191N6026Q0008 - PR16205552 - SOW- Physical Space Design and Furnishing at American center Chennai.docx

191N6026Q0008 – STATEMENT OF WORK

Project Title: American Center Chennai — Physical Space Design & Furnishing Requesting Agency: Public Diplomacy / American Center Chennai

SECTION A: PROJECT DESCRIPTION & OVERVIEW

What: Refurbishing the interior space of the American Center Chennai, involving zero structural building or construction work. Scope covers interior finishing and delivery/installation of high-end, modern, modular furnishings.

When: Within eighty (80) calendar days from the date of contract award.

Where: American Center, U.S. Consulate General Chennai, Tamil Nadu, India.

Why: To transform the physical footprint into a premium, futuristic venue reflecting the Office of American Spaces aesthetic, supporting flawless functional delivery for public diplomacy events.

Goal: Modernize the physical landscape of the Center with flexible, multi-modal furnishings and finishes accommodating diverse programming.

Target Audience: Guests of U.S. Consulate General Chennai, VIP/executive stakeholders, and American Center program attendees & visitors.

Primary Objective: Establish a flexible physical environment through interior finishing and premium modular furniture provisioning. No structural construction is involved; the vendor is responsible for on-site measurements, finishing execution, and furniture delivery/placement. All conceptual designs are subject to final U.S. Government (USG) approval.

SECTION B: KEY COMPONENTS & SCOPE

B.1 Dynamic Event and Program Space

· Creative design: propose placement of the event/program space components within the American Center, subject to U.S. Government’s designated POC approval.

· Presentation Platform: Supply and install a staging platform approximately 1 ft (H) × 15 ft (W). Final dimensions verified by on-site measurement.

· Audience Seating: forty (40) multimodal, modern, modular seats optimized for flexible reconfiguration.

B.2 Meeting and Discussion Space

· Creative design: propose layout and placement for an executive-level collaboration area within the American Center, subject to USG POC approval.

· Collaborative Seating: twenty (20) multimodal, modern, modular seats for formal briefings and informal working groups.

· Modular Tables: 3 (3) sturdy, foldable tables, approximately 6 ft × 3 ft.

· Modular Space Separators: two (2) separators to allow the space to be made private when needed.

B.3 Computer Bay Furnishing

· Creative design: propose placement for the high-end computing bay within the American Center, subject to USG POC approval.

· Bay Installation: Supply a modern, sleek table/bay to house ten (10) desktop computers

· Seating: supply 10 chairs compatible with the computing bay table with integrated internal conduits for power distribution and internet cable drops.

B.4 Literary and Cultural Corner

· Creative design: propose layout for the literary corner within the American Center, subject to USG POC approval.

· Repurpose existing American Center book stands to create the corner. Account to hold around 1000 books.

· Modular Seating: six (6) ergonomic, comfortable armchairs suited for reading.

B.5 Ergonomic Auxiliary Seating

· Executive Program Chairs: twenty (20) comfortable, ergonomic arm-chair seats for VIP/executive attendees.

· Flexible Program Chairs: seventy (70) lightweight, high-strength, stackable chairs for rapid deployment/storage.

B.6 Makerspace and STEM Work Bay Furnishing

· Creative design: propose layout for the Makerspace bay within the American Center, subject to USG POC approval.

· Makerspace Work Bay: one (1) unified, high-top modular work bay seating eight (8) personnel, with integrated internal conduits for power distribution and internet cable drops.

· High-Top Seating: eight (8) sturdy, ergonomic high chairs matched to work-bay height, with mar-resistant matte finishes.

· 3D Printer Station: one (1) dedicated table engineered to accommodate two (2) 3D printers and a control laptop, with grommet cutouts and enclosed cable trays.

· Provide integrated lighting for illuminating workspaces and as a decorative element to makerspace tables.

B.7 Gaming zone

· Creative design: propose layout for the gaming zonewithin the American Center, subject to USG POC approval.

· Use pre existing TVs with stands and chairs at the American Center for the gaming zone.

SECTION C: CONTRACTOR QUALIFICATIONS & REQUIREMENTS

· Demonstrated performance in high-end interior finishing and modular spatial/furniture design.

· Dedicated project team including interior finishing technicians and spatial designers capable of implementing the "American look and feel."

· A fluent English-speaking Supervisor/Foreman, approved by the Government, to oversee on-site installation, coordinate with the USG POC, and remain on duty through final delivery.

SECTION D: CONFIDENTIALITY, INTELLECTUAL PROPERTY & COMPLIANCE

· Exclusive USG Property: All custom interior designs, spatial layouts, and graphics adapted from the Office of American Spaces become the exclusive property of the U.S. Mission India.

· IP Warranty & Indemnification: Contractor warrants all designs, and furnishings are free of third-party IP claims and shall indemnify the USG against infringement claims.

· Confidentiality: Contractor shall keep facility floor plans, layouts, and project data strictly confidential.

SECTION E: MILESTONES, DELIVERABLES & PAYMENTS

Total contract duration: 80 calendar days. Payments tied to successful completion, review, and formal written approval of the following milestones: