Attachment 2(C) - Sample RFQ

National Physical Security Program (NPSP) Maintenance and Installation

[Task Order Number]

Attachment 2(C)

1. OBJECTIVE

This Statement of Work (SOW) delineates the United States Marshals Service’s (USMS) requirements to obtain repair and replacement services for equipment at USMS-protected facility XYZ, Arlington, VA Federal U.S. Courthouse under the National Physical Security Program (NPSP) Maintenance and Installation Indefinite Delivery Indefinite Quantity (IDIQ) contract.

2. SCOPE

The Contractor shall possess all necessary personnel, experience, and expertise to provide repair and replacement services on the following equipment in accordance to the PWS.

Routine Response for a repair

• 5 cameras have been losing signal but are currently operating correctly. The cameras have been having the same issue for months and have been worked on several times. Provide a corrective response to this routine repair request.

Emergency Response for a repair

• The entire PACS system has gone down due to a power outage. Provide a corrective response to this emergency repair request.

• Two cameras have a cracked dome due to an act of God.

3. REQUIRED TASKS

The Contractor shall submit a proposal to procure, ship, repair and replace, and commission the systems outlined in this task order.

The Contractor shall provide a response to a routine and emergency repair on the equipment at the Arlington, VA Courthouse.

4. DELIVERABLES

DELIVERABLE DESCRIPTION DUE DATE (BUSINESS DAYS)

1. Repair Plan Processes and procedures detailing how the equipment will be repaired/replaced

Within 30 days of task order issuance

2. Bill of Materials (BOM) List detailing all raw materials, sub-assemblies, intermediate assemblies, sub-components, parts, and their respective quantities used to manufacture the end product

Within 5 days of project completion

3. Barcode Upload Barcode and uploaded new equipment into Government Inventory Management System

(IMS)

Within 24 hours of project completion

4. Before and After Photos Upload

Before and after photos uploaded into Government IMS

Within 24 hours of project completion

[Task Order Number]

Attachment 2(C)

5. CONSTRAINTS

There shall be no security systems down during the any work performed and all work performed shall be in accordance with USMS Publication 64 Volume 3 requirements.

6. OTHER RELEVANT INFORMATION

Contractor costs are listed below:

• Survey

• Mobilization

• De-Mobilization

• Labor Hours

• Management Hours

• Training Hours

• Travel Costs – Estimate from a mid-range location in the U.S.A. (i.e. Per Diem, M&IE)

7. 52.212-1 INSTRUCTIONS TO CONTRACTORS – COMMERCIAL ITEMS:

Completed quotes shall be delivered electronically to osc.procurements.nps@usdoj.gov by [Date].

Subject line RFQ Dodge Outfitting Quote – “Company Name”. Quotations shall be valid for up to 90 calendar days after close of the request for quotes.

Quotations shall contain the following information, incomplete quotes may not be considered for award.

- Price:

o One (1) original “Price Schedule” quotations shall be provided as a fixed price per contract line item, quotations shall capture all material, manufacture, shipping, installation, and miscellaneous charges. Quotations shall provide a materials and services breakdown.

- Technical Approach:

o One (1) technical approach narrative submitted on company letterhead. The technical approach narrative should show how the quoter will meet the terms of the description of products; not to exceed three (3) pages

8. BASIS FOR AWARD AND EVALUATION FACTORS:

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible

Contractor whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

mailto:osc.procurements.nps@usdoj.gov

[Task Order Number]

Attachment 2(C)

ADDENDUM TO 52.212-2

This is a competitive lowest price technically acceptable source selection in which price and other technical acceptability will be evaluated.

- PRICE: The Government will evaluate each price quote for reasonableness. The Government will evaluate total proposed price.

- TECHNICAL ACCEPTABILITY: The Government will evaluate the offer’s technical approach to meeting the terms of the product description. The Government will evaluate technical approach based on the quoter provided narrative and materials and services breakdown.

o The technical approach narrative shall provide a detailed description of the proposed technical approach. Narrative should focus on the following aspects; not to exceed three (3) pages. Contractor may provide attachments if necessary.

Narratives and attachments should not exceed ten (10) pages.

Meeting technical requirements for products Capability to provide the products and install the products Summary of product warranties, and their provisions, and certificates Summary of delivery process Provide proof of any certifications of employees that are installing the equipment.