Prebid Conference Agenda.pdf

191BWC24R0002 Page 1 of 3 Repair of Penstock #5

191BWC24R0002

USIBWC Amistad Reservoir and Dam Repair of Penstock #5

Prebid Conference

Meeting Date: November 16, 2023 at 8:00 am (CST)

Location: USIBWC Amistad Dam Field Office

Please understand that the Prebid Conference is intended to aid Contractors and ensure that misunderstandings are minimized to provide a better project for all involved. However, the

Government is not bound by verbal responses. Contractors shall submit written questions to the

Contracting Officer (CO) for official clarification and responses. All written questions and answers received prior to the cutoff date shall be added to this Solicitation as an amendment;

only these written responses bind the Government during performance of this Contract.

Items of Note for Contractors

1. If Contractors have not provided a Form 358 (Nondisclosure Agreement) to USIBWC, they can attend the prebid conference, but cannot participate in the site visit.

2. Only access to project is via Texas Spur 349. Texas Spur 349 bridge inventory rating is limited to HS-20. The load capacity of the embankment crest is 70,000 pounds. (Section

00.24.00.01 3.4.D.)

3. USIBWC's working hours at 7:00 am to 3:30 pm Monday through Friday. Sitework shall only take place during those periods (Section 00.24.00.01 3.4.B.)

4. Required design submittals include, 30%, 60%, 90%, Pre-100%, 100% and Penstock

Bulkhead Shop Drawings.

5. The following meetings are anticipated and shall identify them in the Schedule: Design

Kickoff Meeting, Scoping Meeting, 60% Design Presentation, Preconstruction Conference, and Construction Progress Meetings. (Section 01.31.19.01 1.5.F.)

6. This is a Davis Bacon project.

a. Applies to all subcontractors.

b. Certified payrolls required for all workers, including truck drivers (unless owner-operator).

c. Owner-operators have special reporting requirements.

7. SF-1413 forms are required for all subcontractors. This includes service providers but not suppliers. (Section 01.29.00.01 1.7.A.)

8. Review requirements for Safety and Health Officer. (Section 01.35.23.01 1.13.A.)

9. CPR and first aid required for all employees onsite, including subcontractors. (Section

01.35.23.01 1.19.A.)

10. All subcontractors working onsite during any month shall complete Form 153 (Monthly

Exposure and First Aid Report). (Sections 01.29.00 and 01.35.23.)

191BWC24R0002 Page 2 of 3

11. Design-Builder Quality Control Systems Manager must be an engineer and shall be licensed by State of Texas, having a minimum of 2 years supervisory experience the design/construction of hoist hydraulic systems. (Section 01.40.00.01 1.10.A.)

12. Review premobilization submittals: Section 00.24.00.01 3.1.A.

a. Construction Schedule (Section 01.32.16.01)

b. Video and Photographs of Existing Conditions (Section 01.32.33.01)

c. Submittal Register (Section 01.33.00.01)

d. Construction Accident Prevention Plan (Section 01.35.23.01)

e. Applicable AHA’s to start mobilization and construction (Section 01.35.23.01)

f. Site Safety and Health Officer Qualifications (Section 01.35.23.01)

g. Construction Contingency Evacuation Plan (Section 01.35.23.01)

h. Construction Employee First-Aid and CPR Training Records (Section 01.35.23.01)

i. Design-Builder Quality Assurance Plan (Section 01.40.00.01)

j. Design-Builder QC/QA Personnel Qualifications (Section 01.40.00.01)

k. Staging Area/Haul Routes/Trailer Location/Storage (Section 01.52.13 and 01.57.00)

l. SWPP Plan (Section 01.57.19.01)

m. SWPP NOI (Section 01.57.19.01)

n. Resource Conservation Construction Plan (Section 01.61.00.01, 01.61.16.01

01.74.19.01)

13. Testing laboratories shall be unaffiliated with the Design-Builder and the Construction

Contractor. Additionally, the companies cannot have common ownership or management.

(Section 01.43.26.01 1.10.A.)

14. Construction submittals. Design-Builder shall provide review of construction submittals including reviews by the designer. (Section 01.33.00.01 1.7.)

15. The Design-Builder shall employ a certified independent laboratory to perform sampling and testing. (Section 01.43.26 1.8.B.)

16. Design-Builder is responsible for all security related to maintenance, use, and storage at their Staging Area. (Section 01.52.13.01 1.9.D.)

17. The Design-Builder is responsible for providing a crane and operator to move the existing bulkhead into place. (Section 00.24.00.01 3.4.C.)

18. Any questions about Bid Schedule?

CLIN DESCRIPTION UNIT QTY

1 Design Phase LS

2 Construction Phase LS

3 Contract Closeout LS

4 Lead Remediation LS

5 New Bulkhead (If Awarded) LS

19. Project Goal:

a. The final design on this project is intended to repair Penstock #5 so that both the penstock gate and the irrigation gate are fully operable.

b. Construction of all components required to meet the final design.

c. Both the penstock gate and the irrigation gates shall be completely rehabilitated.

191BWC24R0002 Page 3 of 3

d. An optional CLIN is included for a new penstock bulkhead shall be provided.

e. An optional CLIN is included for replacement of the headgate control panel.

f. The work shall include all planning, design work, coordination, permitting, labor, material, tools, equipment, construction, testing, inspection, commissioning, and all necessary general conditions, that may be reasonably inferred from the Contract

Documents to provide for all work for the design and construction/repair of the irrigation and penstock gates in Amistad Dam's Penstock #5.

g. Are there any questions about the project requirements?

20. Contract duration is 485 calendar days after the Notice to Proceed. This is broken out to

365 days for design and construction and 120 days for closeout. There are liquidated damages for each work duration: $1,225.79 for construction and $142.74 for closeout.

21. Are there any questions about what is required in the initial proposal (L.03)?

22. Are there any questions about the two step design-build process?

23. There will be an amendment issued incorporating this agenda and the sign in sheet.

24. We are going to start the site visit by exiting the Amistad Administration Building, and head 1.74 miles east on 349 Texas Spur to Amistad Dam. Are there other areas where people wish to stop?

Written questions are due to the CO by January 16, 2024 at 4:00 pm MST.

Submit questions in Microsoft Word file.

RFP Deadline is January 29, 2024 at 2:00 pm MST (El Paso time).

Contracting Officer (CO) is Philip Johnson philip.Johnson@ibwc.gov

**Note that items in red have been added to the prebid agenda that was provided on November

16, 2023 based on discussions held during the site visit. The due date for questions and the RFP proposal have also been revised.

mailto:philip.johnson@ibwc.gov