The file's text, extracted by GovTribe without its formatting.
Solicitation 1630J5-18-R-00007 Excelsior Springs JCC Questions
| 1. |
| Reference |
| Section B, Section F |
| 3. |
| Question/Comment |
| Page 3: The RFP states the “Period of Performance is June 1, 2018 – May 31, 2020 (Includes Phase-in Period).” If this period includes phase-in would it be correct to assume the Period of Performance should state May 1, 2018 – May 31, |
2020?
| 4. |
| Government Response |
| See Amendment 0002 |
| 5. |
| Reference |
| Section C.13 |
| 2. |
| Question/Comment |
| Page 14: Is the Painting trade operated by a National Training Contractor |
| 3. |
| Government Response |
| Yes. |
| 3. |
| Reference |
| Section C.13 |
| 5. |
| Question/Comment |
| Page 14: Please identify the CTT trades offered at the Alternate Training location at 2402 Swope Parkway in Kansas City. |
| 6. |
| Government Response |
| CTT offering is Nurse Assistant/Home Health Aide (aka C.N.A) program. |
| 7. |
| Reference |
| Section G.3.2 |
| 9. |
| Question/Comment |
| Please confirm the contractor may bill the average cost |
incentive fee on the monthly invoices
| 10. |
| Government Response |
| The contractor may bill the average cost incentive fee on the monthly invoices. |
11.
| 13. |
| Question/Comment |
| Please verify that the specific damages listed in G.12 Demand for Payment for Failure to Maintain Staffing Levels: |
· Does the 4% vacancy threshold include the specific positions listed in G.12?
· Only the minimum labor grade salary and not the fringe rate is included in this clause?
· Will be assessed at 50% of the minimum salary for each day of the vacant positions from day 31-60?
· Will be assessed at 100% of the minimum salary for each day of the vacant positions from day 61 until that vacant position is filled?
· There is no penalty for vacancy rate under the 4% vacancy rate threshold?
| 14. |
| Government Response |
| a. Yes. |
b. Yes.
c. Yes.
d. Yes.
e. Yes.
15.
| 17. |
| Question/Comment |
| Categorization of staff with regard to DOL determined minimum wage groups: |
· Are offerors allowed to have staff in the security department supporting Security Guards who are not themselves categorized as Security Guards?
· Are offerors allowed to have staff in the dormitories supporting student living and development and Residential Counselors that are not categorized themselves as Residential Counselors.
| 18. |
| Government Response |
| Offerors should propose their best Technical Approach. |
7.
Reference
| 9. |
| Question/Comment |
| Overnight dorm and security staff typically have minimal face-to-face interactions with students since students are asleep during this time. These staff are essentially hall monitors, serving a non-Counseling function. Is it the government’s intent that all overnight security and residential staff meet the educational requirements of PRH Change Notice 16-16, given staff’s limited face-to-face interaction with students? |
| 10. |
| Government Response |
| Offerors should comply with the requirements of the PRH. |
8.
| Reference |
| H.30 Incentives |
| 10. |
| Question/Comment |
| Will the Government accept a proposed compensation cost consisting of base pay plus commission for OA and CTS staff for achieving individual student outcomes as compensation and not subject to the incentive limitations? |
| 11. |
| Government Response |
| Offerors should propose their best Technical Approach. |
9.
| Reference |
| Attachment J-14 |
| 4. |
| Question/Comment |
| Please provide the J-14 Collective Bargaining Agreements or verify that J-14 is not applicable |
| 5. |
| Government Response |
| J-14 is not available at this time. |
10.
| Reference |
| Organization of Proposals |
| 4. |
| Question/Comment |
| Is it acceptable to tab the Factors (Technical Approach, Staff Resources & Relevant Experience) and Subfactors, but not include separate tabs for Elements, as long as the page number of Elements is included in a Table of Contents and clearly identified within the text? |
| 5. |
| Government Response |
| Please see Amendment 0002 |
11.
| 4. |
| Question/Comment |
| Typically the Organizational Chart is exempt from the Staffing Resources page count. However, there is no exemption in the RFP. Please clarify. |
| 5. |
| Government Response |
| Please see Amendment 0002 |
12.
| Reference |
| Page 87 – Section L, Narrative Cost Detail |
| 4. |
| Question/Comment |
| The RFP states the OA and CTS contract is firm, fixed price. Please confirm a narrative cost detail is no longer required. |
| 5. |
| Government Response |
| A narrative cost detail is no longer required. |
13.
| Reference |
| Page 88 – Section L, Factor 5, e. Phase-In/Phase-Out Costs |
| 4. |
| Question/Comment |
| The RFP states the allowable cost for phase-out “will be limited to earned but unpaid leave, and any other costs determined to be reasonable, allowable and allocable by the Contracting Officer.” Severance costs, travel, hotel lodging and per diem for corporate transition team members, document destruction, archiving, etc. have historically been determined to be reasonable, allowable and allocable as a direct contract expense and not a G&A cost by the Government. Please clarify what the Government will continue to determine these as reasonable, allowable and allocable Phase Out costs. |
| 5. |
| Government Response |
| The Government will make a determine |
14.
| 4. |
| Question/Comment |
| Does the Center and/or its Alternate Training Site have any video/surveillance camera? If so, how many, where are they located and where are they monitored? |
| 5. |
| Government Response |
| At the ATL, the cameras are in the hallways, the welcome center, the area outside the welcome center and in front of the building. The cameras are monitored from the welcome center at both locations. |
15.
| 4. |
| Question/Comment |
| The Orals Presentation chart in Amendment 1 lists the Orals order as (1) Technical Approach, (2) Staff Resources and (3) Relevant Experience. The Topics chart lists the order as (1) Technical Approach, (2) Relevant Experience and (3) Staff Resources. Please clarify the order of the Orals Presentation. |
| 5. |
| Government Response |
| Please see Amendment 0002 |
16.
| 4. |
| Question/Comment |
| The RFP Statement of Work includes Outreach/Admissions and Career Transition Services. Please clarify if offerors are to address Outreach, Admissions and CTS in the Orals presentation. |
| 5. |
| Government Response |
| Please see Amendment 0002 |
17.
| 4. |
| Question/Comment |
| Two Orals Topics do not correspond with the Technical Approach Subfactors listed in the Revised RFP. The Orals topics are “Describe how resources will be organized and deployed” and “Operate Center during Multi-year million dollar renovation.” Additionally, the Orals Topics did not include Subfactors 1F – Outreach, 1G – Admissions and 1H - Career Transition Services. Please clarify the Orals Presentation Topics that the offerors should present. |
| 5. |
| Government Response |
| Please see Amendment 0002 |
18.
| 4. |
| Question/Comment |
| Amendment 1 requires an Orals Presentation and a written Technical Approach. Will both components be evaluated as part of the Technical Approach? How will the written and orals Technical Approach components be taken into consideration in the award of the contract? |
| 5. |
| Government Response |
| The Narrative is for reference purposes. |
19.
| Reference |
| Section L. 6.I (Proposal Format), |
| 4. |
| Question/Comment |
| In previous procurements, offerors were provided 60 slides for the Technical Approach. Please verify that Offerors will only be provided 20 slides to discuss their Technical Approach? |
| 5. |
| Government Response |
| Please see Amendment 0002 |
20.
| Reference |
| Section L. 6.I (Proposal Format), |
| 4. |
| Question/Comment |
| Offerors are provided 60 pages for a Center with OA and 20 pages for OA. However, the Revised RFP includes OA and CTS components. Please verify the page limits for the Technical Approach and OA and CTS proposal sections. |
| 5. |
| Government Response |
| Please see Amendment 0002 |
21.
| 4. |
| Question/Comment |
| There were no slide limits included in the OA Proposal Section. Please verify the number of slides offerors will be allowed to utilize to discuss OA and CTS? |
| 5. |
| Government Response |
| Please see Amendment 0002 |
22.
Reference
| 4. |
| Question/Comment |
| We respectfully request a 3 week extension to the proposal deadline to provide offerors the opportunity to participate in the Pre Proposal Conference, obtain community linkages, review Clarification responses and develop a Written Technical, Orals Presentation and Cost Proposal. The current deadline (1/29/18), and delay in clarification responses, places an unreasonable expectation on offerors. |
| 5. |
| Government Response |
| The Pre-proposal Conference was held 12 Jan 2018. See Amended date. |