RFP 19AQMM20R0045-0001 - Jamaica Landscaping Grounds Maintenance Services.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

02/13/2020

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

LMAQMCODE

OFFICE OF ACQUISITION MANAGEMENT

(A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

Stephanie Reid-Smith

NAME

TEL.

Reid-SmithSJ@state.gov

EMAIL

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

19AQMM20R0045

CONTACT DUNS

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

01/02/2020

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.____X

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to: (1) Extend the receipt of Offeror's proposals due date to: Friday, March 20, 2020 / 9:00 a.m. (EST); (2) Incorporate Responses to Vendor Solicitation Questions; and (3) Amend the Description / Specifications / Performance of Work section and Provision L-002, in response to vendor questions. All other terms and conditions referenced this solicitation and associated amendments remain unchanged and in full effect.

NOTE: This amended solicitation reflects "print changes only" and not the entire original solicitation.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Stephanie Reid-Smith

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

02/21/2020

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

19AQMM20R0045

Clause C-001 DESCRIPTION/SPECIFICATIONS/PERFORMANCE OF WORK was deleted or updated.

C-001 DESCRIPTION/SPECIFICATIONS/PERFORMANCE OF WORK

STATEMENT OF WORK

for the

U. S. Embassy Compound AND Colin Powell Plaza, Kingston, Jamaica for

LANDSCAPING AND GROUNDS MAINTENANCE SERVICES

NOTE: This REQUIREMENT is 100% SMALL BUSINESS SET-ASIDE

1. OVERVIEW:

1.1 The contractor shall perform gardening services, including furnishing all labor, material, equipment and services, for the U. S.

Embassy Kingston. The price(s) quoted shall include all labor, materials, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services that have been satisfactorily per-formed.

1.2 After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed.

The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

1.2 The performance period of the awarded contract is from the date of contract award (including the Notice to Proceed period) and continuing for 12 months, with four option years (12-months each). The initial period of performance includes any transition period (minimum of 10 days from actual contract award) authorized under the contract.

2. PERFORMANCE WORK STATEMENT:

2.1 The purpose of this fixed price contract is to obtain landscaping and grounds maintenance services for real property owned or managed by the U. S. Government at the Embassy Compound, located at 142 Old Hope Road Kingston 6, and at the Colin Powell Plaza located at 211A Constant Spring Road, Kingston 8. The Contractor shall perform the required services in all designated areas including, but not limited to interior / exterior property entrance areas; interior buildings, warehouses, and maintenance sheds / build-ings; interior roads and sidewalks; exterior roads and sidewalks (adjacent to properties); security guard booths; parking areas; stair-ways (exterior of buildings); fields; perimeter walls (interior / exterior); recreation areas; fish ponds; sports areas (tennis, squash, vol-ley ball and basketball courts); swimming pools; patio areas; trash collection areas; loading docks; plant nursery; and property trees, lawns, gardens, and flower beds. The contract will be for a one year period from the date of the contract award.

2.1.1 The Contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this contract. Contractor employees shall be on site for contractual duties only and not for other business purposes.

2.2 GENERAL REQUIREMENTS:

2.2.1 Maintenance and appearance of the grass, shrubbery, garden areas, trees, and related landscape elements of the U. S. Post and properties are an important part of the representational responsibilities of the U. S. Embassy. The Government will measure the Con-tractor’s work by the appearance of the landscape covered by this contract. The Contractor shall perform complete landscaping and grounds maintenance services as described in this contract for all Government properties listed in Scope of Work Section.

19AQMM20R0045

Line Item Summary

Solicitation Number:

19AQMM20R0045

Contract Number: Title: Landscaping/Grounds Services

- US Embassy Kingston

Date of Solicitation:

02/13/2020

Line Item No. Description Quantity Unit Unit Price Total Cost

2.2.1.1 The Contractor shall include all planning, administration, and management necessary to assure that all services comply with the contract, the schedules and instructions of the Contracting Officer’s Representative (COR), and all applicable laws and regula-tions. The Contractor shall meet all of the standards of performance identified in the contract, and shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files.

2.2.1.2 The Contractor shall prepare general instructions for the work force, submitting drafts of the instructions to the COR for re-view within thirty days after contract award. The COR must approve these general instructions before issuance.

2.2.2 STANDARD SERVICES:

2.2.2.1 The Contractor shall schedule routine landscaping and grounds maintenance services (especially daily requirements) in a man-ner that will ensure that these requirements are done in the order and time frame that are most efficient and have the least impact on normal operations.

2.2.2.2 The Contractor shall schedule periodic landscaping and grounds maintenance services so that it causes minimal disruption to the normal operation of the facility. The Contractor shall provide a proposed schedule for periodic services to the COR. The COR will review the schedule and will determine / approve an appropriate schedule that meets the needs of the individual facilities.

2.3 MANAGEMENT AND SUPERVISION:

2.3.1 Supervision.

NOTE: Although the requirement is for one (1) Supervisor to manage both sites, the Government reserves the right to hire two, if we deemed necessary in order to fulfill the requirements of the contract. Therefore, the Contractor shall provide cost / price for two (2) Supervisors. However, it does not obligate the Government to hire both Supervisors.

The Contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor(s) shall be the focal point for the Contractor and shall be the point of contact with U. S. Government person-nel. The supervisor(s) shall have sufficient English language skill to be able to communicate with members of the U. S. Government staff. The supervisor(s) shall have supervision as his or her sole function.

2.3.1.1 The Contractor's proposal shall include qualifications of all key personnel showing relevant experience, skills and other unique qualifications that demonstrate the ability to manage the details described in the Performance Work Statement. The proposal should detail personnel's specific experience in landscaping and grounds-keeping services and supervisory skills. NOTE: Immediate availability of proposed staff and qualifications to enable lowest risk and shortest transition time is a key evaluation factor.

2.3.1.2 Recruitment/Retention/Training - Contractor will present their plan for personnel recruitment, retention strategies, and staff training (if applicable). Specifically, address how the Contractor plans to staff and discuss their capabilities to augment staff to per-form duties under expanded workloads.

2.3.1.3 Additional Hours vs. Overtime Hours. Overtime hours ARE NOT authorized under this contract. However, as noted herein, additional hours, may be required. If additional hours are requested, the Supervisor / Contractor shall submit a request for ap-proval of additional hours in writing and must receive PRIOR approval by the COR (for additional hours established at contract award) BEFORE additional hours are used/worked. The additional hours CLIN will be funded, at the time of approval through a con-tract modification. Request for additional hours above the established contract amount (240 hours per year) SHALL receive PRIOR written approval from the Contracting Officer, BEFORE any hours are performed.

NOTE: No additional hours worked will be paid without PRIOR written approval by the COR.

2.3.2 Schedules. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 7:15 a.m. and 4:00 p.m., Monday through Friday. For those items other than routine daily ser-vices, the contractor shall provide the COR with a detailed plan as to the personnel to be used and the timeframe to perform the ser-vice.

2.3.3 Quality Control. The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract.

2.3.4 Technical Guidance. The Contractor shall have the services of a trained horticulturist with experience in the climate and soil conditions found locally to give technical guidance to the Contractor's work force and to develop and guide the Contractor's programs for lawn and tree care.

2.3.5 Grounds Maintenance Plan. The Contractor shall submit an annual Grounds Maintenance Plan that reflects the proposed fre-quency for meeting the requirements of this contract. The Grounds Maintenance Plan will be developed to fit the requirements of loc-al conditions, types of vegetation and climate factors. The Contractor shall submit the Grounds Maintenance Plan to the COR for ap-proval within 30 days after contract award.

2.4 LAWN CARE:

NOTE: Existing types of grass on the property's lawns: Zoysia, Bermuda, and St. Augustine

2.4.1 Grass Cutting. The Contractor shall maintain the height of grass between 4 and 6 centimeters. The Contractor is responsible for all equipment and fuels needed to complete this task.

2.4.2 Edging. The Contractor shall edge all sidewalks, driveways, and curbs each time the adjacent grass is cut.

2.4.3 Trimming. The Contractor shall trim grass around trees, shrubs, cultivated areas, sprinkler heads, valves, fences, buildings, poles, and structures, so that grass height does not exceed the height of the adjacent grass.

2.4.4 Weeding. The Contractor shall weed the grounds and gardens on a continuous basis to prevent the growth of weeds into lawn and landscapes. The Contractor may use weed-killing chemicals to prevent the growth of weeds to eliminate grass and weeds in the cracks and joints within or along sidewalks and curbs. The Contractor shall obtain approval of the COR for all applications of weed killers.

2.4.5 Turf Repair and Re-establishment. The contractor shall, whenever necessary, repair areas damaged by vehicular traffic, oil and gas, building repairs, and normal foot traffic. The damaged area shall be filled in and leveled and then seeded or sodded, and maintained to conform to adjacent areas.

2.4.6 The method, frequencies, and dates of grass cutting, hedging, trimming, weeding, and turf repair shall be part of the contractor's Grounds Maintenance Plan.

2.5 PRUNING:

NOTE: Existing types of trees, shrubs, hedges, bushes, vines: Black Olive, Poinciana, Guango, Ackee, Mango, Duranta Gold, Texas Sage, Bougainvillea, Ruellia, various types of Palm, and Fern

2.5.1 The Contractor shall maintain trees, shrubs, hedges, bushes, vines, ground cover and flowers.

2.5.2 The Contractor shall prepare a written schedule, as part of the Grounds Maintenance Plan, showing the method, frequencies, and dates of pruning.

2.5.3 The Contractor shall prune all shrubs, vines, bushes, ground cover, and trees to: direct and encourage plant growth in directions desired, remove dead and unsightly growth, and maintain a neat and attractive appearance.

2.5.4 The Contractor shall prune according to the schedule in the Grounds Maintenance Plan to ensure that all heavy pruning is ac-complished during the proper season according to best horticultural practice. The Contractor shall prune all hedges and shaped shrubs to maintain proper shape at all times.

2.5.5 At no additional cost to the Government, the Contractor shall replace any tree, bush or shrub that is killed or rendered unusable for its intended purpose through negligent or irresponsible practices that are attributable to the Contractor.

2.6 Leaf Removal. The contractor shall, on a monthly basis, remove leaves and pine needles from the properties listed in Exhibit A and on a weekly basis during the period when it’s most windy.

2.7 Recycled Materials. The Contractor shall promote recycled uses for lawn and tree debris in meeting other gardening needs, such as mulch and compost.

2.8 Removal of Debris. The Contractor shall remove foreign material, cuttings, grass, leaves, bark, limbs, dead vegetation, paper, and trash from the maintained areas including walkways, stairways and curbs within or adjacent to the area. The Contractor shall remove all debris and equipment from the work site before the end of each workday. Debris removal shall prevent unsightly accumulation.

The Contractor shall promptly remove collected debris to an authorized disposal site. The Contractor is responsible for all expenses incurred in the collection and disposal of debris.

2.9 WATERING:

2.9.1 The Contractor shall water lawns, flowers, shrubs, and trees to provide for moisture penetration to a depth of seven (7) centi-meters. If natural precipitation is sufficient to fulfill this requirement, the contractor may request the COR's permission to suspend watering to avoid too much water in the soil.

2.9.2 The Contractor shall present the method, frequencies, and dates of watering in a written schedule in the Grounds Maintenance Plan. The schedule shall take into account the kinds of vegetation, local soil conditions, and the seasonal variations in plant moisture requirements.

2.9.3 The contractor shall review on a monthly basis the watering schedule for irrigation system control/s with a view to obtain optim-al settings for type plants in each watering zone.

2.9.4 The Contractor shall provide all hoses, portable sprinklers, and other similar irrigation equipment.

2.9.5 The Government shall furnish the supply of water.

2.10 FERTILIZER:

NOTE: Chemical(s) currently in use as herbicides: Paraquat and 2-4-D

2.10.1 The Contractor shall fertilize and lime the soil to promote proper health, growth, color, and appearance of cultivated vegeta-tion, following proper horticultural practice for the types of vegetation, soil, weather conditions, and seasons of the year.

2.10.2 The Contractor shall present the method of application, fertilizer type, frequencies, and dates of fertilizing and liming in the Grounds Maintenance Plan.

2.10.3 The Contractor shall fertilize the lawn areas a minimum of two times per year.

2.10.4 The Contractor shall apply weed killer once a year. If weed killer is not required, the contractor shall request a waiver in writ-ing from the COR.

2.10.5 The Contractor shall fertilize trees, shrubs, bushes, hedges and plants a minimum of once a year.

2.11 PEST AND DISEASE CONTROL.

NOTE: Chemical(s) currently in use as pesticides: Golden Oil and Caprid 205C

The contractor shall maintain a program for controlling pests and plant disease so as to maintain flowers, shrubs, vines, trees and other planted areas in a healthy and vigorous condition. The Contractor shall obtain approval of the COR for all pesticides. The contractor shall present a plan for pest and disease control as a part of its Grounds Maintenance Plan.

2.12 HAZARDOUS AND TOXIC SUBSTANCES.

It is the contractor's responsibility to ensure the safe handling, application, removal and environmentally sound disposal of all hazard-ous or potentially hazardous fertilizers, weed killers, and pest control products utilized in this requirement.

2.13 LANDSCAPING AND GROUNDS MAINTENANCE SERVICE - Colin Powell Plaza:

Below are descriptions of the Landscaping and Grounds Maintenance requirements to be performed at the Colin Powell Plaza under this contract. The total estimated acreage/square footage for the Colin Powell Plaza Compound @ Six (6) Acres. The specific requirements for each location where services are required are as follows:

NOTE: The total square footage of paved walkway and stairs to be pressure washed around the Colin Powell Compound, approximately 11K SF.

2.13.1 Location 1. Property exterior and interior of main entrance area, including the interior and exterior road on either side of the fence, sidewalks around the small security guard booth, paved roads on both sides of security guard booth, and plants around the main gate entrance area.

NOTE: The size/type of trash containers on ground is 30 gallons and the contractor is responsible for supplying trashcan liners.

Requirements Frequency Pick-up and remove trash and debris from paved/concrete roads, flowerbeds, and from all areas/grounds. Take all trash and debris to designated trash collection area(s).

Daily

Empty all trash containers on grounds. Daily Clean sweep/blow concrete/paved driveway from 15 feet outside the main entrance gate to the plaza’s apartment complex main en-trance, including its carport and driveway.

Daily

Water flowers/flower beds that can be watered using the water drip irrigation system. Bi-Weekly Water the flowers/flower beds that are not covered by the water drip irrigation system. Bi-Weekly Remove trash, leaves and debris from flower beds and take to des-ignated trash collection area(s). Bi-Weekly Control and remove weeds. Weekly Check and repair flower beds sprinkler/drip system as required. Weekly Trim flowers in the flowerbeds. Bi-Weekly Trim the hedges/bushes in flower beds Bi-Weekly Trim the hedges/bushes. Bi-Weekly Fertilize the flowers/plants. Quarterly Turn flowerbed soil/compound. Quarterly Pressure wash concrete brick pavement and stone cut walls (in January and in June or as instructed by COR).

Semi- Annually

Pressure wash the brick paver driveways (in January and in June or as instructed by COR).

Semi- Annually

2.13.2 Location 2. All site concrete, brick and asphalt-paved areas, including roads, parking lots, stairways, sidewalks and walkways not covered by a roof.

Requirements Frequency Pick-up and remove trash and debris and take all trash and debris to designated trash collection area(s). Daily Empty all trash containers on grounds. Daily

Clean sweep/blow asphalt paved/concrete roads. Weekly Pressure wash cut stone walls adjacent to driveways and stairs in January and in June or as instructed by COR.

Semi- Annually

Pressure wash the concrete/brick paver driveways, cut stone/ concrete steps, cut stone/concrete/ brick paver walkway in January and in June or as instructed by COR.

Semi- Annually

2.13.3 Location 3. All site green spaces; including the area located on the right roadside from the main gate towards the tennis court. The area between the driveway and the recreation building/area, the areas on both sides of the plaza's apartment main entrance.

The areas topside and below the residential parking lot. The areas along the visitor parking lot and driveway. The areas on the lowest level parking lot around the green house and water treatment plant. The area between the recreational building and plaza, including the area around the fishpond. The area between the tennis court and the perimeter security wall; the area beyond the swimming pool back gate to the garbage skip and lower driveway.

Requirements Frequency Pick-up and remove trash and debris from flowerbeds, shrubbery and hedging. Take all trash and debris to designated trash collec-tion area(s).

Daily

Empty all trash containers on grounds. Daily Water hedges / shrubs / flowerbeds that can be watered using the water drip irrigation system.

Bi-Weekly

Water hedges/shrubs/flower beds not covered by the water drip / irrigation system.

Bi-Weekly

Water the grass that can be watered using the sprinkler / irrigation system.

Bi-Weekly

Water the grass not covered by the water sprinkler / irrigation sys-tem.

Bi-Weekly

Control and remove weeds. Weekly Cut lawn grass. Weekly Check and repair flower beds sprinkler/drip system. Weekly Check and repair lawn/grounds water sprinkler / irrigation system. Weekly Trim flowers in the flowerbeds. Bi-Monthly Trim the hedges/shrubs/bushes. Bi-Monthly Fertilize the grass. Quarterly Fertilize the flowers/plants. Quarterly Turn flowerbed soil/compound. Quarterly Prune trees Quarterly

2.13.4 Location 4. Flower beds; area around the swimming pool deck; the terrace adjoining the swimming pool deck; the areas around the squash court and tennis court; the area around the plaza’s main entrance/driveway drop-off area; the first, second, and third level parking lot areas.

Requirements Frequency Water flowers/flower beds that can be watered using the water drip irrigation system.

Bi-Weekly

Water the flowers/flower beds not covered by the water drip / ir-rigation system.

Bi-Weekly

Remove trash, leaves and debris from flowerbeds and take to des-ignated trash collection area(s).

Bi-Weekly

Check and repair flower beds sprinkler/drip system. Weekly Remove/pull grass from flowerbeds. Weekly Trim flowers in the flowerbeds. Bi-Monthly Trim the hedges/bushes in flowerbeds. Bi-Monthly Fertilize the flowers/plants. Quarterly Turn flowerbed soil/compound. Quarterly

2.13.5 Location 5. The Playfield.

Requirements Frequency Pick-up and remove trash and debris from field, and from all areas/grounds. Take all trash and debris to designated trash collec-tion area(s).

Weekly

Empty all trash containers on grounds. Weekly Control and remove weeds. Weekly Cut lawn Grass. Weekly Water grass Bi-weekly Fertilize the grass. Quarterly Water flowers/plants Weekly Clean sweep/blow paved walkway and stairs Weekly

Pressure wash paved walkway and stairs Semi- Annually

Control and remove weed from play equipment area Weekly Hose wash down of playground equipment Monthly Prune trees Annually

2.13.6 Location 6. The area between the outer perimeter security wall and the inter perimeter safety wall from the plant nursery area to the pedestrian gate to the playfield. The area below driveway to the fire pump hose from the container laydown area to beyond the metal water storage tank.

Requirements Frequency Pick-up and remove trash and debris from all areas/grounds. Take all trash and debris to designated trash collection area(s).

Weekly

Cut grass and vines. Monthly Prune trees Annually

2.13.7 Location 7. Building interior/exterior potted plants located on the plaza ground floor.

Requirements Frequency Water inside/outside large potted plants. Bi-Weekly Rotate plants with fresh plants from nursery Quarterly Wipe leaves free of dust and remove dry leaves Weekly

2.13.8 Location 8. The fishpond located between the plaza’s main building and the recreation building.

NOTE: The type of fish feed currently in use is Koi Stick

Requirements Frequency Supply fish feed and feed fish. Daily Clean fishpond filters. weekly Clean fish pond (remove and store fishes, empty pond, clean sludge from pond base, power wash water fall stones and pond base, refill pond and replace fishes.

Semi-Annually

Cut back plants Quarterly

2.13.9 Location 9. Tennis Court.

Requirements Frequency Pick-up and remove trash and debris from paved/concrete surface.

Take all trash and debris to designated trash collection area(s).

Daily

Empty all trash containers on grounds. Weekly Clean sweep/blow concrete/paved surface. Weekly

2.13.10 Location 10. Swimming Pool Area.

Requirements Frequency Pick-up and remove trash and debris from paved/concrete surface.

Take all trash and debris to designated trash collection area(s).

Daily

Empty all trash containers on grounds. Daily Clean sweep/blow concrete/paved surface. Weekly Pressure wash swimming pool area and back patio (in January and in June or as instructed by COR).

Semi-Annually

2.13.11 Location 11. Green House.

Requirements Frequency Nurture (as required) unhealthy potted plants and flowers. Daily Sweep/clean and organize green houseplants and flowers. Daily Water potted plants. Bi-Weekly Fertilize potted plants. Quarterly Pressure wash the green house deck and surrounding area (in Janu-ary and in June or as instructed by COR).

Semi-Annually

2.13.12 Location 12. The Compound’s Palm Trees.

Requirements Frequency Trim / prune palm trees in November Annually

2.13.13 Location 13. The Compound’s Trees with Branches and Leaves.

Requirements Frequency Trim trees with branches and leaves (as required) Annually

2.13.14 Location 14. Walkway pavers in front of pool pump house and leading from tennis court to fire pump house.

Requirements Frequency Clean walkway and pressure wash Annually Clean sweep / blow walkway and stairs Weekly

2.13.15 Location 15. Driveway from back gate to fire pump house.

Requirements Frequency Cut grass in driveway that leads to fire pump house.

2.13.16 Location 16. Trash Collection Area (designated).

Requirements Frequency

Pick-up and remove trash and debris from all areas/grounds. Take all trash and debris to designated trash collection area(s). Daily Clean Sweep/Blow Trash Area Daily Empty all trash containers on grounds, and take to designated trash holding area. Weekly Trash generated from gardening activities, such as leave collection and plant cuttings shall be store separately and remove from prop-erty

Weekly

Sanitize trash bin and containers. Quarterly

2.14 LANDSCAPING AND GROUNDS MAINTENANCE SERVICES - New Embassy Compound.

Below are descriptions of the Landscaping and Grounds Maintenance requirements required for the Embassy Compound.

The total estimated acreage/square footage for the Embassy compound @ Nine (9) Acres. The specific requirements for each location where services are required are as follows:

NOTE: The total square footage of paved walkway and stairs to be pressure washed around the Embassy Compound, approximately 30K SF

2.14.1 Location 1. Maintain exterior sidewalks adjacent to property wall from service CAC to CAC #2 to CAC #1 to intersection of Old Hope Road and Bamboo Avenue.

NOTE: CAC is the abbreviation for “Compound Access Control.”

Requirements Frequency Remove all trash and debris from all areas / grounds, as required. Daily Empty all trash containers on grounds. Daily Sweep / blow the concrete driveway, sidewalks, lawns and walk-ways.

Twice Daily

Clear / pick-up / wash away animal waste; feces or dead animals Immediately

2.14.2 Location 2. Maintain all site concrete and paved areas, including roads, parking lots, stairways and sidewalks.

Requirements Frequency Remove all trash and debris from all areas / grounds Mon / Wed / Fri Sweep / blow the asphalt and concrete driveway Mon / Wed / Fri Pressure wash concrete and paver driveway Semi-annually

2.14.3 Location 3. Site interior and exterior grounds grass lawn in the following areas: West Service CAC, from Munroe roadway to sidewalk and drive way adjacent to building; between south perimeter wall and site roadway extending to behind Marine house and volley ball court; area between Motor pool parking and site roadway; all lawn areas around the warehouse building; north of CAC 3 interior and exterior to site; Area between fire pump house, chancery building and Consular garden fence; areas Adjacent the Utility building; Marine house courtyard and areas surrounding building; north, west and south of the NOX building extending to perimeter fence; exterior of perimeter wall from Bamboo Avenue via Hope Road to Monroe Road; south and west of Bamboo parking lot; north of Chancery.

Requirements Frequency Remove trash, leaves and debris from lawns. Daily Cut grass and edge Weekly Check irrigation sprinkler heads and nozzle for proper operation and coverage Weekly Repair and replace sprinkler heads and nozzle As needed

Control and remove weeds Weekly Fertilize lawns Quarterly Water lawn grass not covered by automatic sprinkler irrigation system

Bi-Weekly

Repair lawn As needed

2.14.4 Location 4. Site interior and exterior of compound, flower beds and shrubbery in the following areas; all areas in the Consular garden; north and east of the Chancery building; west of NOX building; exterior of compound between CAC1 and 2; Marine house court yard; west of utility building; all areas in Bamboo parking lot; exterior on Bamboo Avenue adjacent to perimeter wall

Requirements Frequency Remove trash, leaves and debris Daily Check irrigation sprinkler heads and nozzle for proper operation and coverage Weekly Repair and replace defective sprinkler heads and nozzles As Needed Control and remove weeds Weekly Fertilize plants Quarterly Turn flower bed soil/compound Quarterly Treat plant for pest Quarterly Trim flowers in beds Bi-Monthly Trim hedges/bushes Bi-Monthly Replace mulch in flower beds As Needed

2.14.5 Location 5. The area between the South NEC wall and residences' fence, from Bamboo parking lot to the service CAC.

Requirements Frequency Cut grass and vines Monthly Trim trees, hedges, brushes, and plants at least 18" from any area of the residential fences and the NEC compound exterior security walls

Monthly

Remove trash leaves and debris Monthly Prune trees Semi-Annually

2.14.6 Location 6. MSGQ Basketball Court.

Requirements Frequency Sweep / blow clean the basketball court Bi-Weekly

2.14.7 Location 7. MSGQ Volleyball Court.

Requirements Frequency Remove all debris and rake volleyball court sand and surrounding area

Bi-Weekly

Turn sand and remove weeds Bi-Weekly

2.14.8 Location 8. Chancery, MSGQ and NOX building interior/exterior potted plants, including all plants in buildings common areas such as lobby, atrium, library, courtyard and building entrances.

Requirements Frequency Nurture as needed unhealthy Plants Daily Water plants Mon / Wed / Fri Fertilize plants Quarterly Treat plants for pest Quarterly

Rotate out as instructed by COR As Needed

2.15 LOCATION FOR GARDENING SERVICES

Following are the locations where the services are required:

2.15.1 Colin Powell Plaza Residential Facility

211A Constant Spring Road, Kingston 8.

2.15.2 U. S. Embassy, Kingston

142 Old Hope Road, Kingston 6.

All standard services delivered on regular Post working days.

3. WORKING HOURS

All work performed during 7:15 a.m. and 4:00 p.m., Monday to Friday, EXCLUDING U. S. Federal Government holidays identi-fied and Local Jamaican Holidays. Additional work hours may be approved by the Contracting Officer's Representative. The Con-tractor must provide in writting at least 24-hour advance notice to the COR, who will consider any deviation from the hours identi-fied above.

4. DELIVERABLES

The following deliverables are required under this contract:

Description Contract Section

Deliver To Delivery Date General Instructions 1. COR Within 30 Days after award Schedules for Periodic Require-ments

1.2.1 COR Weekly

Grounds Maintenance Plan 1.3.5 COR Within 30 days after award List of Personnel 4.5.1 COR Within 30 days after award Evidence of Insurance 7.8 COR Within 30 days after award Licenses/Permits 8 COR Date of award Transition Plan 9 COR Within 15 days after award

5. PERSONNEL

5.1 General. The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, ri-otous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no ad-ditional costs to the Government.

5.1.2 Personnel Health Requirements. All Contractor employees shall be in good general health without physical disabilities that would interfere with acceptable performance of their duties. All employees shall be free from communicable diseases.

5.3 STANDARD OF CONDUCT

5.3.1 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms along with safety shoes when on duty. All employees shall wear uniforms approved by the COR.

5.3.2 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or fail-ures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in up-holding the integrity of the worksite security.

5.3.3 Disorderly conduct. Use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

5.3.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

5.3.5 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

• falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or con-cealment of material facts by willful omission from official documents or records;

• unauthorized use of Government property, theft, vandalism, or immoral conduct;

• unethical or improper use of official authority or credentials;

• security violations; or,

• organizing or participating in gambling in any form.

5.3.6 Key Control. The Contractor shall receive secure, issue and account for any keys issued for access to buildings, offices, equip-ment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's written approval.

Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall re-move the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately noti-fy the COR. In either event, the Contractor shall reimburse the Government for the cost of re-keying that portion of the system.

5.3.7 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dis-pute that is delaying or threatening to delay the timely performance of this contract.

5.4 PERSONNEL SECURITY.

5.4.1 After award of the contract, the Contractor shall provide data on each employee who will be working under the contract. The Contractor shall include a list of all workers and supervisors assigned to this contract and provide valid police reports that are no older than three months at the time of submitting them to the Government. The Government will also run background checks on these individuals in order to give clearance for site access. Individuals not meeting the standards to receive clearance will not be approved for employment under this contract. Security checks will be required on a bi-annual basis for the life of the contract and the contractor shall provide police report at each event for employees.

All positions are located OCONUS and may be filled by a U. S. Citizen, Third Country National, or Local National with the required vetting level noted below:

• If filled by a U. S. Citizen or a Third Country National - requires a MRPT certification

• If filled by a Local National - requires RSO vetting approval

5.4.2 The Government will issue identification cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identification cards are the property of the U. S. Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U. S.-owned and U. S.-operated facilities to any individual.

6. MATERIALS AND EQUIPMENT

6.2 General. The Contractor shall provide all necessary materials, supplies, equipment, tools, laborer clothing, etc. to perform all required landscaping and grounds maintenance services in a timely, efficient, proper, and professional manner. Such items include, but are not limited to uniforms; personnel equipment; gardening supplies and equipment, including rakes, riding mowers, weed whackers, hedge trimmers, blowers, lawn push mowers, pressure washers, hoes, pitchforks, pruning shears, fertilizers, hoses, portable sprinklers, sprinkler heads and nozzles and other similar irrigation equipment; and any other operational or administrative items re-quired for performance of the duties and requirements of this contract. The Contractor shall maintain sufficient parts and spare equipment for all Contractor-furnished materials / equipment to ensure uninterrupted service.

6.2 Delivery of Materials, Supplies, or Equipment. Any deliveries made by the Contractor directly to one of the properties shall be marked as follows:

6.2.1 Deliveries to NEC:

Company Name Landscaping Contract 30 Munroe Road Kingston, Jamaica

6.2.2 Deliveries to Colin Powel Plaza:

Company Name Landscaping Contract 211a Constant Spring Road Kingston, Jamaica

7. GOVERNMENT FURNISHED PROPERTY/EQUIPMENT

NO GOVERNMENT FURNISHED PROPERTY OR EQUIPMENT FURNISHED TO THE CONTRACTOR UNDER THIS CON-

TRACT.

8. INSURANCE

8.1 Amount of Insurance. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period of the contract "Public Liability and Contractor’s All Risk Insurance."

8.2 The types and amounts of insurance above are the minimum requirement. The Contractor shall obtain any other types of in-surance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

8.3 For those Contractor employees assigned to this contract who either are United States citizens or hired in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

8.4 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, employees, or any other person, arising from an incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the in-stance of gross negligence on the part of the Government.

8.5 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

NOTE: There is (at no-cost) onsite storage available for use throughout the term of the contract: a 10 x 12 ft storage shed at the Embassy compound and a 12 x 15 ft room at the Colin Powell Plaza. However, Offerors are still responsible for obtaining and including rental of offsite storage facility / warehouse (applicable insurance), etc. required in their proposal submission.

8.6 Government as Additional Insured. The general liability policy required of the Contractor shall name "The United States of America, acting by and through the Department of State," as an additional insured with respect to operations performed under this contract.

8.7 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract at time of proposal submission. The Government may deem the Contractor’s proposal submission NOT ACCEPTABLE, if the Contractor fails to timely submit insurance certificates identified above.

9. LAWS AND REGULATIONS

9.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations re-quired to perform this work. In the event of a conflict among the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Of-ficer.

9.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

10. TRANSITION PLAN

Within TEN (10) calendar days after contract award, the Contractor shall provide a plan for preparing the Contractor to assume all re-sponsibilities for landscaping and grounds maintenance services. The plan shall establish the projected period for completion of all clearances of Contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

11. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QASP provides a method for the COR to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contract-ing Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Performance Objective Reference Performance Threshold Services.

Performs all landscaping and grounds maintenance services as set forth in the Scope of Work

Section 1 All required services are performed and no more than three (3) customer complaints are received per month

11.1 SURVEILLANCE.

The COR will receive and document any complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

11.2 STANDARD.

The performance standard is that the Government receives no more than three (3) customer complaints per month. The COR will no-tify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services fall below the acceptable standard.

11.3 PROCEDURES.

11.3.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they should immediately contact the COR.

11.3.2 The COR will complete the appropriate documentation to record the complaint.

11.3.3 If the COR determines that the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

11.3.4 If the COR determines that the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR will determine how much time is reasonable.

11.3.5 The COR will, as a minimum, orally notify the Contractor of any valid complaints.

11.3.6 If the Contractor disagrees with the complaint after investigation of the problem(s) reported, the Contractor may challenge the validity of the complaint. In such cases, the Contractor shall notify the COR, and the COR will review the matter to determine the validity of the complaint.

11.3.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

11.3.8 Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same defi-ciency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection Clause of the contract.

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (Oct 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to ac-quisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2019) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has in-dicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

XX (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

XX (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Rein-vestment Act of 2009.)

XX (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L.

109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

XX (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div.

C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub.

L. 111-117, section 743 of Div. C).

__ (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspen-ded, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

XX (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

XX (10) [Reserved].

__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__…