Attachment_J.2-Accounting_System_Evaluation.xlsx
XLSX spreadsheet 19 KB Posted
- Attached to
- Head Start Information and Communication Center (HSICC) Support for HHS/ACF/Office of Head Start
- Solicitation number
- 19-233-SOL-00019
About this file
This document contains an accounting system evaluation form and details of a federal contract opportunity for Head Start Information and Communication Center support services. The accounting system evaluation form is a template to be completed by prospective contractors to assess the adequacy of their accounting systems for cost reimbursement contracts.
The federal contract opportunity is a solicitation for management and enhancement of the Early Childhood Learning and Knowledge Center website and domains of the Administration for Children and Families website. Additional requirements include resource sharing and promotion, management of the Office of Head Start contact center, and a news watch service. The base period of performance is 12 months beginning February 28, 2019, with four additional 12-month option periods through February 27, 2024. The contracting office is the Department of Health and Human Services Program Support Center located in Bethesda, Maryland. This opportunity is set aside for small businesses.
Attachment J.2
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Other files
| File | Type | Posted |
|---|---|---|
| 19-233-SOL-00019_000004.PDF | ||
| 19-233-SOL-00019_000003.PDF | ||
| 19-233-SOL-00019_000002.PDF | ||
| 19-233-SOL-00019_000001.PDF | ||
| Attachment_J.1_-_Voluntary_Product_Accessibility_Template-Revised_Section_508.docx | DOCX document | |
| Attachment_J.9_ACF_Incident_Response_Policy.pdf | ||
| 19-233-SOL-00019_BASE.PDF | ||
| Attachment_J.3_-_Past_Performance_Questionnaire.docx | DOCX document | |
| Attachment_J.5_Problem_Notification_Report.docx | DOCX document | |
| Attachment_J.6_ACF_Policy_on_Email_Signatures_and_Taglines.docx | DOCX document | |
| Attachment_J.7_Non-Disclosure_Agreement.docx | DOCX document | |
| Attachment_J.8-Wage_Determination_-_15-4282.pdf | ||
| Attachment_J.4_Software_Inventory11062018.xlsx | XLSX spreadsheet | |
| DELIVERABLES-Draft.pdf | ||
| SOW_Draft.pdf |
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Text version
Narrative
The HHS Acquisition Policy Memorandum 2011-01 specifies that Contracting Officers' (CO) have a pre-award and a post-award responsibility for assessing the adequacy of a contractor's accounting system whenever cost-type, time and materials, and/or labor-hour contracts are contemplated. (The policy states the CO must ensure that the contractor has an adequate accounting system in place prior to entering into such contract.)
Please fill out the attached accounting system evaluation form to assist the CO in assuring the adequacy of your accounting system.
Attachment - Accounting System Evaluation Narrative
| ACCOUNTING SYSTEM EVALUATION | |||
| Prospective | |||
| Contractor's Name: | |||
| Address: | |||
| Telephone: | |||
| Location of Accounting Records: | |||
| Type of Company: | |||
| Corporation | Division | ||
| Subsidiary | Partnership | ||
| Proprietorship | Other | (specify) | |
| Year Established | |||
| Officers of Company |
ACCOUNTING SYSTEM EVALUATION
MARK AN "X" IN THE APPROPRIATE COLUMN (Explain any deficiencies in Narrative Section below.) YES NO N/A
| 1. IS THE ACCOUNTING SYSTEM IN ACCORDANCE WITH GENERALLY ACCEPTED ACCOUNTING |
| PRINCIPLES APPLICABLE IN THE CIRCUMSTANCES? |
| 2. ACCOUNTING PROVIDES FOR: |
| a. Proper segregation of direct costs from indirect costs (explain). |
| b. Identification and accumulation of direct costs by contracts. |
| c. A logical and consistent method for the allocation of indirect costs to final |
| cost objectives. |
| d. Accumulation of costs under general ledger control. |
| e. A timekeeping system that identifies employee's labor by cost objective. |
| f. A labor distribution system that charges direct and indirect labor to the |
| appropriate cost objective. |
| g. Interim (at least monthly) determination of costs charged to a contract through |
| routine posting of books of accounts. |
| h. Exclusion from costs charged to government contracts of amounts which are |
| not allowable in terms of FAR 31, Contract Cost Principles and Procedures, or |
| other contract provisions. |
| i. Identification of costs by contract line item and by units (as if each unit or |
| line item were a separate contract) if required by the proposed contract. |
| j. Segregation of preproduction costs from production costs. |
3. ACCOUNTING SYSTEM PROVIDES FINANCIAL INFORMATION:
| a. Required by contract clauses concerning limitation of cost (FAR 52.232-20 and 21) |
| or limitation on payments (FAR 52.216-16). |
| b. Required to support progress payments. |
| 4. IS THE ACCOUNTING SYSTEM DESIGNED, AND ARE THE RECORDS MAINTAINED IN SUCH A |
| MANNER THAT ADEQUATE, RELIABLE DATA ARE DEVELOPED FOR USE IN PRICING FOLLOW-ON |
| ACQUISITIONS? |
| 5. IS THE ACCOUNTING SYSTEM CURRENTLY IN FULL OPERATION? |
| (If no, describe in narrative below which portions are (1) in operation; (2) set up, but not |
| yet in operation; (3) anticipated; or (4) nonexistent.) |
| 6. HAS THE ACCOUNTING SYSTEM BEEN REVIEWED BY AN AGENCY OF THE FEDERAL GOVERNMENT? |
| (If yes, provide name of agency, point of contact, and a copy of the report/review.) |
| 7. HAS THE ACCOUNTING SYSTEM BEEN REVIEWED BY AN INDEPENDENT AUDIT AGENCY OR CPA? |
| (If yes, provide name of agency, point of contact, and a copy of the report/review.) |
| 8. INCLUDE WITH THIS FORM YOUR CHART OF ACCOUNTS/ACCOUNTING MANUAL. |
NARRATIVE SECTION
| Signature of Certifying Official: | |
| Title: | Date: |
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