Responses to Vendor Questions - RFP 19AQMM20R0045 Landscaping Grounds Services Jamaica.pdf

Questions Due: 10 February 2020 / 10:00 a.m. EST Solicitation Number: 19AQMM20R0045

Department of State (DOS): Landscaping and Grounds Maintenance Services – Questions and Responses

QUESTION

TECHNICAL

OR COST

RFP SECTION #,

TITLE, & PAGE

VENDOR QUESTION(S)

VENDOR

RECOMMENDATION

DOS RESPONSES

Solicitation Number: SAQMMA17R0222 – Questions and Responses Page 1

SBU - CONTRACTING AND ACQUISITIONS

1 Cost Who is the current incumbent on the project?

Home and Garden Care Ltd

2 Cost What is the price of the former contract?

$547,265.49, over five years

3 Technical Page 13

Section 2.13

& Page 17

Section 2.14

What is the total acreage of both properties and total square footage?

RFP 19AQMM20R0045 has been amended to include:

The total estimated acreage/square footage for the Embassy compound @ Nine (9) Acres the Colin Powell Plaza Compound @ Six (6)

Acres

4 Technical Page 11

Section 2.3.2

And page 19

Section 3

Is it a requirement that employees remain onsite, throughout the entire day, for daily/ routine services?

Per RFP 19AQMM20R0045, Management and

Supervision/Schedules section:

“The Contractor shall deliver standard services between the hours of 7:15 a.m. and 4:00 p.m., Monday through Friday. For those items other than routine daily services, the contractor shall provide the COR with a detailed plan as to the personnel to be used and the timeframe to perform the service.”

5 Technical Will there be a scheduled site visit?

If so, what date, location, and time?

Per RFP 19AQMM20R0045, “If, after a review of questions submitted by Offerors, the

Department of State believes a pre-proposal conference/site visit is necessary, one will be scheduled, and all prospective Offerors will be advised.”

RFP 19AQMM20R0045 has been revised to read:

Based on DOS’ review of questions received, a pre-proposal site visit has been scheduled for

Questions Due: 10 February 2020 / 10:00 a.m. EST Solicitation Number: 19AQMM20R0045

TECHNICAL

OR COST

Solicitation Number: SAQMMA17R0222 – Questions and Responses Page 2

Friday, March 6, 2020, U. S. Embassy, Kingston, 142 Old Hope Road, Kingston 6.

Offerors interested in attending the site visit shall E-mail: Reid-SmithSJ@state.gov no-later-than 10:00 a.m. Eastern Standard Time /

Tuesday, February 25, 2020. Upon receipt, Offerors will be provided a scheduled appointment time.

6 Technical If a site visit is granted, will there be another opportunity to submit questions for response?

Following the site visit, receipt of Offeror’s questions are due not-later-than 1:00 p.m.

Eastern Standard Time / Wednesday, March

11, 2020. The Government will compile all questions received concerning the PRE-

PROPOSAL SITE VISIT only, prepare its response and post both Questions and Answers via SAM.beta.gov (FBO).

7 Technical If a general site visit is not granted, can we be provided an opportunity to inspect the areas for service prior to submittal of the solicitation?

Per RFP 19AQMM20R0045, “If, after a review of questions submitted by Offerors, the

Department of State believes a pre-proposal conference/site visit is necessary, one will be pre-proposal site visit has been scheduled for

Friday, March 6, 2020, U. S. Embassy, Kingston, 142 Old Hope Road, Kingston 6.

mailto:Reid-SmithSJ@state.gov

Questions Due: 10 February 2020 / 10:00 a.m. EST Solicitation Number: 19AQMM20R0045

TECHNICAL

OR COST

Solicitation Number: SAQMMA17R0222 – Questions and Responses Page 3

Offerors interested in attending the site visit shall E-mail the Contracting Officer at: Reid-

SmithSJ@state.gov no-later-than 10:00 a.m.

Eastern Standard Time / Tuesday, February 25, 2020. Upon receipt, Offerors will be provided a scheduled appointment time.

8 Technical If a site visit is granted, will the

RFP due date be extended?

Per RFP 19AQMM20R0045, “If, after a review of questions submitted by Offerors, the

Department of State believes a pre-proposal conference/site visit is necessary, one will be pre-proposal site visit is scheduled for Friday, March 6, 2020, U. S. Embassy, Kingston, 142

Old Hope Road, Kingston 6.

RFP 19AQMM20R0045 has been amended to:

Extend the receipt of Offeror's proposals due date to: Friday, 20 March 2020 / 9:00 a.m.

(EST)

9 Technical Does this contract fall under the

Service Contract Act [SCA]?

Per FAR 52.222-41, 41 U.S.C. 6702(a)(3), SCA does not apply to services being performed outside of the United States.

10 Technical Who is the incumbent contractor? Home and Garden Care Ltd

11 Technical What is the expiring solicitation number?

N/A

12 Technical What is the total estimated acreage/square footage of the area for Landscape/Grounds service?

Questions Due: 10 February 2020 / 10:00 a.m. EST Solicitation Number: 19AQMM20R0045

TECHNICAL

OR COST

Solicitation Number: SAQMMA17R0222 – Questions and Responses Page 4

Acres

13 Cost What is the current contract value? $547,265.49, over five years

14 Cost What is the most recent monthly charges paid for landscape/grounds services rendered?

Offerors are encouraged to prepare technical and cost proposals based on this RFP’s requirements and not against the prior contract

For Information contact FOIA, FOIA@state.gov

FOIA hotline on 202-261-8484

15 Cost What is the annual charge paid for landscape/grounds services rendered?

Offerors are encouraged to prepare technical

FOIA hotline on 202-261-8484

16 Technical Page 13, Sect. 2.11

PEST AND

DISEASE

CONTROL

What is the total estimated acreage/square footage of the areas for Pest and Disease Control service?

Acres

17 Technical Page 13, Sect. 2.11

PEST AND

DISEASE

CONTROL

What chemical(s) are currently in use as pesticides?

NOTE: Chemical(s) currently in use as pesticides: Golden Oil and Caprid 205C mailto:FOIA@state.gov

Questions Due: 10 February 2020 / 10:00 a.m. EST Solicitation Number: 19AQMM20R0045

TECHNICAL

OR COST

Solicitation Number: SAQMMA17R0222 – Questions and Responses Page 5

18 Technical Page 13, Sect. 2.10

FERTILIZER

What chemical(s) are currently in use as herbicides?

NOTE: Chemical(s) currently in use as herbicides: Paraquat and 2-4-D

19 Technical Can the contract awardee hire the incumbent’s current staff?

The awardee is not precluded from seeking to recruit incumbent personnel to staff the contract.

The Government makes no representations as to the availability of such personnel.

20 Technical Page 20, Sect. 5.4

PERSONNEL

SECURITY.

Currently, what is the number of employees (full-time/part-time) working on this contract?

Offerors are encouraged to prepare technical

FOIA hotline on 202-261-8484

21 Technical Does this contract provide for designated/dedicated areas onsite for storing equipment, supplies, etc.

during the term of the contract?

NOTE: There is at no-cost, onsite storage available for use throughout the term of the contract: a 10 x 12 ft storage shed at the

Embassy compound and a 12 x 15 ft room at the Colin Powell Plaza. However, Offerors are still responsible for obtaining and including rental of offsite storage facility / warehouse

(applicable insurance), etc. required in their proposal submission.

22 Technical Page 21, Sect. 6.

MATERIALS

AND

EQUIPMENT

Can you provide the listing of equipment in use on this contract? If not, how many riding mowers, lawn mowers, blowers, trimmer/edgers, etc. are in use?

Offerors are encouraged to prepare technical

Questions Due: 10 February 2020 / 10:00 a.m. EST Solicitation Number: 19AQMM20R0045

TECHNICAL

OR COST

Solicitation Number: SAQMMA17R0222 – Questions and Responses Page 6

FOIA hotline on 202-261-8484

23 Technical Pages 11-12, Sect.

2.4 LAWN CARE

What is/are the type of existing grass(es) are on the property’s lawns?

NOTE: Types of existing grass on the property’s lawns:

• Zoysia

• Bermuda

• St Augustine

24 Technical Page 12, Sect. 2.5

PRUNING:

Can you describe majority of the existing types of trees, shrubs, hedges, bushes, vines, ground cover and flowers throughout the properties?

NOTE: Existing types of trees, shrubs, hedges, bushes, vines:

• Black Olive

• Poinciana

• Guango

• Ackee

• Mango

• Duranta Gold

• Texas Sage

• Bougainvillea

• Ruellia

• Various types of Palm

• Fern

25 Technical Pages 13-17, Sect.

2.13

LANDSCAPING

AND GROUNDS

MAINTENANCE

SERVICE

Pages 17-19, Sect.

2.14

What is the total square footage of the paved walkway and stair areas to be pressure washed?

NOTE: The total square footage of paved walkway and stairs to be pressure washed around the Embassy Compound, approximately

30K SF

Questions Due: 10 February 2020 / 10:00 a.m. EST Solicitation Number: 19AQMM20R0045

TECHNICAL

OR COST

Solicitation Number: SAQMMA17R0222 – Questions and Responses Page 7

LANDSCAPING

AND GROUNDS

MAINTENANCE

SERVICES - New

Embassy

Compound.

NOTE: The total square footage of paved walkway and stairs to be pressure washed around the Colin Powell Compound, approximately 11K SF

26 Technical Page 12, Sect. 2.8

Removal of Debris.

Page 13, Sect. 2.13

LANDSCAPING

AND GROUNDS

MAINTENANCE

SERVICE

What is the total square footage of the paved walkway and stair areas to be cleaned sweep/blow?

The total square footage of paved walkway and stairs to be pressure washed around the

Embassy Compound, approximately 30K SF

The total square footage of paved walkway and stairs to be pressure washed around the Colin

Powell Compound, approximately 11K SF

27 Technical Page 15, Sect.

2.13.8 Location 8.

What type of fish feed is currently being used?

NOTE: The type of fish feed currently in use is

Koi Stick

28 Technical Page 13, Sect.

2.13.1 Location 1.

Page 14, Sect.

2.13.2 Location 2.

Page 14, Sect.

2.13.3 Location 3.

Page 15, Sect.

2.13.5 Location 5.

The Playfield.

Page 16, Sect.

2.13.9 Location 9.

Tennis Court

Page 16, Sect.

2.13.10 Location

What are the sizes/types of all trash containers on grounds? Is the contractor responsible for supplying can liners?

NOTE: The size/type trash containers on ground is 30 gallons and the contractor is responsible for supplying trashcan liners.

Questions Due: 10 February 2020 / 10:00 a.m. EST Solicitation Number: 19AQMM20R0045

TECHNICAL

OR COST

Solicitation Number: SAQMMA17R0222 – Questions and Responses Page 8

10. Swimming

Pool Area

29 Technical Header page, reference blocks

19-24

Pages 2, and 3

What specific information is being requested on Page 2 of the document in relation to Items 19 –

24. Checking if it is a repeat of the information on page 3?

Per RFP 19AQMM20R0045, Header page

/blocks 19-24; “See Line Items Section,” refers to “Line Items” section on pages Three (3) through Nine (9) for the Offeror to complete.

30 Technical Management and

Supervision

Is it optional to quote on using only

1 Supervisor or should a 2nd

Supervisor be included (if deemed necessary by the Embassy) as per your RFP? Also, could the second

Supervisor be quoted on separately, rather than being included in the overall total cost?

Per RFP 19AQMM20R0045, Management and

Supervision section:

“NOTE: Although the requirement is for one

(1) Supervisor to manage both sites, the

Government reserves the right to hire two, if we deemed necessary in order to fulfill the requirements of the contract. Therefore, the

Contractor shall provide cost / price for two

(2) Supervisors. However, it does not obligate the Government to hire both Supervisors.”

31 Technical What is the total sq ft. of each locations?

Acres

32 Technical Is there an incumbent contractor, if so, who is the incumbent contractor.

Home and Garden Care Ltd

33 Cost What is the current award amount of the incumbent contractor?

$547,265.49, over five years

34 Cost What is the total for the base year and all option years for the contract?

$547,265.49, over five years.

Questions Due: 10 February 2020 / 10:00 a.m. EST Solicitation Number: 19AQMM20R0045

TECHNICAL

OR COST

Solicitation Number: SAQMMA17R0222 – Questions and Responses Page 9

35 Technical Page 22, PWS, Item #10.

Transition Plan

Can you clarify if it is 10 or 15 days to transition?

The RFP 19AQMM20R0045 has been amended to read:

Within TEN (10) calendar days after award