Attachment 2(B) - Sample RFQ

National Physical Security Program (NPSP) Maintenance and Installation

[Task Order Number]

Attachment 2(A)

1. OBJECTIVE

This Statement of Work (SOW) delineates the United States Marshals Service’s (USMS) requirements to obtain Preventative Maintenance (PM) services for newly installed equipment at USMS-protected facility XYZ, Arlington, VA Federal U.S. Courthouse under the National Physical Security Program (NPSP) Maintenance and Installation Indefinite Delivery Indefinite Quantity (IDIQ) contract.

2. SCOPE

The Contractor shall possess all necessary personnel, experience, and expertise to provide PM support services on all of the equipment that was installed in response to Attachment 2(A) – Sample RFQ (Installation).

3. REQUIRED TASKS

The Contractor shall perform a site survey to assess the facility and newly installed equipment listed in this SOW.

Using the information gathered from the site survey and industry best practices, the Contractor shall develop a PM Plan that details the PM processes and procedures for the equipment, frequency the equipment shall require PM, and a schedule for which the Contractor will perform PM on the equipment, as well as any other necessary details.

Once approved by the Government, the Contractor shall perform PM in accordance with the PM Plan schedule. If the Contractor is going to miss a PM for any reasonable circumstance (i.e., force majeure), the Contractor shall notify the COR immediately. Any missed PMs will be rescheduled as soon as possible to ensure all sites are visited per this contract.

4. GENERAL INFORMATION

The list below provides information in regards to the facility:

• Site Security is not required for this estimate

5. TECHNICAL EQUIPMENT

The following systems and equipment require PM under this task order:

• All equipment that was listed in response to Attachment 2(A) – Sample RFQ (Installation).

6. DELIVERABLES

DELIVERABLE DESCRIPTION DUE DATE (BUSINESS DAYS)

1. Preventative Maintenance

(PM) Plan Plan detailing all preventative maintenance necessary to keep equipment in the best running condition and increase the life cycle.

Within 5 days of project completion

2. Barcode Upload Barcode any new parts/equipment used during PM uploaded into Government Inventory Management System (IMS)

Within 24 hours of project completion

[Task Order Number]

Attachment 2(A)

5. CONSTRAINTS

There shall be no security systems down during the any PM performed and all work performed shall be in accordance with USMS Publication 64 Volume 3 requirements.

6. OTHER RELEVANT INFORMATION

Contractor costs are listed below:

• Survey – if a survey was to be performed

• Mobilization

• De-Mobilization

• Labor Hours

• Management Hours

• Training Hours

• Travel Costs – Estimate from Arlington, VA (i.e. Per Diem, M&IE)

• Any other associated costs you deem necessary to complete the job.

7. 52.212-1 INSTRUCTIONS TO CONTRACTORS – COMMERCIAL ITEMS:

Completed quotes shall be delivered electronically to osc.procurements.nps@usdoj.gov by [Date].

Subject line RFQ Dodge Outfitting Quote – “Company Name”. Quotations shall be valid for up to 90 calendar days after close of the request for quotes.

Quotations shall contain the following information, incomplete quotes may not be considered for award.

- Price:

o One (1) original “Price Schedule” quotations shall be provided as a fixed price per contract line item, quotations shall capture all material, manufacture, shipping, installation, and miscellaneous charges. Quotations shall provide a materials and services breakdown.

- Technical Approach:

o One (1) technical approach narrative submitted on company letterhead. The technical approach narrative should show how the quoter will meet the terms of the description of products; not to exceed three (3) pages

8. BASIS FOR AWARD AND EVALUATION FACTORS:

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible

Contractor whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

mailto:osc.procurements.nps@usdoj.gov

[Task Order Number]

Attachment 2(A)

ADDENDUM TO 52.212-2

This is a competitive lowest price technically acceptable source selection in which price and other technical acceptability will be evaluated.

- PRICE: The Government will evaluate each price quote for reasonableness. The Government will evaluate total proposed price.

- TECHNICAL ACCEPTABILITY: The Government will evaluate the offer’s technical approach to meeting the terms of the product description. The Government will evaluate technical approach based on the quoter provided narrative and materials and services breakdown.

o The technical approach narrative shall provide a detailed description of the proposed technical approach. Narrative should focus on the following aspects; not to exceed three (3) pages. Contractor may provide attachments if necessary.

Narratives and attachments should not exceed ten (10) pages.

Meeting technical requirements for products Capability to provide the products and install the products Summary of product warranties, and their provisions, and certificates Summary of delivery process Provide proof of any certifications of employees that are installing the equipment.