191N6026Q0003 - PR16114839 - Consulate Response to Vendor Questions.docx
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- Attached to
- 191N6026Q0003 - PR16114839 - Elevator modernization works at the U. S. Consulate General, Chennai, India
- Solicitation number
- 191N6026Q0003
- Issued by
-
Department of State
About this file
This document is a Consulate Response to Vendor Questions file related to the U.S. Consulate General Chennai's Request for Quote for elevator modernization works. The solicitation number is 191N6026Q0003 - PR16114839, issued by the Department of State, and is intended primarily for local vendors given the mandatory site inspection requirement. The project involves elevator modernization works at the U.S. Consulate General Chennai, located at No. 220, Anna Salai, Chennai 600 006, India.
Key timeline dates include: registration for site inspection by Friday, August 7, 2026, at 12:00 noon (IST); mandatory site inspection on Monday, August 10, 2026, at 2:30 p.m. (IST); technical query submission deadline of Wednesday, August 12, 2026, by 3:00 p.m. (IST); and RFQ submittal deadline of Monday, August 17, 2026, by close of business (IST). All quotations must be submitted electronically via email to ChennaiProcurement@state.gov with the specified subject line. SAM registration is mandatory for contract values exceeding $40,000. Points of contact are Mr. Seth A Burchett, Contracting Officer, and Ms. Malathy Ravi, Procurement Section, both reachable at 044-2857 4000 or via email at ChennaiProcurement@state.gov.
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Solicitation No.191N6026Q0003 Title Elevator modernization works at the U.S. Consulate General, Chennai, India
| Company Name |
| Name of person |
| Title |
Statement of work – Modernization of the two Elevators at the US Consulate General Chennai – JULY2026
Question:
· 1.0 Scope of work – Core Technical Specification – Point 1: requesting to consider “Elevator/Control Type: Upgrade from existing GPS3L1 CODE TO GS51CA”. Kindly confirm-
· 1.0 Scope of work – Core Technical Specification – Point 7: Replace wire ropes with new sheaves is not considered in this Modernization package. This already included as part AMC. Kindly confirm
· 1.0 Scope pf work – User Interfaces & Signal Fixture Upgrades – Point 1: requesting to consider “Hall Interfaces: Upgrade Hall Buttons, Position Indicators and Hall Lanterns from PIM-C120 and HLH-A10 to new models PIV1-C720 and HLH-A16S”. Kindly confirm
· 1.0 Scope pf work – User Interfaces & Signal Fixture Upgrades – Point 5: requesting to consider “Additional cable to be laid under customer scope from lift machine room to post-1 location”. Kindly confirm
· 1.0 Scope of work – Other works: Other works are not considered in this Modernization package. If need to be included in IMEC scope it will be on additional cost. Kindly confirm
Consulate Answers:
1. Answer: 1.0 Scope of work – Core Technical Specification – Point 1: requesting to consider “Elevator/Control Type: Upgrade from existing GPS3L1 CODE TO GS51CA”. Kindly confirm- Agreed
2. 1.0 Scope of work – Core Technical Specification – Point 7: Replace wire ropes with new sheaves is not considered in this Modernization package. This already included as part AMC. Agreed
3. 1.0 Scope pf work – User Interfaces & Signal Fixture Upgrades – Point 1: requesting to consider “Hall Interfaces: Upgrade Hall Buttons, Position Indicators and Hall Lanterns from PIM-C120 and HLH-A10 to new models PIV1-C720 and HLH-A16S”. Agreed
4. 1.0 Scope pf work – User Interfaces & Signal Fixture Upgrades – Point 5: requesting to consider “Additional cable to be laid under customer scope from lift machine room to post-1 location”. Agreed
5. 1.0 Scope of work – Other works: Other works are not considered in this Modernization package. If need to be included in IMEC scope it will be on additional cost. This is not a part of this order.
Solicitation No.191N6026Q0003 Title Elevator modernization works at the U.S. Consulate General, Chennai, India
| Company Name |
| Name of person |
| Title |
Statement of work – Modernization of the two Elevators at the US Consulate General Chennai – JULY2026
· 3.0 Safety & Compliance – Point 1: Features like Indian FE, Audio & visual indicator, Braille, MELD, latest version of MBS, SFL, NXL are complied as per latest lift safety standards
· Answer: 3.0 Safety & Compliance – Point 1: Features like Indian FE, Audio & visual indicator, Braille, MELD, latest version of MBS, SFL, NXL are complied as per latest lift safety standards – Agreed
Solicitation No.191N6026Q0003 Title Elevator modernization works at the U.S. Consulate General, Chennai, India
| Company Name |
| Name of person |
| Title |
Statement of work – Modernization of the two Elevators at the US Consulate General Chennai – JULY2026
· 1.1 – Lead time for material delivery will be 6 months from the date of release PO and advance payment.
· 1,1 – Lead time for execution will 1 month per elevator upon receipt of material at site – Kindly confirm.
· 1.1 – Lead time for material delivery will be 6 months from the date of release PO and advance payment. Agreed on the delivery part. Regarding payment, please refer to the following:
The U.S. Government does not permit advance payments under our contracts. This requirement was clearly stated in our Solicitation and was also communicated to the vendor during the site inspection, when we discussed our commercial terms.
· 1,1 – Lead time for execution will 1 month per elevator upon receipt of material at site – Kindly confirm- Agreed
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