18-0092 Emergency Purchase Statement 2nd Extension for LES estimated.pdf

EMERGENCY PURCHASE STATEMENT

Statement Page 1 of 1 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1

Zip: 53203State: WICity: MilwaukeeAddress: 633 West Wisconsin Avenue

Vendor: Law Enforcement Systems LLC

Zip: 60515State: ILCity: Downers Grove Address: 2700 Ogden Avenue

Division: Business SystemsAgency: Illinois State Toll Highway Authority

Reference #: B-2056 / B-3264 / B-5554

Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: Estimated End Date*:

Amount of this expenditure is: Actual or Estimated*:

*Actual end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signatures

I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title:

Printed Name: Date:

EMERGENCY PURCHASE EXTENSION

Extension Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1

Zip: 53203State: WICity: MilwaukeeAddress: 633 West Wisconsin Avenue

Vendor: Law Enforcement Systems LLC

Zip: 60515State: ILCity: Downers Grove Address: 2700 Ogden Avenue

Division: Business SystemsAgency: Illinois State Toll Highway Authority

Reference #: B-2056 / B-3264 / B-5554

Extension Justification

Original Emergency Term Start Date: 07/02/2018 Original Emergency Term End Date: 10/01/2018

Amount of original: $300,000.00 Actual or Estimated*: Estimated *

Expected Extension Start Date: 04/01/2019 Expected Extension End Date*: Jun 30, 2019

Amount of extension expenditure: $300,000.00 Actual or Estimated*: Estimated *

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Describe the scope of the original emergency (supply, service, etc.):

Law Enforcement Systems LLC ("LES") successfully provided out-of-state registration retrieval services for the Tollway via sole source contract through 06/30/2017 (IPB #22037863). The sole source contract was necessary to mitigate risks as the Tollway transitioned to a new back-office system. Since transitioning to the new system, the Tollway pursued a replacement contract via competitive bid which was awarded on 08/21/2017 (IPB #22040567). On 09/05/2017, one of the six bidding vendors filed a protest with the office of the Chief Procurement Officer. During this time, the Tollway processed two small purchase contracts with LES to ensure business continuity. On 12/12/2017, the Chief Procurement Officer issued a letter denying the protest. On 12/20/2017, the Tollway executed a contract with RGA Solutions LLC (“RGA”) to perform services under contract. On 01/10/2018, the Tollway issued a 90-day emergency procurement with LES (IPB#22041782) to ensure services continued until the new contract with RGA was up and running to performance standards.

After working with the awarded vendor for several months, it was determined that they could not provide the services that the IFB and resulting contract required. The Tollway issued this emergency contract in order to prevent a serious disruption in critical State services that affect the collection of substantial State revenues.

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Law Enforcement Systems LLC (“LES”) uses the license plate information provided by the Tollway to gather registered vehicle owner information from the departments of motor vehicles from United States jurisdictions and Canadian provinces. LES then returns the registered vehicle information (which includes the name and address of the registered owner) thus enabling the Tollway to pursue the violators for toll collection, fees, and fines. Per policy, the Tollway must issue notices within 90 days of the violation or they become ineligible for fines. Without these services in place, the Tollway will jeopardize $250,000.00 to $450,000.00 in revenue per week.

The Tollway requested a six-month extension to this emergency contract with an increase of $300,000.00 to the contract limit, which expires 03/31/2019. The Tollway is actively working on a Request for Proposal procurement and is requesting an additional three-month extension in the amount of $300,000.00. The additional time and funding will ensure business continuity until a Request for Proposal is published and a contract is awarded.

Was authorization to proceed verbally given? No Yes NA

EMERGENCY PURCHASE EXTENSION

Extension Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1

Zip: 53203State: WICity: MilwaukeeAddress: 633 West Wisconsin Avenue

Vendor: Law Enforcement Systems LLC

Zip: 60515State: ILCity: Downers Grove Address: 2700 Ogden Avenue

Division: Business SystemsAgency: Illinois State Toll Highway Authority

Reference #: B-2056 / B-3264 / B-5554

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination

*Actual end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Chief of Procurement

Printed Name: John Donato Date: Feb 11, 2019

Approved CPO/SPO Signature: Date:

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page 1 of 1 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1

Zip: 53203State: WICity: MilwaukeeAddress: 633 West Wisconsin Avenue

Vendor: Law Enforcement Systems LLC

Zip: 60515State: ILCity: Downers Grove Address: 2700 Ogden Avenue

Division: Business SystemsAgency: Illinois State Toll Highway Authority

Reference #: B-2056 / B-3264 / B-5554

Final Costs and Term

Final total cost of supplies and services: Final total term of contract:

I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

Agency Signature: Title:

Printed Name: Date:

Page of

EMERGENCY PURCHASE STATEMENT

State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1

EMERGENCY PURCHASE STATEMENT

Statement Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Actual end date and cost will be reported later.

Select the type of funding to be used:

Signatures I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1 Extension Justification Actual or Estimated*:

Actual or Estimated*:

Select the type of funding to be used:

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given?

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination *Actual end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1 Final Costs and Term I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

11.0.0.20130303.1.892433.887364

The Tollway requested a six-month extension to this emergency contract with an increase of $300,000.00 to the contract limit, which expires 03/31/2019. The Tollway is actively working on a Request for Proposal procurement and is requesting an additional three-month extension in the amount of $300,000.00. The additional time and funding will ensure business continuity until a Request for Proposal is published and a contract is awarded.