17-Specifications.pdf

SPECIFICATIONS

SCOPE

Harris County is seeking bids from qualified vendor(s) to provide docking stations, installation and related items for Harris County Precinct 4 for one (1) year, beginning approximately October 1, 2025, and ending twelve (12) months thereafter, or until all services ordered prior to the expiration date have been satisfactorily delivered, accepted, or performed satisfactorily for the using department.

It is the responsibility of each vendor to examine the entire bid package, seek clarification in writing, and review their bid for accuracy before submitting. Questions relating to this bid must be submitted in writing through Bonfire. The deadline for submission of questions relating to this bid is listed on the Event schedule of this project. All questions submitted in writing prior to the deadline will be compiled and answered in writing. A copy of all questions and answers will be released as a Public Notice to all firms. The County will not be bound be any information conveyed verbally.

RENEWAL OPTIONS

Harris County may consider four (4) one-year renewal options, renewable one (1) year at a time, based upon the same terms, conditions and pricing as the original year. Renewal is subject to approval by the

Harris County Commissioners Court. Once renewal options are exhausted, the contract must be rebid.

Harris County reserves the right to rebid at any time as is in its best interest and is not automatically bound to renew.

CERTIFICATE OF INTERESTED PARTIES (FORM 1295)

Texas law requires all parties who enter any contract with the County which must be approved by

Commissioners Court to disclose all interested parties. Form 1295 must be completed in its entirety at the following website: https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm prior to submitting your response. Failure to do so may result in disqualification of your response.

USAGE REPORTS

Harris County reserves the right to request, and receive at no additional cost, up to two (2) times during the contract period, a usage report detailing the products and/or services furnished to date under a contract resulting from this bid. The reports must be furnished no later than five (5) working days after written request and itemize all purchases to date by Harris County department, description of each item purchased, quantity of each item purchased, per unit and extended price of each item purchased, and total amount and price of all items purchased.

CHANGE IN CONTRACT

Should any changes to the contract be required, a Change in Contract form shall be generated by Harris

County Purchasing and will be sent to the awarded vendor(s) for execution. Any changes in contract shall be in writing and must be signed by both Harris County and the awarded vendor.

PURCHASE ORDERS

Products and/or services must not be provided and invoices will not be paid without a purchase order, signed by the Harris County Purchasing Agent. Purchase orders will be written in annual increments when applicable.

Once a purchase order is issued, the using department will contact vendor directly to place orders.

Generator Docking Stations, Installation, and Related Items for Harris County Precinct 4 https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

NO CONFIDENTIALITY OF BIDS

Once opened, bids are public record. There are no exceptions. When submitting a bid, the vendor must be sure to redact confidential information if the information is needed to address requirements of the bid. If there are any questions concerning confidentiality of information to be submitted, contact Jose Camacho immediately at jose.camacho@pur.hctx.net.

ALTERATION OF DOCUMENT

No alterations may be made to this document. Any alterations made may result in the bid being deemed non-responsive and rejected. The terms and conditions contained within this bid supersede all conflicting terms within any cooperative purchasing contracts associated with this purchase.

TOLL/PARKING FEES

Any and all toll/parking FEES incurred by the vendor during the term of this contract will be the responsibility of the vendor.

PRODUCT ACCEPTANCE

All parts, equipment, and materials furnished and installed shall be new, unused and corrosion resistant.

Harris County reserves the right to test goods for quality and performance. Although the bid may be awarded and confirmed by a purchase order, the goods are subject to rejection if the goods fail to perform in accordance with all requirements and specifications, and/or fails to meet the needs of the end user.

If any defects in the items supplied are noticed, such items will be rejected, and the rejected items shall be removed by the vendor at their own expense within fifteen (15) days of receipt of notifications of the rejection. Upon notification of rejection, vendor shall immediately replace all rejected items with others conforming to the standards and specifications. Vendor shall not furnish discontinued or products approaching End-of-Life as part of the resulting contract.

DELIVERY

All items must be packaged to be protected from damage during shipping and handling. Any item(s) damaged in shipping must be replaced in kind or repaired by the vendor at the discretion of and at no additional charge to Harris County.

Delivery shall be F.O.B. inside on an as needed basis, by request only, and only when person(s) authorized to make such requests on behalf of Harris County places the order. Order placement must be accompanied by the purchase order number and must be made to the Harris County, TX address stated on the purchase order at time of issue. In the event vendor fails to deliver within the time specified by the vendor in the bid response, the Purchasing Agent reserves the right to authorize purchases of these products and/or services on the open market. In such an event, vendor agrees to reimburse Harris County for the extra cost incurred or provide a credit memorandum to cover the costs so that said amount may be deducted from invoices.

SPECIAL REQUIREMENTS

Specifications may reference name brands and/or model/part numbers. It is not the intent of Harris County to restrict these bids in such cases, but to establish a desired quality level of merchandise or to meet a pre-established standard due to like existing items. Offerors may offer items of equal stature and the burden of proof of such stature rests with offerors. If product/equipment other than the model and brand referenced in these specifications is offered, vendor should include descriptive literature, including specifications describing products offered as equal to or better than required. Harris County shall act as sole judge in determining equality and acceptability of products offered. Any substitutions of contract items must be of equal pricing and quality and must meet or exceed specifications as listed and be approved by Harris County Purchasing.

mailto:jose.camacho@pur.hctx.net.

In addition, the vendor must comply with Texas Government Code (GC) 2258, Prevailing Wage Rates, and

GC 2253.021, Performance and Payment Bonds. Accordingly, GC 2258 requires the vendor to submit a certified payroll record as detailed in the attachment titled Prevailing Wage Rates, Worker Classification

Definitions and Payroll Submittal Instructions (http://www.eng.hctx.net/Consultants/Construction/Prevailing-

Wage-Rates), and compensate any worker employed on a public works not less than as applicable. As well, GC 2253.021, Performance and Payment Bonds, requires the vendor to provide a payment bond on all public works jobs that exceed $25,000, and a performance bond on all public works jobs that exceed $100,000.

Vendor may offer for sale additional items related to the scope of goods and/or services described herein and/or listed on the BidTable. Though the related items offered may be considered during the award recommendation, and/or may be made a part of a subsequent contract, if any, with Harris County, the affect of the related items cannot be extended and totaled in determining the lowest bidder since an estimated usage is unknown.

Purchases by Harris County of related items should not exceed 20% of the total annual purchases under the contract.

The rates quoted on the BidTable must be all-inclusive. “All-inclusive” shall be constructed as costs incorporating all charges for labor, material, equipment, testing and any other cost incurred. No separate line-item rates or charges will be accepted.

During the term of the contract, only industry-wide changes in price, reflected by documentation from supplying manufacturer/mill(s) will be approved. Pricing is subject to manufacturer’s increase/decrease, and for the amount of the increase/decrease only. Prices cannot be increased for ninety (90) days after the contract begins. Prices cannot be increased within ninety (90) days of any previous price increase. Price reductions must be applied to Harris County costs as soon as applied to vendor’s costs.

This bid or Commissioners Court approved award does not obligate Harris County to the eventual purchase of any product/service described, implied or which may be proposed. Progress toward this end is solely at the discretion of Harris County and may be terminated at any time.

The County may award to more than one (1) vendor as “Primary” and “Secondary” vendor. The

“Secondary” vendor will be utilized due to time constraints, availability, etc.

SPECIFICATION

The vendor shall furnish and deliver, F.O.B. inside, on an “as-needed” basis, docking stations, installation and related items for Harris County Precinct 4. These docking stations are designed to ensure seamless power continuity during outages by allowing for efficient connection to temporary generators. They enhance operational reliability, supporting critical infrastructure and emergency preparedness. The installation shall include durable materials to ensure long-lasting performance, compliance with industry standards, and resistance to environmental conditions.

Docking stations is required as follows, with the preferred general and technical requirements including, but not limited to, the following:

A. Scope of Work

The purpose of this project is to procure and install generator docking stations to support reliable power connectivity in Harris County Precinct 4 facilities. The awarded vendor shall be responsible for supplying, installing, and integrating the necessary electrical components to ensure seamless operation during power outages. This installation shall enhance operational efficiency and emergency preparedness by providing a secure and standardized method for temporary generator connections.

Each site will need to be assessed independently to ensure appropriate equipment is selected based on the service size required to power each center. Any power interruptions must be scheduled with

CenterPoint as well as the Operations team due to programming requirements at these centers.

The vendor is required to visit and assess the following installation sites:

• Bayland Community Center – 6400 Bissonnet St, Houston, TX 77074

• Fonteno Community Center – 6600 Bissonnet St, Houston, TX 77074

• Hockley Community Center – 28515 Old Washington Rd, Hockley, TX 77447

• Glazier Community Center – 16600 Pine Forest Ln, Houston, TX 77084

• Freed Community Center – 6818 Shadyvilla Ln, Houston, TX 77055

The awarded vendor(s) shall perform the following tasks:

• Supply and install a 120/208V 3-Pole, 4-Wire Fused Manual Transfer Switch (MTS). Note: These voltages will vary at each location.

• Supply and install a 120/208V 3-Phase Docking Station with Neutral. Note: Voltages and equipment will vary per location.

• Provide all necessary materials and labor to wire the MTS and Docking Station to the existing electrical service, including sites that currently have an Automatic Transfer Switch

(ATS) mounted.

• Conduct onsite testing to verify proper installation and functionality. Note: This testing will require P4 electricians on site to verify operation upon completion.

• Exclude the rental generator from the scope of this bid. Note: Installation will need to be tested with P4 mobile generators to ensure operable conditions and correct rotation.

• Pour a concrete slab and install the docking station securely.

• Remove and reinstall the existing ATS for locations that currently have an ATS.

• Perform wiring between the generator and docking station, ensuring proper connectivity for locations that currently have permanently mounted generator power.

• Perform wiring from the docking station to the ATS for full operational functionality for locations that currently have permanently mounted generator power.

B. Minimum Vendor Qualifications:

• Demonstrated experience in generator docking station installations.

• Certification or licensing in electrical services per local/state regulations.

• Ability to complete work within the specified project timeline set by the department.

C. Deliverables:

• Fully installed and operational docking station and transfer switch.

• Confirmation of successful testing to ensure proper functionality and compliance.

• Submission of all required documentation, including electrical schematics and testing results.

D. Compliance and Standards:

Applicable Codes and Regulations: Installation and electrical work for generator docking stations must comply with the following:

• NEC (National Electrical Code) specifically Articles 700 for emergency standby systems.

(Reference is included as Attachment A, under Supporting Documents in Bonfire).

• NFPA 110 standards for emergency and standby power systems. (Reference is included as

Attachment B, under Supporting Documents in Bonfire).

• Local Authority Having Jurisdiction (AHJ) requirements, including Harris County Engineering and Fire Marshal review and permits as applicable. Reference found is under the name "Harris

County Fire Code." (Reference is included as Attachment C, under Supporting Documents in

Bonfire).

E. Additional Requirement:

• Installation shall follow manufacturer specifications and be performed by licensed electrical contractors.

• Docking stations shall include clearly labeled connection points, weather-resistant enclosures, and provisions for safe manual operation.

ORDER PROCESS

All quantities listed on the BidTable(s) are estimates only. Harris County reserves the right to purchase more or less than amounts stated on the BidTable(s) and may add or remove like categories and quantities throughout the contract term and all renewal periods. Vendor shall be capable of furnishing and delivering all products at once or based on a scheduled determined by Precinct 4.

INSTALLATION AND WARRANTY

Vendor warrants all services, materials and workmanship performed and shall conform to the requirements of the specifications. All services shall be performed by qualified personnel in accordance with the highest professional standards.

If, within one (1) year from the date of the initial installation is completed by the vendor and accepted by

Harris County, a failure occurs with respect to any installed equipment or materials due to a defect in any part and/or equipment installed by and/or in workmanship of the vendors employees or subcontractors, the vendor shall make the appropriate repairs or replacements at no additional cost to Harris County. The vendor shall promptly respond to Harris County request to make repairs and shall document the cause of failures. The vendor shall document repairs with normal invoicing procedure, with NO

CHARGE/WARRANTY CALL stamped and/or written legibly on all submitted invoices.

PREVAILING WAGES

In accordance with Section 2258 of the Texas Government Code, contractor and any subcontractor hired by contractor for the construction of any project, shall not pay less than the rates set forth in the Schedule of Prevailing Wages attached and incorporated by reference in each Project Manual. Contractor warrants that it and its subcontractors shall comply with all requirements and worker ratios per the applicable

Schedule of Prevailing Wages and Texas state law.

Contractor shall submit certified payroll of contractor and all subcontractors on a weekly basis. At County’s request, contractor shall make available and shall require its subcontractors to make available, copies of cancelled checks and check stubs for comparisons by the County or its agents.

County reserves the right for its agents to visit the project site and to interview contractor, its subcontractors and employees of each on any date or time, as often as desired during the construction period, without prior notification.

County will ascertain if proper wage rates are being paid to the employees as required by the Project

Manual. In the event of a discrepancy between the work performed and the wages paid, County will document same and notify contractor. All initial determinations of the classification of workers or the appropriate prevailing wage shall be made by the Harris County Contract Compliance Officer. Her determinations shall be binding.

If, for any length of time and as determined by the Harris County Contract Compliance Officer, discrepancies appear between the certified payrolls and the actual wage paid, County shall require check stubs to be attached to each weekly certified payroll.

Pursuant to TEX. GOV’T CODE ANN. §2258.051, the County reserves the right to withhold any monies due contractor until such discrepancy is resolved and the necessary adjustment made. Contractor shall also pay a penalty in accordance with TEX. GOV’T CODE ANN. § 2258.023(b), of Sixty and No/Dollars

($60.00) per day per person per incident that such person is underpaid. Contractor shall impose these same obligations upon its Subcontractors. Contractor understands that with monthly certified payrolls, contractor is responsible for any and all penalties that shall accrue during the month, regardless of the fact that any error could not be discovered by the Contract Compliance Officer until the following certified payroll.