191NLE20Q0006_AMD 002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

01/30/2020

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

INLMSCODE

DEPARTMENT OF STATE - MGMT SYSTEMS DIV

(INL/RM/MS)

SA-1 Columbia Plaza: 2401 E Street, NW ATTN: INL/EX/GAPP - Post Funded

WASHINGTON, DC 20037-0101

Patrick R. Jones

NAME

202-736-9135

TEL.

JonesPR@state.gov

EMAIL

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

191NLE20Q0006

CONTACT DUNS

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

01/06/2020

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.X

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to:

1. Extend the time to submit response from 2/4/2020 at 1:00PM to 2/18/2020 at 1:00PM

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Anthony L. Pierce

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

191NLE20Q0006

001 Incinerator, Delivery and 1-Year Warranty. Reference Statement of Work (SOW).

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002 Installation of the Incinerator 1.00 0.00

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Installation at the location of operation will occur upon notification from the COR.

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003 Training. Reference SOW. 1.00 0.00

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004 Base Year: Warranty & Manufacturer Recommended Maintenance. Reference SOW.

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1004 Option Year One (OY1): Warranty & Manufacturer Recommended Maintenance (Reference CLIN004)

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Delivery Date FOB:

REQUEST FOR QUOTE (RFQ)

SECTION 1

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Free-dom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information must be clearly marked. Marking of items will not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the sub-mitted documents will be deemed releasable.

QUESTIONS CONCERNING THE REQUEST FOR QUOTE

Offerors are warned against contacting any INL personnel other than the Contracting Officer and Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such questions must be submitted via email using the quetion template provided in the notice of this RFQ through 1:00 P.M. (local Washington D.C. time) MONDAY 27 JANUARY 2020. Any communications in reference to this RFQ shall cite the reference section title and page num-

191NLE20Q0006

Line Item Summary

Solicitation Number:

191NLE20Q0006

Contract Number: Title: Incinerator INL-Costa Rica Date of Solicitation:

01/30/2020

Line Item No. Description Quantity Unit Unit Price Total Cost ber, and directed to the following individual:

Name: Patrick Jones Title: Contract Support Specialist E-mail: JonesPR@state.gov

NOTICE OF RFQ CLOSING DATE AND TIME

All offers shall be submitted to the following designated Government Representative NLT 1:00 P.M. (local Washington D.C. time) on the following date: Tuesday 18 FEBRUARY 2020. Vendors shall limit the number of pages to no more than twenty-five (25), 12 Point Font, Times New Roman, pdf. (or equivalent).

Name: Patrick Jones Title: Contract Support Specialist E-mail: JonesPR@state.gov

CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organ-ization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contract-ors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within ninety (90) calendar days (unless a greater period is inserted by the contract-

or) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

SECTION 2

STATEMENT OF WORK (SOW)

INTRODUCTION

Mission of the U.S. Department of State: The U.S. Department of State is the lead institution for the conduct of American dip-lomacy and the Secretary of State is the President’s principal foreign policy advisor. The Department of State’s mission is to advance U.S. national security interests, fight terrorism, protect U.S. interests abroad, and implement foreign policy initiatives that build a freer, prosperous and secure world.

Mission of the Bureau of International Narcotics and Law Enforcement Affairs (INL): INL is under the Under Secretary for Democracy and Human Rights (J) and works to keep Americans safe at home by countering international crime, illegal drugs, and in-stability abroad. INL helps countries deliver justice and fairness by strengthening their police, courts, and corrections systems. These efforts reduce the amount of crime and illegal drugs reaching U.S. shores.

BACKGROUND

INL is one of the bureaus in the Department of State whose program authority derives from the Foreign Assistance Act of 1961, as amended (FAA). Under the FAA, INL is charged with aiding host governments to develop and implement effective counter narcotics, anticrime, and border control programs.

Costa Rica, as well as the other Central American countries, is a strategic path for illegal drugs and chemicals on the way north, for its many coastal areas, both Pacific and Atlantic, its roads, and its closeness to a big and growing market of drug consumption.

The purpose of this Statement of Work (SOW) is to establish the needed requirements to purchase an incinerator for drugs, and pos-sible chemical precursors, for the Costa Rican government, for the destruction of these illegal chemical substances, which is a growing problem.

SCOPE

The vendor shall provide ALL items stated under APPENDIX A, TECHNICAL SPECIFICATION OF ITEMS of this RFQ.

Packaging and preservation shall be IAW best commercial practices to enable shipment to final destination in Costa Rica to the ad-dress specified (e.g. see below), without repacking or incurring damage during shipment and handling.

TYPE OF CONTRACT

This is a firm-fixed price, single award contract, with the option years. Items outlined under APPENDIX A, TECHNICAL SPE- CIFICATION OF ITEMS below shall meet or exceed the specifications under NAICS 562213. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor’s failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

BASIS OF AWARD

The Government anticipates issuing a Purchase Order to the contractor whose quote is the lowest priced and meets the technical specifications required for this procurement.

EVALUATION FACTORS

Lowest Price Technically Acceptable (LPTA).

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicit-ation will be most advantageous to the Government, price and other factors considered. Basis for award will be to the vendor provid-ing the lowest price technically acceptable quote determined to meet the minimum requirements as described in the SOW.

Offerors shall include specific details and delivery dates in their responses to this RFQ. All pricing shall reflect USD.

PERIOD OF PERFORMANCE

Period of performance is one year (base) follwing contract award; and one (1) option year for Warranty & Manufacturer Recom-mended Maintenance.

Delivery of the incinerator to the location specified in APPENDIX B is within 180 days after contract award.

SET-ASIDE

This acquisition is Small Business Set-Aside In Accordance With FAR 6.203.

ACQUISITION METHOD

FAR Part 12 Acquisition of Commercial Items and FAR 13.5 Simplified Procedures for Certain Commercial Items

SUPPLIES AND PRICES

The Contractor shall provide to the U.S. Government the new products as described in the specifications for the stated firm fixed price. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under Place of Delivery, of this contract. The firm fixed price shall include the products pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country.

*** If applicable - manuals shall be furnished in English and Spanish

SECTION 3

EVALUATION INSTRUCTIONS AND CRITERIA

INSTRUCTIONS TO QUOTERS

To be considered, the quoter must submit the required below information on or before 5:00 P.M. (local Washington D.C. time) Thursday, 14-JANURARY-2020. Quoters shall submit one electronic copy, which shall not exceed 25 pages, using Times New Roman 12 font. Should the Vendor exceed the 25 page limit, any additional content exceeding the page limit shall not be considered. This includes Microsoft Word, Excel, and PowerPoint (e.g. as applicable and appropriate). PDF format shall be used only for scanned documents.

Volume I (Technical Quote) shall include the following:

• DESCRIPTION: Description/nomenclature of the items being quoted; product literature may be provided.

Quotation must demonstrate compliance with all required features and include description of warranty terms.

• DELIVERY DATE: Proposed delivery date(s) and terms and conditions.

• DUNS NUMBER & CAGE CODE: DUNS number and statement or proof that the quoter has an active registration in SAM.gov.

• CERTIFICATIONS: Completed certifications (FAR 52.212-3) or statement that the certifications are included already in SAM.gov.

Volume II (Cost/Price Quote) shall include the following:

• PRICE: Unit and extended prices, inclusive of delivery charges. All pricing shall be in USD.

EVALUATION CRITERIA

Award will be made to the Lowest Priced-Technically Acceptable company who submits a quotation that is responsive to the RFQ requirements.

Acceptable Demonstrates understanding of requirements as outlined in Section Two, Appendix A, B & C, of the Solicitation;

meets or exceed the specifications outlined on this solicitation; may have strengths; have no significant weaknesses and no deficiencies; and demonstrates good understanding of requirement.

Unacceptable Demonstrates a lack of understanding of Section Two, Appendix A, B & C, of the Solicitation; fails to meet the specifications outlined on this solicitation; has major weakness or deficiencies, which cannot be corrected without major changes to the quote.

In addition, there are other considerations that may be taken into account:

1. The USG reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract. The USG will determine acceptability by assessing the quoter's compliance with the terms of the RFQ.

2. The USG intends to evaluate proposals and award a contract without discussions with offerors. The USG reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

Availability of the equipment, delivery, and warranty under this RFQ will be determinant for technical acceptability.

3. The quoter shall be registered to do business in the host country or to partner with a host country registered business, this is required in order to provide maintenance, training, repairs and spare parts since this type of equipment involve a security and safety.

4. The quoter must have a valid international warranty on the products offered so the sales representative may be able to claim this warranty and coordinate possible replacement to the end user without incurring in additional expenses.

APPENDIX A

TECHNICAL SPECIFICATIONS OF ITEMS

CLIN 001 - INCINERATOR, DELIVERY, INSTALLATION AND 1-YEAR WARRANTY

QUANTITY - 1 LOT

General description:

A two-chamber incinerator, capable of destroying solid synthetic and natural drugs, and possibly liquid and solid chemical precursors, at a rate of 350 kg/hr, complying with EPA standards emission, with maximum core temperatures of 900 to 1,100 #C for the primary chamber, and 1,100 to 1,200 #C for the secondary chamber. Gases coming out of the stack should meet EPA standards (not cause par-ticulate matter emissions to be discharged into the outdoor atmosphere to exceed 0.10 grains per dry standard cubic foot (gr/dscf) of exhaust gas, corrected to 7% oxygen). The equipment shall meet Costa Rican regulations referring to the expulsion of liquid, solid or gaseous substances from the incineration process into the atmosphere, which are reported expressed in concentration; that is, the mass amount of the substance per unit volume of waste gases on a dry basis (eg, nanograms per cubic meter (ng / m3), milligrams per cubic meter (mg / m3) or grams per cubic meter ( g / m3). Download document here

The equipment is to be operated at a rate of 4 to 6 hours daily burning the waste, 5 days a week, and should be started with diesel fuel.

The remained ashes shall be easily removed, manually, from the incinerator through an adequate access door at the bottom/end of the primary chamber and disposed of accordingly to local regulations. Entry to the chamber to remove ashes should not be required for normal clean out procedures.

A computerized system should provide all the necessary information on equipment status, temperatures, controls, emissions, general information, and should be capable of connecting to other computers or equipment via internet. The control of the equipment should be fully automatic and equipped with safety interlocks. Padlocks should be placed on all access doors. The system start switch and primary and secondary burner switches should require a key to be operated. Burners on both chambers should be full modulating for maximum fuel efficiency and provide a stable operation. Waste reduction efficiency should be above 95% of combustible materials.

The equipment should have no problems operating at an elevation of 1,100 to 1,200 meters above sea level and will be connected to an electrical grid of 210 - 220 Volts, 3 phase, 60 Hz.

General equipment specifications

-Waste: Cocaine, second marijuana, and newly developed chemical drugs / chemical precursors. The drugs are inside plastic bags.

-Volume of incineration: 300 to 350 kg per hour of solid drugs, cocaine and marijuana.

-Frequency and duration of operation: 4-6 incinerating hours per day / 5 days a week.

-Emissions requirements: all gases completely combusted, air stream cooled and clean, must meet EPA emissions standard.

-Burning fuel: diesel.

-Electrical connectivity: 210-220 V, tri phasic, 60 Hz.

Delivery Date: 180 calendar days after the award is placed by the Contracting Officer.

System specifications:

- The offeror shall provide a modular style incinerator with two chambers.

The first incinerator chamber should have two full modulating diesel burners with individual control setpoints, easily adjusted via the touch control panel, and provide between 150 k to 1 MM btu/hr.

- Each burner should be equipped with spark ignited gas pilot.

- The operating temperature in this chamber should be around 900 # C.

- The chamber heat release should not exceed 15 k btu/cubic foot/hr, and outside shell temperature should not exceed 100 #C at any given point or time. It should be lined with both high temperature refractory and board insulation, and the shell constructed of 3/8” ASTMA-36 plate steel or similar, with an internal coated acid barrier.

- It should have two air cooled observation points.

- The charge opening should be around 36” x 24”.

- The secondary chamber should have one air atomized diesel burner, equipped with a spark ignited pilot, capable of generating 3 to 4 MM btu/hr, full modulating, with excess air control.

- Residence time of gases should be around 2 seconds, assuring emission gases will be clean, meeting EPA standards.

- Temperatures will be in the 1,000 #C to 1,200 #C inside the chamber and cooled down before exiting the stack.

- It should be constructed of 3/8” ASTMA-36 plate steel or similar, with an internal coated acid barrier.

- It should be lined with high temperature refractory and high temperature ceramic insulation. It should have a service platform with ladder and railing.

- Both chambers should have temperature controls actuated by fuel and air control.

- A waste feeder should be installed to elevate from ground level and feeding/dumping the waste into the hopper or primary chamber.

- It should be operated semi automatically, controlled by the main computer.

- The hopper should have a charging frequency of up to 6 times per hour.

- The stack specifications should be according to the needed dimensions to produce clean air emissions but should be built of ¼” carbon steel plates, flanged, and should have at least 3 EPA test ports at different altitudes.

- Altitude should be around 12 to 15 meters above ground.

- Effluent gasses must be EPA compliant; if they are not, a treatment system should be provided, consisting of a flue gas treat-ment system, a set of reactors, and a particulate filtering system.

- The PLC & Control System should come in a NEMA 12 enclosure, with an IBM compatible programmable control system.

- It should control the loader, modulating air dampers, modulating of primary and secondary burners, the flame controls, com-bustion air blowers, safety and operating interlocks, fuel system, and the ash removal system.

- Readings of necessary temperatures, voltages, loads, pressures, cycles and audible as well as visual alarms.

- Should have internet connection possibility.

- All control system components shall employ non-volatile memory, and memory shall be retained one year minimum with elec-trical power shut off.

- A touch screen is a must.

- The results of the analysis of the effluent gases at the final testing points should be displayed on the touch screen, and data stores in the PLC.

- The whole unit must have a one-year warranty.

CLIN 002 - INSTALLATION

QUANTITY - 1 LOT

Installation of the incinerator in the location specified in APPENDIX B - SHIPPING. The Contracting Officer Representative (COR) will inform the vendor of the time when installation is required.

CLIN 003 - TRAINING

QUANTITY - 1 LOT

Develop a “Train the Trainer” curriculum to teach Costa Rica officials on the use and manufacturer recommended maintenance of the equipment. Provide two (2) weeks on-site training in San Joaquin de Flores, Heredia for up to fifteen (15) operators on how to operate the incinerator. Or according to manufacturer/quoter recommendations.

CLIN 004 – WARRANTY & MANUFACTURER RECOMMENDED MAINTENANCE

QUANTITY - 1 LOT

Provide comprehensive warranty support for equipment, including:

1.Equipment 1-2 year warranty, 2.Manufacturer Recommended Maintenance should include labor, and spare parts.

3.Manual for the equipment shall be in both English/Spanish languages.

4.Technical support in Spanish preferably

To facilitate expeditious return of warranty items and to avoid delays in the warranty process, the offeror shall provide within 30 days of notification of a warranty action the required information to facilitate shipping of warranty items to manufacturer. This includes, but is not limited to, information to ensure full compliance with ITAR regulations and no delay in providing the Reference RA# and a shipping address. Control Base Stations (Part Number for reference, followed by description and quantity).

Include in the proposal pricing manufacturer recommended maintenance for complete equipment for the following option one (1) year after warranty or original year base period has expired. Maintenance shall be performed according to manufacturer recommendations and should be provided in Costa Rica.

CLIN 1004 – OPTION YEAR ONE (OY1): WARRANTY & MANUFACTURER RECOMMENDED

MAINTENANCE (REFERENCE CLIN 004)

QUANTITY - 1 LOT

Additional to above specifications, the vendor shall provide the following items:

- Time needed to manufacture and ship the equipment to Costa Rica

- Shipping costs to San Joaquín de Flores, Heredia, Costa Rica (price quotation CIF)

- On site installation at the destination point in San Joaquin de Flores, Heredia, Costa Rica (CLIN 002)

- On site training during amount of time required, according to vendor´s experience, to the number of operators needed. (Ref.

CLIN 003)

- Option of extended 1-year Warranty and Manufacturer Recommended Maintenance, with spare parts included for one-year normal operation (CLIN 1004)

- Set of 3 O&M manuals

- Partial shipments are not allowed

- Drawings and specifications of the platform needed to install the equipment

- KW consumption for the equipment and peripherals

APPENDIX B

SHIPPING

DELIVERY/SHIPPING

Vendor shall consolidate the entire shipment to prevent loss and misdirection. Partial shipments will not be permitted.

Vendor shall provide total cost for the items noted in above, including the cost of transportation to San Jose, Costa Rica using CIF – Incoterm. Shipment should be consigned as follows:

EMBAJADA DE ESTADOS UNIDOS DE AMERICA – INL

Avenida 0, Calle 120 Rohrmoser San José, Costa Rica

PROCESS EXPORT LICENSE

The items being acquired will be donated to the government of the ultimate destination Costa Rica. The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, licenses, and paperwork. Purchase order price in-cludes delivery to the above-mentioned address and compliance with all applicable export/ITAR licensing requirements. If an export license is required, the items shall not be shipped until necessary export licenses are approved.

7.0 PACKING AND MARKING

Each box, carton, and package shall be marked as follows:

EMBAJADA DE ESTADOS UNIDOS DE AMERICA – INL

Avenida 0, Calle 120 Rohrmoser San Jose, Costa Rica Purchase Order No. (to be determined upon award) Box #_____ of ______

Improperly marked shipments may be rejected by the Government

The offeror shall consolidate the entire shipment to prevent loss and misdirection. Partial shipments will not be permitted. The US Embassy/INL will assist with coordination of the shipment in Costa Rica. The offeror is responsible for all export/import require-ments.

The offeror shall deliver all items to/through Puerto Limón, Costa Rica CIF (incoterm) and then further transported to the final destin-ation for installation.

The offeror shall assemble the incinerator at: Ciudad Judicial Calle La Soledad, San Joaquin de Flores,Heredia, Costa Rica (Exact geo coordinates will be provided. )

The offeror shall be provided water and electricity for the incinerator.

The offeror shall be provided a concrete pad of adequate size to place the incinerator upon.

The offeror shall provide pad requirements and specifications to INL within 30 days after notice to proceed.

The offeror shall assemble and demonstrate operation of the incinerator in Costa Rica.

Export License:

The offeror shall ensure that all items are prepared for safe shipment and include all necessary export and import approvals, licenses, and paperwork. The offeror’s proposal price shall include delivery to the above-mentioned address and compliance with all applicable export/ITAR licensing requirements, if any.

The offeror shall specify if an export license is required, and track the time to acquire the license as well as acknowledging that NO items will be shipped until necessary export licenses are approved.

DELIVERY INFORMATION

Delivery Terms:

The items being acquired will be donated to the government of the ultimate destination, the United States Embassy Costa Rica. The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package.

PLEASE NOTE:

All orders are ultimately intended for an overseas destination. If the shipment will involve wood packaging material, then the packing and palletizing must conform to the standards in the International Standards for Phytosanitary Measures Publication No. 15:

“Guidelines for Regulating Wood Packaging Material in International Trade” (ISPM 15) and have the appropriate markings indicating that the materials meet this standard. Any deliveries arriving at our indicated domestic delivery address that do not meet these stand-ards will be rejected and must be corrected at the contractor’s expense.

APPENDIX C

SOLICITATION CONSIDERATIONS

This is lowest price technically acceptable, the seller certifies that it is an authorized distributer of the similar product being sold to the Department of State and that it has the certification/specialization level required by the manufacturer, to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. Unless otherwise specified, Seller warrants that the products are new and in their original box (es).

In addition to providing pricing for this solicitation, each Offeror must provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation (I.E. PLEASE SEE SECTION 1 OF SOLICITATION FOR DUE DATE). Submissions must be sent via email to the govern-ment representative specificed in SECTION 1.

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

All Quotes must be valid for 90 days from the closing date for this solicitation. No exceptions or qualifications. New equipment ONLY, NO grey market or refurbished products. Items must be in original packaging, never used, and not altered in any way. Com-ponents of the requested equipment, to include memory, must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment. All items must be covered by manufacturer’s warranty and procured through a manufacturer approved dis-tribution channel. Sellers must be able to document their ability to provide items through manufacturer approved distribution channels upon request.

The Seller confirms to have sourced all products submitted in this Quote from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer’s current applicable policies at the time of purchase. Seller must be able to sup-port both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements.

If software is provided or included, Seller shall, upon request, provide Buyer with a copy of the End User License Agreement. Seller certifies that all software is licensed originally to Buyer as the original licensee authorized to use the software.

No partial shipments are permitted, unless otherwise specified by Contracting Officer at time of contract award.

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that will supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that coun-try into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substan-tially transformed, and based solely on its integration into IT or other systems

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions.

They shall not communicate to any person any information known to them by reason of their performance of services under this con-tract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Con-tracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of em-ployment and in all subcontracts hereunder.

EXPORT LICENSE

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C. 2778-2780) and the Internation-al Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-130) as required, for the prosecution of work under this contract at no addi-tional cost to the Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract per-formance as well as during the entire performance of work under this contract may result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any Export Administrative Regulations (EAR), which may apply.

INSPECTION AND ACCEPTANCE

US Embassy in Costa Rica will be supporting vendor on shipping related matters in Costa Rica processing Customs clearance with franchise. Customs process usually takes 5 weeks shipments arrives to port.

The vendor is required to replace any defective items at no additional cost to the Government.

CONTRACTING OFFICE

U.S Department of State, INL/EX/GAPP Contracting Officer: Anthony Pierce Email: PierceAL@state.gov

D-004 PACKING LIST(S)

A packing list or other suitable shipping document shall accompany each shipment and shall include the follow-ing information:

(a) Name and address of consignor;

(b) Name and address of consignee;

(c) Government contract number (and delivery order number, if used);

(d) Government bill of lading number covering the shipment, if any; and

(e) Description of the items shipped, including item number, quantity, number of containers, and package num-ber, if any.

(end of clause)

D-005 WARRANTY NOTIFICATION

In accordance with FAR 46.706(b)(5), the Contractor shall stamp or mark the supplies delivered, or otherwise furnish notice with the supplies, of the existence of a warranty, if any. Sufficient information shall be presented for supply personnel and users to identify warranted supplies. Warranty information shall include the terms and duration of the warranty and the name and telephone number of the Contracting Officer to be notified if the sup-plies are found to be defective.

(end of clause)

D-007 PACKAGING AND PALLETIZING

VENDOR NOTE: The packing and palletizing - if palletizing is required for this order - must conform to the standards in the International Standards for Phytosanitary Measures Publication No. 15: "Guidelines for Regu-lating Wood Packaging Material in International Trade" (ISPM 15) and have the appropriate markings indicat-ing that the materials meet this standard. Any deliveries arriving at our indicated delivery address that do not meet these standards will be rejected at the vendor's expense. For any additional information concerning these requirements, please refer to the following www.cbp.gov/xp/cgov/import/commercial_enforcement/wpm OR www.aphis.usda.gov/ppq/wpm/import.html.

(end of clause)

D-008 PACKAGING INSTRUCTIONS

All items must be domestic boxed. Vendor - Mark all crates and boxes with the Order No. referenced in Block 3.

(end of clause)

D-009 PACKAGE MARKING

Each and every box or package containing materials shipped pursuant hereto, shall be marked with the follow-ing: the consignee address as shown in Block 6, the name and address of the contractor in Block 7, the order number in Block 3, and the requisition/reference number in Block 4. Packing lists will be attached to the out-side of the box. Palletized stacked material will not exceed the height of 52 inches. Vendor will not ship par-tials without the proper approval of the consignee. Vendor will supply a copy of the purchase order with the packing list.

(end of clause)

E-002 INSPECTION AND ACCEPTANCE (F.O.B. Destination)

Inspection and acceptance shall be made at destination by an authorized representative of the Government.

(end of clause)

01INV DEPARTMENT OF STATE INVOICE INSTRUCTIONS

Invoice submission is only via the Office of Claims’ Commercial Claims Operations fax server, toll-free num-ber: 866-483-3436, or DOSPayments@state.gov, unless otherwise indicated. Each invoice must be transmitted separately.

To constitute a proper invoice, the invoice must include the following information and/or attached documenta-tion:

(1) Name and Address of the Contractor

(2) Dun and Bradstreet Universal Number System (DUNS)

(3) Date of invoice

(4) Unique Vendor Invoice Number - Our Financial System cannot accept the following characters: @ (at symbol), ~ (Tilde), & (Ampersand), ' (Apostrophe), " (Quotation) and spaces. Please do not include any of these characters as part of your invoice number.

(5) Remittance Contact Information

(6) Shipping Terms, Ship to Address

(7) Payment Terms

(8) Total Quantity of Items

(9) Total Invoice Amount

(10) Requisition Number, Contract Number and Order/Award Number, with modification number if applicable.

(11) Order line item number and information (see below instructions)

The name and DUNS of the contractor on the invoice must match the information indicated on the order/award for proper payment.

IMPORTANT: For proper payment, the invoice must detail products and/or services delivered on a line item basis in direct accordance with the corresponding order/award/contract. Each line item must con-tain the following information:

(1) Description of the services rendered for each line item

(2) Line Item Quantity

(3) Line Item Unit Price

(4) Total Line Item Invoicing Amount

(5) Delivery Date

(6) Contract Line Item Number (CLIN)

(7) Order/Award Line Item Number if invoicing against a task or delivery order or Blanket Purchase Agreement (BPA)

Please note that many task or delivery orders against Department of State or GSA contracts or blanket purchase agreements may have a separate and unique line item number in addition to the umbrella Con-tract Line Item Number (CLIN). The order line item number as well as the umbrella award CLIN must be referenced at each invoice line item level in such cases.

All payment to domestic claims will be disbursed by electronic funds transfer EFT. Vendors who are re-gistered in the System for Award Management (SAM) should verify and re-confirm their financial in-formation in the database prior to invoicing. Vendors who wish to request a waiver of SAM or payment by check must submit their justification to their assigned contracting officer for consideration at least 30 days prior to billing. For vendors who are granted an EFT exception, the payment address on the invoice must match the remittance address in the vendor record cited in the award.

Additional correspondence should be addressed to:

Name:

U.S. Department of State Global Financial Services Attn: Office of Claims (RM/GFS/F/C) Charleston Financial Service Center

Mailing Address:

Post Office Box 150008 Charleston, SC 29415-5008 Telephone Numbers:

Director’s Secretary Voice 843-202-3761 Official Office Hours: 8:00 am – 5:00 pm

To request Payment Status on a Past Due Invoice contact:

Office of Claims Customer Service Email: commercialclaims@state.gov Phone: 877-704-9473 Toll Free

Person to Contact: Supervisor, Vendor Claims Email: GFS-ChiefVC@state.gov (End of clause)

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and posi-tion title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, un-less the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR is [insert job title of COR] .

(End of clause)

H-024 NONPAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of his own volition or at the re-quest of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Of-ficer is authorized to change the specifications, terms, and/or conditions of this contract.

(end of clause)

H-027 WARRANTY

At a minimum, the Contractor shall warrant supplies provided under this contract in accordance with the War-ranty Clause in SECTION I of this contract. To the extent that the manufacturer's warranty for these items ex-ceeds the requirements of this clause, the manufacturer's warranty shall apply; and a copy of the warranty shall be attached to this contract at SECTION J. This warranty shall in no way impair or diminish the rights of the Government under any other clause of this contract.

(end of clause)

H-032 ORGANIZATIONAL CONFLICT OF INTEREST - General

(a) The Contractor warrants that, to the best of its knowledge and belief, there are no relevant facts or circum-stances which would give rise to an organizational conflict of interest, as defined in FAR Subpart 9.5, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential organizational conflict of interest is discovered after award, the Contractor will make a full disclosure in writing to the Contracting Officer. This disclosure shall in-clude a description of actions which the Contractor has taken or proposes to take to avoid or mitigate the actual or potential conflict.

(c) If the Contractor was aware of a potential organizational conflict of interest prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Con-tracting Officer, the Government may terminate the contract for default.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts.

(end of clause)

H-033 ORGANIZATIONAL CONFLICT OF INTEREST SPECIAL CLAUSE

(a) Purpose. The primary purpose of this clause is to aid in ensuring that the Contractor (1) is not biased be-cause of its past, present, or currently planned interests (financial, contractual, organizational, or otherwise) which relate to the work under this contract, and (2) does not obtain any unfair competitive advantage over oth-er parties by virtue of its performance of this contract.

(b) Scope. The restrictions described herein shall apply to performance or participation by the Contractor and any of its affiliates or their successors in interest (hereinafter collectively referred to as "Contractor") in the activities covered by this clause as a prime contractor, subcontractor, co-sponsor, joint venturer, consultant, or in any similar capacity.

(1) Technical consulting and management support services.

(i) The Contractor shall be ineligible to participate in any capacity in Department con-tracts, subcontracts, or proposals therefor (solicited or unsolicited) which stem directly from the Contractor's performance of work under this contract for a period of three years after completion of this con-tract. Furthermore, unless so directed in writing by the Contracting Officer, the Contractor shall not perform any technical consulting or management support services work under this contract on or relating to any of its products or services or the products or services of another firm if the Contractor is or has been substantially in-volved in their development or marketing.

(ii) If the Contractor under this contract prepares a complete or essentially complete statement of work or specifications to be used in a competitive acquisition, the Contractor shall be ineligible to participate in any capacity in any contractual effort which is based on such statement of work or specifications for a period of three years after completion of this contract. The Contractor shall not incorporate its products or services in such statement of work or specifications unless so directed in writing by the Contracting Officer, in which case the restriction in this subparagraph shall not apply.

(2) Access to and use of information.

(i) If the Contractor, in the performance of this contract, obtains access to information such as Department plans, policies, reports, studies, financial plans, internal data protected by the Privacy Act of 1974 (Pub. L. 93-579), or data which has not been released or otherwise made available to the public; the Contractor agrees that without prior written approval from the Contracting Officer it shall not: (a) use such in-formation for any private purpose unless the information has been released or otherwise made available to the public; (b) compete for work for the Department based on such information for a period of six months after either the completion of this contract or until such information is released or otherwise made available to the public, whichever occurs first; (c) submit an unsolicited proposal to the Government which is based on such in-formation until one year after such information is released or otherwise made available to the public; or (d) re-lease such information unless such information has previously been released or otherwise made available to the public by the Department.

(ii) In addition, the Contractor agrees that to the extent it receives or is given access to proprietary data, data protected by the Privacy Act of 1974, or other confidential or privileged technical, busi-ness, or financial information under this contract, it shall protect this information from unauthorized use or dis-closure for as long as it remains proprietary and refrain from using the information for any purpose other than that for which it was furnished.

(iii) The Contractor shall have, subject to patent, data, and security provisions of this contract; the right to use technical data it first produces under this contract.

(c) Disclosure after award.

(1) The Contractor agrees that if an actual or potential organizational conflict of interest is dis-covered after award, the Contractor will make a full disclosure in writing to the Contracting Officer. This dis-closure shall include a description of actions which the Contractor has taken or proposes to take to avoid or mit-igate the actual or potential conflict.

(2) If the Contractor was aware of a potential organizational conflict of interest prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant informa-tion to the Contracting Officer, the Government may terminate the contract for default.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in all subcontracts of any tier which involve performance or work of the type specified in subparagraph (b)(1) of this clause or access to information of the type covered in subparagraph (b)(2) of this clause. The Contractor shall obtain for the Department an Organizational Conflict of Interest Disclosure Statement or Representation from each intended subcontractor or consultant. The Contractor shall not enter into any subcontract nor engage any consultant unless the Contracting Officer shall have first notified the Contractor that there is little or no likeli-hood that an organizational conflict of interest exists or that despite the existence of a conflict of interest the award is in the best interest of the Government.

(e) Remedies. For breach of any of the above restrictions or for nondisclosure or misrepresentation of any rel-evant facts required to be disclosed concerning this contract, the Government may terminate the contract for de-fault, disqualify the Contractor for subsequent related contractual efforts and pursue such other remedies as may be permitted by law or this contract.

(f) Waiver. Requests for waiver under this clause shall be directed in writing to the Contracting Officer and shall include a full description of the requested waiver and the reasons in support thereof. If it is determined to be in the best interests of the Government, the Contracting Officer shall grant such a waiver in writing.

(g) Modifications. Prior to any contract modification (except for the exercise of options) which (1) modifies the statement of work to add new work, (2) significantly increases the period of performance, or (3) changes the parties to the contract, the Contractor shall submit a current Organizational Conflict of Interest Certification and

Disclosure.

(end of clause)

Clause Title

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

(Apr 2014)

52.204-2 Security Requirements (Aug 1996)

52.204-13 System for Award Management Maintenance (Oct 2018)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

52.228-3 Workers' Compensation Insurance (Defense Base Act) (July 2014)

52.228-5 Insurance - Work on a Government Installation (Jan 1997)

52.232-18 Availability Of Funds (Apr 1984)

52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED (AUG 1999)

652.228-71 WORKER'S COMPENSATION INSURANCE (DEFENSE BASE ACT) - SERVICES (FEB 2015)

652.229-70 EXCISE TAX EXEMPTION STATEMENT FOR CONTRACTORS WITHIN THE UNITED STATES (JUL 1988)

652.229-71 PERSONAL PROPERTY DISPOSITION AT POSTS ABROAD (AUG 1999)

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

52.217-8 Option to Extend Services (Nov 1999)

The Government may require…