Revised 1/27/2026_DP

CITY OF DETROIT

OFFICE OF CONTRACTING AND PROCUREMENT

REQUEST FOR QUOTE

RFQ NO. 542974

CDBG-DR Alley Sewer Repair Project: INSPECTION, REHABILITATION, AND REPLACEMENT OF ALLEY SEWERS IN

DETROIT (AS-NEEDED)

Buyer: Kelly Trammel

EVENT / ACTIVITY DUE DATE / TIME

QUESTIONS DUE February 17, 2026, by 3:00pm est

All questions must be submitted online in the Supplier Portal

PRE-BID CONFERENCE

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February 13, 2026, at 2:00pm EST

QUOTES DUE DATE * February 27, 2026, 3:00pm EST In the Supplier Portal as specified in this RFQ.

* Respondents must register in Bonfire (EUNA Procurement) to download bid documents and submit bids. The City cannot guarantee the accuracy of any bid documents obtained from outside of Bonfire, and bids submitted outside of Bonfire will not be accepted. Detailed resources about registering and bidding, including video tutorials and live, virtual office hours, are available at www.detroitmi.gov/suppliersupport.

Questions about the specifics of this RFQ must be asked within the Bonfire Messages interface for the bid on or before the date and time indicated above. Questions asked via phone, email, and/or other means will not be answered.

Quotes must be uploaded in Bonfire on or prior to the date and time indicated above. Late and/or emailed quotes will not be accepted.

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1. PROJECT REQUEST

The City of Detroit Office of Contracting and Procurement (OCP) on behalf of the City of Detroit, Housing and Revitalization Department (HRD) in partnership with the Detroit Water and Sewerage Department (CITY) requests quotes from additional qualified Plumbers to render complex system of underground pipes, sewers and catch basins services ("Services") as set forth in this RFQ.

2. BACKGROUND/DESCRIPTION OF ENVIRONMENT

It is the responsibility of the Bidder to review General Conditions. In your quotation a distinction between dollars and cents must be made. Also, illegible bids may be grounds for rejection of your bid. All changes made to the bid form altering, price, terms, quote and/or conditions. MUST be crossed out and initialed. Failure to initial any changes will be grounds for rejection of your bid.

The U.S. Department of Housing and Urban Development (HUD) has allocated the City of Detroit, through its Housing and Revitalization Department (HRD) $442 Million in Community Development Block Grant – Disaster Recovery (CDBG-DR) funding to support long-term recovery efforts following storm events from the 2021 & 2023 Presidential Major Disaster Declaration (federal disaster declaration FEMA#4607 #4757 - Michigan Severe Storms, Flooding and Tornadoes) no matching requirements. These funds were allocated through the publication of the Federal Register, Vol. 90, No. 5, January 8, 2025, and updated March 19, 2025. The allocation was made available through the Disaster Relief Supplemental Appropriations Act, Public Law 118-158.

These funds were allocated through the publication of the Federal Register, Vol. 87, No. 100, May 24, 2022, and 6368-N-01 January 18, 2023. The allocation was made available through the Disaster Relief Supplemental Appropriations Act Public Law 117-43 and 117-180.The CDBG-DR program funds necessary expenses related to disaster relief, long-term recovery, and restoration of infrastructure, housing, economic revitalization, and mitigation.

This project does meet the definition of mitigation, repairing or replacing sewer laterals may prevent future damage to residential homes, lessening the hardship cause to low-to-moderate income households who may not be able to afford insurance or afford to make those types of repairs without assistance. The City has developed an Action Plan that provides a framework for the expenditure of funds. The CDBG-DR Action Plan is available at the City of Detroit, Housing and Revitalization, Disaster Recovery website, accessible at https://detroitmi.gov/sites/detroitmi.localhost/files/2023-04/CDBG- DR%20Action%20Plan%20APPROVED%204.6.23.pdf

The City of Detroit, Department of Housing and Revitalization, is responsible for the administration of the CDBG-DR funding. The City of Detroit must comply with the terms provided in the applicable Federal Register Notice. The City of Detroit must conform to all Housing and Urban Development, CDBG-DR, and Federal Register notices, and cross-cutting federal requirements in the implementation of projects funded with CDBG-DR.

Because this project is funded with CDBG-DR funds, any contract awarded under this RFQ will condition payment on the City’s receipt and continued availability of those federal funds, and on compliance with applicable federal eligibility and documentation requirements. The City reserves the right to delay payment, reduce scope, suspend work, or terminate the contract if such funds are withdrawn, suspended, reduced, or determined to be ineligible.

3. AWARD CLAUSE INCLUDING RENEWAL OPTIONS

https://detroitmi.gov/sites/detroitmi.localhost/files/2023-04/CDBG-DR%20Action%20Plan%20APPROVED%204.6.23.pdf https://detroitmi.gov/sites/detroitmi.localhost/files/2023-04/CDBG-DR%20Action%20Plan%20APPROVED%204.6.23.pdf

If a contract is awarded as a result of this RFQ, it will be a City of Detroit Contract (Attachment E). The term of the contract will be for four (4) years. Any renewal option exercised under this contract is effective only after the approval of the Detroit City Council and signed by the Chief Procurement Officer. The City anticipates one or multiple awards as a result of the RFQ.

4. SCOPE OF WORK

The City of Detroit is issuing a Request for Quote for the Alley Sewer Repair Program, funded by the Community Development Block Grant – Disaster Recovery . A more detailed description of the CDBG-DR Program is included in the Action Plan approved by HUD, available on the CDBG- DR Program Website.

The City of Detroit is seeking contractors, licensed plumbers, or master plumbers to provide installed/constructed cost for implementation of one or more of the work items described below to inspect, complete repair, or replacement of failed and/or collapsed. The scope also includes the inspection of the receiving public sewers to determine if a private sewer connection is damaged and needs to be repaired or replaced.

SERVICES TO BE PERFORMED *Locations are provisional and subject to change*

The Work is at the direction of the CITY on an as-needed basis and will be throughout the city of Detroit. All labor, equipment, and material for the entire work shall be furnished by the Contractor unless otherwise listed in the measurement and payments. The bidder hereby agrees to perform all work assigned by the Engineer no matter where located, at the Unit Prices established in the Bid Schedule. The Bidder agrees that the unit prices shall remain unchanged for the duration of the Contract and will not be increased for escalation and regardless of the quantities used, whether the quantity of a particular item increases or decreases or if the item is not used at all.

Due to the depth of excavation, the City has determined that the project has an elevated risk of encountering previously unknown archaeological and historic sites. To mitigate this risk, all of the project's ground disturbing activities will be required to follow an Unanticipated Discoveries Plan and Archaeology Inspection Plan. These plans include detailed directions for contractors and the City to follow in the event of an unanticipated discovery of hazardous materials, archaeological artifacts, or human remains, including Stop Work procedures, communications protocols, and steps required prior to resumption of ground disturbing activities. Prior to the commencement of the project's ground disturbing activities, contractors will be required to attend a pre-construction meeting/training to ensure that all parties understand the Unanticipated Discoveries Plan and Archaeology Inspection Plan, and must submit a Health & Safety Plan to HRD for approval.

The Bidder is expected to provide sufficient staff and crews to complete all as-needed tasks on a timely basis as assigned by CITY at the unit prices established in the bidding documents.

The Project may include the following Work as issued by CITY on an as-needed basis:

• Site documentation by means of pre/post construction photography.

• Inspection of the public sewer by means of closed-circuit television (CCTV) and reporting the condition of private sewer service lines (laterals).

• Replacement of sewer services and installation of new cleanout at the property line.

• Point repairs of circular and non-circular public sewers associated with sewer service replacement by open-cut method of excavating the portion of the pipeline and replacing it with new connections.

• Performing site cleanup and restoration including surface restoration of pavement, curbs, sidewalks, driveways, and lawns.

• CCTV of the lateral after installation from newly installed cleanout to the point of connection to the public sewer.

• All labor, equipment, and material for the entirety of the Contract shall be provided by the Contractor unless otherwise stated in the measurement and payment description.

It is anticipated that approximately 9,000 private sewer service line replacements (by means of the open-cut method) of up to approximately 25-feet in depth are to be performed through this contract.

Though some sewer service connections may be 25 feet deep, the average depth of the lateral connection to the public sewer is around 12 to 15 feet deep. The public sewers that private sewer service lines are connected to may range in size from 6-inch through 24-inch. There is no guarantee as to the number of replacement locations that will be assigned, any individual task or through a combination of multiple tasks assigned through this Contract.

All contractors shall be registered with the City of Detroit Buildings Safety Engineering and Environmental Department. With the proper documentation this is done in the office, at the Coleman A. Young Municipal Center, 2 Woodward Ave. Room 408. An appointment is required and can be made at https://detroitmi.gov/departments/buildings-safety-engineering-and-environmental-department

5. OPERATIONAL INFORMATION

a. Site Visit and Testing by Bidders

i. Bidder is encouraged to visit the Site and conduct a thorough visual examination of the Site and adjacent areas. During the visit the Bidder must not disturb any ongoing operations at the Site.

ii. Bidders visiting the Site are required to arrange their own transportation to the Site.

iii. Bidder must conduct the required Site visit during normal working hours.

iv. Bidder is not required to conduct any subsurface testing, or exhaustive investigations of Site conditions.

v. On request, and to the extent Owner has control over the Site, and schedule permitting, the Owner will provide Bidder general access to the Site to conduct such additional examinations, investigations, explorations, tests, and studies as Bidder deems necessary for preparing and submitting a successful Bid. Owner will not have any obligation to grant such access if doing so is not practical because of existing operations, security or safety concerns, or restraints on Owner’s authority regarding the Site. Bidder is responsible for establishing access needed to reach specific selected test sites.

vi. Bidder must comply with all applicable Laws and Regulations regarding excavation and location of utilities, obtain all permits, and comply with all terms and conditions established by Owner or by property owners or other entities controlling the Site with respect to schedule, access, existing operations, security, liability insurance, and applicable safety programs.

vii. Bidder must fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies.

b. Owner’s Safety Program

i. Site visits and work at the Site may be governed by an Owner safety program. If an Owner safety program exists, it will be noted in the Supplementary Conditions.

c. Other Work at the Site

i. Supplementary Conditions for the identification of the general nature of other work of which Owner is aware (if any) that is to be performed at the Site by Owner or others (such as utilities and other prime contractors) and relates to the Work contemplated by these Bidding Documents. If Owner is party to a written contract for such other work, then on request, Owner will provide to each Bidder access to examine such contracts (other than portions thereof related to price and other confidential matters), if any.

d. Owner on its own initiative may issue Addenda to clarify, correct, supplement, or change the Bidding Documents.

e. Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda delivered to all registered plan holders. Questions received less than seven days prior to the date for opening of Bids may not be answered.

f. Only responses set forth in an Addendum will be binding. Oral and other interpretations or clarifications will be without legal effect. Responses to questions are not part of the Contract Documents unless set forth in an Addendum that expressly modifies or supplements the Contract Documents.

Awarded Contractor(s) will work closely with City agency staff.

The Respondent is expected to provide service in accordance with the terms of the executed contract and under the rules, regulations, and supervision of the City.

Each Contractor will be awarded an initial work budget from which tasks will be assigned by CITY until the allotted budget is spent. Additional budget will be awarded to Contractor(s) as work assignments are satisfactorily completed and the allocated budget is spent. Work shall be assigned to Contractor(s) on an as-needed task order basis until the Project Budget is completed. Each task may include multiple sub-tasks, where each sub-task represents one individual service replacement location. Sub-tasks may be grouped into a task when the locations are within the same general area to improve production efficiency and reduce unnecessary mobilization.

After each task is assigned, the contractor will be required to inspect the receiving public sewer to verify that the private sewer service line associated with each sub-task has failed and requires open-cut replacement. The Contractor will be required to submit video documentation to CITY showing the failure on the private service line for CITY’s approval to proceed with the open-cut repair. The video footage must include panned views of services and a distance counter measured in feet.

CITY will provide along with each task assignment:

⦁ A list of sub-task locations ⦁ The task level milestone (substantial and final completion) ⦁ The total budget of the task.

Deliverables for Task /sub-task Assignment are as follows:

a. Sewer inspection video

b. Post private sewer service line replacement video

c. Post site restoration photos

d. Monthly payment application

SCHEDULES: Contract Times: Days All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract.

The Work will be substantially complete within 1415 calendar days after the date when the Contract Times commence to run as provided in the General Conditions, and completed and ready for final payment in accordance with the General Conditions within 1461 calendar days after the date when the Contract Times commence to run.

Milestones Parts of the Work must be substantially completed on or before the following Milestone(s):

Milestone duration may be adjusted by the Engineer for each task to reflect the number of sub-tasks, field conditions, restoration needs, and seasonal limitations.

Sub-Task Milestones (per location) Inspection of the public sewer to identify private sewer service line failures: Within 2-3 Calendar days from the date of issuance of each sub-task assignment.

Installation (excavation, replacement, backfill) Each sub-task will be substantially completed within 3 Calendar days from the start of excavation after CITY approval of the open-cut repair.

Restoration (hard and soft restoration)

Restoration for each sub-task shall be completed within 30 Calendar days after installation.

Task Level Milestone (entire task) Task Substantial Completion

Task Substantial Completion will occur within a duration determined by multiplying the total number of sub-tasks in the Task by a Task Substantial Completion Coefficient (TSCC) expressed in calendar days.

Task Substantial Completion = Number of Sub-tasks X (TSCC) The TSCC shall be established by the Engineer for each task. TSCC will generally fall within 3.0 calendar days per sub-task, depending on task complexity.

Total Task Completion Task Final Completion will occur within a duration determined by multiplying the total number of sub-tasks in the Task by a Task Final Completion Coefficient (TSCC) expressed in calendar days.

Task Substantial Completion = Number of sub-tasks X (TSCC) The TFCC will account for restoration sequencing, punch list work, winter shutdown, and any follow up activities necessary to close the Task.

For planning purposes, TFCC will generally fall within 3.0 calendar days per sub-task, as determined by the Engineer based on the task’s overall scope and restoration conditions.

An example for a milestone of a task consisting of 40 sub-tasks/sites:

• Inspection of the public sewer to identify private sewer service line failures: Within 14 Calendar days from the date of issuance of each task

• Task Substantial Completion Date: 85 Calendar Days after task assignment

• Open Hard Surfaces Restored: Within 30 Calendar Days after substantial completion

• Task Final Completion Date: 120 Calendar Days after task assignment

Open hard surfaces restored within 30 Calendar days of installation work. Berm and other soft-scape restoration have a deadline of 30 days after completing the installation of the replacement service.

The Proposer agrees that any work including unmarked underground utilities that may be required to complete any specific item shall be considered incidental and no claim for additional compensation will be made. The work adjacent to any Detroit Department of Public Works (DPW) Road jurisdictions shall be in accordance with the requirements of the Detroit DPW.

CITY will increase the frequency of safety inspections to ensure compliance with safe practices and accepted standards.

Liquidated Damages

Contractor and Owner recognize that time is of the essence as stated in Paragraph

4.01 above and that Owner will suffer financial and other losses if the Work is not completed and Milestones not achieved within the Contract Times, as duly modified. The parties also recognize the delays, expense, and difficulties involved in proving, in a legal or arbitration proceeding, the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty):

Substantial Completion: Contractor shall pay Owner $500.00 for each day that expires after the time (as duly adjusted pursuant to the Contract) specified above for Substantial Completion, until the Work is substantially complete.

Final Completion: After Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Times (as duly adjusted pursuant to the Contract) for completion and readiness for final payment, Contractor shall pay Owner $1,000.00 for each day that expires after such time until the Work is completed and ready for final payment.

Liquidated damages for failing to timely attain Milestones, Substantial Completion, and Final Completion are not additive, and will not be imposed concurrently.

If Owner recovers liquidated damages for a delay in completion by Contractor, then such liquidated damages are Owner’s sole and exclusive remedy for such delay, and Owner is precluded from recovering any other damages, whether actual, direct, excess, or consequential, for such delay, except for special damages (if any) specified in this Agreement.

Owner shall pay Contractor for completion of the Work in accordance with the Contract Documents, the amounts found in the attached cost summary containing estimated quantities, subject to adjustment under the Contract:

For all Work, at the prices stated in Contractor’s Bid, attached hereto as an exhibit.

Progress Payments; Retainage

Owner shall make progress payments on the basis of Contractor’s Applications for Payment each month during performance of the Work provided that such Applications for Payment have been submitted in a timely manner and otherwise meet the requirements of the Contract. All such payments will be measured by the Schedule of Values established as provided in the General Conditions (and in the case of Unit Price Work based on the number of units completed) or, in the event there is no Schedule of Values, as provided elsewhere in the Contract.

Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts as Owner may withhold, including but not limited to liquidated damages, in accordance with the Contract.

• Ninety (90) percent of the value of the Work completed (with the balance being retainage).

• If 50 percent or more of the Work has been completed, as determined by Engineer, and if the character and progress of the Work have been satisfactory to Owner and Engineer, then as long as the character and progress of the Work remain satisfactory to Owner and Engineer, there will be no additional retainage.

• Pursuant to MCL 125.1563(3), unless the retained funds are to be provided under a state or federal grant, and the retained funds have not been paid to the City, all retainage shall be held in an interest-bearing account with a regulated financial institution in the State of Michigan. The interest shall belong to the Contractor. The retainage plus interest shall be paid to the Contractor with the Final Payment.

Upon Substantial Completion, Owner shall pay an amount sufficient to increase total payments to Contractor to 100 percent of the Work completed, less such amounts set off by Owner, and less 200 percent of Engineer’s estimate of the value of Work to be completed or corrected as shown on the punch list of items to be completed or corrected prior to final payment.

Final Payment Upon final completion and acceptance of the Work, Owner shall pay the remainder of the Contract Price in accordance with Paragraph 15.06 of the General Conditions.

Consent of Surety Owner will not make final payment, or return or release retainage at Substantial Completion or any other time, unless Contractor submits written consent of the surety to such payment, return, or release.

6. MINIMUM QUALIFICATIONS

Minimum Qualifications: Bidder shall meet all of the minimum qualifications listed below.

• Bidder can demonstrate that Bidder has successfully carried out work similar in nature, scope and value to the Work described in the Contract within the last three (3) years. Attachment A must be completed and submitted with response.

• Bidder must provide organization chart outlining key staff assigned to the project including but not limited to:

A minimum of one (1) safety manager with at least one of the following criteria:

• A four (4) year undergraduate degree in a safety-based curriculum plus at least two (2) years of relevant construction experience or 5 years of relevant construction experience for vendors with less than 50 assigned sites per year.

• “Certified Safety Professional” as recognized by the Board of Certified Safety Professionals, Construction Health and Safety Technician (CHST), or equivalent recognition.

• Completion of OSHA 30-Hour Construction Training plus a minimum of three (3) years relevant field experience.

• Specialized Certifications: competent person (trenching/excavation, scaffolding, fall protection), flagging/traffic control, confined space entry, equipment operation plus a minimum of three (3) years of relevant construction experience.

• Staffing roster with the crew capacity per day and equipment availability list.

Project Manager, Project Superintendent, and Quality Control Manager have a minimum of five (5) years’ experience in their respective roles.

Project Manager, Project Superintendent, Safety Manager, and Quality Control Manager have the minimum experience of three (3) similar projects in their respective roles.

The proposed Project Manager is not the same individual as the proposed Safety Manager or Quality Control Manager. However, vendors performing less than 50 repairs per year may combine the roles of Project Manager and Quality Manager.

The proposed Project Superintendent is not the same individual as the proposed Safety Manager or Quality Control Manager.

• Bidder is authorized to operate in the State of Michigan.

• Bidder has an Experience Modification Rate (EMR) of 1.00 or below for each of the last three (3) years before the date of RFQ

• Bidder must provide proof of bondability through an authorized Surety company that can provide surety bonds in the City of Detroit.

7. QUESTION DEADLINE

All questions regarding the RFQ shall be submitted through the Supplier Portal no later than the time and date specified on the Cover Page. In the interest of transparency, only written questions will be accepted. Answers to questions will be posted within the Supplier Portal. The City of Detroit does not guarantee a response to questions not submitted after the question deadline.

Should a Respondent be in doubt as to the true meaning of any portion of this RFQ or find any patent ambiguity, inconsistency, or omission herein, the Respondent must make a written request for an official interpretation or correction in accordance with the instructions for submitting questions as specified in this RFQ.

Respondents are advised that no oral interpretation, information or instruction by an officer or employee of the City of Detroit shall be binding upon the City of Detroit.

Respondents requesting changes to the RFQs terms and conditions, specifications, quantities, etc.;

or if clarifications are needed, must make the request in writing by the stated bid submission deadline.

8. REJECTIONS, MODIFICATIONS, CANCELLATIONS

The City of Detroit expressly reserves the right to:

1) accept or reject, in whole or in part, any and all quotes received;

2) waive any non-conformity;

http://www.michigan.gov/SIGMAVSS

3) re-advertise for quotes;

4) withhold the award for any reason the City determines;

5) cancel and/or postpone the request for quotes, in part or in its entirety, and/or,

6) take any other appropriate action that is in the best interest of the City.

This RFQ does not commit the City of Detroit to award a contract, to pay any cost incurred in the preparation of a quotes under this request, or to procure or contract for services.

9. PROTESTS

Protests can be filed with the Office of Procurement. Interested parties aggrieved by a solicitation or the award of any resulting contract, may file written notice of protest to the following:

City of Detroit Chief Procurement Officer 2 Woodward Avenue, Suite 1008

Detroit, MI 48226 “Procurement Protest”

At a minimum, such protests shall include:

1) name of protestor.

2) solicitation/contract number and description; and

3) statement of grounds for protest (reference specific text in the solicitation, bid or contract document that is at issue).

The decision of the Chief Procurement Officer and/or the Department Director are final and is not subject to appeal.

10. WARRANTY, PAYMENT & PERFORMANCE BONDS (Construction) The successful respondent(s) must provide a “statement of bondability” dated within six months of the date of this RFQ. The letter from a surety provider, with a rating of no less than A. Awardee will be subject to provide payment, performance and warranty bonds in the amount of 100% of the contract value specified in the contract guaranteeing the contract will be accepted if tendered an award. See Attached Bond Form(s) for requirements.

11. INVOICES

Vendors must be registered in City of Detroit Vendor Portal and be a registered vendor with the City of Detroit to submit invoices and receive payments. Go to http://www.detroitmi.gov/Supplier to register.

AUTHORIZATION TO COMMENCE WORK OR SHIP GOODS – READ

CAREFULLY!!!

Contractors may begin work or ship goods upon receipt of the required authorization, which is the CPA (Contract Purchase Agreement), in addition to SPO (Standard Purchase Order), from Procurement.

The CPA (City Council Approved and Awarded Contract Purchase Agreement) alone is NOT authorization to begin work! NO letter of Intent, or Letter to Commence Work will be issued.

**Work commencing without issuance of the SPO is subject to Payment Delays and/or Non- Payment! ** http://www.detroitmi.gov/Supplier

Required vendor steps to invoice:

1) Invoices should NOT be uploaded until the Contractor receives confirmation of review and approval from the City of Detroit.

2) Vendors should submit their invoices via City of Detroit Vendor Portal. Portal invoice amount and creation date must match the date on attached invoice. Please follow the below invoice requirements:

Invoice MUST contain or have as attachment:

• Vendor Name and address on Invoice

• Contact Info on Invoice (Accounts Receivable contact with phone and email)

• Remittance information (MUST be included, or the invoice is subject to rejection

• City of Detroit contact (person who authorized work to commence)

• Invoice Date

• Date of service/delivery

• Contract number

• Purchase order number

• Total Invoice amount

Other invoice requirements:

• Invoice must be billed based on Purchase Order rates

• Total invoice amount must tie to the total supporting documents

• Supporting documentation must be attached to the invoice in the portal

Terms are standard NET 30 Days, subject to federal funding availability and the terms of the executed contract, and start from the invoice receipt date, provided that the invoice is submitted timely to our AP department with the necessary supporting documentation.

If you need assistance, please contact the Office of Departmental Financial Services (ODFS) 313- 410-7804.

12. PREVIOUS EXPERIENCE

The City’s experience with the bidder on previous contracts will be considered in determining the award.

13. MISCELLANEOUS

It shall be the responsibility of the Respondent to thoroughly familiarize themselves with the provisions of these specifications. After executing the contract, no consideration will be given to any claim of misunderstanding.

The Respondent agrees to abide by the rules and regulations as prescribed herein by the City as the same now exists or may hereafter from time to time be changed in writing.

Contractors are encouraged to contract with small and minority businesses, women's business enterprises, labor surplus area firms and Detroit businesses. The City strongly encourages the hiring of Detroit residents whenever possible by contacting Detroit At Work for your hiring needs. Visit the Detroit At Work website at www.detroitatwork.com for specific contact information regarding these opportunities.

14. GENERAL CONDITIONS:

It is the responsibility of the Bidder to review General Conditions located on the City of Detroit’s website.

1. GENERAL CONDITIONS

It is the responsibility of the Bidder to review General Conditions. In your quotation a distinction between dollars and cents must be made. Also, illegible bids may be grounds for rejection of your bid. All changes made to the bid form altering, price, terms, quote and/or conditions. MUST be crossed out and initialed. Failure to initial any changes will be grounds for rejection of your bid.

2. MINOR DEVIATIONS

Specifications referred to herein are used to indicate desired type, and/or construction, and/or operation. Other products and/or services may be offered if deviations from specifications are minor and if all deviations are properly outlined and stated in the bid document. Failure to outline all deviations will be grounds for rejection of your bid.

The decision of the City of Detroit, acting through the Chief Procurement Officer, shall be final as to what constitutes acceptable deviations from specifications.

3. RENEWAL

The proposed agreement may be renewed per contract terms. Both parties must agree to an extension under the same terms and conditions as exist in the then current contract.

4. AWARD (multiple) Multiple Awards will be made on a low bid basis, as determined by the City of Detroit based on contractor’s ability and equipment as described in the specification. Blank spaces are considered to be no offer. The City of Detroit reserves the right to delete any item(s) from the award. The City of Detroit reserves the right to limit the amount of the award per contractor.

4.01 STANDBY AWARD

The City of Detroit reserves the right to make an award to the second low bidder, on a standby basis. This vendor will be used in the event the successful bidder cannot furnish the quantities and /or services needed in accordance with the delivery requirements of the City of Detroit.

http://www.detroitatwork.com/

All awards are subject to Ordinance No. 15-00.

5. TERMINATION OF CONTRACT

At any time during the contract the City may terminate the agreement for reason of poor or deficient work performance, inability of the Contractor to reason of poor or deficient work performance, inability of the Contractor to supply trained competent technicians, or lack of service as described in this agreement by giving a 10-calendar day notice in writing. EITHER party may terminate the agreement by giving a 30-calendar day written notice to terminate.

6. TERMINATION OF CONTRACT

The City reserves the absolute right to terminate this contract in whole or in part, for the convenience of the City at its sole discretion on thirty (30) days written notice to the Vendor.

7. TERMS OF PAYMENT

A discount of 0% will be allowed for payment of invoice within forty-five (45) days of delivery and acceptance of the above items and vendor's invoice. Other terms less than forty-five (45) days, E,O,M., Proximo, etc., shall not be considered.

Payment terms will not be considered in determining the award of the contract(s), except in the case of tie bids. However, discounts may be offered to facilitate prompt payment.

The City of Detroit reserves the unqualified right to reject any bid, which includes a provision for a service charge levied by a vendor when payment by the City is not made within a specified time period.

This paragraph supersedes paragraph 4 of the General Conditions.

8. INSPECTION

Bidder will be held to have visited the premises and examined the site(s), to familiarize himself/herself with the conditions under which he/she will conduct his/her work. No extras will be allowed due to his/her failure to examine the site(s) before completing his/her bid, or neglect to include all material and labor to complete the work.

( ) I have examined the site(s) and familiarized myself with the conditions under which I will conduct my work.

Signature ________________________ Title _____________________

( ) I have not visited the premises, but I understand that no adjustment to pricing will be allowed if my bid is accepted.

Signature ________________________ Title _____________________

CONTRACT ACCEPTANCE

The successful bidder shall be notified of the execution of a contract by the City of Detroit upon issuance of a "Contract Award Notice" or a Purchase Order. The "Contract Award Notice" shall contain the date the contract award was approved.

A copy of your signed bid will not be mailed to you. Each bidder shall keep a copy of his/her signed bid form for future reference.

9. INSURANCE

TYPE AMOUNT NOT LESS THAN:

Automobile Liability Insurance (covering all owned, hired and non-owned vehicles with personal and property protection insurance, including residual liability insurance under Michigan no fault insurance law)

$5,000,000.00 combined single limit for bodily injury and property damage

Commercial General Liability Insurance (Broad Form Comprehensive)

$5,000,000.00 each occurrence $10,000,000.00 aggregate

Workers' Compensation Michigan Statutory minimum Employers' Liability $500,000.00 minimum each disease

$500,000.00 minimum each person $500,000.00 minimum each accident

Umbrella/Excess $5,000,000.00 each occurrence Pollution Liability $5,000,000.00 each occurrence Builders Risk As determined

10. BID WITHDRAWAL

No bid shall be withdrawn for 120 days from submission deadline. Bidders may reduce this period if stated on bid, but such bids may be rejected on the basis of the reduced time period.

This paragraph supersedes paragraph 14 of the General Conditions.

11. EXECUTIVE ORDER #2016-2:

Per Executive Order No. 2016-2, worker hours on any construction project funded in whole or in part by City, State, or Federal funds shall be performed by not less than 50% bona fide Detroit residents, not less than 25% minorities and at least 5% women. Where possible, these percentages shall be applied on a craft by craft basis.

For purposes of Executive Order No. 2016-2, worker hours shall include work performed by persons filling apprenticeship and on-the-job training positions.

The contractor shall include Executive Order No. 2016-2 by reference in all subcontracts at all levels.

For each project and portion thereof, documentation of compliance shall include:

(1) a list of all proposed employees indicating address, telephone number, social security number, trade, sex and race or minority status, and projected worker hours for each; and (2) projected total worker hours. Documentation shall be submitted prior to contract award. After contract award, proposed changes in the workforce shall be submitted for approval.

Where, for reasons due to the nature of the contractor or trade, or for other reasons acceptable to the City, a list of intended employees is not submitted, a detailed plan will be submitted by the contractor which sets forth the entire proposed composition of the workforce, the manner in which such workforce is to be obtained, and any other details required by the City to assure sufficient specificity, intent to comply and ultimate compliance with Executive Order No. 2016-2.

Failure to comply with the provisions of Executive Order No. 2016-2 shall constitute a material breach of the contract, and the City may exercise those rights provided to it under the contract and by law. Sanctions may include, but are not limited to, termination of all or part of the contract, withholding of payment, and/or liquidated damages. Additionally, performance by the contractor in regard to Executive Order No. 2016-2 may be considered in determining the contractor's award ability for future City contracts.

Any person who knowingly submits false information, makes misrepresentations, or commits fraud or any other willful violation under Executive Order No. 2016-2 shall be subject to the maximum civil liabilities and criminal penalties allowable under the law.

12. EXECUTIVE ORDER #2016-2 COMPLIANCE (Contracts over $3M General funded) Executive Order No. 2016-2 requirements are explained in paragraph 4 of the Special Conditions Section. A Construction-Demolition Work Site Roster and Employee Affidavit must be completed by the successful bidder upon request.

13. EQUALIZATION FACTOR

Per Section 17-5-12 (c)(1) of the Detroit City Municipal Code, “The bidder that makes the lowest bid, as evaluated or scored, shall be deemed the lowest equalized bidder. If the lowest equalized bid is evaluated or scored below the lowest responsible bid submitted, the lowest equalized bidder shall be awarded the contract, provided that, the contract awarded to such bidder shall not exceed, more than 12 percent above the lowest responsible bid submitted, or $100,000.00, whichever is less.”

The firm making the lowest responsive, responsible bid evaluated according to the Equalization Allowance Table* shall be deemed the lowest bidder. (see Equalization Credit Statement).

Vendors who wish to receive Equalization credit for bids submitted must submit their CRIO-issued Detroit Based Business certificate with their bid document to substantiate eligibility. The CRIO certificate must be submitted with each and every bid response submitted by the vendor. Failure to submit the CRIO certificate will result in equalization credit not being applied to your bid.

14. CLEANLINESS OF THE WORK AND STREETS

The work itself, and all property used therewith, shall be kept in a neat and orderly condition at all times. Excess waste and rejected materials, rubbish and debris shall not be allowed to accumulate. Construction equipment, and excess materials shall be promptly removed from site when no longer needed for the progress of the work.

Upon completion of the work, the contractor shall restore the site to original condition.

RFP Attachments List The following Attachments are available to download on the Supplier Portal.

Attachment A – Respondent Questionnaire Attachment B – Technical Special Specifications Inspections Repairs Attachment C – Bid Schedule Attachment D – Required Affidavits Attachment E – Model Contract Attachment F – Bond Forms (warranty, payment & performance) Attachment G - Unanticipated Discoveries Plan

Equalization Credit Statement Combined Corporate Accountability and Workforce Safety Affidavit Employee Rights on Government Contracts Letter Prevailing Wage effective 1/9/2026 Archaeological Inspection Plan Mitigation Plan

RFP Attachments List