J-9a_Westover_Facility_Survey_Part1.pdf

WESTOVER

Job Corps Center Chicopee, MA

Facility Planning Report Volume I

Planning Strategy

Final June 2015

Department of Labor/ Office of Job Corps

WESTOVER

Job Corps Center Chicopee, MA

Facility Planning Report Volume I

Planning Strategy

Final June 2015

Education Building 5910

VOLUME I - PLANNING STRATEGY

Acronyms and Abbreviations Defi nition of Terms Executive Summary Existing Site Plan Center Statistics Facility Survey Assessment Results and Recommendations

1.0 INTRODUCTION

• Objective and Scope

• Report Contents

2.0 EXISTING CONDITIONS

• Background

• Ownership

• General Site Conditions

• General Building Conditions

• Preventive Maintenance

• Facility Assessment by Function

• Environmental Management

• Resource Use/Conservation

• Sustainability

• Accessibility Standards

• Current Projects

• Health and Life Safety Issues

• Defi ciency Summary

3.0 PLANNING ANALYSIS

• Space Utilization Analysis

• Federal Real Property Asset Management

• Defi ciency Analysis

• Facility Condition Summary

• Building Condition by Function

• Planning Analysis Results and Concluusions

4.0 RECOMMENDATIONS

• Status of Previous Plan

• Proposed Plan

• Funded Not Corrected (FNC) Defi ciencies

• Summary of Proposed Plan

• Proposed Site Plan

• Implementation Plan

• Summary List of National Projects

• Project Data Sheets

Appendix A. Energy and Water Evaluation Report

VOLUME II - SUPPORTING DATA

Acronyms and Abbreviations Defi nition of Terms Executive Summary

1.0 SITE LAYOUT AND PLANS

• Location Map

• Exisiting Site Plan

2.0 DESCRIPTIONS

• Buildings and Structures

• Space Utilization By Function

• NSF by Building

• Environmental Management Report

• Asbestos Report

• Radon Report

• Site Descriptions

• Building Descriptions

3.0 DEFICIENCIES

APPENDICES - CORRESPONDENCE AND REPORTS

Appendix A.

• Center Review Meeting Minutes

• Survey Brief

• Student Questionnaire

Appendix B.

• Life Safety Defi ciencies and List

Appendix C.

• O&M Defi ciencies List

Appendix D.

• Active Warranty List

Appendix E.

• FRPC Performance Measures Matrix

Acronyms and Abbreviations

ACRONYMS AND ABBREVIATIONS

A Amperage ABAAS Architectural Barriers Act Accessibility Standard ACM Asbestos-Containing Materials AFUE Annual Fuel Utilization Efficiency AHU Air Handling Unit ANSI American National Standards Institute ARRA American Recovery and Reinvestment Act of 2009 BTU British Thermal Units\ CAA Clean Air Act CCF Hundred Cubic Feet CCTV Closed Circuit Television CDC Child Development Center CDC Centers for Disease Control and Prevention CDP Career Development Period CDSS Career Development Service System CFL Compact Fluorescent Light Bulbs CFM Cubic Feet per Minute CIS Center Information System CMA Certified Medical Assistant CMMS Computerized Maintenance Management System CMU Concrete Masonry Unit CAN Certified Nursing Assistant CO Carbon Monoxide CO Contracting Officer COR Contracting Officer’s Representative CPP Career Preparation Period CRA Construction, Rehabilitation, and Acquisition CTP Career Transition Period CTS Career Transition Services

CTST Career Technical Skills Training (formerly Vocational Skills Training [VST])

CW Cold Water CWA Clean Water Act DDC Direct Digital Controls DFAM Division of Facilities and Asset Management DOL Department of Labor EISA Energy Independence and Security Act of 2007 EMT Emergency Medical Technician

EMT Electrical Metal Tubing (Conduit) EO Executive Order EPA U.S. Environmental Protection Agency EPCRA Emergency Planning and Community Right-to-Know Act (1986) EPMD Ethylene Propylene Diene Terpolymer ESC Engineering Support Contractor ESCIS Engineering Support Contractor Information System ESL English as a Second Language oF Degrees Fahrenheit FACP Fire Alarm Control/Annunciator Panel fc Foot Candle FNC Funded Not Corrected FOP Financial Operating Plan FRPC Federal Real Property Council FY Fiscal Year GAO General Accounting Office GED General Educational Development GFCI Ground Fault Circuit Interrupter gph Gallons per Hour GSA General Services Administration GSF Gross Square Feet HID High Intensity Discharge HP Horsepower HSD High School Diploma HTW Hazard and Toxic Waste HVAC Heating, Ventilating, and Air Conditioning HW Hot Water IBC International Building Code IMC International Mechanical Code ION Inventory of Needs IPC International Plumbing code KBTU Thousand British Thermal Unit/Gross Square Foot/Year kV Kilovolt kVA Kilovolt-Amps kw Kilowatt JCC Job Corps Center JCDC Job Corps Data Center JCH Job Corps Handbook kWh Kilowatt Hours LAN Local Area Network LED Light Emitting Diode LF Linear Feet MBH Thousand BTUs per Hour MBTU Thousand British Thermal Unit MWH Megawatt Hour MC Mission Critical MCF Million Cubic Feet MDNC Mission Dependent, Not Critical MDP Main Distribution Panel MLO Main Lug Only m/s Meters/Second MTS Manual Transfer Switch NEC National Electric Code NEMA National Electrical Manufacturers Association NEPA National Environmental Protection Act NFPA National Fire Protection Association NMD Not Mission Dependent NSF Net Square Feet OA Outreach and Admissions OBS On Board Strength OCM Office of Contract Management OIG Office of Inspector General O&M Operations and Maintenance OSHA Occupational Safety and Health Administration PA Public Address pCi Picocurie PV Photovoltaic PVC Polyvinyl Chloride RCRA Resource Conservation and Recovery Act RTU Rooftop Unit SGA Student Government Association SHPO State Historic Preservation Office SF Square Feet SPCC Spill Prevention, Control and Countermeasure SST Social Skills Training T5 Fluorescent Lighting Designation (High Efficiency)

T8 Fluorescent Lighting Designation T12 Fluorescent Lighting Designation (Low Efficiency TSCA Toxic Substances Control Act of 1976 TV Television TVSS Transient Voltage Surge Suppression UEV Unevaluated UFAS Uniform Federal Accessibility Standards UL Underwriters Laboratories USDA U. S. Department of Agriculture V Volt VCR Video Cassette Recorder VST Vocational Skills Training W Watt WAN Wide Area Network WBL Work-Based Learning WIA Workforce Investment Act WIB Workforce Investment Board

Defi nition of Terms

DEFINITION OF TERMS

Accessibility: The degree to which a product, device, service, or environment is available to as many people as possible. Accessibility can be viewed as the "ability to access" and benefit from some system or entity. The Federal Government is required to comply with published law (Architectural Barriers Act (ABA) of 1968 , American Disabilities Act of 1990), regulations and related standards. Accessibility laws and standards have evolved over the past 12 years. DOL now follows ABA Accessibility Standards for Federal Facilities (ABAAS) adopted by the General Services Administration.

Annual Operating Cost: This FRPC performance measure reflects the cost to operate each used asset and consists of lease costs as well as costs related to recurring maintenance, utilities, janitorial, and roads and grounds expenses (Source: FRPC 2012).

Building: In accordance with the FRPC 2012 Guidance for Real Property Inventory Reporting, a building includes an enclosure for human occupancy that serves a variety of functions (food service, education, recreation, medical/dental, storage, administration) and is likely to have full utility services (heating, cooling, etc.). A building typically is over 400 square feet.

Building Condition Rating by Function: Each building is assigned a building condition based on the physical condition of the building and the impact on the functional use of the facility. Three ratings are possible:

Good: The facility condition is not impacting the facility function. A facility can have deficiencies and still be considered good.

Fair: The facility condition is impacting the facility function and deficiencies are limited to less than 30% of the replacement value. Correction of the deficiencies would allow the facility to return to a good status.

Poor: The facility condition is significantly impacting the facility function and/or deficiencies are more than 30% of the replacement value. Generally a poor rating indicates a “gut renovation or total replacement/demolition would be required.

Building/Structure Ratings: Each building is rated according to three ratings (good, fair, and poor) based on evaluations of the structure, exterior, interior, mechanical, and electrical elements. Three ratings are possible:

Good: The facility condition is not impacting the facility function. A facility can have deficiencies and still be considered good.

Fair: The facility condition is impacting the facility function and deficiencies are limited to less than 30% of the replacement value. Correction of the deficiencies would allow the facility to return to a good status.

Poor: The facility condition is significantly impacting the facility function and/or deficiencies are more than 30% of the replacement value. Generally a poor rating indicates a “gut renovation or total replacement/demolition would be required

Construction Type: The International Building Code (IBC) construction classifications include the following:

Type I and II. Those types of construction in which building elements are of noncombustible materials, except as permitted in Section 603 and elsewhere in the code.

Type II and III. Any type of construction where the exterior walls are of noncombustible material and the interior building elements are of any material permitted by the code.

Type IV. This type (heavy timber, HT) is where the exterior walls are of noncombustible material and the interior building elements are of solid or laminated wood without concealed spaces.

Type V. That type of construction where structural elements, exterior walls, and interior walls are of any materials permitted by the code.

Contract Strength: The authorized number of students at a Center in accordance with the contract between the Region and Center Operator.

Deficiency: A deficiency at a Center represents the spectrum of conditions related to the Center’s mission and/or its physical, functional, or operational features do not meet related goals, standards, codes, or other measures of acceptability. Each deficiency at a JCC or CCC initially is categorized as one of the following three deficiencies: Program, Site, or Building:

Program: Program deficiencies address issues such as square footage shortages or the omission of amenities required or standard for the proper operation of a particular Job Corps function.

Site: Site deficiencies indicate adverse site and infrastructure conditions which negatively impact operations and environment (e.g., site lighting, sidewalks, roads, etc.)

Building: Building deficiencies indicate adverse conditions at the building level.

This element includes the substructure, shell, interior, services (plumbing, HVAC, fire protection, and electrical), and equipment and furnishings.

Deficiency Classifications (I to IV): Deficiency classifications are defined as follows:

Class IA - Deficiencies which address imminent life safety and health hazards.

Class II - Deficiencies which address code violations, however, do not represent imminent life safety and health hazards.

A - Deficiencies which violate code (Federal, State or Local) and may result in an interruption of center operations if not corrected.

B - Deficiencies which violate code (Federal, State or Local) and have no immediate impact on center operations if not corrected.

C- Deficiencies which are not in compliance for accessibility in accordance with the Architectural Barriers Act (ABA), Americans with Disabilities Act (ADA), Uniform Federal Accessibility Standards (UFAS), or other applicable standards.

Class III - Deficiencies which address facility repair, replacement or maintenance.

A - Deficiencies which if not corrected may result in an interruption of center operations.

B - Deficiencies which if not corrected will have minimal impact on center operations or can be mitigated through temporary measures until the deficiency is corrected.

Class IV – Deficiencies which address programmatic needs.

A - Deficiencies which if corrected produce substantial improvements in the quality of the learning and living environment.

B - Deficiencies which if corrected are desirable enhancements.

Deficiency Funding Status: The status of the deficiency included the following categories:

Funded deficiencies report indicates the funding year for funded Regional projects, which have dollar amounts shown, or deficiencies assigned to funded National and Regional projects without dollar amounts. Major Regional projects are equivalent to National projects but assigned to the Federal agency (e.g., U.S.

Department of Agriculture) that acts as the Center operator. All operations and maintenance (O&M) deficiencies are treated as funded through the Center Operators O&M contract within the Region.

Proposed deficiencies have been assigned to a proposed future National project.

Unfunded deficiencies are Regional projects unless or until they are assigned to a National project.

Deficiency Status: The deficiency status is tracked and updated during the three-year facility survey cycle, or as such deficiencies are corrected and reported. The status includes:

Uncorrected: Once a deficiency is identified, documented, reported, and assigned for correction, the deficiency remains uncorrected until such time that the deficiency is corrected, reported, and verified.

Corrected: A corrected deficiency is one that has been assigned, funded, corrected, reported, and verified. Typically, the ESC verifies completion of the deficiency through the facility survey or site visit. The Center also may report completion and provide verifiable evidence of the correction, subject to review by the ESC.

Funded Not Corrected: A deficiency that has been approved and authorized as a regional project through the CRA budget, emergency or supplemental funding, or the Life Safety Memo. Note: the funding may not have reached the Center yet as the first steps are a FOP allocation by the National Office and a contract modification by the Region.

No Longer Needed: A no longer needed deficiency is one that has been approved and funded as a Regional project, but due to subsequent circumstances, has been reported by the Center as no longer being required to be accomplished. This type of deficiency is verified and confirmed by the ESC and removed from the Funded Not Corrected deficiency category. The Center should take action with its Region to return the funds.

Facility Condition Index: This performance measure reflects the condition of each asset by comparing the current repair needs to the replacement value of the asset. The index is expressed as a percentage, with 100% being a facility with no repair needs.

Gross Square Foot: The sum of all areas on all floors of a building included within the outside faces of its exterior walls, including all vertical penetration areas, for circulation and shaft areas that connect one floor to another. Gross Area is computed by physically measuring or scaling measurements from the outside faces of exterior walls, disregarding cornices, pilasters, buttresses, etc., that extend beyond the wall faces. Exclude areas having less than a 3-foot clear ceiling height unless the criteria of a separate structure are met. Measured in terms of Gross Square Feet (GSF): GSF = Net Usable Area + Structural Space (Source: http://nces.ed.gov/pubs2006/ficm/).

Mission Dependency: The value an asset brings to the performance of the mission as determined by the governing agency. Specific elements of this category include (FRPC 2012):

Mission Critical - – Without constructed asset or parcel of land, mission is compromised.

Mission Dependent, Not critical (MDNC) - Does not fit into Mission Critical or Not Mission Dependent categories.

Not Mission Dependent (NMD) – Mission unaffected

Ownership (Owned vs Leased): If the property is owned, the Federal Government has fee simple interest for the real property asset. If the property is leased, the rights to use the asset are assigned to the Federal Government by a private entity or a non-Federal Government entity for a defined period of time in return for rental payments (FRPC 2012).

National Project: Generally large and complex projects that require professionally prepared drawings and specifications that are time phased (design and construction) and contracted by the DOL National Office.

Net Square Foot: The sum of all areas on all floors of a building assigned to, or available for assignment to, an occupant or specific use. This value is computed by physically measuring or scaling measurements from the inside faces of surfaces that form the boundaries of the designated areas. Exclude areas having less than a 3-foot clear ceiling height unless the criteria of a separate structure are met. Included should be major space use categories for assignable space (e.g., dormitories, education, recreation, etc.) that are used to accomplish the institution’s mission. Net Square foot: NASF = Sum of Areas Designated by the Major Space Use Categories (Source: http://nces.ed.gov/pubs2006/ficm/).

On Board Strength (OBS): The actual number of students on Center on a day to day basis.

Preventive Maintenance: The care and servicing by personnel for the purpose of maintaining equipment and facilities in satisfactory operating condition by providing for systematic inspection, detection, and correction of incipient failures either before they occur or before they develop into major defects (Source: Dictionary of Military and Associated Terms, US DOD 2005).

Property Type: Indicates the asset as one of the following categories of real property:

land, building, structure.

Property Use: Since the elements defined by the FRPC do not match the space use codes employed in ESCIS, a mapping procedure will be created to align the definitions.

In the report, the Federal Real Property Council (FRPC) classifications will be printed for display. The information is available through the property registration field of Engineering Support Contractor Information System (ESCIS), and the current ESCIS designations will be correlated to the FRPC designations as follows:

ESCIS FRPC

Dormitory Dormitories/Barracks Food Service Other Institutional Uses Education School Recreation Other Institutional Uses Medical/Dental Other Institutional Uses Storage Warehouse Administration Office Structure * Storage, Service, Utility

Systems, or Other Land Institutional

* Each structure will be entered manually from the ESCIS database into one of four FRPC categories listed opposite the term “structure”.

Replacement Value: The cost of replacing the existing constructed asset at today’s building standards. It is the amount required to construct an asset of similar size and in the same location at today’s construction standards. The replacement value reported must be greater than zero (FRPC 2012).

Regional Office Project: Generally smaller projects where the funds will be transferred to the region for center execution.

Structure: In accordance with the FRPC 2012 Guidance for Real Property Inventory Reporting, a structure serves to provide storage, service, utility systems and is not likely to have full utilities (heating, cooling, etc.). A structure typically is less than 400 square feet.

Sustainability: Formally known as the World Commission on Environment and Development, the Brundtland Commission's mission in the 1980s was to unite countries to pursue sustainable development. The Commission defined sustainability as the “development which meets the needs of current generations without compromising the ability of future generations to meet their own needs".

Sustainability also is defined as the creation or enhancement of environmental, economic, and social-cultural balance, as realized through business activities, individual actions, and community engagement. Sustainability addresses approaches, methods and practices that optimize the use of energy, water, and materials while reducing greenhouse gas emissions.”

Utilization: This performance measure assesses the degree to which each asset is utilized and is expressed as a percentage. It is calculated on a square footage basis, comparing the square footage used to the “design square footage” based on contract strength (Source: FRPC 2012).

Executive Summary

Westover Job Corps Center Sign

Welcome Center Building 5900A

Physical Fitness Center Building

Masonry/Welding/Plumbing Shop Building 5644

This report documents the results, conclusions and recommendations for the facility survey completed at Westover Job Corps Center, Chicopee, Massachusetts the week of September 15, 2014.

The U.S. Department of Labor Engineering Support Contractor (ESC) team completed the survey on behalf of the Job Corps facilities program.

The facility assessment is a comprehensive process that provides objective and subjective analysis of existing and projected future condition of facilities. The facility assessment is a key component in understanding the life cycle, condition, and costs of buildings, structures, building systems, and assets within the Center. Specific objectives of this assessment include:

Provide an assessment of all facilities and identify related deficiencies Assess maintenance requirements Define renewal and replacement projects Identify potentially damaging or unsafe conditions Identify sustainability opportunities (e.g., waste recycling and energy and water conservation measures) Inventory accessibility in accordance with Architectural Barriers Act Accessibility Standard Develop cost estimates and schedules for new or replacement projects and correction of deficiencies

The site layout and characteristics of the 43-acre Center are noted in Figure ES-1 (Existing Site Plan) and Table ES-1 (Center Statistics), respectively. The survey results indicate the site and buildings generally are in good condition. Operation and maintenance of the Center and preventive maintenance practices are good. For the PY14 reporting year, seven (8) regional life safety deficiencies valued at $28,622 were identified. An additional 72 life safety O&M deficiencies were identified. Finally, there were no life safety deficiencies previously funded. The total number of previously funded but not corrected deficiencies is one (1) and totals $630. The long range plan includes two National in the amount of $8,006,766 and two Regional projects, totaling $1,458,911.

Table ES-2 (Facility Survey Assessment Results and Recommendations Chart) summarizes the facility assessment and recommendations for projects. Section 4.0 of this report includes the proposed site plan based on these recommendations.

EXECUTIVE SUMMARY

Center Statistics Date: 06/16/2015

Federally Owned (DOL) 1980Activation Date:

Ownership Status:

Site & Utilities

Water Source:

Sanitary Sewer:

Electrical Service:

Gas Type:

Telephone Service:

Public Water Authority

Publicly Owned Treatment Works

Chicopee Electric and Light Co.

Natural

No. of Vacant Buildings:

Gross Sq. Footage:

Net Sq. Footage:

Net / Gross (%):

Building Age > 50 yrs:

Building Age 20-50yrs:

Building Age 10-20yrs:

Building Age < 10 yrs:

308,284

Bldgs with Asbestos:

Asbestos Survey Date

Bldgs with Radon:

09/19/1992

Site Access: Yes

4Buildings with Access:

Regulated:

Non-Regulated:

Above Ground Tanks:

Sewage Treatment:

Publicly Owned Treatment Works

Air Pollution Sources: Minor Source - Exempt

Karen Kennedy

(413)593-5731Phone No.:

Center Director:

Alutiiq Education and TrainingOperating Contractor:

Contract Strength: Resident Men: Resident Women: Non-residents:

Health Occupations 60 Culinary Arts 60 Automotive Mechanic 40 Carpentry 40 Pharmacy Tech 30 Medical Office Support 30 Office Administration 30 Facilities Maint. and Const. 24 Welding 24 Plumbing 24 Electrical 24 Brick Masonry 20 ACT (Off-Ctr) 15 Computer Service Tech. 0 Plastering 0

No. Of Buildings:

437 237 140 60

Real Estate Management

Buildings

Program

JCC# 101 WESTOVER 103 Johnson Drive, Chicopee, MA 01022

Accessibility

Environmental Site Area (Acres):

Bldg to Site Coverage: 10%

0Building Age Unknown :

(413)593-5170Fax No.:

Under Ground Tanks: 0

Vacant (NSF):

Energy Actual - BTU/GSF/YR: 0

Energy Audit Done: Yes

Status of ECM: Not Implemented

48,829

74%

227,608

Buildings with Access to Services: 7

6Buildings with Accessible Restrooms:

Buildings with Other Accessible Features: 4

3Buildings in Total Compliance:

208,649

GSF

29,514 10 43,398 14

26,723 9

Average Building Age: 47

Vocations (421):

Radon Surveys Reqd: 9

Age Distribution

Mitigated: 0

Historic Status Buildings on National List:

Eligible Buildings:

Candidate Buildings:

WESTOVER JCC

New York/New England Expansion Tel. Co. (NYNEX)

43.00

03/01/2011Start / End Dates: 02/29/2016/

Table ES – 2

101 Westover Job Corps Center PY14 Facility Survey Assessment Results and Recommendations

Background Site Condition

Located on 43 acres of land in Chicopee, MA Federally owned by DOL and operated by Alutiiq Education and Training.

Activated as a JCC in 1980.

308,284 GSF within 25 buildings and 65,841 within 17 structures.

227,608 NSF over DOL space guideline Range.

Provides residential living, academic education, recreation and vocational training for 140 resident female students, 237 resident male student, 50 non-resident female students and 10 non-resident male students.

Roads and Pavement Good

Power Good Natural Gas Good Central Plant Fair Water Supply Good Sewage Good

Student Housing Fair Education Good Food Service Good Recreation Good Medical/ Dental Fair Administration Good Storage Support Good

Available Deficiency Funding and Execution Long Range Plan Life Safety

Deficiencies Non-Life Safety

Deficiencies Objective: The primary objective of the plan supports the previous plans with input based on PY’14 facility survey. Replace the HVAC/electrical systems in Buildings 5901, 5902, 5903, 5905, 5906 and 5908.

Provide adequate space to improve Medical/Dental and Center Maintenance functions. Replace poor condition roofs. Provide adequate make-up air and replace the two boilers in the Central Heating Plant in Building 5906. Maintain the Center in good condition by executing the preventative maintenance plan and implementing the energy, water and sustainability practices to meet the established goals for the Center.

National Projects:

1. National Project 1643; HVAC and electrical systems in Dormitory Buildings 5901, 5902, 5901 and 5904. $1,828,095.

2. National Project 3624: Design and construct a 4,450 GSF Wellness Center. $2,443,542.

3. National Project 3625: Design and construct a 11,000 GSF Maintenance/Warehouse/Logistics Building. $3,848,425.

4. National Project 3649: Replace boilers in Central Heating Plant, housed in Building 5906, which serves the majority of the building: $1,789,304.

Regional Projects Deficiencies 58853, 86275, 86279, 86290, 88291: Replace deteriorated roofs: $342,111

Recently Funded 7 $27,745 3 $29,383 Prior Funded 0 $0 1 $9,713 O&M 73 Non CRA

Funded 91 Non CRA

Funded Unfunded 2 $23,077 80 $2,206,346

OMB Score Card Metrics Current

Goal Westover Recommendations

EO13423 FY

2014 GOAL

KBTU/GSF/YR

109.9 115.4

O&M Costs $/

GSF

5.10 3.62

% MC 58 64.47

% MDNC 37 15.24

% NMD 5 20.30

%Utilization

Office 97

Housing 98 100 Warehouse 96 100

FCI 0.919 0.89

%FCI < 0.90 15.2 60.2

Green= Meets or Exceeds Goals, Yellow = Within 10% of Goal, Red

= Beyond 10% of Goal

Compliance Comments Category Status National Register of Historic Places Some buildings over 50 years old therefore candidates for listing on the NRHP Energy and Water Not meeting their goals by 5% on energy and 10.5% on water Environment No reported Issues.

Sustainability In compliance Accessibility 6 of the 23 Buildings are in total compliance

1.0 - Introduction

A team of Engineering Support Contractor (ESC) architects and engineers completed an facility survey for Westover Job Corps Center the week of September 15, 2014. The results, conclusions and recommendations of this survey are documented in two volumes: Volume I Planning Strategy and Volume II Supporting Data.

Objective and Scope

The objective and scope of the survey were to:

Document existing conditions

– Building and structures

– Barrier-free accessibility

– Operations and maintenance

– Programmatic characteristics (e.g., size of functional areas, operational layout, and functional amenities)

– Energy, water, and waste management plans and actions

– Environmental management plans and practices and associated regulatory compliance

Identify new deficiencies and status previously documented deficiencies

– Documentation and categorization of new deficiencies identified during the survey

– Status of previously identified and funded deficiencies to determine if corrective actions were taken

– Submission of funding requests to DOL for life safety deficiencies that may pose a risk to the Center’s staff and students if not corrected immediately Develop a Long Range Plan

– Plan and implementation strategy based on National, Center, and Regional participation

– Strategy would positively impact Center operations and the overall living and learning environment

– Prioritized facility-specific actions consistent with Center’s mission, educational goals, and National goals and funding

Report Contents

Volume I includes the information and basis for the recommendations for long range planning. The following sections:

Section 2.0 Existing Site Conditions. In this section, the status of the site and building is presented in terms of general conditions, functionality, resource use and intensities (i.e., energy, water, and waste), sustainability, and accessibility. The status of funded projects is noted and current and prior deficiencies are summarized.

Section 3.0 Planning Analysis. The proposed plan is presented in this section and is based on the existing site conditions and functions, Center mission, both near and long term.

National, Regional, and Center engagement is pivotal to the presentation of a plan that can be implemented.

1.0 INTRODUCTION

Section 4.0 Recommendations. The recommendations for proposed projects and revised site plan are presented and are prefaced by summarizing the previous plans for the Center and findings documented during this program year survey.

2.0 - Existing Conditions

The existing conditions of the Center are presented in this section with specific focus on the following:

Background – An overview of the Center is presented on the campus layout and buildings, student population, and vocations.

Ownership – The ownership of the property (leased versus owned) and any related conditions affecting operations and maintenance of the property are highlighted.

General Site Conditions – The site conditions (roadways, stormwater system, and utilities) are summarized based on the findings of this survey.

General Building Conditions – The status of buildings physical conditions is noted with special emphasis on those buildings with repair needs.

Preventive Maintenance – The Center’s practices for systematic inspection, detection, and correction of potential failures either before they occur or develop into major defects are documented.

Facility Assessment by Function – The evaluation of the Center’s functions (e.g., education, housing, recreation, medical/dental, storage/support) is presented and cross referenced to building/structures on the campus.

Resource Use – Energy and water use and intensities are indicated and trends noted as well as waste management practices. The Center’s contributions toward the Executive Order goals for 2015 also are summarized.

Sustainability – This section documents if the Center is proactive and has in place active energy and water use reduction programs; a waste prevention/recycling program; School Dude or CMMS for Preventative Maintenance practices; and green purchasing policies and practices.

Accessibility Standards – The accessibility to buildings and to services and functions within buildings in accordance with the Architectural Barriers Act (ABA) Standard for Federal Facilities is documented.

Completed and Current Projects – The status of National, Regional, Center, and Career Technical Skill Training (CTST) projects by deficiency number is shown in tabular format.

Deficiency Summary – A summary of the number and dollar value (if applicable) of all deficiencies (recently funded, prior funded, operations and maintenance, and unfunded deficiencies) is provided.

The deficiency analysis presented in Section 3.0 of this volume, includes additional details on these deficiencies.

2.0 EXISTING CONDITIONS

Background

Westover Job Corps Center is located on 43 acres of land within the Chicopee, Massachusetts city limits, 3.5 miles north of downtown Springfield, Massachusetts. The land and buildings are owned by the Department of Labor and operated by Alutiiq Education and Training, LLC. The center was activated for Job Corps utilization in 1980. The original construction was in 1939 for military use as part of the Westover Air Force Base. However, the building occupied by Job Corps where constructed between 1945 and 2003. The property was transferred to the Department of Labor during the consolidation of the Westover Job Corps Center in three phases, in 1978, 1979 and 1981.

The last parcel, transferred in 1981, is the now vacant south east area where the solar panel power system is located.

The center has 308,284 gross square feet (GSF) in 25 buildings and 65,841 in 17 structures.

Westover Job Corps Center provides residential living, academic education, recreation and vocational training for a population of 437 students consisting of 237 resident men and 140 resident women and 60 non-residents. There is Child Development Center (CDC) on the center and it is operated by the Head Start Program. The total area at the center is 227,608 net square feet (NSF) including 48,829 NSF of vacant space as compared to the DOL suggested space guideline range of 156,730 NSF to 195,400 NSF for a center with this student population.

Ownership

The Westover Job Corps Center is a federally owned center that was activated in 1980. The center was purchased in three (3) increments between 1978 and 1981. The first parcel contains 22.5 acres of the former Westover Air Force Base and was obtained through a transfer from the General Services Administration (GSA) on March 21, 1978. The second parcel comprises 16.258 acres of land obtained through a transfer from the Department of the Army on July 27, 1979. Finally, the third parcel includes 4.49 acres of land obtained through a GSA transfer in 1981. Each of these transfers was completed at no cost to the Department of Labor. The center is currently located on approximately 43 acres of land and has 25 buildings and 17 structures. The Department of Labor is responsible for the repair and maintenance of all buildings at its federally owned campus.

General Site Conditions

The center is located in the Eastern Time Zone at 42 degrees north latitude and 72 degrees west longitude. It has an average elevation of 245 feet above sea level. January temperatures in Chicopee ranges from an average low of 16 degrees Fahrenheit to an average high of 34 degrees Fahrenheit.

July temperatures range from an average low of 63 degrees Fahrenheit to an average high of 85 degrees Fahrenheit. Chicopee is considered to be part of the climatic 5 zone, with annual precipitation of 44 inches. There is an average annual precipitation of 48 inches.

Aerial view of the Westover Job Corps Center Campus

The site is located in a suburban setting approximately 80 miles west of Boston Massachusetts. The property is bounded by the Westover Air Force Base on the north and east and by Johnson Road on the south and west. Also, there are public schools located north and west of the campus. The western section of Johnson Road is a public road but the southern section is within center property; a chain link gate marks the beginning of the private road. There is a residential development across Johnson Road. The campus entrance gate and welcome center are at the northwest corner of the site. Except for the portion of the boundary between the entrance and the parking lot, the site is enclosed by a chain link fence.

The site, roughly rectangular in shape is curved on the southwest side and has a gentle slope downwards to the north-east. The campus landscaping is a balance of grass; trees and plantings between and along the buildings and the landscaped areas are well maintained. For informal gatherings and outdoor recreation, the center has numerous pavilions, a wood burning oven and outdoor baseball field and courts (basketball, football, soccer and volleyball). The campus roadway and parking lots are asphalt and sidewalks are concrete and generally in good condition. The site is relatively flat with a gradual slope east to west starting from the middle of the campus and the underground storm water system is gravity flow/surface runoff drainage.

The eight original 1950’s 5900 series three story buildings share a common orientation and define several courtyards which are located on the day campus. To the east are the 5600 series buildings which are mostly one story wood framed structures and Physical Fitness Center Building 5507. The area surrounded by the 5600 series buildings, a wide gravel and asphalt drive, is gritty and poorly planned. Several pavilions scattered around the center are heavily used before and after meals and after classes as designated smoking areas.

A solar panel power system was installed in 2012 and is located at the east edge of the campus. The system was installed at the former four acre pool area that was cleared of all construction debris and the buildings and a structure were demolished. The pool was previously backfilled with sand and topped with soil.

The domestic water supply is provided by the City of Chicopee with seven master meters. The water distribution system is good. Fire protection is provided by street hydrants, a total of twenty-five, and provides adequate pressure. The center is supported by the Chicopee Fire Department station which is approximately one mile from the center and has a response time of approximately five minutes.

The sanitary sewage collection system is a City of Chicopee operated municipal sewage treatment system. The center is supplied with natural gas from Sprague Operating LLC/Columbia Gas. The underground hot water distribution system pipe loop is sixty years old and frequently requires the repair of leaks. Expansion joints were omitted from the initial installation. The fire protection system is fed by city water and there are an adequate number of fire hydrants, and all are in operating condition. The center is served by the Chicopee Fire Department which has a five minute response time. The sanitary sewage collection system is a City of Chicopee operated municipal sewage treatment system.

Electrical service is provided by Chicopee Electric and Light Co. The 13.8/7.97 kV primary service is brought to the center at one location from overhead lines along Johnson Road across from CDW Center Building 5900. Power is brought from this location under the road and to the center where it is turned up for overhead distribution. The primary radial service feeds several pad-mounted and pole-mounted center owned transformers. The center has one pole-mounted primary meter located outside the center's property line near Building 5900. Site underground utility vaults contain asbestos pipe fitting insulation.

There is no secondary metering. The primary and secondary power lines are owned and maintained by the center. Some smaller buildings and structures are sub-fed from adjacent buildings. The solar system consist of 1562 Solar PV modules (Evergreen ES-A series 210W) ground mounted, utilizing the PV mounting system (Panel Claw - Panda Bear GM), with all PV modules, divided to 72 strings with 22 modules per string, with one inverter (Solectria Renewables LLC, model SGI 300 kW), utility and production meters. The solar array (size 328.02 kW) located in the southeast corner of the campus is completed and will provide power to the center and the utility system. This system will reduce the electrical utility bills for the center.

Telephone service is provided by the New York/New England Expansion Telephone Company. The internal distribution system, which is owned by the center, is adequate. Administration Building 5905 is utilized as the main communication service entrance for the center telephone and data systems. Two main T1 lines supplied by Verizon connected to two routers are utilized for local VoIP and MCI for long distance VoIP. The center has 25 land lines provided for Verizon for faxes, mail post machine, fire alarm systems and modems. The system hardware is manufactured by Cisco.

Dormitory door alarms and local security for Buildings 5902, 5903, 5904, 5907 and 5908 are monitored in the residential advisor offices. The fire alarm system is centrally monitored in Welcome Center Building 5900A.

General Building Conditions

The center contains twenty-five buildings and two-thirds of the buildings are located on the westernmost portion of the campus which is eight 1950s era masonry and concrete buildings and the predominant structures. Of these eight 1950s era buildings one was constructed originally for food service Building 5906 and the other seven as military barracks, Buildings 5901, 5902, 5903, 5904, 5905, 5907 and 5908. The seven military barrack type buildings are 200-foot long flat-roofed concrete structures with brick or glazing in-fill panels. Though structurally sound, center functions have had to significantly adapt to these buildings. Three of these buildings are dormitories Buildings 5902, 5903 and 5908; one is education Building 5904 and the remaining three accommodate mixed functions that include administration, medical/dental, and recreation. Two of the eight 1950s era buildings are vacant Buildings 5901 and 5907 which are structurally in fair condition. However, the electrical distribution and mechanical systems are outdated and in poor condition, and the interior finishes have deteriorated. The remaining six buildings are in fair to good condition respectively.

Other buildings to the east are one-story wood framed or concrete block constructions that are in good condition. These are used for hard vocational training. The Physical Fitness Center Building 5507, in the northeast corner of the campus, is in good condition. Buildings in the 5600 group are:

Center Maintenance Building 5650, originally built in 1945 is in good condition. Equipment Storage Building 5690 is in good condition, Greenhouse Building 5671 and Vacant Building 5670 which are in fair condition.

There are seventeen separate structures built between 1955 and 2013 serving recreational, storage/support and utility needs. Storage Structure 5912 is in fair condition Storage and all other Structures are in good condition and function well.

Preventive Maintenance

The Center’s preventive maintenance tasks are currently tracked using a web based maintenance scheduling software, “SchoolDude.” The Center changed operators in April 2011 and during the PY’14 September facility survey the Center stated the previous operator left the center in disrepair and did not leave behind any maintenance records, manuals, warranties, etc. Center maintenance has been sorting through the circumstances and has actively assisted the situation and has been addressing the issues. The grounds, facilities, and equipment at the Center are maintained generally in fair condition. The students assist the maintenance staff in performing some of the required maintenance, upgrades and maintaining the grounds. The more demanding and technical repairs are assigned to the maintenance staff or hired contractors and vendors. Also, the hard vocational trades participate in building and ground improvements through CTST projects.

Facility Assessment by Function

Student Housing

The Center accommodates 140 resident women and 237 resident men in three 3-story buildings, Harris Hall Building 5902, Singletary Hall Building 5903 and Walker Hall Building 5908. The buildings were originally designed as barracks and all three buildings are laid out in an ‘I’ type configuration and were constructed in 1955.

The main entrances are somewhat centered in the buildings with an interior stair connecting all floors. All buildings have metal emergency egress stairs at both ends. The typical dormitory sleeping rooms have two beds. Vacant Bassett Hall Building 5907 and Walker Hall Building 5908 have two common bathrooms. Harris Hall Building 5902, Singletary Hall Building 5903 and Walker

Hall Building 5908 share single small bathrooms, located between two sleeping rooms. Although the shared bathrooms are not ideal it functions reasonably well. The laundry rooms are centrally located on the first floor of all buildings and Buildings 5902 and 5903 have two lounges on each floor;

Walker Hall Building 5908 however, Building 5908 have one lounge per floor. Currently, the Center has a capacity of 420 beds.

These facilities are generally in fair condition. These buildings are all structurally sound but the HVAC and electrical systems are inadequate. The windows are worn, leaky, single glazed and are not energy efficient. The roofing is black EPDM membrane coated with a white reflective coating.

The roof has minimal insulation over the concrete deck. A National project which is currently under design will totally renovate Vacant Building 5901 (former education building). In addition, the project includes major upgrades in HVAC, electrical, fire protection and miscellaneous architectural systems in Dormitories 5902 and 5903. Building 5904 includes dormitory space only on the third floor and will under this project undergo HVAC, electrical, fire protection and architectural improvements. Vacant Bassett Hall Buildings 5907 and Walker Hall Building 5908 are proposed for demolition once Vacant/Old Education Building 5901, 5902 and 5903 are renovated for dormitory use. There are deficiencies that address replacing the poor condition roofs on Buildings 5901, 5903 and 5904. The roof replacement on Building 5903 is included in National Project 1643.

Education

The main academic functions, located west on the day campus, are contained in Education Building 5910, and non-academic education functions are located in King Hall/Culinary Building 5904, and Administration/ Medical-Dental/CTS Building 5905. Culinary Arts is located on the first floor of Building 5904 and adequately houses the Culinary Arts vocation. This vocation also has an attractive banquet hall which is used by culinary arts for special occasions. Non-academic functions and related administration offices are located on the second floor. Half of the third floor house counseling offices and the other half is vacant. The 5600 series buildings, located east on the night campus, mostly house hard vocations. Masonry/Welding Vocation Building 5644, Carpentry Shop Building 5656, BAM/Electrical Vocation Building 5675, Automotive Shop Building 5680 and Plumbing Vocation Building 569. Non-academic administration functions are housed in the CTT Administrative Building 5693. The educational and vocational facilities function well, are adequate and in general good condition.

Food Service

Food Service functions are located in Food Service Building 5906. Building 5906 contains the dining area, food preparation, serving, dishwashing kitchen and food storage areas. The HVAC roof-top-unit need to be replaced and the kitchen hood make-up air unit is not operable and without make-up air the kitchen hood exhaust system will not function as required. Contiguous to this building is the center heating plant, located at the south corner of the building adjacent to the kitchen area (see Storage/Support function for additional information on the Central Heating Plant). All other building components are adequate in space and function well.

Education Building 5910

Food Service 5908

Recreation

Indoor recreation functions are in two buildings. The primary location is the Physical Fitness Center Building 5507, built in 2002 is an attractive facility that functions well and overlooks the outdoor recreation fields. This building is located on the east side of the night campus.

Student Government Association is located on the second floor in the Culinary King Hall/Culinary Building 5904, which located on the day campus. Outdoor recreation facilities are located near the Physical Fitness Center Building 5507 and consist of two basketball courts, one volleyball court, one baseball field and a soccer field. The recreational facilities are maintained well, in good condition, adequate in size and function well.

Administration

Administration functions are primarily located in three buildings; Transportation Building 5900, Welcome Center Building 5900A, Administartion/Medical-Dental Building 5905 and King Hall/Culinary Building 5904. The majority of the administrative functions are located on the first floor, and half of the third floor in the Administration/Medical-Dental Building 5905. This building adequately provides for the administrative office needs of the center. Building Transportation Building 5900 is strategically located on near the entrance of the center and the building is generally in good condition. Security offices are located in the Welcome Center Building. The building is an attractive welcome structure for the center and functions adequately. A large parking area separates Buildings 5900 and 5900A, which provide ample for staff and visitors.

The Child Development Center (CDC) Building 103, constructed in 2003, also located near the center’s entrance was vacant during the September 2014 facility survey due to structural issues with the floor framing system. The Engineering Support Contractor (ESC) Project Manager (PM) reported the necessary repairs were completed February 12 2015. The CDC operator, Head Start, conducted a walk-through of the building prior to re-opening and corrected several remaining deficiencies. CDC operations resumed February 16, 2015. The counseling offices are consolidated and occupancy the northern haft of the third floor in King Hall/Culinary Building 5904.