17114_rfp_attachments_final.pdf

Rev. July 2023

ATTACHMENT A: RESPONDER DECLARATIONS

The undersigned certifies, to the best of his or her knowledge and belief, that:

A. Response Contents. The information provided is true, correct, and reliable for purposes of evaluation for potential contract award. The submission of inaccurate or misleading information may be grounds for disqualification from the award as well as subject the Responder to suspension or debarment proceedings as well as other remedies available by law

B. Authorized Signature. This Declaration is signed by the appropriate person(s), with the authority to contractually bind the Responder, as required by applicable articles, bylaws, resolutions, minutes, and ordinances.

C. Non-Collusion Certification.

1. The Proposal has been arrived at by the Responder independently and has been submitted without collusion and without any agreement, understanding or planned common course of action with any other vendor designed to limit fair or open competition; and

2. The contents of the Response have not been communicated by the Responder or its employees or agents to any person not an employee or agent of the Responder and will not be communicated to any other individual prior to the due date and time of this Solicitation. Any evidence of collusion among Responders in any form designed to defeat competitive responses will be reported to the Minnesota Attorney General for investigation and appropriate action.

D. Organizational Conflicts of Interest. To the best of Responder’s knowledge and belief, and except as otherwise disclosed, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest.

An organizational conflict of interest exists when, because of existing or planned activities or because of relationships with other persons,

1. a vendor is unable or potentially unable to render impartial assistance or advice to the State;

2. the vendor’s objectivity in performing the contract work is or might be otherwise impaired; or

3. the vendor has an unfair competitive advantage.

If after award, an organizational conflict of interest is discovered, an immediate and full disclosure in writing must be made to the State’s Chief Procurement Officer which must include a description of the action which the contractor has taken or proposes to take to avoid or mitigate such conflicts. If an organizational conflict of interest is determined to exist, the State may, at its discretion, cancel the contract. In the event the Contractor was aware of an organizational conflict of interest prior to the award of the contract and did not disclose the conflict to OSP, the State may terminate the contract for default. Organizational conflicts of interest terms apply to any subcontractors for this work.

E. Certification Regarding Lobbying. For State of Minnesota Contracts and Grants over $100,000, the undersigned certifies, to the best of his or her knowledge and belief that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying in accordance with its instructions.

3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into and is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352.

Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

F. Copyrighted Material Waiver. By signing its Response, the Responder certifies that it has obtained all necessary approvals for the reproduction and distribution of the contents of its response.

G. Diverse Spend Reporting. The Sample Contract contains a clause for Diverse Spend Reporting. When this clause applies, Contractor will be required to register in a free portal to report diverse spend.

Please see Diverse Spend Reporting Frequently Asked Questions for additional information.

By signing this form, Responder acknowledges and certifies compliance with all applicable requirements indicated above.

Company Name:

Signature:

Printed Name:

Title:

Date:

Phone Number:

Email Address:

https://osp.admin.mn.gov/sites/osp/files/2022-11/viva_diverse_spend_reporting_faq.pdf

ATTACHMENT B: EXCEPTIONS TO STATE’S TERMS AND CONDITIONS

The State presumes a responder agrees to the terms and conditions of this solicitation unless a responder takes specific exception to one or more of the conditions on this form.

The State reserves the right to reject, negotiate, or accept any exception listed to the State’s terms and conditions (including those found in the attached Sample Contract).

INSTRUCTIONS: A responder must explicitly list all exceptions to State’s terms and conditions, if any (including those found in the attached Sample Contract). Reference the clause number and page number of the State's term and condition for each of a responder’s exceptions. If no exceptions exist, state "NONE" specifically on the form below.

Whether or not exceptions are taken, the Responder must sign and date this form and submit it as part of their response. (Add additional pages if necessary.)

Clause and Page Number Suggested Change to Clause Explanation or Justification

By signing this form, I acknowledge that the above-named responder accepts, without qualification, all terms and conditions stated in this solicitation (including the sample contract) except those clearly outlined as exceptions above.

This acknowledgement includes acceptance of the section of the Sample Contract, Exhibit A, titled “Contractor’s Documents.”

Signature:

Printed Name:

Title:

Date:

ATTACHMENT C: COST DETAIL

1. Cost Proposal. Responders should review Exhibit D of the Sample Contract for additional pricing terms related to the Cost Proposal.

Responders must download and use the Exhibit D Price Schedule attached to this Solicitation. The Price Schedule must be completed by the Responder and uploaded with your solicitation response. If pricing is not returned with your solicitation response, your response will be rejected. Failure to use Price Schedule may be cause for rejection.

Responders must provide a price for all line items available on the Price Schedule to be considered for an award.

2. Installation Services. A responder must not charge a separate fee for an installation or mounting service. The price for equipment, attachments, or options includes all installation and mounting costs. The price offered must include everything needed so the unit is complete and ready for immediate use. If a responder adds a fee for installation service to the Price Schedule, the State reserves the right to delete that item from the Price Schedule or to reject the response in its entirety.

3. Catalogs and Price Literature. Responders must submit copies of all applicable catalogs, on-line catalog addresses, or price lists used for pricing purposes with their response. Do not submit marketing material with your response unless otherwise requested.

4. Alterations or Erasures. The State reserves the right to reject a response containing an alteration or erasure of any price used to determine the lowest responsible responder unless the alteration or erasure is done in a manner that is clear and authenticated by an authorized representative of the Responder. An acceptable way to make an alteration or erasure is to cross out the price, print the correction in ink adjacent to it, and have an authorized representative of the Responder initial and date that correction.

ATTACHMENT D: RESPONDER FORMS

STATE OF MINNESOTA

VETERAN-OWNED PREFERENCE FORM

Unless a greater preference is applicable and allowed by law, in accordance with Minn. Stat. §16C.16, subd. 6a, the Commissioner of Administration will award up to a 12% preference on state procurement to certified small businesses that are majority owned and operated by veterans.

Veteran-Owned Preference Requirements - See Minn. Stat. § 16C.19(d):

1) The business has been certified by the Office of Equity in Procurement (OEP) as being a veteran-owned or service-disabled veteran-owned small business.

or

2) The principal place of business is in Minnesota AND the US Small Business Administration verifies the business as being a veteran-owned or service-disabled veteran-owned small business under Public Law 109- 461 and Code of Federal Regulations, title 13, part 128.

Statutory requirements and appropriate documentation must be met by the solicitation response due date and time to be awarded the veteran-owned preference. For Bids, the preference applies only to the first $2,000,000.

Claim the Preference

By signing below I confirm that:

My company is claiming the veteran-owned preference afforded by Minn. Stat. § 16C.16, subd. 6a. By making this claim, I verify that:

• The business has been certified by the Office of Equity in Procurement (OEP) as being a veteran-owned or service-disabled veteran-owned small business.

or

• My company’s principal place of business is in Minnesota and the US Small Business Administration verifies my company as being a veteran-owned or service-disabled veteran-owned small business.

Name of Company: _____________________________ Date: ________________________________

Authorized Signature: _____________________________ Telephone: ________________________________

Printed Name: _____________________________ Title: ______________________________________

Sign and return this form with your solicitation response to claim the veteran-owned preference.

Workforce and Equal Pay Declaration Page

This form is required for all businesses executing government contracts under the following:

Select one:

☐ Businesses executing a contract with State or Metropolitan agencies in excess of $100,000 (Workforce Certificate) and if applicable $500,000 (Equal Pay Certificate)

☐ Businesses executing a contract with University of Minnesota for general obligation bond funded capital projects in excess of $100,000 (Workforce Certificate) and if applicable $500,000 (Equal Pay Certificate)

☐ Businesses executing a contract with Political Subdivisions for general obligation bond funded capital projects in excess of $250,000 (Workforce Certificate) and if applicable $1,000,000 (Equal Pay Certificate)

Select all that apply:

We are a Certificate holder:

☐ Workforce Certificate under the name: _________________________________________________________ ☐ Equal Pay Certificate under the name: __________________________________________________________

We are applying/have applied for the following certificate(s):

☐ Workforce Certificate Application date (MM/DD/YYYY): ____________________ ☐ Equal Pay Certificate Application date (MM/DD/YYYY): ____________________

We have not applied for one or both certificates:

☐ Our Company does not yet have a Workforce Certificate or Equal Pay Certificate. We acknowledge that a

Workforce and, if applicable, Equal Pay Certificate, or approved exemption by MDHR is required before a contract can be executed.

We are Exempt:

☐ We attest to MDHR that we have not employed 40 or more employees on a single day during the prior 12 months in Minnesota or the state in where we have our primary place of business. MDHR may request the names of our employees during the previous 12 months, the date of separation, if applicable, and the current employment status and count.

Business Information

Vendor/Supplier ID Business Name Name of Contracting Agency

Authorized Signatory Name Title Date

Signature Email Phone

For assistance with this form, email the Minnesota Department of Human Rights Compliance.MDHR@state.mn.us https://mn.gov/mdhr/certificates/workforce-certificate/ https://mn.gov/mdhr/certificates/equalpay/ https://mn.gov/mdhr/certificates/workforce-certificate/ https://mn.gov/mdhr/certificates/equalpay/ https://mn.gov/mdhr/certificates/workforce-certificate/ https://mn.gov/mdhr/certificates/equalpay/

ATTACHMENT E: ADDITIONAL INFORMATION

1. Contractor’s Contact Information. Provide the contact information for the representative responsible for the management of the contract and the representative receiving purchase orders.

Vendor’s Legal Name

Address

Contact Person (Contract)

Email Address

Telephone Number

Contact Person (PO Order)

Email Address

Telephone Number

2. Prompt Pay Discount. What prompt pay discounts do you offer? Select all that apply, if “other,” specify terms in the comment section below:

□ 1% in 30

□ 2% in 30

□ 3% in 30

□ 1% in 10, Net 30

□ 2% in 10, Net 30

□ 3% in 10, Net 30

□ 5% in 10, Net 30

□ Other

□ 1% in 15, Net 30

□ 2% in 15, Net 30

□ 3% in 15, Net 30

□ 1% in 20, Net 30

□ 2% in 20, Net 30

□ 3% in 20, Net 30

□ Net 30

Comments:

3. Delivery Time Frame. Responder must enter a delivery time frame after receipt of order (ARO) in the space below.

Rev. 9.01.2021

ATTACHMENT F: SPECIFICATION REQUIREMENTS & RESPONDER CAPABILITIES

General Specification Requirements

The specification covers a tested, new, commercial emergency vehicle for the Minnesota State Patrol. The complete unit must be a walk-through design and have suitable provisions needed for a Special Response Team. This vehicle will act as a command center during emergency service responses, natural disasters, etc.

All parts not specifically mentioned herein, which are necessary to furnish a completely functional apparatus must be furnished. In addition, they must conform to the best practices known to the Law Enforcement Industry. Contractor must itemize any such parts required but not otherwise mentioned.

Chassis Specifications (100 points) The following paragraphs outline the chassis related options necessary for the specified chassis to be utilized.

Additional basic vehicle options are listed and are to be performed/installed in order to meet the needs of this customer and to outfit the vehicle for use as an emergency service apparatus.

1. 2026, or newer, cab chassis

□ YES

□ NO

2. Diesel engine: minimum 300HP @2600 RPM, 2600 GOV., 660 LB/FT@1600RPM

□ YES

□ NO

3. EPA 2010/GHG 2024 (EPA emissions certified)

□ YES

□ NO

4. Maximum 168.7” clear back of cab to rear suspension (fuel tanks, DEF, batteries all located under cab)

□ YES

□ NO

5. Battery: Two (2) - 12 Volt, maintenance free 1850 CCA threaded stud batteries with master disconnect switch

□ YES

□ NO

6. Minimum 275 AMP 12V alternator

□ YES

□ NO

7. Mega fuse junction at starting batteries (fuse block mounted on chassis batteries to allow the alternator to charge the auxiliary batteries)

□ YES

□ NO

8. Minimum Dual 50-gallon aluminum fuel tanks

□ YES

□ NO

9. Minimum 6-gallon DEF tank

□ YES

□ NO

10. Engine heater: 1000 watt /115V. Receptacle mounted under lefthand door

□ NO

11. G.V.W.R. not to exceed 26,000 lbs. (wet weight of vehicle cannot exceed 22,000 lbs. total weight with all fluids upon delivery)

□ YES

□ NO

12. Automatic transmission with park pawl

13. Minimum Axle Weights (10,000 lbs. front axle ● 19,000 lbs rear axle)

□ NO

14. Minimum Suspension Ratings (21,000 lbs. rear air suspension ● 10,000 lbs. front taper leaf suspension)

□ YES

□ NO

15. Minimum Steer Tire Size (255/70 R 22.5)

□ YES

□ NO

16. Minimum Drive Tire Size (255/70 R 22.5)

□ YES

□ NO

17. Aluminum polished wheels

□ YES

□ NO

18. Minimum Wheelbase 234”

□ YES

□ NO

19. Firewall and floor insulation

□ YES

□ NO

20. LED Headlights, Cab lights & Marker lights

□ YES

□ NO

21. Primary mirrors: Power adjusted, heated left and right

□ YES

□ NO

22. Electric door locks

□ YES

□ NO

23. Exterior sun visor

□ YES

□ NO

24. Drivers seat: high-back air suspension with 2 air lumbar, integrated cushion extension, tilt, adjustable shock, left and right side folding armrests and heat

25. Passenger seat: high back air suspension with mechanical lumbar and integrated cushion extension, left and right side folding armrests

□ YES

□ NO

26. Air cab mounting

□ YES

□ NO

27. Cruise control

□ YES

□ NO

28. Remote keyless entry and 2 transmitters

□ YES

□ NO

Exterior Specifications (100 points)

Body Features:

1. Minimum 22’ aluminum dry van body with cab over

□ YES

□ NO

2. Full height cab pass-through

□ YES

□ NO

3. Integrated 3 step rear bumper with diamond plate

□ YES

□ NO

4. Patron door on righthand side with upper window

□ YES

□ NO

5. Patron door on rear

□ YES

□ NO

6. All openings have stainless steel piano hinges

□ YES

□ NO

7. Minimum 43” exterior tv compartment on righthand side (includes tv)

□ YES

□ NO

8. Exterior workstation on righthand side

□ YES

□ NO

9. Four (4) 36” exterior storage boxes mounted in skirting

10. Minimum 33” exterior storage box mounted in skirting

11. 12KW diesel generator mounted under body

□ NO

12. Vertical handrails mounted on rear of body

□ YES

□ NO

13. All patron door keyed the same

□ YES

□ NO

Understructure:

1. 4” I-beam understructure mounted on 18” centers

□ YES

□ NO

2. 1 ⅛” flooring

□ YES

□ NO

3. Undercoat spray for the understructure

□ YES

□ NO

Sides:

1. Posts must be extruded aluminum, 16” on center

□ YES

□ NO

2. .040” aluminum skin

□ YES

□ NO

3. Riveted body

□ YES

□ NO

4. One 12V power awning, installed on the curbside of the vehicle. Includes a wind sensor with a hard-wired mounted switch. Length to be determined by final exterior layout. Color shall be chosen post-award from manufacturer's standard selections.

Safety:

1. Tri-view camera system with monitor in cab (left side, right side and back up camera)

□ YES

□ NO

Roof:

1. Arched aluminum roof bow 16” on center

□ YES

□ NO

2. Antenna roof rail

□ YES

□ NO

3. .032” aluminum one piece skin

□ YES

□ NO

Skirts:

1. .063” aluminum skirting skin

□ YES

□ NO

2. Tapered skirting at rear corners

□ YES

□ NO

Nose:

1. Aluminum corner casting

□ YES

□ NO

Interior Specifications (100 points) Touch screen monitors/workstations are not desired.

Conversion:

1. Minimum 4000 lbs. payload available after conversion

□ YES

□ NO

2. Commercial grade black dot flooring covering

□ YES

□ NO

3. Gray carpeted finished walls

4. White Fiberglass Reinforced Polymer ceiling finish

5. Spray foam insulation

□ NO

6. Anodized aluminum cabinetry

□ YES

□ NO

7. (2) rooms with pocket door dividers

□ YES

□ NO

8. Handrails by doors

□ YES

□ NO

Front room:

1. Two (2) workstations with two (2) 24” monitors and (3) drawer stacks at each workstation

□ YES

□ NO

2. Electrical cabinet

□ YES

□ NO

3. Staff refrigerator

□ YES

□ NO

4. Microwave

□ YES

□ NO

5. Gun cabinet with separate locking mechanism

□ YES

□ NO

6. Four (4) 32-48” overhead cabinets. These cabinets are located above the gun cabinet, the front corner of Front Room on lefthand side, above each workstation.

□ YES

□ NO

7. One, (1) Air conditioner

□ YES

□ NO

8. One (1) Diesel fired heater

□ YES

□ NO

9. One, (1) Roof vent

10. One (1), minimum, 32” Monitor above door

□ YES

□ NO

Rear room:

1. Two (2) aluminum diamond plated benches, full length of rear room

□ YES

□ NO

2. Five (5) overhead cabinets , two 36” wide on the lefthand side, two 30” and one 36” on the righthand side.

Cabinets should start at the front of the rear room.

□ YES

□ NO

3. Eight (8) lockers, five lockers located on Lefthand side. Two furthest to the rear need to be 24” wide each, totaling 48” and bench to ceiling in height. Three need to be bench to overhead cabinets height, totaling 72” wide. Three lockers located on righthand side, one bench to ceiling height, 24” wide located furthest to the rear, two bench to overhead cabinet height to be 24” wide each, totaling 48”.

□ YES

□ NO

4. Removable table with storage location, next to the front and rear room partition, wall or pocket door the table can be stored vertically before the cabinets start

□ YES

□ NO

5. Steel plate for magnetic tools in two (2) lockers

□ YES

□ NO

6. Secure area for ATF storage box with locking mechanism

□ YES

□ NO

7. One (1) Air conditioner

□ YES

□ NO

8. One (1) Diesel fired heater

□ YES

□ NO

9. One (1) Roof vent

□ YES

□ NO

10. One (1) 50” HD LED Monitor, mounted on righthand side towards the front of Rear room.

□ YES

□ NO

Electrical:

1. AGM batteries, on slide out tray

2. 5KVA Inverter/Charger

□ YES

□ NO

3. (13) interior red/white ceiling lights, (12) lights in rear area on ceiling and (1) for the driver.

□ YES

□ NO

4. Lit workstations

□ YES

□ NO

5. Lit exterior compartment boxes

□ YES

□ NO

6. Electric step on righthand side patron door

□ YES

□ NO

7. USB /120V outlets at workstations and in lockers

□ YES

□ NO

8. A Whelen brand, or States approved equal, centralized emergency light controller in cab

□ YES

□ NO

9. Red & blue emergency exterior lights located at front and rear corners, along with the center of the vehicle on all sides

□ YES

□ NO

10. Prewired for emergency radios

□ YES

□ NO

11. Exterior 120V GFCI outlets

□ YES

□ NO

12. Emergency siren, install (two (2) speakers)

□ YES

□ NO

13. Shore power system installed

□ YES

□ NO

Electrical Cabinet:

Located on Lefthand side, 1st vertical cabinet behind the driver front seat but within the front room (some items include):

1. Main electrical panel/circuit breakers

2. IT electrical rack

□ YES

□ NO

3. HD receivers

□ YES

□ NO

4. Blueray player

□ YES

□ NO

5. Generator controller

□ YES

□ NO

6. Printer

□ YES

□ NO

7. Thermostat

□ YES

□ NO

8. Modules

□ YES

□ NO

9. Adjustable shelves

□ YES

□ NO

10. Microwave and refrigerator on separate circuits

□ YES

□ NO

Warranty and Training (100 points)

Warranty:

1. Body & Conversion: 1-year limited warranty/unlimited miles on all upfit completed by the Contractor.

□ YES

□ NO

2. Other Components: All other components as specified by manufacturer

□ YES

□ NO

3. Chassis: 2 years/24,000-mile warranty (standard)

□ YES

□ NO

□ (option to purchase extended - 5 years/150,000 miles)

4. Provide full service and all warranty work in the State of Minnesota by a shop connected to the company of the bidder.

5. Towing: 2 years/unlimited miles/KM extended towing coverage $750 CAP FEX applies

Training:

1. The Contractor must provide orientation where the ordering entity takes possession, unless otherwise requested by the ordering entity. Orientation for drop shipped goods may be accomplished via video or other means as approved by the ordering entity.

□ YES

□ NO

2. Awarded Responder will also provide a detailed written instruction manual.

□ YES

□ NO

Delivery:

1. Once a final inspection is approved by DPS, the vehicle will be delivered to the location below.

Minnesota State Patrol Investigative Services Section

2055 North Lilac Drive, Suite #2 Golden Valley, MN 55422

Drawings/Diagrams

Internal View (righthand side)

Internal View (lefthand side)

Electrical Cabinet Examples

Frontside – Top

Frontside – Bottom

External View (righthand side)

6. Business Information