PA_OA_RFP_Questions_final.pdf

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Question Response

1 J‐5 Attachment

Request the following reports:

‐MPS35 Monthly Center Summary Report ‐MSO 20‐Educational Attainment Report ‐CTRRC‐Career Technical Training Report Card

These reports are specific to individual center contracts and are not applicable to OA/CTS contracts. This is therefore stroken from this solictation, since this is only for an OA/CTS requirement.

H.24, p. 25 L.6, 1.2 (b), p. 57

Is the project director the only Key Personnel, or should we consider the Outreach & Admissions Manager as Key (per Section H.24, p. 25)?

Both positions are Key Personnel, and resumes for both shall be submitted.

H.24, p. 25 L.6, 1.2 (b), p. 57

Should offerors submit resumes for both the Project Director and Outreach & Admissions Manager positions? (Please see L.6, 1.2 (b),

p. 57)

See response to Q.2, above.

4 General Please provide who is the incumbent contractor, and are they able to bid as a small business.

This question is not Solicitation related. You must file a formal FOIA request for any DOL related contract information.

5 General Will the Government provide office space at some or any PA Job Corps sites.

The Federal Government will not provide office space.

Pg 25, H.24, Key Pers.

Pg 57, Sect 1.2, Staff Rsrcs, b. Key Pers.

The solicitation states that the Key Personnel are both the Project Director and OA Manager. Only the resume of the proposed Project Director is requested in Staff Resources. Is the Project Director the only Key Personnel or does the resume of the OA Manager need to be submitted? Please clarify.

See response to Q.2, above.

7 Section G Please confirm offerors are not required to provide an indirect cost rate for this RFP.

Please propose in accorandance with the Solicitation.

8 Section L, p 57

Page 57, Transition/Phase‐Out Plan: The RFP states “If applicable, the incumbent shall submit a Phase‐Out Plan. All new offerors shall submit a transition plan.” Please confirm that all offerors are required to submit both a Transition Phase‐In and a Phase‐Out Proposal.

Yes, all offerors, other than the incumbent, are required to submit Phase‐In and Pahse‐Out Plans.

9 Section L, p 60 Page 60, Business Management Proposal/Pricing: Please confirm offerors are not required to submit a narrative cost detail to support unit pricing for arrivals.

The Solicitation is clear on its face.

Requests for Clarification RFP No. 1630J2‐18‐R‐00002

Pennsylvania Outreach & Admissions

10 Section L, p 60 Page 60, Business Management Proposal/Pricing: Please confirm offerors are not required to submit a total staff compensation plan including staff salary structures and a staffing chart.

The Solicitation is clear on its face.

11 Section L, p 60 Page 60, Business Management Proposal/Pricing: Please confirm a copy of the Offeror’s Indirect Cost Negotiation Agreement from the Cognizant Federal agency is not required.

The Solicitation is clear on its face.

12 Section L, p 60

Page 60, Business Management Proposal/Pricing: Please confirm applicable Certifications and Cost Accounting Standards Notices and Certification are not required to be submitted as identified in Section K of this RFP.

The Solicitation is clear on its face.

13 Section L, p 60 Page 60, Business Management Proposal/Pricing: Please confirm a statement from an accounting firm that certifies that the contractor’s cost accounting system is not required.

The Solicitation is clear on its face.

14 Section B, p 3 Please provide the anticipated phase‐in period and expected contract start date.

See Section F.3, Period of Performance

15 Section B, p 3‐5

Please clarify whether the $5,000 NTE value for training is considered cost reimbursable or part of the fixed price total. Clarify intent of the CLIN. Should the contractor’s training request be submitted with the proposal or after award?

The value of the CLINs for Training (0004, 1004, 2004, 3004, and 4004) shall each not exceed $5,000. Training requests should be presented to the CO when a training need/requirement arises. This is an NTE Cost CLIN.

16 Section C, p 7

Please clarify what would occur if the arrival goal was achieved but nine Job Corps Centers are not at design capacity. Will DOL provide additional funding to continue work or negotiate an equitable adjustment?

If contract goals are reached and the Government still has a need for additional arrivals, the Government would determine the best course of action at that time.

17 Section C, p 8 PRH Appendix 503 does not take into consideration fixed price contracts. Please clarify the financial reporting required under such a contract.

The PRH reporting requirements will remain in effect for all of the applicable lines of the ETA‐2110. The COR for the awarded contract will provide details of the invoicing for the expenses of this contract upon award.

18 Section F, p 13 Regarding property transactions – please clarify whether property purchased under the fixed price contract becomes the ownership of the government or the contractor.

Any Government furnished property available upon award will remain property of the Federal government and the awardee will be responsible for maintaining accountability and reporting requirements for said property. Any newly purchased items, under the resultant contract arising from this solicitation, will become the property of the awardee.

Section G, G.5, p

Please clarify the basis for the 15% of the student day costs across the nine Job Corps Centers. Should this amount be included in the contract and RFP so that it is known in advance? Language on page 19 seems to talk about center operations contracts.

The Solicitation is clear on its face.

G.5 states "If the annual student cost is not stated for any given year, it shall be computed by dividing the total contract amount for the year by the total planned average OBS."

Section H, H.24, p

Replacement of key personnel within two is unrealistic given most employers require 2 weeks’ notice for resignation. Please reconsider timeframe for replacement of key personnel to within 30 days.

The Solicitation is clear on its face.

Section H, H.26, p

Is FBO now open to Job Corps operators? If so, that is great news.

Please confirm.

This provision/clause should be updated.

See Amendment 0001.

Section H, H.31, p

Since the contract is a firm fixed price contract in which the contractor accepts full risk and no indirect or other fees are earned or billed, clarify the requirement to request approval for training costs.

The Solicitation is clear on its face.

23 Section L, p 57 Clarify how payments of staff incentives would be paid, other than being charged to the contract under the firm fixed price agreement.

Firm‐Fixed Pricing means that you are submitting fully burdened labor rates.

OA used JCDC furnished laptops for CITRIX access. Please clarify if JCDC will fund replacement of encrypted equipment or should operators include the cost of replacement or just the cost of repair and maintenance.

The awardee will be provided with encryted equipment for Citrix access, and any upgrades that would occur will be handled through the Job Corps Data Center during their replacement cycle.

Operators should include the cost for regular maintenance or minor repairs.

25 Section L, p 60 The RFP does not require the submissions of phase‐in/phase‐out costs (CLIN5001). Please clarify if this information is desired or will this be done post award?

The Solicitation is clear on its face. The NTE amounts for these CLINS are set by the Government.