1793-22_Mar_31_25_solicitation_doc.pdf
PDF 15 KB Posted
- Attached to
- Copier Equipment Services
- Solicitation number
- 1793-22
- Issued by
- Hartford County, Connecticut
About this file
The document is a Request for Proposals (RFP) #1793-22 issued by East Hartford Public Schools (EHPS) for Copier Equipment Services across 18 district sites. The solicitation seeks a vendor to provide comprehensive multifunction copier equipment to support the district's management, faculty, staff, and approximately 8,500 students, with capabilities including high-capacity printing, color printing, network scanning/e-mailing, copier reporting systems, charge back/user tracking, card/fob access, charge per copy systems, and finishing systems. A mandatory pre-proposal conference was scheduled for January 11, 2022, at 10:00 AM, with strict building access controls, and the solicitation period ran from December 13, 2021, to January 21, 2022, with proposals due by 12:15 PM EST.
The RFP does not specify a total estimated contract value, set-aside designations, or disadvantaged enterprise requirements, indicating the opportunity is open to all vendors. Delivery terms are specified as Free On Board Destination, with payment terms to be vendor-specified. The solicitation suggests EHPS is prioritizing technical capability and comprehensive service offerings over predetermined budget constraints, seeking a vendor capable of providing a turnkey solution that meets the district's technological and operational requirements for copier equipment services across multiple educational sites.
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Text version
Solicitation Number: 1793-22
Copier Equipment Services
East Hartford Public Schools
December 13, 2021 - January 21, 2022
Page:2
General Header Information
This bid has no questions defined.
1793-22
No. 1793-22 Title: Copier Equipment Services Start Date: December 13, 2021 at 7:00:00 AM EST End Date: January 21, 2022 at 12:15:00 PM EST Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: East Hartford Public Schools (EHPS) is seeking a vendor to provide multifunction copier equipment for offices throughout the EHPS portfolio (18 sites) to meet the needs of EHPS, its management, faculty, staff, and students. This will require a full line of capabilities (depending on the site), including but not limited to high capacity printing, color printing, network scanning/e-mailing, copier reporting systems, charge back/user tracking for approximately 8,500 users (this would include staff and students on 1:1 devices), card/fob swipe for access, charge per copy systems, finishing systems (sorting, collating, stapling, etc.), and fax.
A MANDATORY preproposal conference will be held on Tuesday, January 11, 2022 at 10:00 AM in the third floor conference room located at 1110 Main St, East Hartford, CT 06108. Access to the building via the front door will only be granted from 9:45 AM through 10:00 AM sharp.
Delivery Terms: Free On Board Destination Payment Terms: Vendor Specified Contact Information: East Hartford Public Schools
Anthony Ruffo, Controller 1110 Main Street, East Hartford, CT 06108 United States Tel: (860) 622-5138 ruffo.ab@easthartford.org
Contact Details: If you have any questions, please contact:
Anthony Ruffo, Controller 1110 Main Street, East Hartford, CT 06108 United States Tel: (860) 622-5138 ruffo.ab@easthartford.org
Selected Categories:
Page:3
Documents:
1793-22 RFP - Copier Equipment Services.pdf
1793-22 RFP Addendum 1.pdf
Page:4
Item Specifications Solicitation has been designated as having no line items.
Page:5
File details come from the government source that posted it. Updated .