Request for Quotation Summary

This is a Request for Quotation (RFQ) issued by the U.S. Consulate General, Chennai, India for elevator modernization works at the consulate's office building located at 220 Anna Salai, Gemini Circle, Chennai 600 006. The solicitation number is 191N6026Q0003 / PR16114839, issued August 5, 2026.

Key Deadlines and Requirements: A mandatory site inspection is scheduled for Monday, August 10, 2026 at 2:30 p.m. (IST), with registration required by Friday, August 7, 2026 at 12:00 noon (IST). Technical queries must be submitted by Wednesday, August 12, 2026 by 3:00 p.m. (IST). The solicitation submission deadline is Monday, August 17, 2026 by close of business (IST). Quotes must be submitted via email to ChennaiProcurement@state.gov with the specified subject line. Vendors must provide clear breakups of all applicable charges and are responsible for emergency service calls. The contract will be firm fixed price with no currency fluctuation charges.

Pricing and Compliance Terms: Goods and Service Tax (GST) applies to vendors operating in India; the Consulate's GST UIN is 3317USA00002UNE. Vendors must register in the System for Award Management (SAM) for orders exceeding $40,000; non-SAM vendors may submit quotes by completing required certifications. Payment will be made via Electronic Fund Transfer within 30 days of completion and invoice submission. Award will be made to the lowest-priced, technically acceptable offer meeting all specifications and bidding requirements. Offerors are required to comply with past performance evaluation, integrity standards, financial capacity, and other responsibility criteria under FAR 9.1. Safety gear and compliance with safety reporting requirements are mandatory. The solicitation is intended primarily for local vendors, and OEM spare parts are preferred though equivalent compatible parts are acceptable if they do not affect preventive maintenance contracts.