185th AT TY-27 CPM - PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

Catered Meal Services Maine Army National Guard

1.0 General:

1.1 Scope: The contractor must provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Catered Meal Services, as defined in this PWS.

1.2 Background: The Maine Army National Guard (MEARNG) at times require the services of a caterer. A catered meal is defined as “a meal prepared in a commercial establishment for consumption there or delivered to a specific location or prepared at the consumption site using the caterer’s portable equipment and subsistence supplies.” There is no authority for a caterer to use Government-furnished equipment or Government-furnished facilities to prepare the meals. Caterers may locate a self-sustaining kitchen trailer or food truck at the requested location. Cooking tents and open/outdoor cooking are not authorized on location. Caterers preparing meals off site must ensure food safety precautions are adhered to at all times. Catered meals are authorized for the National Guard and Reserve Components in accordance with AR 30-22, Operating Procedures for the Army Food Program, Para 3-42. The caterer must provide personnel, supervision, and any items and services necessary to perform full catering services and in accordance with State and Local sanitation law requirements. All setup, serving, breakdown and cleanup will be the responsibility of the contractor. Contractor is not responsible for cleaning dining areas and kitchen areas. Contractor is responsible for cleaning serving lines if utilized.

1.3 Period of Performance (PoP): The Period of Performance must be for a duration of twelve (12) days from 18 October 2026 – 29 October 2026.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor must provide services between the hours of 0600 – 1800 hours except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings, unless requested by the Government.

Performance must be at:

Cram Dining Facility, Ethan Allen Firing Range, 91 Barracks Loop, Jericho, VT 05465.

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework must be at no additional cost to the Government.

1.4.1.2 Unscheduled gate closures: Reserved

1.4.1.3 The contractor’s employees must become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees must always carry proper identification with them and must be subject to such checks as may be deemed necessary. The contractor must ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor must not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): Reserved

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. The contractor must comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees must provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor must ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1: For contractors requiring Common Access Card (CAC): Reserved

1.4.5.1.1: Homeland Security Presidential Directive (HSPD)-12 Background Investigation Requirements: Reserved

1.4.5.1.2: Trusted Associated Sponsorship System (TASS): Reserved

1.4.5.1.3: Reserved

1.4.5.1.4: Reserved

1.4.5.1.5: Reserved

1.4.5.1.5.1: Reserved

1.4.5.1.6: Reserved

1.4.5.2. For contractors that do not require a CAC, but require access to a DoD facility or instillation: Contractor and all associated sub-contractors employees must comply with adjudication standards and procedures using the National Crime Information Center interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) Army Directive 2014-05), and applicable instillation, facility and area commander installation/facility access, and local security policies and procedures (Provided by a Government representative).

1.4.5.3 Awareness Training (AT) Level 1: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas must complete AT Level 1 training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor must submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after completion of training by each employee or subcontractor personnel. AT Level 1 awareness training is available at the following website: https://jko.jten.mil/courses/atl1/launch.html.

1.4.5.4 iWATCH Training: Reserved

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor must ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor must abide by all Government regulations concerning the authorized use of the Government’s computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 (IA)/Information Technology (IT) certification. Reserved

1.4.5.6.1: Reserved

1.4.5.6.2: Reserved

1.4.5.6.3: Reserved

1.4.5.6.4: Reserved

1.4.5.6.5: Reserved

1.4.6 Physical Security. The contractor must safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials must be secured.

1.4.6.1 Key Control. Reserved

1.4.6.2 Lock Combinations: Reserved

1.4.7 Special Qualifications: The contractor must ensure all employee prosses all local and state required food safety certifications for preparing/serving food and food items in the performance of this contract. This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information. The contractor must ensure all employees engaged in the preparation and serving of food are medically cleared by medical professionals prior to execution of this contract. Note: The Government does not provide training and/or medical screening to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and qualified to provide service.

1.4.7.1 A current American National Standard Institute (ANSI) - Confidence for Food Protection - Accreditation Certificate, which can be found at ANAB - ANSI National Accreditation Board. The Government will not be liable for the cost of the certification.

1.4.7.2 The contractor must provide a copy of a current state of Vermont Food Service Establishments Health Inspection report. All food service establishments must meet and maintain the following minimum Health Code Requirements:

· Food inspection letter grade of “B” or equivalent

· Food inspection compliance rating of “Good Compliance” or equivalent

1.4.7.3 The offeror must submit a capability statement that they can provide meals on a 7-day catering menu rotation.

1.4.8 Post Award Conference/Periodic Progress Meetings: Reserved

1.4.9 Contract Manager (CM): The contactor must designate a CM who must ensure performance under this contract. The name of this person, and an alternate who must act for the contractor when the CM is absent, must be designated in writing to the KO. The CM or alternate must have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM must work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM must ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM must ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor must ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractors’ personnel are suitably marked as contractors products or the contractors participation is appropriately disclosed. The contractor’s status as a “contractor” must be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel must wear identification badges distinguishing themselves as such. The badges must have the company name, employee name and the word “contractor” displayed.

1.4.10.1: Reserved

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees must not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor must notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor must take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Contractor Travel: Reserved

1.4.13 Data Rights: Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor must notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and must promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Phase In / Phase Out Periods: Reserved

PART 2

DEFINITIONS & ACRONYMS

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service must meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

IAW In Accordance With

NLT No Later than NTE Not to Exceed

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: Reserved

3.2 Materials: The Government will provide disposable plates, napkins, cups, and disposable utensils.

3.3 Equipment: The Government will have tables, chairs available and garbage receptacles during mealtimes.

3.4 Services: Reserved

3.5 Utilities: All utilities in the facility will be available for the contactors’ use in the performance of this contract. The contractor must instruct employees in utilities conservation practices. The contractor must operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0 and subparagraphs, the contractor must furnish everything required to perform these services as indicated in Paragraph 1.1.

4.1.1 The Contractor must provide condiments, such as Mayonnaise, mustard, ketchup, steak sauce, hot sauce, salad dressing, syrup, salt, and pepper, etc.

4.2 Secret Facility Clearance: Reserved

4.3 Contractor Security Clearance: Reserved

PART 5

SPECIFIC TASKS

5.0 Requirements: The contractor must:

5.1 Certification and Compliance

5.1.1 Comply with all Federal, State, and local laws, regulations, policies, permits, and insurance pertaining to the food industry, including TB Med 530 (Tri-Service Food Code).

5.1.2 Possess current inspection records and provide them upon request. Out-of-state caterers must provide evidence of licensure in their state and prove they maintain sanitary standards equivalent to those established by the Vermont Department of Agriculture.

5.1.3 Ensure all required certificates are displayed and available for inspection at any time during catering hours. The Government will not be liable for the cost of any certifications.

5.1.4 Ensure employees have completed a Food Handlers Certification program from an accredited source acknowledged by the Vermont Department of Agriculture, Conservation, and Forestry.

5.1.5 Utilize DoD-approved food sources. The contractor must be listed in the Worldwide Directory of Sanitarily Approved Food Establishments for Armed Forces Procurement (AR 40-657) if required and will be subject to an initial inspection audit upon award.

5.1.6 If utilizing mobile kitchens, ensure they are licensed and inspected in the state of Vermont. Current licenses and inspection reports must be prominently displayed inside the mobile kitchen.

5.1.7 The contractor must provide a point(s) of contact (POC) to the COR no later than 15 days prior to the initiation of services. The POC(s) must be a reliable source that will be present, in person during services being rendered.

5.2 Food Safety and Handling

5.2.1 Prepare, transport, serve, and maintain a temperature log of all menu items at the temperatures recommended by TB MED 530 and the USDA. Food must be handled in strict adherence to the safety precautions outlined at http://www.fsis.usda.gov.

5.2.2 Mark prepared food items with a discard time 4 hours from when they are removed from temperature control (hot or cold holding), in accordance with U.S. Army regulation TB MED 530. Food not consumed within this 4-hour limit must be discarded.

5.2.3 To ensure compliance with TB MED 530 food safety timelines, the contractor's food preparation facility must be located within a 60-mile radius of the delivery location. This allows for safe transport and serving times.

5.3 Menu and Service Standards

5.3.1 Provide catered meals in a buffet-style manner.

5.3.2 Plan the menu to ensure that no identical main entrée (meat, starch, vegetable) is served within a 7-day period for lunch or dinner, and no identical breakfast menu is served within a 5-day period.

5.3.3 The meal plan must not include alcoholic beverages. A minimum of three different non-alcoholic drinks must be offered per meal.

5.3.4 Deliver cooked meals ready to be served within 15 minutes of the specified times.

5.3.5 Be responsible for portioning and serving each main menu item (meat, starch, and vegetable) to all personnel. Second portions are authorized only after all personnel have been served and if sufficient food is available.

5.4 Staffing and Appearance

5.4.1 Staff the operation with the optimal number of employees for efficient service at all times, placing emphasis on quality.

5.4.2 Ensure all contractor employees present a neat, clean appearance, wear hairnets, and wear gloves when handling food.

5.4.3 Ensure all employees wash their hands upon reporting for work, after visiting the lavatory, after using tobacco products, and after handling raw food, garbage, or soiled items.

5.5 Site Management and Sanitation

5.5.1 Maintain a sanitary and clean serving area in compliance with health standards, ensuring service items are replenished to provide a pleasant dining environment.

5.5.2 Be responsible for all cleanup related to the services provided, including the disposition of all leftover food. The contractor is responsible for emptying refuse into the central dumpsters provided by the Government.

5.5.3 The Government’s kitchen area and cooking utensils will NOT be available for contractor use.

5.6 Coordination and Administration

5.6.1 The contractor must receive direction for contract performance only from the assigned Contracting Officer (KO) or Contracting Officer’s Representative (COR). Unit leadership and Soldiers are not authorized to direct or modify tasks.

5.6.2 The COR or COR appointed POC will provide a final headcount to the contractor provided POC(s) or no later than five (5) calendar days prior to the event. The contractor shall not exceed the total number of meals agreed upon without written consent from the Contracting Officer.

5.6.3 The contractor must provide special dietary meals upon request. The COR or COR appointed POC will identify any special dietary restrictions (including requests for Halal meals for religious accommodation) no later than five (5) calendar days before the scheduled meal. The contractor must accommodate these diets where feasible within contract meal rates. All special meals (e.g., Halal) must be clearly labeled at the time of delivery.

5.7 Invoicing

5.7.1 All invoices must be submitted via Wide Area Workflow (WAWF) using the correct contract line-item numbers (CLINs). The contractor must establish a WAWF account and complete all necessary training prior to submitting invoices. Invoices not submitted via WAWF will not be accepted or paid.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b) 01/23/2014 (Change 1: 07/28/2020) http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors (Paragraph 9) August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf

https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5200.46 DoD Investigative and Adjudicative Guidance for Issuing the Common Access Card (CAC) 09/09/14 (Change 1: 05/04/2018) https://www.esd.whs.mil/Directives/issuances/dodi/

Homeland Security Presidential Directive (HSPD)-12 Policy for a Common Identification Standard for Federal Employees and Contractors 08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and Civil Liberties Programs 01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy Program 05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01 Cyberspace Workforce Management

10/05/2020 https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M Information Assurance Workforce Improvement Program 12/19/2005 (Change 4: 11/10/2015) https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M National Industrial Security Program Operating Manual (NISPOM) 02/28/2006 (Change 2: 05/18/2016) https://www.esd.whs.mil/Directives/issuances/dodm/

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

DD 1172-2

Application for Identification Card/DEERS Enrollment

I-9 Employment Eligibility Verification 10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security Agreement Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

TECHNICAL EXHIBIT 2

Deliverables Schedule

5.1 ANSI and Food Service Establishments Health Inspection report.

5.6.2. List of Personnel

https://cac.piee.eb.mil/

Technical Exhibit 5 Sub-Vendor Confirmation Statement

TECHNICAL EXHIBIT 3

MEARNG Approved Menu/Portion Size Table 7 Day Catering Menus

TECHNICAL EXHIBIT 4

Estimated Workload Data

This information is provided for historical background only. It is not a guarantee of workload quantities.

Technical Exhibit 5

Sub-Vendor Confirmation Statement

1. Purpose The purpose of this document is to confirm that the [Prime Vendor Name] has full confidence in the capability of [Sub-Vendor Name(s)] to provide a maximum of 140 meals as needed in accordance with the PWS.

2. Confirmation A positive acknowledgement below states, that the [Prime Vendor Name] has contacted [Sub-Vendor Name(s)] confirming that they can fulfill the overall requirement IAW the PWS.

Affirming this, [Prime Vendor Name] has assured that [Sub-Vendor Name(s)] has the necessary resources, facilities, and logistical capabilities to meet this requirement IAW the PWS.

3. Conclusion This memorandum serves as an official record of the prime vendor’s confirmation regarding the sub-vendor’s capability. Further actions will be taken based on the response provided.

[Your Name] [Your Title] [Your Contact Information]

Ver. October 2022 image1.emf image2.emf image3.emf image4.emf image5.emf image6.emf image7.emf image8.emf