Westover_JCC_1630J1-18-R-00006_Amendment_0001_signed.pdf

(x)

1630J1-18-R-00006 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Boston MA 02203

BOSTON

Room E-215 25 New Sudbury St.

JFK Federal Building U.S. Department of Labor

02/08/20180001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

02/08/2018

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this modification is to answer questions and revise the proposal due date to March 15, 2018, 4:00 PM, Eastern Time.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Steven A. Fusco

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

03/02/2018

1. In the table on page 15, Advance Career Training (ACT) Off Center slot count is 8.

Beneath the table it states the following “ACT off-center slots is 20=10 full time students”. Please clarify if the ACT slot count is 10 or 8. Response – 8 would equate to 4 full time students.

2. What are the expectations for the three buildings that are unoccupied? Response – These will be National Office long term projects. Currently these buildings are not occupied.

3. Please confirm that the J-1 and J-3 are the only cost documents required for the solicitation. These are the only cost documents required.

4. Please confirm all line items on the center operations portion of the solicitation are cost reimbursable incentive fee. Confirmed.

Section B.2

The government notes, “Changes reflected in OBS shall be based on per student price blocks of ten.” Many of the costs in operating a center do not directly change as OBS changes; therefore, adjusting the contract strictly based on cost per student in blocks of ten is not reflective of what costs will change due to lower/higher OBS. Some costs are fixed regardless of OBS. Will the government consider other methods to adjust the contract other than OBS per student price in blocks of ten?

A few examples reflecting costs that are fixed in nature rather than variable and are not tied in a consistent ratio of OBS are the following:

Utilities;

Salaries in Line 15 (Center Director, Finance Director, Property

Specialist, Buyers, etc.);

Facility Maintenance Costs (labor and supplies);

Security (labor and supplies), which are tied to the layout of the facility, as well as OBS.

Please advise accordingly, as not all costs in operating the center are directly proportional to the OBS. Propose cost in accordance with your cost estimating System which should conform to Generally Accepted Accounting Principles.

2 Page 7, Pricing Schedule

Please clarify the CTS placement quantity for Option Year 3 should be 367 rather than 3671 as it states now. The correct number is 367

Page 10, Section C2

The RFP states “The property and site are described in the Facility Survey dated June 2015, which is available as an electronic attachment to this RFP.” Please clarify the location of the link to the electronic attachment.

RESPONSE – Engineering Support Contractor http://eta-arl-apps/login/login.asp

Page 16, Section C.3.D

The number of graduates and former enrollees seems excessive based on the OBS of the Westover Center. Please clarify the geographic area of assignment for the CTS portion of the contract and if the contractor is responsible for providing CTS services to students other than those from the Westover Center.

RESPONSE – State of Massachusetts

Pages 17-18, Section E

Does the center have any video/surveillance camera? If so, how many, where are they located, and where are they monitored?

RESPONSE – Yes. They are located in the dorms, recreation, academic, café and monitored by security department.

Page 18, Section C.3.E.7

The RFP includes the contract clause about financial management according to the PRH. Currently the PRH does not address financial management of a Firm- Fixed-Price OA/CTS contract. As the OA/CTS CLINs are fixed price, please confirm the contract will be granted a PRH waiver for budget, expense, vacancy and staff compensation reporting. These changes may also require FMS revisions. RFP overrides PRH.

7 Page 20, C.3.F.13

Please provide additional information on requirements of the on-center Child Care program: who operates the child care center; will child care staff be part of the contractor’s staffing; ages of children accepted in the center; can children other than those of Westover Job Corps students attend?

RESPONSE – Head Start program. No staff provided on contract, 0-5 years old, yes this is a community resource.

http://eta-arl-apps/login/login.asp

Page 26-27, Section G.3.1

The Technical Performance Incentive Fee section describes the potential for contractors to earn a “technical performance excellence bonus” in addition to the regular technical performance fee.

(1) The Center Operations fee chart does not include a section for the calculation of this Performance Excellence Bonus. Please provide the applicable percentage and clarify whether the form will be revised.

(2) Please confirm the incentive fees are not applicable to OA/CTS, as they are firm fixed price CLINs. Incentive Fee at Government’s discretion.

Page 24-25, Section G.3.2

The cost incentive fee section seems to have omitted some critical information.

FAR 16.405-1, Cost-plus-incentive-fee contracts, states: “This contract type specifies a target cost, a target fee, minimum and maximum fees, and a fee adjustment formula.”

(1) What are the adjustment formula, factors and percentages?

(2) Will the form be revised or another form included outlining the target costs by year for center operations? Incentive Fee at Government’s discretion.

Pages 31-32, Section G.5(h)

& (i)

In regards to Billing for CTS –

(1) Please confirm section (h) does not apply to this RFP as section (i) describes the CTS billing.

(2) Please identify the specific documentation from CITRIX for the invoice.

(referenced in #1 & 2)

(3) The current Job Corps performance reports combine Graduate

Placements and Former Enrollees (referenced as #3 & #4). Will these be combined for billing purposes?

(4) What length of time periods should be included in the reports?

(5) In order to properly reconcile the arrivals and placements for COR acceptance and billing purposes, electronic tracking will be necessary for these acceptance verifications and billings. Will the Job Corps systems be revised to accommodate this change?

We are unable to answer these questions. All billing issues will be handled post-award.

11 Page 30, Section G.7

The SY Cost chart combines the two base years. Is this correct? Typically, each contract year is identified separately. Yes

Pages 31, Section G.12

Would the government reconsider the 30-day requirement to fill vacancies for the Center Director, Senior Residential Counselor, Security Personnel and the Academic Supervisor? It typically takes longer than 30 days to post and advertise a vacancy; obtain and assess resumes and potential applicants;

interview for the position; vet senior candidates with the Region (including interviewing for CD candidates); and then to provide the selected candidate time to give appropriate notice to their current employer. This is in addition to the new PRH requirement to perform background checks on all new hires, which sometimes takes between 4-8 weeks to receive the results. No

Page 31, Section G.12

Liquidated Damages – Staffing We request the liquidated damages clauses pertaining to staff vacancies be re-considered. According to FAR 11.501(b): “Liquidated damages are not punitive and are not negative performance incentives (see 16.402-2). Liquidated damages are used to compensate the Government for probable damages.

Therefore, the liquidated damages rate must be a reasonable forecast of just compensation for the harm that is caused by late delivery or untimely performance of the particular contract.”

As the RFP identifies the Center Operations CLINs as cost reimbursable, not fixed price, the Government does not incur any damage/cost as a result of vacant positions. The Government is charged only for actual costs incurred by filled positions. We will not change the clause.

Page 31, Section G.12

(1) The RFP states that the contractor agrees to have a maximum vacancy rating not exceeding 4%. Is there a financial or liquidated damages assessment for exceeding the 4%? If so, what is the assessment calculation?

(2) Please clarify how the allowable maximum vacancy rating of 4% or less is calculated (based on FTE’s or salaries).

(3) In the 4% maximum vacancy limitation, will considerations/adjustments be made for the following:

a. Coverage provided by other positions, substitutes, overtime, etc.

b. Proposed float savings - With the expectation that turnover and vacancies will occur, it has been standard practice to propose float/vacancy savings and reduce the proposed costing accordingly.

(4) How will the government determine the 30-day vacancy window? How will this be reported to the government?

(5) Please detail what is meant by the “value specified for the vacant position”.

The proposal will provide only the annual position amount. It would be excessive to utilize 50% of the annual labor cost to determine the liquidated damages for one month.

(6) Please confirm the liquidated damages will be executed via contract modification by the Government before the contractor is to subtract the amount from a subsequent voucher.

(7) Please confirm Section G.12 is not applicable to the OA/CTS section.

The clause is clear.

Page 31-32, Section G.15

This section references reimbursement for GSA rental charges. Currently the contractor does not process payments for GSA rental charges, instead they are handled by the national office. It appears this section is irrelevant and should be removed. The clause should be applied as applicable.

Page 32, Section G.15.A

In the invoice section, it describes semi-monthly invoicing, but this section references providing lists to the COR who will have 10 days to review the lists and determine acceptance of valid arrivals and placements. It appears that the contractor first sends the lists to the COR, obtains approval for each accepted arrival/placement, and then submits the invoice with the support for the approved arrivals and placements.

(1) Is it correct that these lists are submitted to the COR separately and prior to the invoicing process? If so, how often should these lists be submitted to the COR?

(2) What is the expected format for the lists? Are these the same CITRIX reports as referenced on page 29?

What determines the “initial acceptance” and “final acceptance” of placements?

Paragraph 3 page 32 defines initial inspection

Page 36, Section H.6.B

Please confirm the reference to Attachment J.14 should be corrected to Attachment J.17 for the Davis-Bacon wage determinations. J will remain posted.

Page 36, Section H.6

Do Residential Counselors, who work shifts when students are sleeping or in class, have to meet the same educational requirements as prime and swing shift Residential Counselors? In other words, do all Residential Counselors need to meet educational requirements listed in the PRH? Is the salary the same for all Residential Counselors regardless of the shift worked? The PRH is clear on these requirement.

Pages 46, Section H.30 & H.31

Please confirm these sections do not apply to OA/CTS as these CLINs are Firm- Fixed-Price sections and not under the same FAR restrictions as cost reimbursable-type contracts. The offeror should follow all applicable FAR provisions.

20 Page 58, Attachment J-5

List of Career Technical Skills Training (CTST) Slots. The form is blank. Please clarify which CTT programs qualify for CTST funding

RESPONSE – Bricklaying -20, Carpentry -40, Electrical – 24, Facilities Maintenance -24, Plumbing – 24, Welding – 24 Total slots – 156 x $500 = $78,000

21 Page 73, L.6.H.c The table that contains the oral presentation topics includes a topic that states “1D+ Development and maintenance of site facilities/safe healthy, and secure living and learning environment.” Please clarify that this topic should state “1D Maintenance of Sound Discipline”, to correspond with Subfactor 1D as described on page 78.

RESPONSE – Yes

22 Page 75;

Proposal Format

In addition to the hard copies, does the government want 1 flash drive for each proposal section (a total of 6 Flash Drives) or just 1 flash drive with all sections included? Each proposal section.

23 Page 75, Proposal Format

The table includes a requirement for a 20-page Narrative of Oral Presentation.

Please clarify if this includes the Technical Approach only, or if the narrative is also required to include Staff Resources and Relevant Experience. Will this narrative be evaluated? See page 73 for details.

24 Page 76, Proposal

Format, Page Numbering

The RFP states, “For Technical Approach and Staff Resources, each presentation slide must identify the corresponding page number in the associated written narrative.” Question 1: Please clarify if the slides for Relevant Experience must also be numbered. Yes, they must be numbered.

Question 2: Please clarify if the corresponding page numbers are those of the 85-page Technical Approach or the 20-page Narrative of Oral Presentation.

25 Page 85, Section L.7

FACTOR 5.d.

Please confirm this narrative detail section is not applicable for OA/CTS as these CLINs are Firm-Fixed-Price sections. OA/CTS should be included in all narratives.

Attachment J-1

Please confirm this section does not apply to OA/CTS as these CLINs are Firm- Fixed-Price sections.

RESPONSE - Yes

N/A

Does the center own a vehicle equipped for driver’s education training?

RESPONSE – Not center owned, GSA vehicle

28 N/A During the pre-proposal conference and walkthrough there appeared to be at least three vacant buildings. Are those buildings weatherized, or do they need to be heated/cooled? Are they scheduled for demolition?

RESPONSE – Yes.

There are 4 buildings vacant.

#5670 - renovation by CTST projects #5901 (old Education Bldg) – National Office renovation project #5907 (Bassett Hall) – recommended for demolition in the Long Range Development Plan #5909 – (old gym) – recommended for renovation in the Long Range Development Plan.

These buildings need to be heated.

Question #1 Page#9, - J15 Document, is it known, what trades will be closing at the Westover JCC? Do we need to continue monitor (BLS) statistics in the New England area, for the most in-demand employable occupations? OBS is currently at 103% does this reflect the reduction for this center (Westover)? The RFP is contains the current requirements.

Question #2 This is directed at the Tabs for the Business Management Section and Past performance, will we need to provide tabs for the sections marked ABC’s which like the other section are sub-factors and elements (which we understand will need to have tabs), will we need to provide tabs in those sections? Yes

Question #3 Will information on staffing and ratio’s levels (i.e. staff to students), based on classroom instruction and residential counselors, will this information be made available for Westover?

The RFP and PRH provide complete information to complete your proposal

Question#4

In the wellness building how many beds are in this section for students? How many can be seen per day in this facility? Response – Bldg 5905 Admin/Medical/Dental - 10 beds with an average of 30 students seen a day (dental, medical, TEAP, mental health services)

Question#5 Vacant buildings (3) on campus are there any meaningful violations (EPA) that are currently in effect, Asbestos, Radeon, and Mold? Response – Bldg 5901, 5907, 5909 – Yes there is asbestos and mold.

Question#7 Is it anticipated how much time between submittal of the RFP and the schedule oral presentations? You will be notified by the Contracting Officer

Reference Solicitation 1630J1-18-R-00006, L.6 INSTRUCTIONS FOR

PROPOSAL SUBMISSION

Discussion Reference Standard Form 33 - Block 9 - Solicitation Question/Comment Request the government provide a delivery address for proposals delivered by commercial carriers as Block 9 is blank

1.

Government Response John F. Kennedy Federal Building Boston, MA 02203 Room 235

Reference Oral Presentation Discussion OA/CTS Question/Comment Topics do not include OA/CTS. Is it acceptable for our presenters to speak on these topics within the time limit given?

2.

Government Response No Reference Proposal Instructions Discussion Electronic Version Question/Comment 1. Does the Government prefer a CD or USB?

2. Does the Government prefer one (1) CD (or USB) for all files or one (1) CD (or USB) for each of the six (6) section listed on page 75 for a total of six (6) CDs (or USBs)

3.

Government Response This is at the discretion of the offeror, so long as all information is there.

Reference Proposal Instructions Discussion Proposal Format, page 74 provides limited instruction for binding the response hard copies.

4.

Question/Comment 1. Does the Government prefer four (4) copies of six (6) separate volumes (all bound separately), for a total of 24 binders, as listed on page 75?

2. Does the Government prefer slides to be bound with their narratives (i.e., Technical Slides with Technical Narrative), or all slides bound together in a separate volume?

Government Response This is at the discretion of the offeror, so long as all information is there

Reference G.12 Security Personnel Discussion Subject paragraph specifies a number of days to fill selected positions.

Question/Comment Request the government detail the exact position covered under this paragraph. For example, the paragraph designates “Security Personnel”. Does this apply to each of the security officers or just the Security Manager?

5.

Government Response Security Personnel is inclusive Reference Page 36, Prevailing wage minimum requirements Discussion Paragraph specifies rates for Residential Counselors.

Question/Comment In reference to Residential Counselor positions, are offerors allowed to have staff in the dormitories supporting student living and development not categorized as Residential Counselors?

6.

Government Response You are free to structure your proposal within the Requirements of the RFP and PRH.

Reference Attachments J-9 and J-10 Discussion Question/Comment Request the government provide the referenced attachments.

7.

Government Response Attached in the modification Reference Section L, instructions Discussion Type of contract lists CPIF, but there are FFP and CR CLINs Question/Comment Request the government clarify the type of contract it intends to award.

8.

Government Response Center Operations are CPIF, OA/CTS is FFP.

Reference Narrative Cost Detail – Center, OA and CTS (pg. 85)

Discussion Reference paragraph directs the Offeror to provide a narrative cost detail for selected elements.

Question/Comment Is the Staff Salary Structure and Cost Detail required for

OA/CTS (FFP CLIN)

9.

Government Response No Reference Technical Approach and Staffing Resources Evaluation

Criteria (pg. 95) 10.

Discussion Paragraph provides definitions of selected ratings within the Evaluation Criteria

Question/Comment What is evaluation description for each rating for Technical Approach and Staff Resources?

Government Response There is no description to be provided Reference Proposal Instructions Discussion Narrative of Oral Presentation Question/Comment Does the Government prefer the electronic version of this file in pdf?

11.

Government Response The offeror is required to furnish the Government with both written and electronic proposals, per the RFP.

Reference Section B.2 Pricing Schedule, Page 7 Discussion Quantity for CLINs 3011 & 3012 Question/Comment Will the government confirm that the correct quantity for

Career Transition Services / Graduates is 367, and not 3671.

12.

Government Response 367