Amendment 0001 191S7025R0003 Vehicle Insurance Services.pdf

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers x is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to:

a. Incorporate Attachment A: Minutes from September 15, 2025, Pre-proposal Conference

b. Incorporate Attachment B: Questions and Answers from Interested offerors posed during the Pre-Proposal Conference

c. Incorporate Attachment C. List of vehicle insurance claims from Nov 24 – Oct 25

d. Inform the public that prospective contractors’ questions will not be accepted after October 27, 14:00, Israel Standard Time

e. This amendment extends the proposal due date to November 10, 2025, 14:00 Israel Standard Time.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Joseph C Windham

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

2. AMENDMENT/MODIFICATION NUMBER

PAGE OF PAGES

1 6

5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 191S70 7. ADMINISTERED BY (If other than Item 6) CODE

AMERICAN EMBASSY JERUSALEM, EMBASSY BRANCH AMERICAN EMBASSY JERUALEM, Embassy Branch Tel Aviv

TEL AVIV ATTN: GSO/PROCUREMENT

ATTN: GSO/PROCUREMENT 71 HAYARKON STREET, TEL AVIV, 63903 ISRAEL

71 HAYARKON STREET, TEL AVIV, 63903ISRAEL

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) 9A. AMENDMENT OF SOLICITATION NUMBER

191S7025R0002

9B. DATED (SEE ITEM 11)

09/22/2025

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

(X)

4. REQUISITION/PURCHASE REQUISITION NUMBER

PR15062616

3. EFFECTIVE DATE

10/27/2025

1. CONTRACT ID CODE

J x x

Amendment # 19IS7025R0003 00001 – ATTACHMENT A

October 16, 2025

MINUTES FROM PRE-PROPOSAL CONFERENCE OF Oct 15, 2025

SOLICITATION 19IS7025R0003 Vehicle Insurance Services

Introduction

Mr. Joseph Windham, the Contracting Officer relayed a message that he would not be able to attend due to an unforeseen emergency and that he has delegated the contract specialist to lead the conference. Mr. Chanan Stern, the Contracting Specialist welcomed all attendees, and the following Government Attendees were introduced:

1. Mr. Chanan Stern – Contract Specialist.

2. Ms. Ranya Dahdal – Procurement Supervisor.

3. Ms. Mirna Farraj - Deputy Procurement Supervisor.

4. Mr. Ronen Ben Eli – Procurement Agent.

5. Ms. Iris Ben Ezra – Motorpool Supervisor EBO.

6. Mr. Naser Barakat - Motorpool Supervisor.

All attendees introduced themselves. The Contracting Specialist thanked all attendees for coming and expressed his hope to have a fruitful and mutually beneficial working relationship.

Discussion of the Solicitation Package

The following sections of the solicitation were highlighted:

1. Proposal due date, time, and delivery requirements were specified. It was emphasized that all proposals may be delivered electronically.

2. Confirmation that offers that do not meet the deadline and submission requirements will not be considered.

3. SF33– The completion and signing of the SF33 was discussed

4. Section B Pricing – Contract line items were discussed. Each line item needs to be priced as stated on the solicitation with a total based on the estimated quantities. Minimum and

Maximum was discussed. Economic price adjustments was explained.

5. Section C Scope of Work was discussed. All the required services were mentioned, as was the performance schedule.

6. Section E, Quality Assurance and Surveillance Plan (QASP) was discussed.

7. Section F Contract Clauses were discussed and the Clause 52.222-50, Combating

Trafficking in Persons (Nov 2021) was emphasized.

U.S. DEPARTMENT OF STATE

U.S. EMBASSY JERUSALEM, ISRAEL

Amendment # 19IS7025R0001 00001 – ATTACHMENT B

8. Clause 52.229-12 was discussed as was the requirement for the contractor submitting proposal need to submit a signed W-14 form if they are a foreign (non-American) contractor.

9. Reviewed Section K – Representations and Certifications – This section was explained in detail, and it was emphasized to all that the certifications need to be signed and certified as part of the technical proposal. The offerors need to provide their TIN (for American firms) and CAGE code. NDAA certification and requirement was discussed.

10. Reviewed Section M – Evaluation Factors. It was noted that the U.S. Government will award the contract to the lowest priced and technically responsible offeror.

11. It was emphasized that all questions that might arise prior to submission of the proposal may be submitted in written form and that all answers to questions will be posted in

SAM.GOV and the US Embassy Web site. A deadline for submitting questions shall be marked as an official amendment to the solicitation.

Questions

The attached questions were asked and answered during the conference. See Attachment C.

Conclusion

The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.

Amendment # 19IS7025R0003 0001

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ATTACHMENT B

ANSWERS TO QUESTIONS ASKED AT THE PRE-PROPOSAL CONFERENCE

19IS7025R0003 0001

Question #1: Can the Embassy supply a list of claims made during the last few months of the incumbent contract?

Answer #1: Yes, Amendment 0001 of the solicitation incorporated attachment C, which is a list of claims made between the dates of Nov-March 2025.

Question #2: Are the retention amounts proposed in section B.7.3 assessed as part of the price proposal?

Answer #2: No, however section M.1.2.a States, “The Government will evaluate all proposals received will be evaluated to ensure that each proposal is complete in terms of submission of each required volume” Non submittal of the section B.7.3 will be considered an incomplete proposal.

Question #3: Should the total amount marked in block 20 of the SF33 include the amount for CLIN 5014

(52.217-8 Option to extend services)?

Answer #3: Yes, in response to the solicitation, the amount entered in block 20 of the SF33 must include all option periods including the 6-month period of performance. However, the Government will not include the amount entered in CLIN 5014 in the total award amount.

Question #4: Is it a requirement for the offeror to register in SAM.gov before receiving award of a contract?

Answer #4: No, at this time it is not mandatory for the offeror to be registered in SAM.gov.

Question #5: Is it possible to see the total contract values of the current contract?

Answer #5: Yes, any interested party can enter the SAM.gov site and search for the current contract which is 191S7020D0011.

Question #6: What is meant by covered Telecommunication equipment in the certifications 52.204-24 and 52.204-6?

Answer #6: Covered telecommunications equipment or services refer to telecommunications and video surveillance equipment or services produced by specific Chinese entities, including Huawei Technologies

Company, ZTE Corporation, Hytera Communications Corporation, Hangzhou Hikvision Digital

Technology Company, or Dahua Technology Company, as well as their subsidiaries or affiliates. For Additional information, please refer to FAR Subpart 4.21.

https://www.bing.com/ck/a?!&&p=2ef17123359742ed91a61e59dc880c12edd1d26a79185d022e55b144d7eba7a1JmltdHM9MTc0NDA3MDQwMA&ptn=3&ver=2&hsh=4&fclid=2a430fb8-2b24-6d23-374c-1a3b2a786c16&psq=covered+telecommunications+equipment+meaning&u=a1aHR0cHM6Ly93d3cuamRzdXByYS5jb20vbGVnYWxuZXdzL2ZyZXF1ZW50bHktYXNrZWQtY29udHJhY3Rvci1xdWVzdGlvbnMtMTc3Mzg0Ni8&ntb=1 https://www.bing.com/ck/a?!&&p=2ef17123359742ed91a61e59dc880c12edd1d26a79185d022e55b144d7eba7a1JmltdHM9MTc0NDA3MDQwMA&ptn=3&ver=2&hsh=4&fclid=2a430fb8-2b24-6d23-374c-1a3b2a786c16&psq=covered+telecommunications+equipment+meaning&u=a1aHR0cHM6Ly93d3cuamRzdXByYS5jb20vbGVnYWxuZXdzL2ZyZXF1ZW50bHktYXNrZWQtY29udHJhY3Rvci1xdWVzdGlvbnMtMTc3Mzg0Ni8&ntb=1 https://www.bing.com/ck/a?!&&p=2ef17123359742ed91a61e59dc880c12edd1d26a79185d022e55b144d7eba7a1JmltdHM9MTc0NDA3MDQwMA&ptn=3&ver=2&hsh=4&fclid=2a430fb8-2b24-6d23-374c-1a3b2a786c16&psq=covered+telecommunications+equipment+meaning&u=a1aHR0cHM6Ly93d3cuamRzdXByYS5jb20vbGVnYWxuZXdzL2ZyZXF1ZW50bHktYXNrZWQtY29udHJhY3Rvci1xdWVzdGlvbnMtMTc3Mzg0Ni8&ntb=1 https://www.bing.com/ck/a?!&&p=2ef17123359742ed91a61e59dc880c12edd1d26a79185d022e55b144d7eba7a1JmltdHM9MTc0NDA3MDQwMA&ptn=3&ver=2&hsh=4&fclid=2a430fb8-2b24-6d23-374c-1a3b2a786c16&psq=covered+telecommunications+equipment+meaning&u=a1aHR0cHM6Ly93d3cuamRzdXByYS5jb20vbGVnYWxuZXdzL2ZyZXF1ZW50bHktYXNrZWQtY29udHJhY3Rvci1xdWVzdGlvbnMtMTc3Mzg0Ni8&ntb=1

Amendment # 19IS7025R0003 0001

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Question #7: How is it possible to change the compulsory Insurance rate if the Israeli Government who regulate this rate make a change to the Israeli Government’s regulation?

Answer #7: Section B.8.2 of the solicitation states; “The rates may also be adjusted during the performance period of the contract as a result of laws enacted by the host Government, if such change in the laws has a direct impact on the cost to the Contractor to perform this contract at the contracted rate. In that event, the Contracting Officer may enter into negotiations with the Contractor to modify the contract to adjust the premium rate. The Contractor agrees to provide all documentation necessary to support any requested adjustment.”

Amendment 191S7025R0003 0001 ATTACHMENT C

Claim List.

Nov 24 to March 25.

סוג ביטוח Vehicle

Vehicle year Date and time of incident Type of Claim party rd3 vehicle 5812521 2019 24/11/2024 13:41 Message of Caution party rd3 vehicle 5809421 2018 24/11/2024 13:23 Message of Caution party rd3 vehicle 5801121 2014 14/12/2024 10:50 Message of Caution party rd3 vehicle 5800621 2014 22/12/2024 10:35 Message of Caution party rd3 vehicle 4304521 2012 30/12/2024 14:04 Message of Caution party rd3 vehicle 5807321 2017 23/01/2025 09:22 Non-Submission party rd3 vehicle 4326921 2020 07/02/2025 12:50 Message of Caution party rd3 vehicle 4399822 2013 26/12/2024 13:09 Message of Caution party rd3 vehicle 4331121 2020 11/02/2025 13:36 Message of Caution party rd3 vehicle 5872622 2012 08/01/2025 13:08

Message of Caution party rd3 vehicle 5804221 2015 22/12/2024 09:20

Message of Caution party rd3 vehicle 4333921 2021 19/03/2025 13:34

Message of Caution party rd3 vehicle 5806321 2016 09/06/2025 09:33

Message of Caution party rd3 vehicle 5811221 2019 06/05/2025 12:10

Message of Caution party rd3 vehicle 4331721 2021 02/06/2025 13:42

Message of Caution party rd3 vehicle 4343521 2020 26/06/2025 11:45

Message of Caution party rd3 vehicle 4378022 2011 16/07/2025 09:55

Message of Caution party rd3 vehicle 4302421 2013 05/08/2025 11:41

Message of Caution party rd3 vehicle 5801321 2014 23/08/2025 21:00 Private claim party rd3 vehicle 5818921 2023 28/08/2025 13:12

Message of Caution party rd3 vehicle 5801221 2014 10/03/2025 09:09

Message of Caution party rd3 vehicle 5801421 2014 13/09/2025 09:19

Message of Caution party rd3 vehicle 4330721 2020 18/03/2025 10:44

Message of Caution party rd3 vehicle 4305421 2012 16/03/2025 09:30

Message of Caution

The purpose of this amendment is to: