Amendment_0002.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

Amendment 0002

Carrie L. Cross

This amendment is being issued to provide or clarify the following information contained in this solicitation:

1. The closing date is hereby extended to no later than 12:00 P.M., Friday, November 8, 2019 EST. Proposals received after this date and time will be deemed late and not considered for award.

2. Written responses to the Questions received from prospective offerors are hereby incorporated. This data should be used in preparing proposals.

CONTINUED

Prisoner Operations Division - Carrie Cross POD, CG-3 3rd Floor USMS Landover Operations Center 3601 Pennsy Drive Landover, MD 20785

15M40020RA3500002

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10/26/2019

10/04/2019

15M40020RA3500002 Amendment 0002

3. Revised Solicitation Pages are hereby incorporated with changes to the following sections. Text is highlighted in Blue to identify changes and “Amendment 0002 has been added to the page number section to clearly identity it has changed:

a. Section C.2.

b. Section C.3.

c. Sections C.8.A.15, C.8.A.21, and C.8.A.23.

d. Sections C.8.B.8, and C.8.B.11.

e. Section C.8.F.1.

f. Section C.8.G.10.

g. Section I.1 Changed to Add Clause 52.222-62.

4. Attachment J-2 is hereby amended to add Transportation requirements.

5. Add Attachment 14 – Facility Floor Plan

6. Add Attachment 15 – Pre-Proposal Sign in Sheets

7. Add Attachment 16 – Handout Provided at the Pre-Proposal Conference

8. All other terms and conditions of the solicitation remain unchanged.

1) SECTION J, PAGE 115, PARAGRAPH NUMBER(S) List of Attachments:

Attachment 10 “Intent to Propose” does not indicate when this document needs to be submitted; can USMS provide submission timeframe for this document?

ANSWER: This document should be submitted now if your company intends to submit a proposal.

2) SECTION L.8 PAGE 127, Proposal Due Date: This section refers bidders to the Section A for a due date; section A does not contain a due date (although the FBO posting lists 11/4/2019. Questions are due on 10/29/2019; with that in mind, and considering the time required for USMS to respond to questions, what is the anticipated due date for proposals?

ANSWER: Amendment 0001 was posted immediately following the issuance of the solicitation on October 4, 2019, which corrected Block 5 and 9 of the SF 33 and corrected the question due date from October 29, 2019 to October 21, 2019. Please refer to Amendment 0001.

3) SECTION L.8 PAGE 127, Page Limitations. Please clarify page limitations for the Technical Volume. This section states page limitations will be strictly enforced; however, in looking for “page limitations” in Section L, only two parts have page limits indicated:

(on page 130) Technical Volume II-A states the Organizational Structure is limited to 3 pages; (on page 132) Technical Volume II-B states the Contract Manager’s resume is limited to 3 pages. No other page limitations are listed; are these the only 2 items with page limitations?

ANSWER: Yes

4) SECTION L.9 PAGE 134, FOIA Markings. This paragraph states that a Notice shall be placed on the title page of the proposal indicating which pages of the proposal are considered exempt from FOIA disclosure; however, the instructions go on to state “each individual item” that the bidder considers exempt shall be marked.

a. Question (1) If the offeror considers their entire technical submission to be exempt from FOIA, does the offeror have to indicate individual items on each page that are exempt?

ANSWER: A note should be provided at the bottom of each page considered privileged or confidential.

b. Question (2) If the offeror lists page numbers, what method of marking the items on each page that the offeror considers exempt is acceptable?

ANSWER: A note should be provided at the bottom of each page considered privileged or confidential.

5) SECTION L, PAGE 128, APPLICATIONS. This section lists file formats, such a MS Office Suite 2000 and Adobe Acrobat v. 4 or 5. These formats are substantially outdated.

For example MS Office 2013 allows documents to be saved as PDF files directly. Are these formats acceptable? Is a NITRO PDF file acceptable?

ANSWER: Yes, the USMS is currently operating with MS Office 2013 and Adobe v

2019.021.20040. No, the USMS does not have NITRO PDF software.

6) ATTACHMENT 2, TRANSPORTATION. Is a handicapped accessible van required?

7) ATTACHMENT 2, TRANSPORTATION. For the purpose of proposing appropriate transportation vehicles:

a. How many times per week are JPATS Ops in Victorville conducted which will involve detainees from El Centro?

ANSWER: One trip per week

b. What is the anticipated passenger load for JPATS Ops per trip?

ANSWER: Approximately 25 Prisoners per trip

8) ATTACHMENT 2, TRANSPORTATION. The attachment requires offerors to price in the first 4 hours of medical facility transportation in monthly operating expenses. Without a frequency of trips variable, this computation cannot be made.

a. Can the government remove the requirement to price the first four hours into the monthly operating expenses and just use the hourly rate CLINs?

ANSWER: No, facility staffing shall support this requirement.

b. Does USMS require two armed guards for each medical facility trip?

c. If two armed guards are required, are we then to estimate 8 total hours per trip in our monthly expenses?

ANSWER: No, facility staffing shall support medical facility trips for the first four

(4) hours. After the first four (4) hours staff will be paid the hourly rate.

d. If the cost must be included in the monthly operating expenses, can the government provide a not to exceed number of hours to be included in our estimated monthly expenses?

ANSWER: No, this is facility staffing.

e. If the cost must be included in the monthly operating expenses, can the government provide an estimate of required hours?

ANSWER: No, this is facility staffing.

9) ATTACHMENT 11. This attachment does not contain an expense category for Facility Maintenance & Repair, or a category for plant equipment (HVAC, Kitchen); are we to infer that these are not contractor costs?

ANSWER: Maintenance & Repairs will be covered by an O&M contract and in accordance with Section I.23 FAR Clause 52.245-1 Government Property (Jan 2017).

10) ATTACHMENT 12. The facility has been closed for over 5 years; has a government survey been conducted to ascertain:

a. That all surveillance equipment (cameras, control center) and all alarms are fully functional?

b. That all kitchen equipment (stoves, ovens, chiller boxes, freezers, etc., are fully functional?

c. That all laundry equipment (washers, dryers) are fully functional?

d. That the facility is free of pestilence?

e. That the facility meets State Fire Code?

11) ATTACHMENT 12. The attachment does not list any of the following materials as being provided by the government; which, if any, are being provided by the government:

a. Beds/bunk beds?

i. To accommodate up to 508 in general population and 18 in SHU?

b. Mattresses?

ANSWER: Yes, the initial ones are present but replacement and continuing needs are the responsibility of the Contractor.

i. 1 for each bed provided?

c. Pillows?

ANSWER: No, mattresses have integrated pillows.

i. 1 for each bed provided?

ANSWER: N/A

d. Bed linens?

ANSWER: Yes, the initial ones are present but replacement and continuing needs are the responsibility of the Contractor.

e. Towels?

ANSWER: No

f. Detainee Uniforms?

g. Detainee Hygiene items?

h. Law Library materials?

i. Lexus-Nexus enabled computers?

12) ATTACHMENT 13. This attachment does not include an “activation period” CLIN. Are we to build in all activation costs into the base period CLIN?

ANSWER: Pricing should be provided in accordance with the Pricing Instructions provided in Attachment 13.

a. Can an activation period CLIN be provided?

13) SECTION B (pages 3 & 4 of 15); Can USMS confirm that this “Section B” is not required to be returned with the proposal and that Attachment 13 Pricing Schedule is “Section B” that is required to be submitted?

ANSWER: Attachment 13 Pricing Schedule is “Section B” that is required to be submitted with a proposal submission. Pages 3 &4 of 15 will be completed at time of award.

14) SECTION C.2, PAGE 11, This section states government property will be provided “as is”; since the SF 30 indicates that this is a “Negotiated RFP”, if during the activation period, Government Property is found to be inoperable or in need of replacement, will the contractor be able to be reimbursed for repairs and/or replacement of this government equipment?

ANSWER: No, repairs/replacements will be covered by the O&M contract.

15) SECTION C.2, PAGE 11, If the contractor cannot assess the operability or condition of Government Property, and a price adjustment is not provided for repair/replacement, can the government add the purchase date to the list of equipment to give offerors some idea of the projected life-span of the equipment provided?

ANSWER: No, repairs/replacements will be covered by the O&M contract.

16) SECTION C.2, PAGE 11 and Attachment 12, Has all government provided equipment listed been periodically maintained by the government per manufacturer’s specifications since the facility closed in September 2014?

17) SECTION C.2, PAGE 11, States that ICE will handle all operational maintenance that it is currently handling; can USMS list what ICE will maintain or clarify the meaning of this statement?

ANSWER: This will be provided at time of award.

a. Are we to infer that ICE will handle all physical plant maintenance?

b. Are we to infer that if physical plant property such as an HVAC unit needs to be repaired that the contractor must include these potential costs in its bid rates and will not be otherwise reimbursed by the government?

ANSWER: The O&M contract will cover the cost and maintenance of HVAC equipment.

c. Are we to infer that if physical plant property such as an HVAC unit needs to be replaced that the contractor must include that cost in its bid rates and will not be otherwise reimbursed by the government?

d. Does the government have an estimate from past records of the costs of repairs and replacements of the equipment listed in Attachment 12?

18) SECTION C.2. PAGE 11/12, States the contractor is allowed to purchase materials and tools needed to maintain the facility (and presumably this extends to government equipment). Will the contractor be reimbursed for such purchases outside of the established CLINs?

ANSWER: No, it is contractor owned equipment, you take it with you when you leave or the contract expires.

a. Will a materials CLIN be added to this contract for this purpose?

b. Is the contractor required to provide maintenance staff such as plumbers, HVAC techs, electricians?

i. If so, how does this square with statement that ICE will handle operational maintenance of the facility?

c. If the contractor is required to provide maintenance staff, under which heading on Attachment 11 would these costs be placed?

19) SECTION C.3. PAGE 13, States the contractor shall comply with Federal Performance Based Detention Standards (FPBDS); since ICE detainees will also be accepted, is there a requirement for separate compliance with ICE Performance Based National Detention Standards (PBNDS) (if PBNDS is more stringent than FPBDS) with respect to ICE detainees, or will compliance with FPBDS be sufficient?

ANSWER: FPBDS standards are sufficient.

20) SECTION C.3. PAGE 13, Requires attainment of ACA accreditation within 24 months of performance start date. The facility was accredited in 2014 when it closed. Does this accreditation still apply?

21) SECTION C.3, PAGE 13, ACA Accreditation. In the past, this facility was ACA accredited with waivers for some infrastructure items (specifically the number of SHU cells);

will this waiver continue?

22) SECTION C, C.8.A.3 states that “if the contractor has a separate system of electronic records”…does this infer that USMS will provide an electronic record system for this contract?

23) SECTION C, C.8.A.5; is the government providing “live scan” equipment for fingerprinting?

24) SECTION C, C.8.A.15; this section lists “Transportation Officer” as a Key Person; is this correct or is the position “Transportation Coordinator/Supervisor” as listed in C.8.A.20)?

ANSWER: “Transportation Coordinator/Supervisor”. Section C.8.A.20 has been modified and incorporated into this Amendment.

25) SECTION C, C.8.A.20; This paragraph states the Transportation Coordinator does not work at the facility; where does the Transportation Coordinator physically work?

ANSWER: The Transportation Coordinator/Supervisor will be required to work at the facility.

26) SECTION C, C.8.A.21; The first “essential” personnel position is listed as Religious Services Housing Unit Manager;

a. Is this title correct?

ANSWER: No, it should be the Administrator/Warden. Section C.8.A.21 has been modified and incorporated into this Amendment.

b. Is the last position listed (Administrator, Religious Services) the same as the Religious Services Housing Unit Manager?

ANSWER: No, see answer above.

27) SECTION C, C.8.A.22; Are the forms listed in this paragraph produced in a prisoner induction software system provided by the Government or are they paper forms?

ANSWER: Paper forms

28) SECTION C, C.8.A.29; this section delineates reporting requirements for incidents; are we to infer if an ICE detainee or BOP prisoner is the subject of an incident such as an escape that we report the incident to both USMS and the other agency as well?

a. Or, does USMS make or forward the reports to the other agencies?

ANSWER: The Contractor must make the notifications to the appropriate Agency.

29) SECTION C, C.8.B; this section mentions a “designated health care accreditation provider”;

who (USMS or contractor) “designates” the accreditation provider?

ANSWER: Contractor

a. Is there a preferred provider?

b. How often are health services subject to reaccreditation?

ANSWER: In accordance with accreditation requirements.

c. Are Health Services accreditation included in ACA accreditation?

d. Is the ACA the designated accreditation provider?

30) SECTION C, C.8.B.8; this section lists a requirement for “4 airborne isolation room” within the facility. Is this a 4-bed room, or 4 separate isolation rooms?

ANSWER: 4 separate isolation rooms.

a. Are these rooms available in the facility?

b. If so, do they meet the ventilation requirements?

c. This section states ICE will maintain a medical equipment maintenance plan?

ANSWER: No, there is not a maintenance plan for medical equipment.

i. Does infer that the contractor will not be responsible for costs associated with medical equipment?

ANSWER: All associated costs for government provided medical equipment will be the responsibility of the contractor to replace/maintain.

d. Can offerors be provided with a list of government provided medical equipment and furnishings?

ANSWER: See government furnished equipment property list. Government Furnished property will be handled in accordance with Section I.23 FAR Clause 52.245-1 Government Propertty (Jan 2017).

e. Is government provided medical imaging equipment available on site?

31) SECTION C, C.8.15; electronic medical records are available from several vendors; can USMS identify the vendor who provides such for BOP (USMS/ICE)?

a. Or is the software the property of the government?

b. Or is the software for EMR’s provided by the government?

32) SECTION C, C.8.B

a. Is there are secure pharmacy space in the facility?

b. What is meant by “the contractor is responsible for the costs of all healthcare…including the cost of medications included in the facility formulary”?

ANSWER: The contractor is responsible for the costs of all healthcare; including the cost of medications included in the facility formulary.

i. Is the contractor responsible for paying for prescription medications or are these billed directly to USMS, ICE or BOP?

ANSWER: The contractor is responsible for the costs of all healthcare;

including the cost of medications included in the facility formulary.

33) SECTION C, C.8.C.6. Is there an automated key control system available in the facility?

a. Is there an electronic tool control system available in the system?

b. What type of key/tool control systems are available in the facility?

ANSWER: Keywatcher.

34) SECTION C, C.8.C.10.a; this section states an otherwise qualified individual must have retired or been separated within the last 5 years. This facility closed in September 2014, and many former qualified detention/transport officers still live in the immediate area. Are those individuals precluded from being qualified for contract performance since they will have exceeded the 5 year requirement by the time performance begins?

ANSWER: Depends on resume review.

35) SECTION C, C.8.C.10; will any transportation missions require crossing state lines?

ANSWER: Yes, Transportation is necessary for the following States: California, Arizona, and Nevada. See Transportation clarification under Question #67. Section J Attachment 2 has been modified with this Amendment.

36) SECTION C, C.8.F. Does the facility comply with the building and safety codes listed in this section?

37) SECTION C, C.8.F.1 This section states that “For the purposes of any environmental statute or regulation, the Government shall be considered the “owner and operator” for any facility utilized in the performance of the contract, and shall indemnify and hold the Government harmless for the failure to adhere to any applicable law or regulation established to protect the human or physical environment;

a. Is the first “the Government” supposed to read “the Contractor”?

ANSWER: Yes, Section C.8.F.1 has been modified and incorporated with this Amendment

38) SECTION C, C.8.F.3 & F.4. Does the government provide any of the detainee supplies listed in FPBDS F.3 or F.4?

39) SECTION C, C.8.G.1. Are ICE detainees and BOP prisoners to be kept separate from

USMS prisoners, or are the AG prisoners the only ones requiring a separate housing unit?

ANSWER: USMS prisoners are to be housed separate at all times.

40) SECTION C, C.8.G.4. Is the contractor limited to the prisoner telephone system provider contracted to ICE on a national basis or can we use any prisoner telephone service provider?

ANSWER: No, the contractor can use any prisoner telephone service provider they choose.

41) SECTION C, C.8.G.8. This section places restrictions on USMS prisoners for work assignments. In order to project inmate labor availability,

a. How many of the 250 “base” beds are restricted to USMS prisoners?

ANSWER: All beds are USMS.

b. How many are set aside for ICE detainees?

c. How many are set aside for BOP prisoners?

d. Is there an apportionment up to 508 beds between the agencies?

ANSWER: No.

42) SECTION C, C.9 Does the facility plant currently comply with the requirements of this section?

a. If not, what is missing?

ANSWER: N/A.

b. If something is missing, will replacement/repair expense be the contractor’s or government’s expense?

ANSWER: Replacement/repair expenses will be covered by the O&M contract.

43) SECTION C, C.9. The RFP continuously refers to “cells” in describing the facility; has the facility been reconfigured from open-bay berthing to 100% cells?

44) SECTION I. FAR 52.222-62 (Paid Sick Leave Under EO 13706) does not appear in Section I. Is this clause applicable to this contract?

ANSWER: Yes, FAR Clause 52.222-62 was omitted in error and has been incorporated into this Amendment.

45) SECTION L, PAGE 133, PARAGRAPH NUMBER(S): N/A Volume #3 Past Performance & Experience states, “Offeror’s shall submit a list of all contracts and subcontracts related to secure corrections/detention services completed during the past three years and all contracts currently in progress.”

Comment: The RFP instructions require lists of specific information required for each past performance contract. For some Offerors, the total number of contracts that meet these criteria can easily exceed 50 or more. Although the data is captured in multiple corporate data systems, the amount of time necessary for Offerors to collect, format and verify data in accordance with the proposal requirements is very extensive.

In Section M. Evaluation Factors for Performance, page 36, the Government asks for assistance in reducing the evaluation period by encouraging Offerors to submit their Past Performance & Experience information prior to the due date for proposals.

Question/Recommendation: In order to expedite the evaluation process, while still providing sufficient information for the government’s evaluation, we recommend that the number of past performance reference contracts for each Offeror be limited to a minimum of three, but no more than five, that are relevant in size, scope and complexity. The list of data requirements for each contract would remain the same. In addition, the Government also has the option of reviewing contractor performance in SAM. Will the Government please consider amending the solicitation to clarify the Past Performance requirements and expedite the evaluation process?

ANSWER: This requirement remains as stated and will not be changed.

46) SECTION L, PAGE 130, PARAGRAPH NUMBER(S) “Technical Proposal Vol #2-A instructions, bullet #2, Staffing – Reference to Facility Floor Plan/Housing Unit Plan. The referenced paragraph states the offeror is to provide a facility floor plan and detainee housing unit plan.

a. With respect to the facility floor plan, will USMS provide this or is there an “open source” where it can be obtained?

ANSWER: The Facility Floor Plans are incorporated into this Amendment. (See Attachment 14).

b. Can you clarify what is meant by a housing unit plan?

ANSWER: Determined by the Contractor. Staffing must ensure for the safe, secure, and humane conditions of confinement

i. For example are you referring to which units USMS, BOP and ICE prisoners/detainees will be held?

ii. Or, are you referring to which units will be used to house different security level prisoners/detainees, males and females?

ANSWER: The custody level determination and placement of populations will be at the discretion of the Contractor

47) SECTION C.8.A.23, PAGE 27, PARAGRAPH NUMBER(S): 1-2

What is the timeframe from date of contract award to activation? What percentage of staff need to be hired and trained to begin receiving detainees?

ANSWER: The anticipated ramp-up is as follows and is subject to change: 60 male prisoners per week for the first month, 20 female prisoners per week during the first month with the intent to use a 64 bed housing unit for females only.

48) SECTION L.8, PAGE 130, PARAGRAPH NUMBER(S): 3 under Technical Proposal:

Volume #2-A

Section L.8 states, “offeror shall identify how the facility operations will comply with the 2016 Federal Performance Based Detention Standards (FPBDS),” however, Section C.2, pg.

12, ¶9 requires plans, policies, and procedures be in accordance with the FPBDS located on the https://www.usmarshals.gov/prisoner/detention-standards.htm, which are dated November 2017. Please provide clarification on which set of standards should be followed.

ANSWER: The November 2017 Standards should be followed.

49) SECTION C.8.C.10 Prisoner Transportation, PAGE 39

Will the Government provide contractor access to a Government radio frequency for official communication purposes when providing transportation services?

50) SECTION C.8.C.10 Prisoner Transportation, PAGE 39, PARAGRAPH NUMBER(S):

1-2

What is the average number of detainees per run, and trips per day for vehicle assessment?

ANSWER: Up to 35 per run for Court, up to 10 per transfers, and 1-5 for medical runs and appointments.

51) SECTION C.8.C.10 Prisoner Transportation, PAGE 39, PARAGRAPH NUMBER(S):

What will the monthly average number of detainee/runs be for medical trips?

ANSWER: 40-60

52) SECTION C.8.C.10 Prisoner Transportation, PAGE 39, PARAGRAPH NUMBER(S):

What are the total numbers per month requested for the airlifts?

ANSWER: 25/week = 100 on average.

53) SECTION C.8.C.10 Prisoner Transportation, PAGE 39, PARAGRAPH NUMBER(S):

What are the total numbers per month requested for the facility to facility transports?

ANSWER: 3 trips per week / 12 per month on average

54) SECTION C.8.C.10 Prisoner Transportation, PAGE 39, PARAGRAPH NUMBER(S):

What is the average number of detainees per movement to and from the court house?

ANSWER: 25 per movement

55) SECTION C.8.C.10 Prisoner Transportation, PAGE 39, PARAGRAPH NUMBER(S):

What is the average number of hours spent at the hospital?

ANSWER: 4 hours on average per run

56) SECTION B.3 Pricing Schedule Attachment 13

Can the contractor bill overtime hours for Transportation Officers?

57) SECTION C.8.C.10 Prisoner Transportation, PAGE 39

Will transportation fuel be treated as a pass-through?

58) SECTION C.8.B.17 Inmate Death, PAGE 37 , PARAGRAPH NUMBER(S): 5

In the event of a death, who is responsible for the transportation of the body?

ANSWER: From the facility to the local corner only.

59) SECTION C.2 Introduction, PAGE 11, PARAGRAPH NUMBER(S): 2

The PWS states:

“The population will be individuals charged with federal offenses and detained while awaiting trial or sentencing or hearings.”

a) Question: Is the El Centro facility currently operating and housing detainees? What is the total number of mandays for the most recent 12 month period?

ANSWER: No, the El Centro facility has not been operational since 2014.

b) What is the total number of mandays from stays of 30 days or more for the most recent 12 month period?

ANSWER: N/A, the El Centro facility has not been operational since 2014.

c) Question: What is the Government’s estimated average length of stay at the facility under the new contract?

ANSWER: The estimated average length of stay is 6 months to 1 year.

d) Can the Government confirm that the length of stay at the facility will exceed 30 days?

60) SECTION C.2 Introduction, PAGE 11, PARAGRAPH NUMBER(S): n/a

Section C.2 Introduction states:

“The Government will provide the property identified in Attachment 12 and in "As Is" condition and is meant for provisional start-up services and it will be the contractor's responsibility to replace if the property is needed to provide service. Property listed in Attachment 12 shall be administered in accordance with Federal Acquisition Regulation 52.245-2 (Jun 2007).”

“The Contractor shall furnish all personnel, management, supplies and services necessary for the performance of all aspects of the contract. ICE will handle all the Operational Maintenance that they are currently handling throughout the life of the contract. The Contractor is allowed to purchase materials or tools required for the maintenance of the facility. Any tool or part purchased becomes the property of the United States Government.”

a) Question: What are the maintenance and capital expenditure responsibilities of ICE?

ANSWER: Unavailable at this time.

b) Question: What are the maintenance and capital expenditure responsibilities of USMS?

ANSWER: Unavailable at this time.

c) Question: Please clarify the maintenance and capital expenditure responsibilities of the contractor.

ANSWER: Maintenance and capital expenditure responsibilities are not applicable to the contractor.

d) Question: Does the contractor have any responsibility for the maintenance and/or replacement of the property listed in Attachment 12 Government Furnished Property?

ANSWER: The contractor is not responsible for real property. The contractor is responsible for expendable property required for operation of the detention facility. A complete inventory will be conducted by the Contractor and the Government after award is made.

61) SECTION C.3 General, PAGE 13 Is the El Centro Facility currently ACA or NCCHC accredited?

62) SECTION C.9 Facility Physical Plant Requirements, PAGE 46

Is the El Centro facility currently in full compliance with ACA ALDF standards? Will the Government provide facility drawings so offerors can assess the physical characteristics and to develop staffing plans?

ANSWER: No, with regards to the ACA ALDF standards. The Facility Floor Plans are incorporated into this Amendment. (See Attachment 14).

63) SECTION B.1 Description of Services, PAGE 6

How many of the 512 detainees are expected to be females? How many female beds are in the facility?

ANSWER: A minimum of 64 beds are expected to be females. The total number will be based on district need.

64) SECTION C.3, General, PAGE 13 , PARAGRAPH NUMBER(S): 3

The RFP states “The USMS reserves the right to have various staff on site to monitor contract performance. Please specify which “various staff” will come on site to monitor performance.

ANSWER: The On-Site Contract Monitor, COR local and Headquarters USMS, District DCA, and DMI.

65) SECTION C.5 Government Quality Surveillance Plan, PAGE 17

The RFP states “ICE shall be responsible for all maintenance, security and costs associated with space designated for Government staff”. Please clarify what specific areas are being referred to.

ANSWER: Contract Monitor Office and Building 19.

66) SECTION C.8.A.23, Staffing Vacancies, PAGE 27, PARAGRAPH NUMBER(S): 8

Will USMS consider revising language to conform with other USMS contracts (Queens and Western Region Detention Facility)? The revised language is a follows: Individual vacancies of 120 days or greater or departmental staffing levels less than indicated above that USMS deems a contributing factor to a performance deficiency may result in a deduction from the monthly invoice. The USMS will calculate the deduction retroactive from the day one of the vacancy and continue the deduction until the vacancy replacement's entry on duty (EOD) date, excluding the days for the USMS conditional approval process.

ANSWER: Yes, Section C.8.A.23 has been modified and incorporated into this Amendment.

67) SECTION C.8.C.10, Prisoner Transportation, PAGE 39

In previous contracts there has been a 300 mile radius for transportation. Does that radius apply to this contract? Can it be added to J-2?

ANSWER: Yes, a 300 mile radius for transportation has been added and Section J-2 has been modified to include the following clarification:

Potential transports under the 300 mile radius:

Transportation outside the 300 mile radius will be billed using the rate established under CLIN 0002 and the GSA POV mileage rate in effect at the time services are provided.

-Transports from El Centro Facility to and from the El Centro Courthouse.

-Transport from El Centro facility to and from the San Diego Federal Courthouse.

-Medical transports/appointments.

-Transports to BOP FCI Victorville/JPATS.

-Potential destinations include the following Southern California counties:

Orange County San Bernardino County Los Angeles County

-Potential destinations outside the State of California include the following locations used by the USMS in the areas of:

Pahrump, Nevada Florence, Arizona San Luis, Arizona (Potential number of trips to these locations: 1 trip per month maximum of 10 prisoners)

Transport Vehicles required:

(4) 15 passenger vans

(1) Wheelchair accessible vehicle

68) SECTION J Attachment 10, PAGE 1:

There is no information in the solicitation as to the disposition of this form. Is it required and if so when is it required to be submitted?

ANSWER: This document should be submitted now if your company intends to submit a proposal.

69) SECTION L.8, PAGE 128:

The RFP states: “The proposal shall be accompanied by a cover letter providing the following information:

5. Identification of the Proposal Volume.

a. Is the Government requesting a separate cover letter for each volume, each one exactly the same with the exception of the volume number?

b. Can we also provide a cover for the proposal volumes or is the cover letter intended to take the place of the cover?

ANSWER: Yes, please include a cover for the proposal volumes.

70) SECTION L.8 PAGE 129 , PARAGRAPH NUMBER(S) Business Proposal (a) Format and content The RFP states: “The Volume shall include the following documents in the order listed:

(3) Fully executed Offeror Representations, Certifications and Other Statements (extracted from Sections G, J, K and L as applicable;”

I cannot seem to find anything in Sections G and L to extract and turn in. Would the government please tell us what is required from Sections G and L?

ANSWER: Nothing from Section G or Section L. Section L provides the Instructions, Conditions, and Notices to Offerors. The document is requesting that submissions be provided in the order listed for consistency.

a. Section J has 13 attachments. Of these, paragraphs (4), (5) and (6) (reference attachments 7, 8 and 11.) have separate places for Section J attachments. What attachments from Section J, are required to comply with paragraph (3)?

ANSWER: All attachments that require the contractor to fill in information must be submitted with a proposal. Some are informational and some require Contractor input. Please submit accordingly. Attachments 7, 8, 9, 10, 11, and 13 require some form of submission.

71) SECTION SF1449, J 13 and L.8 PAGE 3 of 15 of the scanned SF1449 and Page 129 of the RFP all of Attachment 13, PARAGRAPH NUMBER(S) Business Proposal (a) Format and content

The RFP states: “The Volume shall include the following documents in the order listed:

(2) Pricing Schedules (extracted from Section B);

Section J, Attachment 13 – has a different Section B than that which is provided in the SF1449. Is the government intending for us to complete extract section B from the 1449, extract pages 3‐7 of Attachment 13 (also called Section B in the document) or provide both in paragraph (2)?

ANSWER: Attachment 13 Pricing Schedule is “Section B” that is required to be submitted with a proposal submission. Pages 3 & 4 of 15 following SF 1449 will be completed at time of award.

72) SECTION L.8 Submission of Proposal , PAGE 127 , PARAGRAPH NUMBER(S) L.8

RFP Section L.8 Submission of Proposal, Proposal Content states: “Unless explicitly stated otherwise, the proposal text shall be typed using Times New Roman, size 12, 1.5 spaced and printed-unreduced in size on 8 ½ X 11 inch paper.”

Will the government allow Times New Roman 10 point font and single spacing in graphics, charts/tables, headers, and footers? It is difficult to provide meaningful labels in technical graphics using 12-point font and 1.5 spacing type because of the amount of real estate taken up by the text.

ANSWER: The Government will allow Times New Roman 10 point font and single spacing for graphics, charts/tables, headers, footers only. The remaining content shall be in accordance with the instructions provided.

73) SECTION L.8 Submission of Proposal , PAGE 127 , PARAGRAPH NUMBER(S) L.8

RFP Section L.8 Submission of Proposal, Proposal Content states: “Unless explicitly stated otherwise, the proposal text shall be typed using Times New Roman, size 12, 1.5 spaced and printed-unreduced in size on 8 ½ x 11 inch paper.”

To properly demonstrate our technical approach for this procurement, we would like to include graphics that are best depicted on 11x17 tabloid fold outs. The use of graphics provides an easier method for evaluation of proposals vs. using exhaustive text to tell the same story. Will you consider allowing offerors to use 11x17 single-sided tabloid fold-outs in their proposals? When the evaluation team is reviewing soft copies, the 11x17 tabloid size is easily reviewed on today’s standard sized monitors.

74) SECTION C.8.B PAGE 32, PARAGRAPH NUMBER(S) 4

“The Contractor is responsible for the costs of all health care provided inside the contract detention facility, including all medications included in the facility formulary. Non-formulary medications must be pre-approved by OMO.”

a. Please clarify that the Contractor is responsible for costs of all medications, including OMO approved non-formulary medications, and not the USMS’s contractor Heritage Health Solutions National Managed Care Contract Pharmacy Program.

ANSWER: The Contractor is responsible for the costs of all health care provided inside the contract detention facility, including all medications included in the facility formulary. The Contractor is not responsible for the costs of approved non-formulary medications.

b. Please clarify that non-formulary medications must be pre-approved by the OMO and not Heritage Health Solutions.

ANSWER: The USMS District in consultation with OMO would approve non-formulary medications not offered on the facility formulary.

75) SECTION C.8.B PAGE 32, PARAGRAPH NUMBER(S) 5

“The Contractor is not responsible for the costs of emergency and pre-approved outside medical care provided by off-premises health care providers.”

Please clarify what constitutes an “off-premises” provider, for example, telepsychiatry.

ANSWER: Off premises medical care is medical care that is provided outside the detention facility in the local community. If a prisoner is removed from the detention facility, with USMS pre-approval for telepsychiatry services, the USMS would be responsible for the costs of these services. All non-emergent outside services must be pre-approved by the

USMS.

76) SECTION C.8.B PAGE 32, PARAGRAPH NUMBER(S) 6

“All non-emergency outside care (i.e. medical, dental and mental health) for USMS' Prisoners shall require pre-authorization through the COR or designee in consultation with OMO to ensure consistency with USMS' Prisoner Health Care Standards.”

a. Please clarify that the USMS requires the Contractor to obtain pre-authorization for all non-emergency outside care from the COR and not from Heritage Health Solutions.

ANSWER: The USMS requires the contractor to obtain pre-authorization for all non-emergency outside care from the USMS District in consultation with OMO.

b. Please clarify what constitutes “outside” medical, dental and mental health services, for example, reference laboratory, mobile dental services, and mobile x-ray services.

ANSWER: All services provided inside the jail, which would include mobile dental and X-rays or any other services provided by a provider inside the jail. If blood is drawn inside the jail, that is considered inside the jail services. If the labs are read outside the jail, those are outside services.

c. Question: Please clarify that the Contractor is to submit bills to the appropriate USMS District Office for processing and payment and not Heritage Health Solutions.

ANSWER: The Contractor is to submit bills to the appropriate USMS District Office.

The District then forwards the bill to National Managed Care Contract Contractor, Heritage Health Solutions for processing, re-pricing, and payment.

77) SECTION Attachment 13, PAGE, PARAGRAPH NUMBER(S) Attachment 13 contains alternative pricing; alternatives 1 and 2 are aggregate monthly rates, however Alternative 3 is a bed day rate.

a. For Alternative 3, Is there a minimum guarantee of daily population, such as 250, upon which to base pricing?

b. If Alternative 3 pricing is used and if USMS has 280 beds occupied in the facility and ICE has 50 and BOP 50, then are the first 250 billed to USMS at the 1-250 Bed Rate, and the remaining 30 billed at the 251-512 rate (for USMS)?;

ANSWER: Yes, at this time the facility is intended for a USMS population only.

i. At what rate would the 50 ICE and 50 BOP prisoners be billed at since they are separately billed; i.e., are they billed at the 1-250 rate or the 251-512 rate?

ii. Or, would we bill BOP/ICE first for their 100 beds at the 1-250 rate, and then USMS 150 beds at 1-250 rates with 130 beds billed at the 250-512 rate?

78) Section C.8.H, page 46/138PREA Compliance During the recent site visit, USMS staff noted the possibility of facility non-compliance with various applicable standards (e.g., FPBDS, PREA, ADA, etc.). Indeed, specific non-compliance was visually verified during the walk through. While some non-compliance issues could be mitigated through operational procedures, others will require structural improvements. When structural improvements are required to achieve standards compliance:

a. Will those structural improvements be the responsibility of the contractor or the government?

ANSWER: Please refer to Contract Section I.23, FAR Clause 52.245-1 Government Property (Jan 2017).

b. If structural improvements will be the responsibility of the contractor, what will be the process for coordinating the required installation/construction with the government?

c. Will the government consider waivers for structural non-compliance? If yes, can you please describe the waiver process;

ANSWER: Yes, the Contractor must in writing specifically identify what its requesting a waiver for; request must be in writing and accompanied by associated justification; and due diligence must be provided to show or reveal no other alternatives are available or conducive, therefore making a waiver consideration reasonable. All waiver request must be sent to the Contracting Officer in writing.

d. If structural improvements will be the responsibility of the contractor, will associated costs be the responsibility of the contractor OR will costs be reimbursed by the government?

e. If contractor costs for structural improvements will be reimbursed by the government, can you please describe the reimbursement process?

f. If structural improvements necessary to achieve compliance will be the responsibility of the contractor, will maintenance (physical and associated cost) of all contractor improvements also be the responsibility of the contractor for the life of the contract?

79) Section C.2, Page 11 states The Contractor shall furnish all personnel, management, supplies and services necessary for the performance of all aspects of the contract. ICE will handle all the Operational Maintenance that they are currently handling throughout the life of the contract. The Contractor is allowed to purchase materials or tools required for the maintenance of the facility. Any tool or part purchased becomes the property of the United States Government.

a. Is the government paying for utilities (electricity)?

b. Is the government paying for water/sewer?

c. Is the government paying for telephone service (landlines)?

d. Is the government paying for cable TV service?

e. Is the government paying for translation services?

f. Is the government paying for internet services?

g. Is the government paying for maintenance, repair and/or replacement of all installed plant equipment such as:

1. HVAC units, swamp coolers

2. electrical systems and wiring

3. surveillance equipment (control center/cameras), cabling, wiring

4. kitchen equipment, such as chiller boxes, stoves, ovens, dish washers

5. laundry machines

6. Exterior and interior light fixtures

7. Exterior and interior fencing

8. Roofing

9. Paving

10. Electronic gates/doors

h. Does the contract pay for repair or replacement of any equipment provided by the Government?

ANSWER: No. GFE is covered under a separate Operations and Maintenance Contract.

i. Who provides sheets, blankets, detainee uniforms, personal hygiene supplies?

ANSWER: Contractor (Initial blankets and sheets are already provided)

j. Who provides kitchen equipment such as small utensils such as whisks and ladles, pots, pans?

ANSWER: Contractor

k. Does USMS provide its own computers and management software?

ANSWER: Yes, only for USMS employees.

l. What office equipment is the contractor to provide for government use?

ANSWER: None, aside from the furnishings seen during the walkthrough.

1. How many desks, chairs, file cabinets?

ANSWER: None.

2. How much floor space or how many offices?

ANSWER: The one office pointed out in the walkthrough.

m. Will contractor staff be utilizing government provided computers for data entry in the intake or other areas of the facility?

ANSWER: No. With the exception of the mobile medical computers for the medical unit.

n. Does the contractor pay for:

1. Government office supplies?

2. Government phone lines? If so, how many are required?

3. Government clerical support (secretaries, clerks)? If so, how many are required?

80) Section L.8

a. Is proposal to be printed with 1.5 line spacing?

b. Within a table or chart, does line spacing have to be 1.5?

ANSWER: See answer provided for question 72.

c. Can font size be less than 12 point for tables/charts and organization charts?

d. Can different font types be used for paragraph headings and tables/charts?

81) Attachment 8 provides small business subcontracting goals.

Is the 40% goal for small business indicating that “if” the Prime contractor subcontracts, “then” of the total subcontracted dollars 40% should be to small businesses?

82) Attachment 8 provides small business subcontracting goals.

Is the 40% goal for small business indicating that at least 40% of the contract MUST be subcontracted to small businesses?

ANSWER: The percentages provided are subcontracting goals.

83) Section L.8, page 132/138 calls for submission of a resume for “Project Coordinator”.

This requirement appears under the heading Activation/Staffing. Is this requirement for a resume for the individual who will oversee activation and staffing of the facility aka “Facility Activation Coordinator” as listed on page 25/138?

84) Site Visit Question: It was observed during the visit that mattresses on the bunkbeds had integrated pillows. FPBDS F.3.6 states: “Detainees are issued one mattress, not to INCLUDE a mattress with integrated pillow (4-ALDF-4B-02).”

4-ALDF-4B-02 states “Detainees are issued one mattress, not to EXCLUDE a mattress with an integrated pillow.”

Will USMS clarify that the FPBDS F.3.6 may be in error and the mattresses with integrated pillows meet requirements and do not need to be replaced?

ANSWER: The mattresses on the bunkbeds with integrated pillows observed during the walkthrough do not need to be replaced.

85) SECTION C.8.B, PAGE 32, PARAGRAPH NUMBER(S) 4

“The Contractor is responsible for the costs of all health care provided inside the contract detention facility, including all medications included in the facility formulary. Non-formulary medications must be pre-approved by OMO. The Contractor shall utilize USMS established managed care provider networks where available. Where none are available, the Contractor will coordinate in advance with OMO before establishing any local arrangements. Where necessary, the Contractor shall establish arrangements with local health care providers to provide emergency medical care and medically necessary health care provided outside the facility. The Contractor shall notify all outside medical care providers in advance that the rate of reimbursement for USMS’ Prisoners is not to exceed Medicare rates.”

a. Please confirm the USMS pays for all formulary and approved non-formulary medications through a USMS approved pharmacy vendor.

ANSWER: The contractor is responsible for the costs of all health care provided inside the contract detention facility, including all medications included in the facility formulary. The Contractor is not responsible for the costs of approved non-formulary medications.

b. Please confirm the USMS pays for chest x-rays and approved dental procedures.

ANSWER: The USMS will pay for pre-approved prisoner medical services that are rendered outside of the detention facility.

86) SECTION L.8 PAGE 130 of 138 , PARAGRAPH NUMBER(S) The Proposal Form (a)

The RFP States: Acceptance Period. The acceptance period shall be no less than the period of time entered by the Government on the SF 33 Block 12.