Q and A SET 2.xlsx
XLSX spreadsheet 24 KB Posted
- Attached to
- INL Aviation Special Missions
- Solicitation number
- 19AQMM22R0007
About this file
This document contains questions and answers regarding a forthcoming solicitation for aviation special missions support services. The United States Department of State Bureau for International Narcotics and Law Enforcement Affairs requires aircraft, aviation products, operations, maintenance, and engineering services on an as-needed basis to support contingency operations worldwide. Services include sourcing, training, and providing personnel; ferrying and operating aircraft; acquiring, modifying, maintaining, upgrading, leasing, and overhauling aircraft and systems; providing engineering and maintenance support; acquiring storage facilities; and purchasing parts. The pre-solicitation anticipates releasing a draft solicitation for comment by November 15th, 2021. All requests for information are due by the same date. The opportunity will be an 8(a) set-aside competitive procurement.
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Other files
| File | Type | Posted |
|---|---|---|
| 22R0007 Special Missions SOW 02092022.docx | DOCX document | |
| Sample Task Order 02 Dash-8 Storage SOW.docx | DOCX document | |
| Attachment 3- Special Missions Labor Categories Rates Table.xlsx | XLSX spreadsheet | |
| Sample Task Order 01 Aircraft Procurement 04242024.docx | DOCX document | |
| Part 6 - Section L - 19AQMM22R0007 FINAL.docx | DOCX document | |
| Part 7 - Section M- 19AQMM22R0007 Special Missions FINAL.docx | DOCX document | |
| SSS - 19AQMM22R0007 -Special Missions QA Set 1.xlsx | XLSX spreadsheet | |
| 22R0007 Special Missions SOW recompete.docx | DOCX document |
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Sheet1
| Column1 | Question | Response |
| 1 | I am looking into the INL Aviation Special Missions SAM posting and was reading through the recent draft SOW that was posted. I saw that questions to that are due on 10/15 and am just wondering if this means a final RFP might come out before the end of calendar year '22 or if this will likely be pushed to 2023. | The formal RFP will most likely be released late CY 22 early CY 23. |
| 2 | I just want to clarify that we as an 8A company, can team up with a large business to do this? | The prime 8(a) contractor will need to comply with FAR 52.214, Limitations on Subcontracting. Offerors, including any offeror organized as a joint venture, must have an active SAM registration at the time of proposal submission and throughout the procurement process. Any offeror whose registration is not active in SAM at the time of proposal submission will be excluded from the process and their proposals will not be evaluated. |
| 3 | Confirming this will remain an 8(a) set aside? | yes, this is an 8(a) set aside competitive procurement |
| 4 | Confirming the NACIS will remain 541330 Except Military and Aerospace Equipment and Military Weapons? | Yes, the NACIS for this procurement is 541330 Except Military and Aerospace Equipment and Military Weapons |
| 5 | We looking for additional information to help us best understand the size and scope? Does this include your entire fleet of ~110+ aircraft? Specific modifications and equipment? Mentions of ASE, but suspect sensors and communications as well. | Each task order issued will have a specific statement of work. The IDIQ statement of work provides a general presentation of the types of work that is performed. |
| 6 | Do you plan to release an RFI or Draft RFP prior? | This is a draft RFP and RFI's were also released and responded to under the pre-solicitation announcement |
| 7 | Is there a planned industry day? | There is no plan for hosting an industry day. |
| 8 | Part 6 - Section L / Will the Government allow any Volumes created in Microsoft Word to be saved and submitted as PDFs? | Offerors must follow the Section L instructions. |
| 9 | Part 6&7 - Section L & Section M / Examples of recent experience regarding Subfactors 1 - 6 are required as part of the Technical Volume. Can the examples for the subfactors be from the prime and members of the team (subcontractors)? Or, do all examples need to be examples by the Prime Contractor only? | The examples shall be from the prime only.Offerors, including any offeror organized as a joint venture, must have an active SAM registration at the time of proposal submission and throughout the procurement process. Any offeror whose registration is not active in SAM at the time of proposal submission will be excluded from the process and their proposals will not be evaluated. |
| 10 | Part 6 &7- Section L &M / If examples of recent experience regarding Subfactors 1 - 6 are provided for the prime and members of the team (subcontractors), will examples from the prime and subcontractors be weighed differently in the evaluation? | The examples shall be from the prime only.Offerors, including any offeror organized as a joint venture, must have an active SAM registration at the time of proposal submission and throughout the procurement process. Any offeror whose registration is not active in SAM at the time of proposal submission will be excluded from the process and their proposals will not be evaluated. |
| 11 | Part 6 & 7 - Section L & M / AS 9100 and AS 9110 are listed as current certifications. Can the Government confirm if both AS 9100 and AS 9110 certifications are required to be held by the Prime contractor? If the prime contractor does not have both these certifications by the time of proposal submission, will that company be eligible for award? | PARA 3.16 Quality Assurance: list AS 9100 as a requirement; this certification should be current prior to award of contract. |
| 12 | Part 6 & 7 - Section L & M / AS 9100 and AS 9110 are listed as current certifications. Can the Government confirm if both AS 9100 and AS 9110 certifications can be held by subcontractors to the offeror in order to be eligible for award? | PARA 3.16 Quality Assurance: list AS 9100 as a requirement; this certification should be current prior to award of contract. |
| 13 | Part 6 & 7 - Section L & M / Past Performance; Per a recent Executive Order, contractors without CPARS are now allowed to provide Past Performance Questionnaires with their proposals. If the Offeror has no CPARS available, will the Government provide and accept a Past Performance Questionnaire to evaluate relevant past performance? | Past performance questionaires can be provided with-in the parameters spelled out in the Request for proposal. |
| 14 | Part 6 &7 - Section L & M / Past Performance; Per a recent Executive Order, contractors without CPARS are now allowed to provide Past Performance Questionnaires with their proposals. If the Offeror has no CPARS available, will the Government provide and accept a Past Performance Questionnaire to evaluate the performance confidence assessment? | Past performance questionaires can be provided with-in the parameters spelled out in the Request for proposal. |
| 15 | Part 6 &7 - Section L & M / Past Performance; Will a set number of Past Performance contracts be set for this solicitation, such as three contracts within the past 3 years? | No. |
| 16 | Part 6 & 7 - Section L & M / Past Performance; If past performance of a subcontractor to the prime is provided as a part of the proposal, how will that be weighted/graded? | Examples shall be from the prime only.Offerors, including any offeror organized as a joint venture, must have an active SAM registration at the time of proposal submission and throughout the procurement process. Any offeror whose registration is not active in SAM at the time of proposal submission will be excluded from the process and their proposals will not be evaluated. |
| 17 | 22R0007 Special Missions SOW 3.22, Security Personnel Security Clerance Requirements are mentioned in this section. Can the Government provide the contractor facility security clearance that will required for this IDIQ? | There are no personnel security requirements for this requirment |
| 18 | Task Order Requirements / Does the prime need to be Part 135 and Part 145 certified in order to be eligible for award? If the prime does not have Part 135 or Part 145 certifications, can a subcontractor hold those certifications in order to be eligible for award? | PARA 3.12.1.1.Prime contractor must currently hold PART 145. |
| 19 | Task Order Requirements / Can the Government provide a list of required certifications the prime contractor will need to hold in order to be awarded? | Please refer to Section 7, "APPLICABLE DOCUMENTS" for required certifications. |
| 20 | Will the incumbent contractor be eligible to bid this IDIQ? | This RFP is open to all qualified 8(a) offerors |
| 21 | Section 2.3.2 (page 5 of 21) – “The preferred method for proposed equipment installations and aircraft modifications or alterations is by use of FAA approved data (Supplemental Type Certificate (STC), FAA field approval, or FAA Designated Engineering Representative (DER) approved data).” Should this sentence be interpreted to mean that any of the three approval methods listed are equally acceptable to INL/A? | Correct |
| 22 | Section 2.4.1.8 - Travel Expenses (page 8 of 21) - “Unless otherwise specified by the CO, the Contractor shall be responsible for all travel expenses to and from DoS operational locations.” Does this include travel to site locations in execution of the task orders? (e.g. deployments, or travel back from a ferry or delivery, or other operational requirements that require travel to operational locations) | No there will be separate CLINs set up for travel per task order on a cost reimbursable basis according to the Joint Travel Regulation. |
| 23 | Section 2.15.3.1 – Ground Support Equipment (page 15 of 21) – “As required, the contractor shall provide all necessary Ground Support Equipment (GSE) and special tools required to support aircraft and non-aircraft systems for ground maintenance and operational use.” Will this GSE and these special tools be considered Contractor Acquired Property (CAP) if required, or will this be considered contractor provided property? | CAP if required |
| 24 | Aside from ASE/ALE equipment modifications, what specific modifications – or types of modifications -- are typically, or have historically been, made to DoS INL/A aircraft? What additional modifications are currently being considered? | Some modifications are determined by Area of Operations. Past mods includes ADSB, Long Range Fuel Tanks (ACFT dependent) and IVHUMS/XRDS. |
| 25 | The SOW mentions both FAA-certificated aircraft and military-certificated aircraft. Which agency or military department has ultimate airworthiness authority over DoS INL/A aircraft? | DOS/INL/A Maintennce is the airworthiness authority for INL/A owned aircraft, and airworthiness standards follow (for the most part) FAA or DOD standards |
| 26 | Is there one or multiple agencies/departments? | FAA not DOD |
| 27 | Does the government expect to release a complete draft solicitation to include all section (B-M) so the potential offerors can understand pricing requirements, clauses (that may or may not be restrictive to teaming and/or joint venture entities), and restrictions to make our bid decision? | Yes |
| 28 | Will the government consider expanding the size (not to exceed 40MG and 60 pages) to allow the contractor to adequately respond to the technical requirements most importantly the Sample Task Order responses? | 60 pages seems reasonable. The title page, table of contents, list of figures and list of tables be included in the technical proposal and excluded from page count |
| 29 | How many days will the offeror be allowed to provide their proposal (30, 45, 60)? | 45 |
| 30 | Technical Volume Subfactor 1 (Engineering and Technical Services) would the government consider making this a sample task order aligning it to a specific engineering requirement for the Special Mission opportunity such as “Upgrading a rotary wing asset from current state to an upgraded version for mission specific activities”? | No, we want to keep it as simple as possible and to what we normally perform on the current requirement. |
| 31 | Key Personnel: Will the government consider adding a resume requirement for key personnel e.g., Program Manager (President/CEO), VP Business Operations/CFO, Director of HR and Maintenance, Executive Assistant, Contracts Manager and Buyer, Quality Assurance Manager, Operations Manager, etc? | No |
| 32 | Subfactor 2: Sustainment Operations – “Discuss why you believe them to be the most effective and efficient to apply to the work requirements” Can the government provide a more specific work example to respond to such as contractor field teams in support of a 60-day deployment of 4 B1900 aircraft in a South African country? | No, that is a realistic requirement that may be performed on the contract. |
| 33 | Subfactor 5: Aircraft Procurement Sample Task Order (STO) – ….” locating and acquiring commercially available aircraft to meet DoS specific need” …, will the government allow this to be either a rotary or fixed wing aircraft considering the mission of the AirWing? | Yes, at the government’s discretion per mission. |
| 34 | Aircraft Procurement Sample Task Order – Will the government stipulate what the result of the aircraft procurement is to be, e.g., contractor-owned contract operated (COCO) or government-owned government-operated (GOGO) operations or transfer to host nation country as examples? | Contractor shall procure aircraft, perform required modifications. Ownership will transfer to USG upon acceptance. Aircraft will be owned by the USG and operated by a contractor. (GOCO) |
| 35 | Subfactor 6: DHC-8 Storage Sample Task Order – this task order seems rather benign when aligned with the draft SOW. Would the government consider changing or adding a task order aligned with the SOW, for example using the “Wet Leasing Requirement” to demonstrate the deployment of B1900 aircraft to a supported area with contractor maintenance and operational support? | No. this is a simple requirement that will tell whether an offeror understands the requirement. |
| 36 | Sample Task Orders – will the government consider adding a third STO demonstrating added requirements such as “Aircraft Charters” or Unmanned Aerial Systems, Airlift and Aerial transport, Search and Rescue (SAR) or Medical Evacuation (MEDEVAC)? | No |
| 37 | Past Performance – will the government provide examples of the past performance questionnaires to be utilized? How many questionnaires will be required per prime contractor, joint venture members, and/or subcontractors. | a. The past performance questionnaire should address the five areas listed under the Volume II Past Performance section. b. The offeror should submit as many as they deem necessary to support their relevancy and confidence rating. |
| 38 | Price – If price proposals are only evaluated for “price reasonableness” of Sample Task Orders and labor rates, how will the government evaluate a “Total Evaluated Price” to distinguish all offerors to enable a less subjective evaluation? | This is a best value evaluation and as stated in the RFP, Technical factor is significantly more important than Past Performance. Past Performance is significantly more important than Price. (2) The Government may use various price analysis techniques and procedures to ensure a fair and reasonable price. Examples of such techniques include, but are not limited to, the following: |
(i) Comparison of proposed prices received in response to the solicitation. Normally, adequate price competition establishes a fair and reasonable price (see 15.403-1(c)(1)).
(ii) Comparison of the proposed prices to historical prices paid, whether by the Government or other than the Government, for the same or similar items. This method may be used for commercial products or commercial services including those “of a type” or when requiring minor modifications for commercial products.
| 39 | Price – “Offerors shall fill in the proposed Special Mission Labor Categories & Rates Table (Attachment 3)” – will the government explain to offerors how to populate attachment 3 for joint venture(s), or bidders with a prime contractor and subcontractors. For example, a table with blended rates, separate attachments for all team members (whom could be utilized to respond to sample task orders)? Are there specific rates for CONUS and OCONUS operations? Overseas rates, specialty payments, etc could distinguish offerors. | Offeror's direct and indirect labor category rates, material handling, overheads, G&A, etc. should conform to their approved accounting policies (same for joint ventures). Offerors should assume all labor is for CONUS performance. |
| 40 | Price – Section B, will the government consider a CLIN for Program Management activities possibly in a firm fixed basis to support the program and allowing a comparative price analysis? | The resulting IDIQ contract will not have any "active" CLINs or funding associated with it. All contract performance will be executed via individual task orders. Therefore Section B will not have a Program Management CLIN since it is not yet know what task orders will be issued. |
| 41 | Will the government consider changing the Basis of Award to something similar to INL Solicitation 19AQMM22R0006 “UH1 Program Depot Maintenance and H-60 Repair “ as stated “ Award will be made to the Offeror that is deemed responsible in accordance with FAR 9.1; whose proposal conforms to the solicitation’s requirements; and whose proposal is determined to provide the best overall value to the Government.” The proposal offering the best value is the one that is most advantageous to the Government, when price and other factors are considered. The Government may select for award the offeror whose price is not necessarily the lowest, but whose technical proposal is more advantageous to the Government and warrants the additional cost. When determining best value, the technical factor is significantly more important than Past Performance. Past Performance is significantly more important than Price. The importance of price will increase with the degree of equality of the proposals in relation to the other non-price factors (Technical and Past Performance proposals). The Special Mission SOW is a complex offering and a more detailed evaluation seems appropriate. | The language in Section M, Basis of Award is very similar to what you suggest. |
| 42 | Volume III: Price Factor: If detailed pricing is required for Sample Task Order(s) can they be evaluated as part of the total evaluated price? | The sample Task orders are being provided to evaluate if offerors understand the requirement of the Special mission’s requirement. They may be considered for award upon IDIQ award. |
| 43 | See Section L question 1m on rate tables there – could the government develop a process to compare multiple team offerings | |
| 44 | Will the government distinguish whether the requirements of the SOW’s Background section are to be contractor-owned and operated systems, contractor-owned and government operated, or a mixture of both? | The differences between these will provide the offeror the background to establish its own capabilities or that of a structured team to comply with all requirements within the SOW. The mix will be displayed when a requirement is sent to the IDIQ awardee for each requirement, the Government understands that it will take time to gather forces based on the requirement offered, it is each companies business decision as to the inherent capability to keep on their staff. |
| 45 | The SOW requires the contractor to provide aircraft, etc. Will the government specify types of expected aircraft or stated operational requirements – for example, aircraft capable of mission execution, deployment, maintenance, etc? | The aircraft requested will be for a requirement that is specified at the time of Task Order development therefore, the vendors need to have the ability to lease or purchase said aircraft at the time of proposal submission for each requirement. |
| 46 | Paragraph 2.1.3 of the SOW requires UAS leasing. Will the government define what category (Group 1-4) of UAS system is required? Will the system be required to have EO/IR capabilities? | It is expected that the primary requirement will be group 1 and 2 (<55 lbs), however, the contract vehicle should be flexible enough to encompass all systems. EO/IR could be a requirement and it should be an option. |
| 47 | Paragraph 2.3.3 of the SOW states requirements for aircraft purchasing, operations, etc. Will the government consider adding Commercial Airlift Review Board (CARB) certification for passenger services? | No. CARB Certification should be highlighted as a factor during selection of carriers, but may be overly restrictive in some cases. As stated in para 2.3.3 Any passenger services obtained under this SOW must be recognized as travel on government aircraft. Hiring or chartering aircrafts must be IAW 41 CFR 102-33.215, 41 CFR 102-33.220 and Federal Travel Regulation 41 CFR 301-70.900.910 |
| 48 | Paragraph 2.4 states execution of wet CAS/leases – will the government stipulate the passenger requirement to help distinguish type and size aircraft required? | It will depend on the requirement as the mission develops for each task order. |
| 49 | Paragraph 4.2 provides a list of active/inactive INL/A aircraft – can the government provide the size of fleet and whether these aircraft are CONUS or OCONUS based? Is there a specific aircraft or type of aircraft the government anticipates acquiring, supporting, wet leasing or chartering? | The aircraft specs will be provided in the task order requirement. |
| 50 | Will the government require that the Part 145 repair station be located at any specific location or within any preferred distance of any location within the U.S. (paragraph 2.5.1.1)? | Not currently. The government does not require a specific location. The only requirement listed in para 2.5.1.1 is a CONUS location. |
| 51 | Paragraph 1.1 indicated the operated aircraft may be within an area subject to hostile fire – will aircrew and maintainers be required to be armed with personal weapons and accordingly trained? | If required it will be specified in the task order |
| 52 | Paragraph 2.10.2 Intelligence Analysis states as required the contractor shall acquire, analyze, and interpret intelligence information. The Contractor shall utilize the intelligence to provide conclusions and make recommendations for operational mission planning. Will the raw or continued intelligence be provided by the USG or access to collection resources be provided to the successful contractor? | If required it will be specified in the task order |
| 53 | Paragraph 2.11 Training – will the contractor have access to government-owned ranges and systems to conduct required training? | No |
| 54 | Paragraph 2.15.4 Aircraft Maintenance provides the requirements for contractor provided maintenance; it directs the use of a maintenance information system (MIS). Is that system government or contract provided? If contractor-provided, will the government provide the database of said aircraft data to forecast flight hours and associated cost per flight hour planning/assessment? | The MIS is contractor provided. The Contractor will be provided aircraft historical records and logbook which contain flight hours. |
| 55 | Paragraph 2.18 Facility suggests facility requirements will be via individual task orders. Will the contractor be responsible for any specific facilities at Patrick AFB upon award? If so, will that data be provided in the solicitation? | No facilities will be provided on Patrick SFB for this contract. |
| 56 | Attachment 3 – Special Mission Labor Categories Rate Table | |
| 56 | Line 2 – Pilot – Will the government add lines for specific pilots for fixed or rotary wing, mission specific such as AirEvac? | Due to the nature of the requirement, these labor categories do not need to be split out seperately. |
| 57 | Key Personnel: What assumptions for pricing of key personnel (Program Manager (President/CEO), VP Business Operations/CFO, Director of HR and Maintenance, Executive Assistant, Contracts Manager and Buyer, Quality Assurance Manager, Operations Manager, etc) rates are to be used? Such full-time equivalents are dedicated to this program. Is the assumption that these personnel will be at the contractor’s facility? Will there be a line item in Section B for this cost and added to the “Total Evaluated Price” | The USG will not be providing any office spaces for the Contractor. Contractor will need to adher to their approved accounting standards as to charging these positions as either direct or indirect. If position is splitting time between this contact and other contract fractional man years should be indicated. |
| 58 | Aircraft Mechanics pricing – are they to be CONUS or OCONUS based? Full time or Part time allocation? | For the purposes of pricing all touch labor should be full time CONUS. |
| 59 | Sample Task Order – Procure/Modify B-1900 Aircraft | |
| 60 | Are the acquired or modified aircraft COCO or GOGO? Most likely options are GOCO or COCO | Title of the aircraft will transfer to the USG after completion of the modifications. Operation of the aircraft may be performed by the contractor (GOCO), another contractor, or donated to a host nation. |
| 61 | Is “Wet Leasing” and option to this task order? | The evaluation will be conducted on a purchase once the requirement is acted upon on task order inception. |
| 62 | Are alternative aircraft that still meet mission requirements an option to be considered if proposed by offerors? | We are limiting the requirement as to what is advertised. |
| 63 | Is the Afghanistan Region still the expected deployment region as the U.S. Government departed that theater? | This is a worldwide contract |
| 64 | Is the contractor to assume that once the standard aircraft are acquired the only modification is the ALE-47 system? | Para 2.14.1.2 lists some of the possible modifications the Government may require. The task order will be very specific on the modification requirements. |
| 65 | Should the aircraft be capable of AirEvac or MediEvac capabilities? | It is not listed as a requirement |
| 66 | Sample Task Order – DHC-8-315 Aircraft Storage | |
| 67 | Paragraph 4.1.2 states a requirement of 5 years documented history of DHC-8 Series 3 aircraft maintenance, operations, and storage. Will the government consider language that states “or like aircraft” in that the B1900 i s a limited type aircraft and contractors with that specific history may or may not be able to execute the remainder of the SOW. | Yes |
| 68 | Will the contractor’s facility require specific security requirements if the aircraft is configured with defensive systems? | The government does not anticipate that as a requirement. |
| 69 | in the Draft SOW: “2.22.1…Additionally, the Contractor shall comply with applicable portions of DoD Defense Security Services and Diplomatic Security Directives, FMR 102-33, and DD254 (Contract Security Classification Specification). 2.22.2. Personnel Security Clearance Requirements. Individual task orders will identify personnel security clearance requirements.” Previous solicitations and contracts did not have and FCL requirement and had same language as current draft. We are confirming that the Master IDIQ does not require an FCL and only individual task orders may have an FCL requirement, in which an FCL would be required or processed. | That is correct. The Master IDIQ does not require an FCL. If FCL is required it will be stipulated in each task order issued against the IDIQ. |
19AQMM22R0007 QUESTION AND ANSWER SET #2
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