17-Attachment DD - Bid Bond and Bid Check Authorization Form.pdf
PDF 178 KB Posted
- Solicitation number
- 25/0292
- Issued by
- Harris County, Texas
About this file
This document is a Bid Bond Confirmation and Bid Check Return Authorization Form for Harris County, designed to provide guidelines for submitting bid securities when participating in county procurement processes. The form outlines two submission options: a bid bond or a cashier's check, both of which must be submitted through the Bonfire platform, with physical cashier's checks requiring drop-off at 1111 Fannin, 12th Floor, Houston, TX 77002 before the specified due date. For bid submissions, the County Clerk will retain bid checks from the three lowest bidders until contract award, performance bond receipt, and potential payment bond verification, while returning other bidders' checks within 72 hours of bid opening.
The form authorizes Harris County to return the bid check via regular mail under three conditions: if the bidder is unsuccessful, after performance and payment bonds replace the bid check, or upon contract completion. All bid checks must be for the required amount and payable to Harris County, not to any individual. The document provides a structured template for bidders to complete, including sections for bid bond or cashier's check details, bidder contact information, and space for county clerk processing. The form was revised on 3/24/21 and serves as a standardized method for managing bid security submissions in Harris County procurement processes.
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Text version
BID BOND CONFIRMATION AND BID CHECK RETURN AUTHORIZATION FORM
When submitting through Bonfire and electing to provide a cashier’s check in lieu of a bid bond, the cashier’s check must be physically dropped off in a sealed envelope referencing the Job No. before the due date at 1111 Fannin, 12th Floor, Houston, TX 77002.
Offeror must complete this form and return through Bonfire submission. All bid checks must be for the required amount and be payable to Harris County, not payable to any individual.
If a bid, the County Clerk may retain the bid checks of the three lowest bidders until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond. The County Clerk shall return the bid checks of all other bidders at any time within seventy-two (72) hours following the opening of bids.
If an RFP, all bid checks will be retained by the Office of the Purchasing Agent until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond.
Authorization is hereby granted for Harris County to return the bid check via regular mail without liability of any kind or nature to the address listed below if:
1. we are an unsuccessful bidder, or
2. a performance bond, and payment bond, if required, has replaced the bid check, or
3. upon completion of contract.
_______Bid Bond Submission (Complete required information within Section A)
_______Cashier’s Check Submission (Complete required information within Section B)
Bid for:
Section A – Bid Bond Number , Surety Name
Dated in the amount of $____________________.
Section B - Cashier's Check Number , Drawn on
Bank of , Dated in the amount of $____________________.
Name:
Business Address:
Signature:
Mailing Address:
City & State: Zip Code:
Telephone: _____________________ Email:
For Use of County Clerk/Purchasing Agent Only:
Date Check Mailed: By:
Ledger Number: Dept:
Revised 3/24/21
| Bid for: |
| Section A Bid Bond Number: |
| Surety Name: |
| Dated: |
| in the amount of: |
| Drawn on: |
| Section B Cashiers Check Number: |
| Bank of: |
| Dated_2: |
| the amount of: |
| Name: |
| Business Address: |
| Mailing Address: |
| City State: |
| Zip Code: |
| Telephone: |
| Email: |
| Date Check Mailed: |
| By: |
| Ledger Number: |
| Dept: |
| Check Box1: Off |
| Check Box2: Off |
File details come from the government source that posted it. Updated .