16-26-111325-45-P- AW Martin Luther King MS Pool Infrastructure - Submission Requirements .pdf

26-111325-45-P- AW Martin Luther King MS Pool Infrastructure Replacement

SUBMISSION REQUIREMENTS AND EVALUATION CRITERIA

1. SUBMISSION REQUIREMENTS

1.1 Proposals shall be submitted online via the following link:

https://aps.bonfirehub.com/opportunities/213594

1.2 ALL forms as listed on the OFFEROR’S AFFIRMATION page MUST be completed. Failure to answer all questions or submit all forms as listed in section 5 of the Offeror’s Affirmation will result in your proposal being deemed non-responsive.

1.3 Any proposal received online after the designated time and date due will not be considered by APS. APS will only accept online submissions for this RFP. Proposals can be submitted online at: https://aps.bonfirehub.com/opportunities/213594.

Proposals submitted after the proposal close date will not be accepted. Note: Any proposal submitted in any other format (email, paper, fax, mail, etc.) will not be accepted for any reason.

1.4 Proposals cannot be withdrawn after they have been submitted online unless the offeror requests in writing to the Executive Director of Procurement Services prior to the time set for receiving bids, or unless the Senior Executive Director of Facilities Services fails to accept or reject the bids within one hundred and twenty (120) days after the date fixed for receiving said proposals.

1.5 Proposals that contain irregularities of any kind and/or do not comply fully with the requirements stated in the solicitation documents may be rejected at the discretion of the Executive Director of Procurement Services. APS shall not be liable for any costs associated with or incurred by the offeror in conjunction with the preparation of solicitation responses.

1.6 APS reserves the right to waive any minor informality or error in the solicitation or offeror’s proposal which will not adversely affect competition.

1.7 By submitting a response, the offeror certifies that this proposal is made without prior understanding, agreement, or connection with any corporation, company, or person submitting a bid for the same service and is in all respects fair and without collusion or fraud; that collusive pricing is understood to be a violation of state and federal law and can result in fines, prison sentences, and civil damage awards.

1.8 It is further agreed that the offeror agrees to abide by all conditions of the solicitation, notice of award, and/or purchase order(s) of APS and that the person signing this bid is duly authorized to bid on behalf of the offeror.

1.9 Failure to provide an online submission with the correct information listed may result in the rejection of the proposal. If further information is required to demonstrate responsibility such as providing copies of licenses or permits, APS reserves the right to notify the Offeror, in writing and give five (5) days from notification to supply such information.

1.10 Offeror shall submit an online proposal with a response that fully answers each question list on the online submission. The offeror must reference each section as listed below.

1.11 Offeror shall submit the following information with the proposal. The offeror must reference each section as listed below.

Section 1 – Overview and Experience

a. Please provide your firm’s history of completing similar pool infrastructure replacement projects on schedule, within budget, and with the quality specified.

b. Please provide your current workload with APS and other entities, proposed manpower, ability to secure materials, and your firm’s potential ability to complete the project.

c. Please provide your provisions for quality control and approach to controlling and correcting deficiencies and your firm’s ability to timely close out a project and respond to warranty requests.

d. Please provide your firm’s CPM schedule for the project broken down by phases including design, permitting, construction, close-out, etc.

e. Please provide information regarding the suitability of the proposed project team, including the site superintendent.

f. Please provide the proposed approach to the project including the design plan, permitting, potential impacts and proposed solutions, logistics plan, temporary facilities, security, and project completion.

Section 2-Pricing

a. Please propose a lump-sum cost for all construction and related services, together with detailed unit pricing, any unit cost allowances or other allowances, and all alternates.

Please provide your firm’s complete pricing document. Provide a complete breakdown of your firm’s cost for the project.

2. EVALUATION

2.1 To be eligible for consideration, proposals shall be presented in accordance with the instructions of this solicitation and within the timeframe specified. It shall be the responsibility of the awarded vendor to meet all specifications and guidelines set forth herein.

2.2 An APS evaluation committee will evaluate each proposal deemed responsive. APS, at its sole discretion, determines the criteria and process whereby proposals are evaluated and awarded. No damages shall be recoverable by any challenger as a result of the determinations or decisions by APS.

2.3 APS reserves the right during the evaluation process to contact offerors who submit proposals and request additional information or clarification necessary to complete the evaluation.

2.4 APS will evaluate all proposals and reserves the right to develop a competitive range for consideration. The competitive range is defined as a group for competitive negotiation, as determined during the evaluation process, composed of only those proposals that are considered to have a reasonable chance of being selected for an award and who are, therefore, chosen for additional discussions and negotiations. Proposals not in the competitive range are given no further consideration.

2.5 Proposals will be evaluated on the following criteria:

Criteria Point

Possible Overview and Experience 80 Pricing/Cost 20 Total 100

2.6 The formula to evaluate price is as follows:

(Lowest price/price of the proposal being evaluated) x points possible for price = score

2.7 It is anticipated that the top evaluated proposals submitted in Phase 1 will be shortlisted and may be asked to participate in presentations/interviews as a part of Phase 2 of the evaluation process. APS at its sole discretion will determine which/how many proposals will move forward into Phase 2 APS reserves the right to NOT hold a Phase 2 presentation/interview.

3. PHASE TWO (2)

Should a Phase 2 presentation be deemed necessary, the following shall apply:

3.1 Offerors who have been shortlisted will be invited to participate in the presentation/interview Phase of the RFP process.

3.2 The shortlisted offerors will be sent an email outlining the date/time/agenda of their scheduled invitations.

3.3 Offerors who chose not to participate in the presentation/interview process will be removed from consideration for an award.

3.4 Phase 1 scores will not be considered as part of Phase 2 scoring. Phase 2 scores will be the final score of the evaluation process.

3.5 Phase 2 Presentation/interviews will be evaluated on the following criteria:

Criteria for Phase II Points Possible

Presentation 80

Company history in completing design build construction projects on schedule, within budget, and with the quality specified.

Project approach, including phasing and logistics plan, identification of potential project impediments and proposed solutions to satisfactorily complete the project.

Qualification of the proposed Project Management Team and potential to satisfactorily complete the project.

Your plan for MWBE subcontractor outreach and pre-qualification

Project Schedule and potential to satisfactorily complete 10

Firm’s current workload with APS and others proposed manpower, and potential ability to complete the project (Discuss Current and Future Workload Form)

Pricing/Cost 20

TOTAL 100

Except for Pricing/Cost Phase 1 scores will not be considered as part of Phase 2 scoring. Phase 2 scores will be the final score of the evaluation process. Unless BAFOs are requested, the points allocated to Pricing/Cost in Phase 1 will carry over to Phase 2.

3.6 APS reserves the right to request a best and final offer (BAFO) from offerors during the evaluation process.

3.7 APS reserves the right to negotiate terms and conditions, the scope of work, price, and/or non-price terms and conditions with selected vendor(s) to meet the needs of the district.

3.8 Negotiations may be:

a. Concurrent which may be conducted concurrently with multiple offerors or;

b. Exclusive which may be conducted with the offeror whose proposal is the overall highest rated.

3.9 Exceeding Available Funds

In the event the pricing submitted by (a vendor or vendors) exceeds available funds, APS reserves the right to negotiate an adjustment of price with the (vendor or vendors).

3.10 The award will be made to the offeror whose proposal best meets the needs of APS and is ranked highest during the evaluation process. If multiple awards will be made, the evaluation methodology will be stated in the Scope of Work.

4. DESIGN-BUILD AGREEMENT

By submitting a proposal, you are agreeing to execute the standard APS Design Build Construction Agreement Between Contractor and Owner for a Stipulated Sum (the “Contract”) as written with no changes or amendments.

5. OFFER GUARANTEE/BID BOND

5.1 Offeror shall attach to the offer, an offer guarantee, in the form of a certified or cashier’s check or an offer bond substantially in the form attached in an amount equal to 5% of the proposed price.

5.2 The offer guarantee shall be applied toward, but shall not be considered a limitation upon, any damage which may be sustained by APS if the Offeror fails to abide by any provisions of the Notice of Intent to Award.

5.3 APS may contact the surety to confirm the validity of the bond.

5.4 Attorneys-in-Fact who sign bonds must file with each bond a certified and effective dated copy of their power of attorney.

5.5 Offer shall be guaranteed for a period of sixty (60) days from the date of submission, or as extended by mutual agreement.

5.6 If the offeror fails and/or refuses to execute the Contract, provide the necessary bonds within the required time frames, or fails to abide by any provisions of the Notice of Intent to Award, the offer guarantee shall become the property of APS, as damages; provided that the amount of the offer guarantee which becomes the property of APS shall not, in any event, exceed the difference between the offer amount and the offer amount of the next lowest, responsible Offeror. APS reserves all other rights and remedies permitted by Georgia law.

5.7 Mandatory Submittals. Proposals MUST include the signed Non-Influence, Non-

Collusion Affidavit, E verify Affidavit and Bid Bond.

6. PAYMENT AND PERFORMANCE BONDS; INSURANCE

6.1 If the proposal or any part of the proposal is accepted and a contract awarded, the contractor shall within the required time enter into a written contract and furnish payment and performance bond(s) as required by the contract and specifications, or the call for proposals, or by law, in the amount of at least the total amount payable by the terms of the contract with a surety acceptable to APS.

6.2 If the proposal or any part of the proposal is accepted and a contract awarded, the contractor shall furnish current insurance certificates for the coverages and on the terms and conditions required by the contract. The insurance certificates shall be provided to APS within five (5) days of the contractor’s receipt of the Intent to Award.