on large quantity purchases.

The Government will only accept a completed spreadsheet and will reject price proposals submitted using any other format. The Offeror shall ensure the file name of the spreadsheet contains the Offeror’s name.

Additional Pricing Information – the Offeror may optionally submit additional pricing information, if needed, in a Microsoft Word document, not to exceed 10 pages.

L-007 - Instructions for Proposal Submission

IMPORTANT NOTE – Offerors proposing more than one brand of Original Equipment Manufacturer (OEM) Repeaters and associated products shall provide a separate proposal for each OEM. Offerors shall also provide separate Past Performance examples where it supplied and supported the equipment for the OEM associated with the proposal.

The government will evaluate each proposal separately against the evaluation criteria.

1. Offerors shall send proposals via e-mail to Andrew Rothstein (RothsteinAT@state.gov).

2. Proposal Due Time/Date – 2:00 PM, Eastern Time, Tuesday, June 21, 2022. (Amendment 001)

3. The Government will not accept proposals that do not comply with the file specifications.

4. The Government will not accept late proposals.

L-008 - Amendments to Proposals

Changes to the proposal by the offeror shall be shown on amended pages. Changes from the original page shall be indicated by a vertical line adjacent to the change, on the outside margin of the page. The date of the amendment should be shown on the lower right corner of the page.

(End of provision)

L-009 - Questions Regarding the Solicitation

(a) Prospective offerors shall submit any questions regarding this solicitation via email to Andrew Rothstein (RothsteinAT@state.gov).

(b) All emails shall include the RFP number and name (19AQMM22R0012 – State Repeaters in the Subject Line. Questions shall be submitted no later than 5 Business Days after the Solicitation was issued, 3:00 PM Eastern Time to ensure a timely response. Questions received after that date may not be answered prior to the date established for the receipt of proposals.

(c) The Department of State does not plan to hold a pre-proposal conference for prospective offerors. If, after a review of questions submitted by offerors, the Department of State believes a pre-proposal conference is necessary, one will be scheduled and all prospective offerors will be advised.

(End of provision)

L-011 - Standard Commercial Warranty

If the proposed item(s) are customarily warranted in the trade, and as a result of that practice, the cost of these items to the Government will be the same whether or not a warranty is included; the offeror shall provide a copy of its standard commercial warranty with its proposal. If selected for award, this warranty shall apply to the resulting contract and shall be attached thereto at SECTION J. Inclusion of the standard commercial warranty shall in no way compromise the rights of the Government under any other clause of the resulting contract.

(End of provision)

L-013 - Disposition of Offers

The proposals will not be returned. Upon award the successful Offerors’ original copies will be retained in the official contract file, and all other copies will be destroyed.

(end of provision)

Section M - Evaluation Factors for Award

M-001 - Evaluation Factors for Award

The Government will evaluate proposals using the following factors.

Factor 1 - Technical Solution –The Government will evaluate the functionality and utility (usefulness) of the repeater equipment and supplies. The Government will evaluate the Offeror’s proposed solution to ensure it adheres to the Government’s requirements and specifications and will assess proposed system configurations for completeness, correctness, and their likely ability to meet current requirements. The Government will value:

- Adherence to the Government’s requirements and specifications;

- Completeness and correctness of the proposed system configurations;

- Compliance with the requirements documented in the Statement of Objectives;

- Size;

- Ergonomics;

- Form factor (fewer ports, etc.);

- Ease of programming setup, assembly, installation, troubleshooting, operation, maintenance, and the amount of equipment required to program and troubleshoot;

- The approach to addressing the requirements in Section 3.10.1 of the Statement of Work, Protecting Controlled Unclassified Information.

- Operational effectiveness: performance (RX sensitivity / TX power, speed, reliability, range, mobility, durability, networking capability, interoperability with other DOS equipment;

- Capability to be secured and other value-added features that may improve DOS’s capability to communicate voice or digital data.

- The Government will also assess the level of comprehensiveness, accuracy, and ease of use of the technical documentation.

Factor 2 - Management Plan – The Government will evaluate the Offeror’s Management Plan for the effectiveness of its quality control processes to ensure it can meet on-time delivery requirements, track and locate returned items, ensure repaired items are in good working condition when returned, and meet out-of-the box quality standards. The Government will also evaluate the methods and tools the Offeror proposes to effectively manage and support multiple orders, provide on-going support, assess program risks (including identification and mitigation), maintain configuration management, meet quality standards, and communicate status to DOS. The Government will also evaluate the Cybersecurity, Supply Chain Risk Management (SCRM) and Software Bill of Materials (SBOM) descriptions for the effectiveness of how the Offeror will maintain a high level of Cybersecurity, SCRM and SBOM readiness for performance of IT services to federal customers.

Factor 3 - Software Bill of Materials (SBOM) and Supply Chain Risk Management (SCRM) – The Government will evaluate the Offer’s processes, procedures, and methodologies to protect against, detect, assess, and remediate cyber incidents and maintain a high level of cybersecurity of awareness when providing services to the Government. The Government will ensure that the Offeror’s proposed processes and software practices adequately address protection against malicious attacks and virus intrusion, SCRM practices are sufficient to mitigate or eliminate an adversary’s ability to sabotage, maliciously introduce unwanted function, or otherwise degrade the function, use, integrity or operation of the proposed products, ensure that the SCRM practices are employed throughout the product life cycle to include maintenance and repair, and the ability of the Offeror to adequately maintain a high level of cybersecurity and SCRM readiness.

Factor 4 - Present and Past Performance – The Government will evaluate information provided by the Offeror’s current and past clients over the past three years and information from Government past performance databases to determine the Offeror’s ability to effectively manage product deliveries, schedules, cost, out-of-the box product quality, and contract administration of the program.

Factor 5 - Warranty Support - The Government will evaluate the Offeror’s ability to provide the required warranty support. The Government will review the Offeror’s proposed warranty support plan to ensure that the contractor has viable processes and procedures in place to accept defective items that RPB returns and repair or replace them within the response times defined in the RFP

Factor 6 - Training Capability - The Government will evaluate the Offeror's training plan to ensure it can effectively impart product knowledge to install, repair, operate, and maintain its proposed Repeater configurations and other products to DOS technicians in a classroom environment as described in the Statement of Work (Attachment 1). Upon successful completion of the training course, DOS technicians should be able to fully operate the Repeater systems, diagnose problems, and repair equipment independently.

Price:

The Government will evaluate the contractor’s proposed product prices by calculating a proposed Total Evaluation Price based for a market basket that will consist of selected quantities of all repeater configurations, items listed in provision L-006, Instrructions for Proposal Preparation - Price Volume, to include one (1) training course at each of the three DOS locations (Springfield VA; and Frankfurt, Germany; Bangkok, Thailand) for the base year and the four option years.

The Government will calculate a Total Evaluation Price as follows:

For the base year and each option year:

1. Multiply the total price for each configuration by the market basket quantity to calculate an extended price for each configuration

2. Multiply the price for the additional items, including training, in the market basket by the market basket quantity to calculate an extended price for each additional item

3. Add the cost of the extended prices of the configurations and the extended prices for the additional items to calculate a total cost for the base year and each option year.

4. Add the total costs for the base year and four option years to calculate the Total Evaluation Price.

M-008 - Use of Non-Government Support for Evaluation

The Government may use contractor support services to assist with proposal evaluations. Support contractors, if used, will be authorized access only to those portions of the proposal data and discussions that are necessary to enable them to provide advice on specialized matter or on particular problems. Support contractors may participate as technical advisors to a source selection board.

However, in no event shall support contractors participate as voting members of any source selection board.

(end of proviosion)