18-09 Awnings -3 locations- group 3.pdf

CMM 18-09 Invitation For Bids Western N. Y. D. D. S. O.

Western N. Y. DDSO, 1200 East and West Road, West Seneca, NY 14224

Invitation For Bids # CMM 18-09 Commodity: Awnings – 3 locations

Bid Opening Date: 7/17/2018 Time: 11:00 AM One Time Purchase

Address Bid Form Inquiries To: Suzanne Batt Ph: 716-608-2484 Fax: 716-517-3709 Suzanne.E.Batt@opwdd.ny.gov

NOTICE TO BIDDERS

Pursuant to the provisions of Article XI of the state finance law or the state Printing Law, sealed invitations for bids will be received by the Agency at the above address for furnishing the item(s) listed in this invitation for bids. When submitting a bid, you must:

1. Prepare your bid on this form using black ink or typewriter.

Write the name of our company on each page of the bid, in the block provided, making sure you do not write anything on the left of the solid black line running from top to bottom of the page.

Only one copy of the bid is required.

2 If your bid deviates from the specifications, indicate such fact by making an X alongside the amount bid for each item in the price column. Explain such deviations or qualifications; if necessary, attach a separate sheet setting forth such explanation.

3. Sign the bid. By signing you indicate your express authority to sign on behalf of yourself , or your company or other entity and full knowledge and acceptance of the GENERAL

SPECIFICATIONS (9/83) and AMENDMENTS THERETO, the

INVITATION FOR BIDS,

and the SPECIFICATIONS. The bid must be fully and properly executed by an authorized person.

4. RECORD THE REQUIRED INFORMATION ON THE

ENVELOPE CONTAINING THE SEALED BID.

5. Mail the bid promptly in order for it to be received before the time of the bid opening. Late bids will be rejected. It is important that you answer the invitation for bids. Failure to respond to three successive invitations for bids may result in your name being removed from the mailing list.

IF YOU ARE NOT SUBMITTING A BID, you should:

1. Complete and tear off the front sheet of this Invitation for Bids.

2. Place the front sheet only in the enclosed envelope, making sure to record the required information on the envelope, and return it to the above address.

3. IT IS ALSO REQUESTED THAT YOU INDICATE YOUR

REASON FOR NOT BIDDING

ATTENTION: FAILURE TO COMPLETE ALL INFORMATION ON THE BID ENVELOPE MIGHT NECESSITATE THE

PREMATURE OPENING OF THE BID WHICH MAY COMPROMISE ITS CONFIDENTIALITY.

Name of Company Bidding Federal Tax ID Number

Street Address City State Zip code County

Place an X in the appropriate box below if applicable:

WE ARE NOT SUBMITTING A BID – please provide a reason

Bidder’s Name: Date:

Bidder’s Title: E-mail Address

BIDDER'S SIGNATURE: Phone:

Fax:

BID PROPOSAL FORM

PLEASE USE BLACK INK OR

TYPEWRITER WHEN PREPARING

YOUR BID. BE SURE YOU HAVE

INSERTED YOUR COMPANY'S NAME

IN THE BOX.

ITEM DESCRIPTION QUANTITY/COST TOTALCOST

1.

2.

3.

Awning

11920 East Leon Rd

South Dayton, NY 14138 Site Visit 7/12/2018 @ 10:00am

12645 Cottage Rd

South Dayton, NY 14138 Site Visit -immediately following previous location

12561 Allegany Rd

Silver Creek, NY 14136

Site Visit – immediately following previous location

See attached specifications

TOTAL ITEM 1

TOTAL ITEM 2

TOTAL ITEM 3

• Award will be based on low bid per location. Individual site awards will be made.

• All work performed under this bid must comply with the NYSOFPBC, Local Codes and all other rules and regulations that may apply.

• Prevailing Wage Rate In Effect.

• All work to be completed within 90 days from awarding of bid. The start date of the work must be arranged with the project manager prior to any work beginning.

• All work to be done during regular working hours. The allowable working hours will be set by the home staff and the project manager with the successful bidder. A safety plan will be given to the successful bidder prior to the work beginning; this plan must be followed at all times.

• Specifications - see site specific information attached.

Contact Person for the following locations will be Travis Emke 716-462-9420. Contractor must attend mandatory site visits as listed in order to bid.

• CONTRACTOR RESPONSIBILITY: Contractor to meet all local and state building codes for structural, electrical, Bidder’s Name, Address & Email plumbing or as applicable. All material and tools on work site must be secure to provide safety to house staff and consumers. Work site is to be cleared of debris and broom swept at the end of each day. If awarded the bid, job must be completed with 30 days of notification.

• PREVAILING WAGE RATE APPLIES TO ALL BIDS: A complete copy of the current prevailing wage rate package can be obtained by logging onto the New York State Labor Department web page at www.labor.state.ny.us, PRC# 2017010270 or by calling 716-847-7159. All public works contracts, regardless of dollar value, require the payment of prevailing wages and supplements. The Contractor is charged with having full knowledge and responsibility for the payment of applicable prevailing wages.

• CERTIFICATE OF LIABILITY INSURANCE IS REQUIRED. CERTIFICATE OF WORKERS COMP (form

C-105.2) AND DISABILITIES BENEFITS (form DB120.1) OR WC/DB EXEMPTION FORM CE200

CERTIFICATE IS REQUIRED. Must be faxed to the Business Office at 716-517-3709 by Contractor who is awarded bid. If the Contractor does not have employees, a WC/DB Exemption form CE-200 Certificate is required. The CE-200 application for certificate may be accessed at the following website: www.wcb.state.ny.us. If you have questions or difficulty in printing the CE-200, please call the Board’s helpdesk at 866-890-5863 or 518-486-6307 if you have questions or require further information.

• TIE BREAKER POLICY: In the event of a tie bid, WNY DDSO staff will put pieces of paper containing the names of the vendors whose bids tied into a receptacle. Staff will choose one slip of paper from the receptacle. The first name picked out of the receptacle will win the bid.

• UNFORSEEN DAMAGES: If there are any unforeseen damages, provide an hourly rate and a cost markup on any supplies and materials and submit to WNY DDSO prior to work being completed.

• IF SUBCONTRACTORS ARE USED THEY MUST BE PRE-APPROVED BY WNY DDSO BUSINESS

OFFICE AND MAINTENANCE DEPARTMENT. Contractors must do 50% of the work themselves.

• WORK TO BE GUARANTEED FOR ONE YEAR. Warranty to include parts, materials and labor.

• CONTRACTORS MAY BE REMOVED FROM THE WNY DDSO CONTRACTOR’S LIST FOR ANY OF THE

FOLLOWING REASONS: (1) Poor workmanship. (2) Failure to meet project deadlines. (3) Failure to follow program specifications and requirements. (4) Poor evaluations from three or more jobs performed for the WNY DDSO. (5)

Failure to submit payrolls for prevailing wage review. Prior work performance will be used as an evaluation tool in the award decision. (6) Failure to respond to bid package solicitations.

• IS YOUR BUSINESS REGISTERED AS A MINORITY OR WOMAN OWNED? ____YES ____ NO

• ARE YOU CONSIDERED A SMALL BUSINESS ENTERPRISE? (A business that employs 100 or less employees and is a resident in N.Y. State, independently owned and operated and not dominant in its field).

• ALL ORIGINAL INVOICES SHALL BE SENT TO THE ADDRESS BELOW.

Western New York DDSO

1200 East & West Rd.

West Seneca, NY 14224 Attention: Accounts Payable

• ANY CERTIFIED PAYROLLS COVERED BY THIS PROJECT MUST BE RETURNED WITHIN 30 DAYS OF

ISSUANCE TO THE ADDRESS BELOW.

Western New York DDSO

1200 East & West Rd.

West Seneca, NY 14224 Attention: Accounts Payable

THE WESTERN NY DDSO RESERVES THE RIGHT TO:

http://www.labor.state.ny.us/

The Agency reserves the right to make awards within (90) days or such longer period as shall be specified in the bid documents after the date of the bid opening, during which period bids shall not be withdrawn unless the bidder distinctly states in the bid that acceptance thereof must be made within a shorter specified time.

If, however, an award is not effected within the ninety (90) day period, a bid shall remain firm until such later time as either a contract is awarded by the State or the bidder delivered to the Agency written notice of the withdrawal of the bid.

Reject any or all proposals received in response to the IFB/RFP;

Withdraw the IFB/RFP at any time, at the agency’s sole discretion;

Make an award under the IFB/RFP in whole or in part;

Disqualify any bidder whose conduct and/or proposal fails to conform to the requirements of the IFB/RFP;

Seek clarifications and revisions of proposals;

Use proposal information obtained through site visits, management interviews and the state’s investigation of a bidder’s qualifications, experience, ability or financial standing, and any material or information submitted by the bidder in response to the agency’s request for clarifying information in the course of evaluation and/or selection under the IFB/RFP;

Prior to the bid opening, amend the IFB/RFP specifications to correct errors or oversights, or to supply additional information, as it becomes available;

Prior to the bid opening, direct bidders to submit proposals modifications addressing subsequent IFB/RFP amendments;

Change any of the scheduled dates;

Eliminate any mandatory, non-material specifications that cannot be complied with by all of the prospective bidders;

Waive any requirements that are not material;

Negotiate with the successful bidder within the scope of the IFB/RFP in the best interests of the state;

Conduct contract negotiations with the next responsible bidder, should the agency be unsuccessful in negotiating with the selected bidder;

Utilize any and all ideas submitted in the proposals received;

Unless otherwise specified in the solicitation, every offer is firm and not revocable for a period of 60 days from the bid opening; and, Require clarification at any time during the procurement process and/or require correction of arithmetic or other apparent errors for the purpose of assuring a full and complete understanding of an offerer’s proposal and/or to determine an offerer’s compliance with the requirements of the solicitation. Depending on the nature of the procurement, there may be additional state reserved rights beyond those presented here.