Attachment A - RFQ SOW.pdf

INL/ Serbia 191NLE27Q0007 Request for Quote

Shooting Range Simulator System

SECTION 1

SOLICITATION CONSIDERATIONS

1.1 SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

1.2 UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

(Rest of Page Intentionally Left Blank)

SECTION 2

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

2.1 INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information must be clearly marked. Marking of items shall not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

2.2 QUESTIONS CONCERNING THE REQUEST FOR QUOTE

Offerors are warned against contacting any INL personnel other than the Contracting Officer and Contract Specialist prior to award of the Contract resulting from this RFQ. If such contact occurs and found to be prejudicial to competing vendors, the vendor making such contact may be excluded from award consideration.

2.3 CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the quote to ensure proper firewalls are established prior to award.

2.4 MULTIPLE QUOTES/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple quotes offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one quote.

2.5 PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the quote is accepted within ninety (90) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of quotes, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

2.6 SPECIFIC SUBMISSION INSTRUCTIONS

Quotes MUST include the following in a separate Attachment to be considered compliant:

• PRICE: unit and extended prices, in USD. Please utilize Exhibit B and include as separate Attachment.

• DELIVERY DATE: Proposed delivery date(s).

• DESCRIPTION: Description/nomenclature of the item being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features (to include realism of the training, system flexibility, and performance-measurement tools). Include description of warranty terms, to include historical proof of company’s free scenario auto shipment program must be included in your quote. Also include

Exhibit A, “Technical Specs”, verifying compliance with requested equipment/quantities.

• INTERNATIONAL DEPLOYMENT EXPERIENCE AND

MAINTENANCE/SUPPORT COVERAGE IN EUROPE: Description of International Deployment Experience and Maintenance/Support Coverage in Europe.

• PAST PERFORMANCE: A list of at least three (3) contracts of similar or superior characteristics to those of this project. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.

• PICTURES: Pictures or catalog of items quoted should be sent as attachment.

SECTION 3

STATEMENT OF WORK (SOW)

3.1 BACKGROUND

The International Narcotics and Law Enforcement Section of the Embassy of the United States of America in Serbia supports procurement of a scenario-based laser shooting range system and complementary tactical preparedness and response police training kits to complete new training facilities at University or Criminal Investigation and Police Studies in Belgrade, Serbia. This training solution will provide controlled, analytical training environment needed to assess, document, and translate scenario-based tactical instruction into measurable performance improvements, institutional accountability and long-term learning.

By enabling modern, data-driven tactical training, this procurement directly strengthens Serbian law enforcement readiness to counter transnational criminal organizations (TCOs), narcotic trafficking and illegal migration – threats that extend well beyond Serbia’s borders and directly implicate U.S. national security interests.

3.2 TECHNICAL SPECIFICATIONS

Please reference EXHIBIT A for a complete listing of all requirements and quantities.

I LASER TRAINING SIMULATOR SYSTEM

The system must be able to provide:

LED 300 Simulator (Complete LED wall system, 5 LED walls, structural frames with overhead booms, Hit Detect camera; 57'5" wide x 6'7" tall): The system structure is 180LED and two Smart LED screens, all three can be used in unison or separately as individual systems. Sections of the wall can be removed and relocated for use as an individual simulation system, with capabilities for independent use from the 180. At least 2 sections of the wall must be on wheels and can be moved around the room/facility. The hit detection cameras must be integrated into the wall/screen framework and not require any recalibration once the wall section is moved.

LED screens are required

Firing Line (Full Marksmanship and Lane based training)

Recoil Kits for a Rifle

Additional Counting Magazines for Recoil Kits – RIFLE

Recoil Kits for Handgun

Additional Counting Magazines for Recoil Kits – HANDGUN

OC Laser Canister

Refill Station for Recoil Kits (CO2 Tank; Refill Nozzle and All necessary items for the Handgun Magazines and Rifle Magazines to be refilled)

Neurosmart (Stress evaluator attaches to the trainee and in sync with the Simulator)

Transformers that will enable all devices to run on Serbian electrical grid and voltage.

Speakers/Audio

• Surround sound speakers with mounts integrated in the LED structure are included.

• 5.1-surround sound native to every scenario.

• System must include a preloaded audio sound effect library of at least 100 audio wave files.

• 3D Audio Controls for each individual speaker must be available on the Instructors

Monitor.

• Each sound effect can be “drag and dropped” played from any single speaker or from a combination of speakers in the room to provide directionality. i.e. a sound effect can be played from only the rear right speaker and volume can be adjusted during play from the instructor monitor. All controls must be available on the fly inside of scenario play.

Low Light Capabilities

• System must allow use of actual flashlights.

• System must include an IR Tactical Model or equal.

• Multiple flashlights can be used at the same time on 1 scenario

• The instructor can set any lighting level from full bright to low light to complete darkness at any point in the scenario.

• The flashlight should not be laser based.

Scenarios

• System must include software that allows you to take any video file footage and create multiple-branching scenarios for use on the system.

• Scenarios can be branched (changed) by the instructor in response to the trainee’s actions in real time.

• Scenarios can be de-escalated by the instructor in response to the trainee’s actions; they can also be escalated.

• Scenarios will branch and react to weapons containing IR lasers.

• System must be preloaded with at least 1,200 multi-branching scenarios.

• Package must include a subscription for FREE new scenarios for the life of the system.

This subscription must ship at least 20 new scenarios for training bi-annually. Shipment of scenario updates does not depend on warranty status. Historical proof of company’s free scenario auto shipment program must be included in your quote.

• Interactive multi-branching, multi-room scenarios included. New multi-room scenarios are required every 6 months for the life of the system free of charge.

• Graphic Scenarios depicting firing ranges and targets must be included in preloaded scenario library.

• Filming and editing software for custom scenario creation included. As well as instruction on how to create custom content.

Marksmanship

• The simulator must come with marksmanship capabilities with editing.

• Course of Fire Creation software allows the creation, addition and editing of custom courses of fire, custom ranges can be created using photographs.

• Target Designer allows creation, addition, and editing of target images to add scoring hit zones on targets.

• Maintain Trainees information, such as names, unit info and scores.

• Allows customization of specific weapon ballistics, units of measure, environmental items such as wind, rain and elevation.

Agency custom qualification courses of fire must be preloaded on system

Use of Force Simulator Calibration/ Hit Detect

• The simulator must operate in any light conditions. To include rooms with overhead lights turned on and exterior windows without blinds. Demonstration of this capability before contract award.

• The Hit detect camera should be a “smart” camera with its own processing chip

• The calibration process should be automated and include a line scan procedure.

• Handheld calibration devices and darkened rooms are not acceptable.

• Hit detection must be pixel accurate.

Environmental/ Telemetry Controls

• The system must control other environmental options in the room.

• The system must include a Control Box that has the ability to control on/off switches of devices in the room wirelessly from the instructor monitor. Such as a Light Bar, Strobe, or Smoke or Fog machine.

• A system must be capable of adding Vest Return Fire Simulation that can be controlled wirelessly via the environmental control box.

• The System Vest Return Fire must include scenarios that automatically activate the Return Fire functionality when shots are fired in the scenario.

Use of Force Simulator Operation

• The system must have Pause, play, restart and stop functions during scenario play

• The system must allow for up to 5 Trainees per screen at the same time

• The system must allow the instructor to create and save a play list of scenarios.

• The system must include Baton, Punch and Kick branching software preloaded with at least 300 HD scenarios that interact with this functionality.

• Each system must allow for connectivity between other simulation systems in scenario and marksmanship play.

Laser Devices

• The system must branch and react to weapons containing IR lasers.

• The following Laser Devices must be included in Use of Force Simulator Package:

ο Laser O/C Spray. This device must be the actual size and shape of a typical O/C canister. Scenario must be included that interact with this Laser Device. Laser OC Devices must be included.

ο Replica Dry Fire Handguns with lasers. Replica Dry Fire Guns Must be Included ο Recoil Kits by Dvorak with additional Magazines. All recoil kits must be drop-in, without permanent modification to the live gun. And must be refillable without a tether.

Debriefing Capabilities

• The system must have the ability to capture both color video and audio of the trainee while going through a scenario. This video can then be played back in a picture in picture mode with the scenario.

• The Picture in Picture Video camera must have zoom and focus controls on the instructor’s monitor.

• The Picture in Picture playback video can be played in the large projected view or swapped into the smaller view to go over key points as needed.

• The Picture in Picture playback must have the capability to be located on the screen in any area the instructor desires and at any playback rate, slow motion, frame by frame, or scrolled to a specific point in the video. You may be asked to demonstrate this before contract award.

• The System must have report generation software and output reports electronically into Libre or Microsoft Format for immediate printing.

• All reports must be customized to fit the needs of the individual departments.

• All reports can be saved, sent and printed directly from the instructor’s debrief screen.

• The system shall have the ability to access a database of agency documents, PowerPoint’s, PDFs, Videos and graphics and display that information on the projected screen immediately after a scenario completion. The system must allow the agency to add any document/file type supported by Libre/Microsoft by using simple Windows copy operations.

• The system must allow the instructor during the debriefing of a trainee to use the mouse and magnify any portion of the down range screen. The instructor should be able to oversize a target or suspect to show in greater detail the point of impact.

• Aim trace playback of the trainee’s muzzle throughout a scenario must be available.

System Training & Set Up

• The system must include Install and MASTER Instructor Training at the customer site or at Company Headquarters.

• Additional Master Course shall be free of charge at company facilities.

• Authorization for Unlimited Instructor Certifications

• Must include all delivery and installation of the system.

Return Fire Simulation

• The system must include return fire training via, vest or cannon capability. If vest option is offered, the vest must activate via scenarios or instructor. Electrical Stimulation belt capable feature.

II SIMULATION TRAINING CENTRE - TRAINING KITS

Please see EXHIBIT A for a complete listing of all requirements and quantities.

II-1, Paintball Glock Replica Kit (6 replicas, magazines, service kits, 2,000 markingballs)

II-2, GunSHOT BOX Training Kit – Compact (Backpack), incl. training pistol & rifle, remotes, bags

II-3, GunSHOT BOX Dual Units Compact (2 units, 4 wireless remotes, transport case)

II-4, Non-Pyrotechnic Flash Bang Training Tool (1 unit, 6 reusable flash bangs, BLE receiver, case)

II-5, Laser Sensitive Vest with Stress Belt Training Kit (comprehensive system: 4 vests, belts, transmitters, arm shockers, instructor tablet, heart rate monitors, SIRT pistols, blank conversion kits, laser activator, USB camera system, multi-target training system)

II-6, Blue Training Cuffs (BTC) with Quick Release Tab, II-7, Blue Gun – SIG P226 Replica

II-8, Flashbang Replica

II-9, Fake Blood Pool Kit (pools, footprints, drag blood patterns)

II-10 VEVOR Voltage auto converter transformer

III INSTALLATION/TRAINING – ONSITE INTERNATIONAL

On-site Installation and On-site Training - within 30 days following delivery of the equipment.

TECHNICAL SPECIFICATION

Please see EXHIBIT A for a complete listing of all requirements and quantities.

3.3 DELIVERY (SHIPPING AND HANDLING INSTRUCTIONS

The vendor is responsible for the delivery of all items. The vendor shall consolidate the entire shipment to prevent loss and misdirection. Entire shipment must be consolidated at the origin and shipped consolidated, partial shipments are not accepted by post due to the Serbian customs donation regulations. Entire shipment must be consolidated under one AWB or CMR.

Any lost or damaged items during shipment shall be replaced by the contractor upon notification. Packaging and preservation shall be IAW best commercial practices to enable shipment to final destination in Serbia to the address specified (e.g. see below), without repacking or incurring damage during shipment and handling.

Shipping Instructions

Preferred Method (FCL): Vendor shall ship via Full Container Load (FCL) to the Port of Entry (POE) Rijeka, Croatia, using one of the five major shipping lines: MSC, MAERSK, HAPAG, COSCO, or CMA. Where feasible, vendor should book shipment through to the Belgrade terminal directly via the selected shipping line. If Destination Terminal Handling Charges (DTHC) are prepaid, residual port charges will remain; therefore, DTHC should be left as "collect" to be handled by the receiving logistics agent in-country.

Consignment Instructions: All shipments must be consigned to the actual consignee in Serbia, care of ("C/O") the designated logistics company, as follows:

Real Consignee C/O The ONE Moving & Logistics doo Ivana Djaje 14 11000 Belgrade POC:

nikola.cvorovic@the1.rs

This consignment structure expedites customs authorization and clearance procedures.

Dispatch Authorization: Vendor shall not dispatch any shipment until receiving explicit written authorization ("green light") from the logistics coordinator.

Alternative Method (LCL): If shipping via Less than Container Load (LCL), the preferred POE is the Belgrade terminal. Vendor must prepay all transit costs and Terminal Handling Charges (THC) in transit to avoid excessive port handling charges assessed by the deconsolidator/port agent in Koper.

Packing List Requirements: Vendor shall prepare a detailed packing list at the time of loading, including total weight and number of packages (colli) per shipment.

mailto:nikola.cvorovic@the1.rs

MARKETING AND PACKAGING

All boxes shall be mark as followed (i.e. please see below) with clear visibility.

Attn:

Delivery Order No:

The items being acquired will be donated to the government of the ultimate destination. The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package.

3.4 SOLICITATION CONSIDERATIONS

The Contractor certifies that it is an authorized distributor of the product being sold to the Department of State and that it has the certification/specialized level required by the manufacturer to support both the product sale and product pricing in accordance with applicable manufacturer certification/specialization requirements.

New equipment ONLY, NO grey market or refurbished products. Items must be in original packaging, never used, and not altered in any way. All components/parts of the requested equipment must be manufacturer-approved and may not be compatible, remanufactured, or refurbished component/part. All items must be covered by manufacturer’s warranty and procured through a manufacturer approved distribution channel. Contractor shall document their ability to provide items through manufacturer approved distribution channels upon request.

3.5 TYPE OF CONTRACT

This is a Firm-Fixed Price (FFP) purchase order. The FFP price shall include all direct and indirect costs, profit, export license, shipping/delivery charges (if any), and any and all insurances. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor’s failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract. The price will not be subject to adjustment after award nor will be adjusted on account of fluctuations in the currency exchange rates.

3.6 WARRANTY

The offered equipment shall be covered under the standard warranty provision of the manufacturer. To facilitate expeditious return of warranty items and to avoid delays in the warranty process, the offeror shall provide within 30 days of notification of a warranty action the required information to facilitate shipping of warranty items to manufacturer. This includes, but is not limited to, information to ensure full compliance with ITAR regulations and no delay in providing the Reference RA# and a shipping address. Control Base Stations (Part Number for reference, followed by description and quantity).

· Initial Full Coverage Warranty on all components and parts must be included for 1 year

· Warranty must include 24-hour phone service

· Warranty must include Online remote Maintenance

· Warranty must include Unlimited credits to Instructor Course

· Warranty must include Free Scenario and Software Updates.

· Lifetime subscription to phone support.

3.7 CUSTOMS CLEARANCE AND TAX EXEMPTIONS

If applicable, the USG will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of the Republic of Serbia.

Customs and Documentation: All inbound shipments to Serbia must be processed through the appropriate customs office. Vendor must ensure all import documentation is fully prepared and verified prior to the shipment's arrival at the Belgrade customs office.

3.8 EXPORT LICENSE

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-

130) as required, for the prosecution of work under this contract at no additional cost to the Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract may result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/. The Contractor shall comply with license requirements of the Commerce Control List and any Export Administrative Regulations (EAR), which may apply.

3.9 INSPECTION AND ACCEPTANCE

The final inspection and acceptance of ALL items shall be performed by the USG upon their arrival at the customs facility in Serbia. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of products by INL in Serbia.

3.10 PERIOD OF PERFORMANCE (POP)

Performance period for this contract will be no more than 120 calendar days from the date of award.

3.11 EVALUATION FACTORS

INL reserves the right to reject a quotation that is technically unacceptable, unreasonably high in price, or missing required information.

To be considered for award, the contractor must be determined by the Contracting Officer to be responsible in accordance with the standards described in FAR 9.104-1.

After initial evaluation of quotes, the Contracting Officer may negotiate final terms with one or more contractors of the Government’s choice before issuing an award. The Contracting Officer will not negotiate with any contractors other than those of the Government’s choice and will not use the formal source selection procedures described in FAR Part 15. The Government may perform a comparative evaluation to select the contractor that provides the Best Value, considering the evaluation factors below.

The Contracting Officer may issue an award to other than the contractor with the lowest proposed price.

The following factors shall be used to evaluate quotes:

1) Technical Specifications: Quote must meet or exceed required technical specifications. Compliance with all required features (to include realism of the training, system flexibility, and performance-measurement tools). Quote meets warranty term requirements. Quote verifies compliance with all requested equipment/quantities, utilizing Exhibit A, “Technical Specs”.

2) Delivery Timeline.

3) International Deployment Experience and Maintenance/Support Coverage in Europe: The entity demonstrating International Deployment Experience and Maintenance/Support Coverage in Europe.

4) Past Performance: The entity demonstrates relevant past performance in at least three (3) contracts of similar or superior characteristics to those of this project.

5) Price: The overall price will be considered, and the lowest price is favorable.

The quote conforms to the requirements found within the solicitation and its attachments and provides the necessary information required within its contents.

List of Attachments

Number Description

Exhibit A Technical Specifications and Quantities

Exhibit B Pricing Table

List of Attachments