18-0092 Emergency Purchase Statement Extension for LES estimated~3.pdf
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- Solicitation number
- 19-557THA-BUSSY-B-5554
- Issued by
- Dupage County, Illinois
About this file
This document is an Emergency Purchase Statement and Extension from the State of Illinois Chief Procurement Office related to out-of-state registration retrieval services for the Illinois State Toll Highway Authority (Tollway).
The Tollway had previously awarded a sole source contract to Law Enforcement Systems LLC (LES) to provide these services, but then pursued a competitive bid process which resulted in a protest. During the protest period, the Tollway issued two small purchase contracts with LES to ensure business continuity. After the protest was denied, the Tollway awarded a contract to RGA Solutions LLC, but it was determined they could not provide the required services. The Tollway is now issuing a 90-day emergency procurement with LES, to be followed by a 6-month extension, to prevent disruption in critical toll revenue collection services that account for $250,000 to $450,000 per week. The Tollway is actively working on a new Request for Proposal procurement in the interim.
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EMERGENCY PURCHASE STATEMENT
State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1
EMERGENCY PURCHASE STATEMENT
Statement Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):
Reason for selection of this particular vendor:
Description of supplies or services to be provided:
Is there an existing State contract available for the required supplies or services?
If Yes is checked above, explain why the existing contract does not meet the need:
Actual or Estimated*:
*Actual end date and cost will be reported later.
Select the type of funding to be used:
Signatures I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.
I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.
EMERGENCY PURCHASE EXTENSION
Extension Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1 Extension Justification Actual or Estimated*:
Actual or Estimated*:
Select the type of funding to be used:
Describe the scope of the original emergency (supply, service, etc.):
Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:
Was authorization to proceed verbally given?
Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination *Actual end date and cost will be reported later.
Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.
EMERGENCY PURCHASE FINAL COST AND TERM
Final Cost and Term Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1 Final Costs and Term I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.
11.0.0.20130303.1.892433.887364
| PageCount: |
| ReferenceNumber: B-2056 / B-3264 |
| CurrentPage: |
| VendorZip: 53203 |
| VendorState: WI |
| VendorCity: Milwaukee |
| VendorAddress: 633 W Wisconsin Avenue |
| Vendor: Law Enforcement Systems LLC |
| AgencyZip: 60515 |
| AgencyState: IL |
| AgencyCity: Downers Grove |
| AgencyAddress: 2700 Ogden Avenue |
| AgencyDivision: Business Systems |
| AgencyUniversity: Illinois State Toll Highway Authority |
| CurrentMasterPage: |
| MasterPageCount: |
| DropDownListQuickPurchase: To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues |
| CheckBox1ProtectingHealth: 0 |
| CheckBox2DiscountedPrice: 0 |
| CheckBox3RareItems: 0 |
| CheckBox4Entertainment: 0 |
| CheckBox5AvoidLapsing: 0 |
| ExplanationForSelectingVendor: Law Enforcement Systems LLC ("LES") successfully provided out-of-state registration retrieval services for the Tollway via sole source contract through June 30, 2017 (IPB #22037863). The sole source contract was necessary to mitigate risks as the Tollway transitioned to a new back-office system. Since transitioning to the new system, the Tollway pursued a replacement contract via competitive bid which was awarded on 8/21/17 (IPB #22040567). On 9/5/17, one of the six bidding vendors filed a protest with the office of the Chief Procurement Officer. During this time, the Tollway processed two small purchase contracts with LES to ensure business continuity. On 12/12/17, the Chief Procurement Officer issued a letter denying the protest. On 12/20/17, the Tollway executed a contract with RGA Solutions LLC to perform services under contract. On 1/10/18, the Tollway issued a 90-day emergency procurement with LES (IPB#22041782) to ensure services continued until the new contract with RGA was up and running to performance standards. After working with RGA for several months, it is now determined that RGA is unable to provide the services that the IFB and resulting contract require. The Tollway must issue this emergency contract in order to prevent a serious disruption in critical State services that affect the collection of substantial State revenues. |
| ExplanationSuppliesServices: LES will use the license plate information provided by the Tollway to gather registered vehicle owner information from the department of motor vehicles from United States jurisdictions and Canadian provinces. LES then returns the registered vehicle information which includes the name and address of the registered owner thus enabling the Tollway to pursue the violators for toll collection, fees, and fines. Per policy, the Tollway must issue notices within 90-days of the violation or they become ineligible for fines. Without these services in place, the Tollway will jeopardize $250,000 to $450,000 in revenue per week. |
| CheckBoxYes: 0 |
| CheckBoxYes: 0 |
| CheckBoxNo: 1 |
| CheckBoxNo: 1 |
| ExplanationDoesNotMeetNeed: |
| TextFieldExpectedStartDate: 2018-07-02 |
| TextFieldExpectedEndDate: 2018-10-01 |
| TextFieldAmountExpenditure: 700,000.00 |
| ActualOrEstimated1: Estimated * |
| CheckboxFederalFunds: 0 |
| CheckboxFederalFunds: 0 |
| CheckboxStateAppFunds: 0 |
| CheckboxStateAppFunds: 0 |
| CheckBoxStateGrantFunds: 0 |
| CheckBoxStateGrantFunds: 0 |
| CheckBoxOther: 1 |
| IfOtherExplainTextField: |
| AuthorizedSignature: |
| TitleField: Chief of Procurement/APO |
| TitleField: Chief of Procurement |
| TitleField: John Donato |
| TitleField: 2018-09-13 |
| TitleField: Sep 14, 2018 |
| PrintedNameField: John Donato |
| AuthorizedDateField: 2018-06-28 |
| Start: 07/02/2018 |
| End: 10/01/2018 |
| AmountOfOriginal: $700,000.00 |
| ActualOrEstimated2: Estimated * |
| ExpectedExtensionStartDate: 10/02/2018 |
| ExpectedExtensionEnd: 03/31/2019 |
| AmtExtensionExpenditure: $300,000.00 |
| ActualOrEstimated3: Estimated * |
| CheckBoxOther22: 1 |
| IfOtherExplainTextField22: |
| TextField1: Law Enforcement Systems LLC ("LES") successfully provided out-of-state registration retrieval services for the Tollway via sole source contract through 06/30/2017 (IPB #22037863). The sole source contract was necessary to mitigate risks as the Tollway transitioned to a new back-office system. Since transitioning to the new system, the Tollway pursued a replacement contract via competitive bid which was awarded on 08/21/2017 (IPB #22040567). On 09/05/2017, one of the six bidding vendors filed a protest with the office of the Chief Procurement Officer. During this time, the Tollway processed two small purchase contracts with LES to ensure business continuity. On 12/12/2017, the Chief Procurement Officer issued a letter denying the protest. On 12/20/2017, the Tollway executed a contract with RGA Solutions LLC (“RGA”) to perform services under contract. On 01/10/2018, the Tollway issued a 90-day emergency procurement with LES (IPB#22041782) to ensure services continued until the new contract with RGA was up and running to performance standards. After working with the awarded vendor for several months, it was determined that they could not provide the services that the IFB and resulting contract required. The Tollway issued this emergency contract in order to prevent a serious disruption in critical State services that affect the collection of substantial State revenues. |
| TextField2: Law Enforcement Systems LLC (“LES”) uses the license plate information provided by the Tollway to gather registered vehicle owner information from the departments of motor vehicles from United States jurisdictions and Canadian provinces. LES then returns the registered vehicle information (which includes the name and address of the registered owner) thus enabling the Tollway to pursue the violators for toll collection, fees, and fines. Per policy, the Tollway must issue notices within 90 days of the violation or they become ineligible for fines. Without these services in place, the Tollway will jeopardize $250,000 to $450,000 in revenue per week. |
The Tollway is actively working on a Request for Proposal procurement. In the interim, the Tollway is requesting a six-month extension to this emergency contract with an increase of $300,000.00 to the contract limit. The additional time and funding will ensure business continuity until a Request for Proposal is published and a contract is awarded.
| CheckBoxNA: 0 |
| WhoAuthorizedWork: |
| FinalTotalCost: |
| FinalTotalTerm: |
| PrintedName: |
| Date: |
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