Attachment 2(A) - Sample RFQ

National Physical Security Program (NPSP) Maintenance and Installation

[Task Order Number]

Attachment 2(A)

1. OBJECTIVE

This Statement of Work (SOW) delineates the United States Marshals Service’s (USMS) requirements to obtain installation services for new Electronic Security Systems at USMS-protected facility XYZ, Arlington, VA Federal U.S. Courthouse under the National Physical Security Program (NPSP) Maintenance and Installation Indefinite Delivery Indefinite Quantity (IDIQ) contract.

2. SCOPE

The USMS has acquired a new facility and has a requirement to install all electronic security systems for the Judicial Security portion of the courthouse. The Contractor shall possess all necessary personnel, experience, and expertise to provide installation services to install all electronic security equipment in accordance with USMS Publication 64 Vol. 3.

3. REQUIRED TASKS

For the purposes of this exercise the site survey is not required for a response but the estimated cost will need to be applied. The Contractor shall submit a proposal to procure, ship, and install, and commission the systems outlined in this task order.

The Contractor shall provide a final design package based off Attachment 2(E) – Sample Drawing Package, and then generate a Bill of Materials in accordance with the PWS.

4. GENERAL INFORMATION

The list below provides information in regards to the facility:

• The building is owned and operated by the USMS so there are no outside Agency Security Equipment integration.

• Only Judicial spaces need to be designed and estimated for this exercise

• Duration of the project is to be 9 months from contract award

• Site Security is not required for this estimate

• Perimeter of the building shall be protected

• USMS Command and Control Center (CCC) – 400 square feet

• 4-Story Building

• 4 Security Closets – 75 square feet

• All cable and conduit shall be estimated at 100 feet for all risers to USMS Command and Control and to equipment locations for this exercise

• Assume all necessary high voltage 120 – 220VAC is available at all locations

• IDS System shall be monitored at an offsite location; All other systems shall be stand-alone

5. TECHNICAL EQUIPMENT

The list below identifies technical equipment and specifications needed to complete this task order in accordance with the USMS Publication 64 Volume 3:

• Procure, Ship, and install a digital Video Management System (VMS)

[Task Order Number]

Attachment 2(A)

• Procure, Ship, and install a Physical Access Control System (PACS) in accordance with HSPD- 12 Standards.

• Procure, Ship, and install door hardware

• Procure, Ship, and install an Intrusion Detection System (IDS) for the building and all suites.

This system shall include all duress alarms.

• Procure, Ship, and install Intercom Systems

• POE Switches in security closets with all associated equipment

• Core drilling for fiber to the Head End

• Infrastructure where required

• Head End Equipment – NVR, monitors, etc.

• New security console for equipment (i.e., Winsted Control Room Console for USMS CCC)

• New monitors – small and large

• Licensing for IP equipment

6. DELIVERABLES

DELIVERABLE DESCRIPTION DUE DATE (BUSINESS DAYS)

1. Bill of Materials (BOM) List detailing all raw materials, sub-assemblies, intermediate assemblies, sub-components, parts, and their respective quantities used to manufacture the end product

Within 30 days of receipt of request for quote

2. Drawing Package Generate a drawing package based off of the USMS provided SOW and drawings.

Within 30 days of receipt of request for quote

3. Preventative Maintenance (PM) Plan

Add newly installed equipment to the NPSP Preventative Maintenance Plan

Within 5 days of project completion

4. Daily Project Updates All work is performed in the Government Project Management System (PMS) to reflect live reporting

Daily

5. Bi-Weekly Status Report A bi-weekly report detailing the status of the ongoing project.

Bi-weekly every other Friday after Task Order Award

6. Onsite Training Training conducted on site for USMS staff and USMS Court Security Officers on the newly installed equipment.

Upon completion of the project.

7. Inventory and Barcoding Equipment

All new equipment shall be inventoried and barcoded. Then this data shall be entered into the Government Inventory Management System (IMS)

Within 24 hours of project completion

8. Photos of Completed Control Room, Security Closet, and Installed Equipment

Photos uploaded into Government

IMS

Within 24 hours of project completion

9. Test and Acceptance Plan The test and acceptance plan shall be used to verify all SOW items are installed and functioning in accordance to the Government Scope of Work and in accordance

Upon completion of the project.

[Task Order Number]

Attachment 2(A) to the USMS Publication 64 Vol. 3 Standards.

10. As-Build Drawing Package As-Build Drawing packages shall be developed. 1 hard copy set shall be left with Judicial Security Inspector at site; 1 hard copy and 1 soft copy set shall be delivered to USMS Headquarters

Upon completion of the project.

11. Customer Satisfaction Survey

Provide a Customer Satisfaction Survey and its results to the USMS Headquarters

Upon completion of the project.

5. CONSTRAINTS

All equipment and materials utilized for this installation will be listed in a separate attachment and shall be installed in accordance with USMS Publication 64 Volume 3 requirements. If the Contractor identifies that other equipment or infrastructure is required to complete the job not identified on the attachment then add the items with an explanation on why they are being utilized.

6. OTHER RELEVANT INFORMATION

Contractor costs are listed below:

• Survey – if a survey was to be performed

• Mobilization

• De-Mobilization

• Labor Hours

• Management Hours

• Training Hours

• Travel Costs – Estimate for Arlington, VA (i.e. Per Diem, M&IE)

• Any other associated costs you deem necessary to complete the job.

7. 52.212-1 INSTRUCTIONS TO CONTRACTORS – COMMERCIAL ITEMS:

Completed quotes shall be delivered electronically to osc.procurements.nps@usdoj.gov by [Date].

Subject line RFQ Dodge Outfitting Quote – “Company Name”. Quotations shall be valid for up to 90 calendar days after close of the request for quotes.

Quotations shall contain the following information, incomplete quotes may not be considered for award.

- Price: one (1) original “Price Schedule” quotations shall be provided as a fixed price per contract line item, quotations shall capture all material, manufacture, shipping, installation, and miscellaneous charges. Quotations shall provide a materials and services breakdown.

- Technical Approach:

mailto:osc.procurements.nps@usdoj.gov

[Task Order Number]

Attachment 2(A) o One (1) technical approach narrative submitted on company letterhead. The technical approach narrative should show how the Contractor will meet the terms of the description of products; not to exceed three (3) pages

8. BASIS FOR AWARD AND EVALUATION FACTORS:

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible

Contractor whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

ADDENDUM TO 52.212-2

This is a competitive lowest price technically acceptable source selection in which price and other technical acceptability will be evaluated.

- PRICE: The Government will evaluate each price quote for reasonableness. The Government will evaluate total proposed price.

- TECHNICAL ACCEPTABILITY: The Government will evaluate the offer’s technical approach to meeting the terms of the product description. The Government will evaluate technical approach based on the quoter provided narrative and materials and services breakdown.

o The technical approach narrative shall provide a detailed description of the proposed technical approach. Narrative should focus on the following aspects; not to exceed three (3) pages. Contractor may provide attachments if necessary.

Narratives and attachments should not exceed ten (10) pages.

Meeting technical requirements for products Capability to provide the products and install the products Summary of product warranties, and their provisions, and certificates Summary of delivery process Provide proof of any certifications of employees that are installing the equipment.