1630J2-18-R-00004_Amend._0002_-_Clements.pdf

(x)

1630J2-18-R-00004 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Washington DC 20210

ETA OCM JOB CORPS

Room N-4643 200 Constitution Ave, NW Division of Job Corps Procurement US Department of Labor

05/11/20180002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/10/2018

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(CONTINUED ON NEXT PAGE)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Nathan A. Quinn

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

RFP No. 1630J2-18-R-00004 Amendment 0002

Block 14, Continued

1. This amendment does not change the proposal due date of May 22, 2018 at 2:00 PM ET.

2. Responses to Requests for Clarification (RFCs) are hereby incorporated into this Solicitation, and are available as an attachment to this Amendment.

3. The following sections/provisions/clauses are amended as follows (chances are in bold italics):

Section H – Special Contract Requirements

The following is hereby revised, and supersedes any previous versions in the Solicitation and prior Amendments:

H.27 LIMITS ON COMPENSATION (MAY 2018)

No Job Corps funds shall be provided to pay compensation (salaries and bonuses combined) to an individual, either as a direct cost or an indirect cost, including any proration thereof, at a rate in excess of the Executive Level pay set by Congress for this program in the current budget.

Applicable Executive Pay Schedules are currently available at: http://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages. Proration means that the amount charged for a less than full-time employee cannot exceed an annualized rate equal to the authorized Executive Level pay.

This applies to all functions within the Job Corps contract, including subcontracted services.

Section I – Contract Clauses and Provisions

The following is hereby added to Section I:

I.13 DOL-2018-01 PRIVACY BREACH NOTIFICATION REQUIREMENTS (APRIL

2018)

A. Applicability

Contracting Officers shall insert this clause in all solicitations and contract actions except solicitations and contract actions that are solely for the acquisition of commercially available off-the-shelf (COTS) items.

B. Definitions

“Breach” is defined as the loss of control, compromise, unauthorized disclosure, unauthorized acquisition, or any similar occurrence where—

(1) A person other than an authorized user accesses or potentially accesses Personally Identifiable Information (PII); or

(2) An authorized user accesses or potentially accesses PII for an unauthorized purpose.

http://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages http://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages

“Information” is defined as any communication or representation of knowledge such as facts, data, or opinions in any medium or form, including textual, numerical, graphic, cartographic, narrative, electronic, or audiovisual forms (See Office of Management and Budget (OMB) Circular No. A-130, Managing Federal Information as a Strategic Resource).

“Information System” is defined as a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

“Personally Identifiable Information” is defined as information that can be used to distinguish or trace an individual’s identity, either alone or when combined with other information that is linked or linkable to a specific individual. (See Office of Management and Budget (OMB) Circular No. A-130, Managing Federal Information as a Strategic Resource).

C. Requirements

(a) Contractors and subcontractors who collects or maintains Federal information on behalf of the agency, or uses or operates an information system on behalf of the agency, shall comply with Federal law e.g., FISMA 2014, E-Government Act and the Privacy Act.

Additionally, the Contractor shall meet OMB directives and National Institute of Standards and Technology Standards to ensure processing of PII is adequately managed.

(b) The contractor shall:

- Properly encrypt PII in accordance with appropriate laws, regulations, directives, standards or guidelines;

- Report to DOL any suspected or confirmed breach in any medium or form, including paper, oral, and electronic within one hour of discovery;

- Cooperate with and exchange information with DOL (Contracting Officer and

Contracting Officer’s Representative) as well as allow for an inspection, investigation, forensic analysis, as determined necessary by the DOL, in order to effectively report and manage a suspected or confirmed breach;

- Maintain capabilities to determine what DOL information was or could have been compromised and by whom, construct a timeline of user activity, determine methods and techniques used to access Federal information, and identify the initial attack vector;

- Ensure staff that have access to DOL systems or information are regularly trained to identify and report a security incident. This includes the completion of any DOL mandatory training for contractors;

- Take steps to address security issues that have been identified, including steps to minimize further security risks to those individuals whose PII was lost, compromised, or potentially compromised; and

- Report incidents per DOL incident management policy and US-CERT notification guidelines.

(c) Remedy:

- A report of a breach shall not, by itself, be interpreted as evidence that the Contractor or its subcontractor (at any tier) failed to provide adequate safeguards for PII. If the Contractor is determined to be at fault for the breach, the Contractor may be financially liable for Government costs incurred in the course of breach response and mitigation efforts;

- The contractor shall take steps to address security issues that have been identified, including steps to minimize further security risks to those individuals whose PII was lost, compromised, or potentially compromised;

- The Government reserves the right to exercise all available contract remedies including, but not limited to, a stop-work order on a temporary or permanent basis in order to address a breach or upon discovery of a Contractor’s failure to report a breach as required by this clause.

(End of clause)

Section L – Instructions, Conditions, and Notices to Offerors or Respondents

L.6 INSTRUCTIONS FOR PROPOSAL SUBMISSION

The following is hereby revised, and supersedes any previous versions in the Solicitation and prior Amendments:

H. Oral Presentations

PLEASE NOTE: OFFEROR’S ORAL PRESENTATIONS SHALL COVER FACTORS 1

THROUGH 3, AND EACH SUBFACTOR AND ELEMENT REQUIRED BY SECTION L

OF THIS SOLICITATION. DURING THE ORAL PRESENTATION OF THE

PROPOSAL, OFFERORS SHALL PRESENT IN ORDER – TECHNICAL, STAFF

RESOURCES, AND THEN RELEVANT EXPERIENCE.

a. Time Limit – The total time allotted for the oral presentation schedule is 4 hours. However, the offeror’s oral presentation shall not exceed 3 hours. The remaining time of one hour is allotted for Clarification Questions/Answers and Breaks. During the presentation, the Technical Evaluation Panel (TEP) members will not interrupt the offeror to ask questions (except to request the repetition of inaudible words or statements or the explanation of terms that are unknown to them), or otherwise engage the offeror in any dialogue. A question and answer period will follow and may cover the entire proposal.

Description Time Technical Presentation 120 min Staff Resources Presentation 30 min Relevant Experience Presentation 30 min Questions and Answers (Clarifications) 30 min Breaks 30 min

These questions will not constitute “discussions” as defined in FAR 15.306. Deviation from the slide presentation, or substitution of slides after the receipt of proposals or during oral presentations is prohibited.

a. Offeror Attendees – A maximum of 5 presenters will be allowed into the presentation room at any one time. There is no limit on the number of presenters the offeror can use. However, the proposed Center Director must be a presenter. The offeror shall provide a list of attendees and their presentation topic with its proposal (this does not count against page limitation).

b. Topics – The offeror’s oral presentation shall demonstrate the same approaches outlined in your submitted written proposal. Please make sure to address every element of each factor, and subfactor in the topics chart below:

Topic Applicable Factor

Career Pathways Technical Approach

SUBFACTOR 1A

Counseling, Placement, and Support. Technical Approach

SUBFACTOR 1B

Established Relationships Technical Approach

SUBFACTOR 1C

Maintenance of Sound Discipline Technical Approach

SUBFACTOR 1D

Facilities and Site Maintenance Technical Approach

SUBFACTOR 1E

Organizational Chart Staff Resources

SUBFACTOR 2A

Schedules Staff Resources

SUBFACTOR 2B

Corporate Oversight Staff Resources

SUBFACTOR 2C

Key Personnel – Must have Resume(s). Staff Resources

SUBFACTOR 2D

Position Descriptions Staff Resources

SUBFACTOR 2E

Phase-In/Phase-Out Plans Staff Resources

SUBFACTOR 2F

At-Risk Youth Employment and Post-Secondary Placement

Relevant Experience

SUBFACTOR 3A

Assisting At-Risk Youth in Connecting to Workforce

Relevant Experience

SUBFACTOR 3B

Career and Technical Education and Training Relevant Experience

SUBFACTOR 3C

Behavior Management Relevant Experience

SUBFACTOR 3D

Topic Applicable Factor

Corrective Actions Relevant Experience

SUBFACTOR 3E

IG Reports Relevant Experience

SUBFACTOR 3F

State and Local Relationships Relevant Experience

SUBFACTOR 3G

Fiscal Controls Relevant Experience

SUBFACTOR 3H

c. Presentation Media – Offeror’s are free to structure their oral presentations using 8½” x 11” view-graphs (slides, transparencies) or computer-generated media (PowerPoint). If the offeror chooses to utilize an electronic projection or view graphs, they must provide their own equipment. The number of view- graphs (slides, or other media) shall not exceed the page/slide limitations described in the proposal format section. Use of these visual aids is at the offeror’s discretion. An offeror who chooses to utilize their own presentation software, the offeror must be responsible for all audio/visual equipment necessary for conducting their Oral Presentation.

d. Paper and Electronic Copies – The offeror shall submit a final version of all planned Oral

Presentation materials as part of their written proposal submission. Offeror’s shall also provide an electronic copy of the final presentation slides.

e. Recording the Presentation – The oral presentation will be audio recorded by the

Government. The recording will be available to the Technical Evaluation Panel for their review during the source selection process, and be maintained as part of the official source selection record. Copies of the audio and/or video recording will not be provided to the offerors.

f. Scheduling – The Oral Presentation will be scheduled by the Contracting Officer, as soon as practicable after the proposal submission due date. The Government reserves the right to reschedule presentations at the sole discretion of the Contracting Officer.

g. Location – The Oral Presentation site will be arranged “conference style.” The location will be the Philadelphia Job Corps Region II office located at 170 S. Independence Mall West Suite 815 East Philadelphia, PA 19106. Please arrive no earlier than 30 minutes before your scheduled oral presentation.

I. Proposal Format

Proposals submitted in response to this solicitation shall include a transmittal letter and the sections listed below. The transmittal letter shall identify the solicitation number, the name of the firm submitting the proposal, the proposal sections and any other materials that are attached.

Relevant Experience may include operating a Job Corps Center or experience operating an at-risk youth training or residential program; demonstration of relationships with surrounding communities, employers, labor organizations, State boards, local boards, and applicable one-stop centers; demonstration of successfully connecting at-risk youth to the workforce, including providing academic and technical training; and demonstration of sound financial controls.

All proposals shall be clearly labeled on the outside of the box or envelope referencing the response to the solicitation number. The offeror should annotate on the upper right hand corner of the outside of each section with the corporate name, section title, and “copy # of #.” For example, the first copy of a corporation’s technical approach would be labeled: “corporation – Technical Approach, Copy 1 of 4,” in the upper right hand corner of the outside cover of that bound section.

Proposal Section Format Page Limitation Number of Copies

Technical Approach Written and presentation slides

Center Ops – 65 pages written narrative and 60 slides

Two hard copies and one electronic version (PDF Format)

Staff Resources Written and presentation slides

20 pages Written and 10 slides

Offeror’s Relevant Experience

Written and Presentation slides

20 Pages Written and 10 slides

Past Performance Written 20 Pages

Business Management Proposal

Written No limitation electronic version

Slides for the oral presentation may use whatever format the offeror deems reasonable. Written sections of the proposal shall be formatted as follows:

a. Page Size:

8 ½” x 11” with at least 1” margins on all sides.

However, the organizational chart may exceed the 8½” to 11”. If the chart exceeds 8 ½” x 11”, then the Government will consider it as one page.

b. Font Size:

12 point or larger.

Graphs and charts should include at least 10 point or larger font and must be legible.

The font size for each presentation slide must be a size legible for the audience to read during the Oral Presentation.

c. Page Numbering:

Pages consecutively numbered within each section

For Technical Approach and Staff Resources, each presentation slide must identify the corresponding page number in the associated written narrative.

d. Page Count:

Title pages, tables of contents, and section dividers not included in count;

appendices, graphs and charts are included in the page count, unless otherwise specified.

e. Format:

Two-column format is allowable

Section M – Evaluation Factors for Award

The following is hereby revised, and supersedes any previous versions in the Solicitation and prior Amendments:

M.5 EVALUATION OF PROPOSALS

Proposals will be reviewed by a panel of evaluators that will evaluate the proposals in accordance with the specific evaluation factors outlined herein. All evaluation factors, except for cost, will be adjectivally rated.

OFFEROR’S ORAL PRESENTATIONS COVERING FACTORS 1 THROUGH 3 OF THIS

SOLICITATION WILL BE EVALUATED. HARD COPY AND WRITTEN PROPOSALS

WILL NOT BE EVALUATED OR CONSULTED FOR THESE FACTORS AND

SUBFACTORS.

The Contracting Officer may award a contract on the basis of initial proposals received, without discussions or any opportunity to make a further submission. Therefore, each initial offer should contain the offeror’s best terms from a cost and technical standpoint. Please note that all ratings are considered advisory only, and are not binding on the source selection official.