Attachment 3 - LASRF Solicitation Questions and Answers- Government Responses - 15JPSS26Q00000058 - Amendment 0004.xlsx
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- Solicitation number
- 15JPSS26Q00000058
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This file is a Questions and Answers document providing government responses to 58 clarifying questions submitted by offerors regarding solicitation 15JPSS26Q00000058 for the Legal Access Services for Reunified Families (LASRF) Program.
The solicitation seeks a single nationwide contractor to deliver individualized legal services to eligible program participants across eight regional offices, with performance commencing on the date of contract award for a base period of 12 months followed by four optional one-year periods. The contract is a Firm Fixed Price award under NAICS 541110 (Offices of Lawyers), open to both for-profit and nonprofit law firms; nonprofit status is neither required nor preferred. The contractor must establish all eight regional offices and become fully operational within 90 days of award, though office space may be developed during this transition period using suitable private arrangements including shared, subcontracted, or co-working spaces provided confidentiality is maintained. Services include individualized consultations and counseling sessions, document preparation assistance for immigration filings with USCIS and EOIR, re-parole and employment authorization support for qualifying family members, pro bono referral and placement, and outreach activities. The pricing schedule uses a fee-for-service model with firm fixed unit prices for 12 legal service items, with quantities in Attachment 2 provided for evaluation purposes only and carrying no guaranteed minimums; authorized travel costs are separately reimbursed at actual cost within Federal Travel Regulation limits. Evidence of service completion (such as USCIS filing confirmations) is required for invoicing, and a reconciliation process will occur at contract end to confirm participant receipt and service delivery. The contractor may file G-28 forms for document preparation but cannot provide representation, must include all third-party costs in fixed prices, may supervise non-attorney staff remotely if reachable within five minutes, and attorneys need not be licensed in states where regional offices are located provided they are licensed in any U.S. jurisdiction.
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Question List
| Legal Access Services for Reunified Families Program (LASRF) | ||||
| Attachment 3 - Solicitation 15JPSS26Q00000058 | ||||
| Question and Answer Form | ||||
| Question # | RFQ Part & Section Reference | RFQ Page# | Question | Answer |
| 1 | Section A2; Section L, Proposal Submission | 2; 64-65 | The solicitation is under NAICS 541110 (Offices of Lawyers) and states this acquisition is not set aside for small business. Please confirm whether a for-profit law firm that is properly registered in SAM under NAICS 541110 is eligible to submit an offer, and whether nonprofit status is required or preferred. | Yes. A for-profit law firm that is properly registered in SAM.gov under NAICS 541110, Office of Lawyers, and otherwise meets all solicitation requirements is eligible to submit an offer. This acquisition is not set aside for small business concerns; therefore, eligibility is not limited to small business entities. |
Nonprofit status is neither required nor preferred for this acquisition. Offerors will be evaluated based on the requirements and evaluation criteria established in the solicitation regardless of whether the offeror is a for profit or non profit entity.
| 2 | SOW §5.1 n.3; Solicitation §F.2; Solicitation §M.1 | 2; 6; 72 | The SOW states that the Government may select a single contractor or multiple contractors to operate one or more regional offices, while Section M states that a single Firm Fixed Price Contract will be awarded. Please clarify whether EOIR intends to make one nationwide award only, or whether multiple awards/regional awards may be made under this solicitation. | EOIR has updated the LASRF SOW to reflect that only one nationwide award will be made under this solicitation. |
| 3 | SOW §5.1 | 2 | If EOIR may make regional awards or accept a regional approach, please clarify whether an offeror may propose to operate only certain regional offices (for example, Houston/Texas or a subset of the listed regions), or whether each offeror must price and propose full nationwide coverage for all eight regional offices. | Please see revised solicitation |
| 4 | SOW §5.1, §5.2, and §7.1 | 2; 7-8 | Must each of the eight regional offices be fully leased/staffed and operational by the first day of performance, or may the contractor stand up office space during the 90-day transition-in period if it demonstrates an acceptable transition plan? | The contractor may stand up office space during the 90-day transition-in period. The contractor shall be fully operational to independently perform all SOW services at 90 days. |
| 5 | SOW §5.2 and §5.3 | 2 | For regional office requirements, may suitable private space include shared office space, subcontractor office space, co-working/private conference rooms, or as-needed rented meeting space, provided confidentiality and privacy are maintained? | Yes, suitable private space can include the listed samples as long as confidentiality and privacy are maintained. |
| 6 | Attachment 2 Pricing Schedule; Solicitation §B.1; Section L Price Proposal | 2; 71 | Please confirm whether the quantities in Attachment 2 are annual estimated quantities for evaluation purposes only and not guaranteed minimum quantities. If there is a guaranteed minimum, please identify it. | The quantities in Attachment 2 are estimates and provided for evaluation purposes only. There are no guaranteed minimum quantities. |
| 7 | Attachment 2 Pricing Schedule; SOW §6.1 and §6.2 | 3-7 | For document-preparation CLINs, should offerors include expected RFEs/NOIDs/post-filing support within the unit price where the SOW lists post-filing services, or may those services be separately priced only where Attachment 2 provides a separate post-submission follow-up line item? | Offerors should include expected RFEs/NOIDs/post-filing support within the unit price where the SOW lists post-filing services. |
| 8 | SOW §6.1.2(1), §6.2.1; Attachment 2 | 3; 6 | For re-parole services, the SOW requires evidence of service completion as a copy of the USCIS decision. Because adjudication may occur long after filing, will invoicing/payment be permitted upon filing confirmation, or only after receipt of a USCIS decision? | For the Contractor to invoice the government, evidence of service completion can be a re-parole filing confirmation. |
| 9 | SOW §6.2.2 | 6 | For employment authorization services for Qualifying Additional Family Members, the SOW states evidence of service completion is a USCIS decision, while other employment authorization language references filing confirmation. Please clarify the required invoicing milestone and acceptable proof of completion. | The filing confirmation is an acceptable proof of completion. |
| 10 | SOW §6.1.2; SOW §13.9 | 3-6; 15 | The SOW states contract funds may not be used to provide representation within the meaning of 8 C.F.R. §1001.1(m), but document preparation may occur pursuant to EOIR limited appearance regulations. Please clarify when, if ever, the contractor is expected or permitted to file a limited appearance or G-28/E-28 for document-preparation services under this contract. | A contractor may file a G-28 for document-preparation services, but it is not required. Contract funds may not be used to provide any type of representation. |
| 11 | Solicitation §B.2; SOW §6.1.2 and §6.2 | 2; 3-7 | Are USCIS filing fees, biometrics fees, postage/courier costs, certified mail, translations, expert reports, psychological evaluations, and similar third-party costs included in the contractor’s fixed prices, reimbursed separately, or paid by another source? | Yes, all fees and costs related to the services being provided should be included in the contractor's fixed prices. |
| 12 | SOW §9.1-§9.2 | 10-12 | Please provide any required template, data dictionary, or sample for the monthly status report, monthly performance report, invoice support, and program data submission. If none exists, please confirm that the contractor may propose its own format subject to COR approval. | No template will be provided. The contractor may propose its own format subject to COR approval. |
| 13 | SOW §12.4 and §13.8 | 14-15 | Please clarify whether attorneys must be licensed in the state where the regional office is located, or whether attorneys licensed in any U.S. jurisdiction may provide immigration legal services under federal immigration practice rules, subject to applicable professional responsibility requirements. | Attorneys do not need to be licensed in the state where the regional offices is located, as long as the attorneys are licensed in any U.S. jurisdiction. |
| 14 | SOW §13.8 | 15 | Please clarify whether DOJ Accredited Representatives with full accreditation may supervise non-attorney staff remotely for remote services, provided they are reachable within the five-minute requirement stated in the SOW. | DOJ Accredited Representatives with full accreditation may supervise non-attorney staff remotely for remote services, provided they are reachable within the five-minute requirement stated in the SOW. |
| 15 | SOW §7.1; SOW §13.2 | 7-8; 14 | For transition-in, will EOIR provide the incoming contractor with incumbent case inventory, service history, upcoming deadlines, referral data, and status of pending document-preparation matters? If so, when and in what format will the information be provided? | EOIR will provide the incoming contractor with referral data of Class Members and Qualifiying Additional Family Members. |
| 16 | Section H.3; SOW §10.0; SOW §12.4 | 12; 12-14 | Please clarify how EOIR expects offerors to handle attorney-client/professional conflicts where the offeror or subcontractor previously represented, consulted with, or has an adverse matter involving a Program Participant or family member, and whether EOIR expects those issues to be addressed separately from organizational conflicts of interest. | EOIR expects those issues to be addressed separately from organizational conflicts of interest. |
| 17 | Solicitation §B.3; Attachment 2 Travel CLINs; SOW §13.6 | 2; 14-15 | Is travel capped at a specific annual amount for evaluation or reimbursement purposes, or should offerors propose a travel amount based on anticipated site visits and contract performance needs? If travel is evaluated but reimbursed at actual cost under FTR limits, please clarify how it should be priced in Attachment 2. | Travel is a cost reimbursement CLIN with an established NTE amount. See revised pricing schedule. |
| 18 | Section H.9; Section L Proposal Instructions | 13-14; 64 | If a small business offeror proposes subcontractors or teaming partners, is a formal subcontracting plan required, or is the FAR 52.219-9 subcontracting plan required only for other-than-small-business offerors? | No. A formal subcontracting plan in accordance with FAR 52.219-9, Small Business Subcontracting Plan, is not required for small business offerors. The requirement to submit a subcontracting plan applies to offerors that are other than small business concerns when the conditions set forth in FAR 19.702 are met. |
A small business offeror may proposes subcontractors or teaming partners; however, the use of subcontractors or teaming partners does not create a requirement to submit a FAR 52.219-9 subcontracting plan. Small business offerors remain responsible for complying with all applicable subcontracting limitations and performance requirements.
19 Solicitation Section J; Attachment 4 63; Attachment 4 Section J lists Attachment 4 as Supporting Documentation Place of Performance and Attachment 5 as Performance Requirement Standards, but the uploaded Attachment 4 appears to be Performance Requirement Standards. Please confirm the correct attachment numbering and whether any Place of Performance supporting document is missing. Section J was mislabeled. There is no attachment 5 and attachment 4 is the Performance Requirement Standards (PRS). This correct list is as follows:
Attachment 1 – Statement of Work Attachment 2 – Pricing Schedule Attachment 3 – Questions Format Attachment 4 – Performance Requirement Standards (PRS)
| 20 | Solicitation §F.4; SOW §10.2; SOW §13.4 | 7; 12; 14 | Because required reports and information collection instruments may implicate the Paperwork Reduction Act and Section 508, please confirm whether EOIR will provide approved forms/templates and accessibility standards, or whether the contractor must develop them for EOIR approval before use. | The contractor must develop forms/templates that comply with Section 508 and the Paperwork Reduction Act. |
| 21 | Solicitation at F.1, "Period of Performance" |
Attachment 1 SOW at 2.0
Attachment 2 Pricing Schedule Solicitation: 5 to 6
SOW: 1
Pricing Schedule: "Summary" tab Section 2.0 of the SOW states that the period of performance will commence from the date of award, and the Summary tab of Attachment 2 - Pricing Schedule states that the base period will be "One (1) Year Following Date of Award." The Solicitation at F.1 states that the Base Period of Performance "shall begin on September 01, 2026."
Can the Government clarify the controlling period of performance start date that offerors should use for proposal preparation and pricing? The Base Period of Performance of the contract shall begin on the date of contract award and continue for twelve (12) months thereafter. The contract also includes four (4) one-year option periods, which may be exercised at the Government’s discretion. In accordance with FAR 52.217-8, the Government may require continued performance of services for up to six (6) months beyond the final period of performance.
| Periods | Period Dates | ||
| Base Period | Date of Award through 12 months | ||
| Option Period 1 - | 13 months through 24 months after award | ||
| Option Period 2 - | 25 months through 36 months after award | ||
| Option Period 3 - | 37 months through 48 months after award | ||
| Option Period 4 - | 49 months through 60 months after award | ||
| 22 | Solicitation at L, "Evaluation Factor 1 - Technical Approach (Volume 1)" |
Attachment 1 SOW at 7.1.1 & 8.2 Solicitation: 69
SOW: 7, 9 Section L requires submission of both a Transition-In and Transition-Out Plan with the proposal, while SOW Sections 7.1.1 and 8.2 require submission of these plans after award.
| Can the Government clarify whether offerors must submit evaluation versions of both plans with the proposal, or post-award? | The offeror must submit a Transition-In and Transition-Out plan post-award. Per SOW, 7.1.1 "The Contractors shall provide a draft Transition-In Plan to the COR via electronic mail within 30 calendar days after the award issuance unless otherwise directed by EOIR. " | ||
| 23 | Solicitation at L, "Evaluation Factor 1 - Technical Approach (Volume 1)" |
Attachment 1 SOW at 7.0 Solicitation: 69
SOW: 7 Section L indicates that the transition-in period is to occur within 30 days, whereas SOW Section 7.0 requires completion of all transition activities within 90 calendar days of award (or sooner).
| Can the Government clarify whether all transition-in activities must be completed within 30 days or within 90 calendar days post-award? | A transition-in plan must be submitted within 30 calendar days of award. All transition activities, i.e. services, must be in place within 90 calendars days of award (or sooner). | ||||
| 24 | Solicitation at L, "Submission of Offers" | 67 | The RFP states that "each volume shall contain a table of contents, list of tables or figures (if required) and list of appendixes." Later, DOJ requires that Offerors "use cross-references within the offer and provide a clear, consistent reference system by section, paragraph, page, etc. The cross-reference index is excluded from the page limitation of the offer." |
Can the Government confirm that a Table of Contents is sufficient (and excluded from the page limits) so long as the Table of Contents reflects references to consistent section heading conventions? If not, can the Government clarify what is required for the cross-reference index? The Government confirms that the table of contents, list of tables or figures (if applicable), and list of appendices are excluded from the proposal page limitations as stated in the solicitation. A table of contents alone, however, does not satisfy the requirement for a cross reference index.
Offerors shall provide a clear and consistent cross reference system within their proposals to allow the Government to easily locate information responsive to the solicitation requirements. The cross reference index, whish is also excluded from the proposal page limitations, should identify where required information is addressed within the proposal by referencing the applicable volume, section, subsection, paragraph, page number, or other appropriate identifier Offerors may use their own format for the cross reference index, provided it enables the Government to efficiently locate proposal content and demonstrates alignment between solicitation requirements and the offeror's response.
25 Solicitation at L, "Submission of Offers" 67 The RFP states that "each volume shall contain a table of contents, list of tables or figures (if required) and list of appendixes.”
| Can the Government confirm that 1) the Transition-In Plan and Transition-Out Plan may be included as appendices to the Technical Approach, and 2) that the Staffing Plan, Organizational Chart, and Letters of Commitment and Resumes for any proposed Key Personnel may be included as appendices to the Management Approach, as long as the appendices comply with the total page limit requirements for their respective sections? | The Government confirms that offerors may include the Transition-In Plan and Transition-Out plan as appendices to the technical approach volume and may include the staffing plan, organizational chart, letters of commitment, and resumes for proposed key personnel as appendices to the management approach volume provided such appendices are included within and comply with the applicable page limits established for the respective proposal volumes/sections. Appendices must be clearly identified, organized, and submitted in accordance with the proposal submission instructions and evaluation criteria set forth in the solicitation. Inclusion of information as an appendix does not exempt the material from applicable page limitations or evaluation requirements. | ||||
| 26 | Solicitation at L, "Proposal Content, Evaluation Factor 1- Technical Approach (Volume I)" | 69 | The RFP states that "The Offeror’s Technical Approach shall be presented in the following order, with subsections and parts. Additional guidance is as follows: |
The Offeror shall provide a detailed narrative discussing the proposed process and procedures to plan and perform the work required to achieve all the tasks specified in the SOW.
The Offeror shall include a table of contents, cross referencing each SOW task to the applicable page number(s) within the proposal which addresses how the performance objectives shall be achieved."
Can the Government clarify where the table of contents should appear in Volume 1: at the beginning of the document, or after the technical narrative?
The Government clarifies that the table of contents required for Volume 1 shall appear at the beginning of the volume, consistent with the proposal formatting instructions. The table of content should provide the organization of the technical approach volume and include the required cross reference information identifying each SOW task and the corresponding proposal page number(s) where the task is addressed.
The table of contents and required cross reference information are intended to assist the Government in efficiently locating proposal content and shall not replace the offeror's responsibility to provide a complete narrative response addressing all applicable SOW requirements.
27 Solicitation at B.1, "Pricing Schedule and CLIN Structure" & L, "FAR 52.216-1 Type of Contract (Dec 2025)"
Attachment 2 Pricing Schedule Solicitation: 2 & 63
Pricing Schedule: "Summary" tab Per Solicitation B.1 Pricing Schedule and CLIN Structure, the Government states that "Contract Line Item (CLIN) pricing schedule for the Base period and all Option Periods are in Attachment 2 - Pricing Schedule."
Per Solicitation L, the Government states that "The Government contemplates award of a standalone Firm Fixed Price contract."
Per the "Summary" tab in Attachment 2 - Pricing Schedule, the Government indicates that CLINs 1, 2, 3, 7, 8, 9, 12, 13, 14, 17, 18, 19, 22, 23, 24, 28, 29, and 30 are "FFP".
| Can the Government confirm that "FFP" refers to "Firm Fixed Price," and not "Firm Fixed Unit Price?" | The Government confirms FFP refers to Firm Fixed Price | ||||
| 28 | Attachment 2 Pricing Schedule | "Summary" tab | Per the "Summary" tab in Attachment 2, there is no indication given for CLINs 4, 5, 6, 10, 11, 15, 16, 20, 21, 26, 27, 31, 32. |
| Can the Government confirm that these CLINs are Firm Fixed Price (FFP)? | Please see the revised Attachment 2. All CLINs with the exception of Travel which shall be FFP | ||
| 29 | Solicitation at B.3, "Travel" |
Attachment 2 Pricing Schedule Solicitation: 2
Pricing Schedule: All tabs The Solicitation says the Government will reimburse for authorized travel, while the Pricing Schedule says that travel should be included in the fixed-price proposal unless specifically approved.
Can the Government clarify whether travel costs should be 1) entered in the travel CLINs for separate reimbursement, or 2) included in the fixed-price proposal and not separately reimbursed, and how offerors should complete the travel CLINs accordingly? The Government clarifies that authorized travel costs shall not be included in the FFP CLINs. Travel cost shall be separately identified in the travel CLIN and will be reimbursed in accordance with the terms and conditions of the resulting contract for authorized travel expenses incurred.
The pricing schedule will be revised to align with the solicitation requirements. Offerors shall complete the travel CLIN as instructed in the revised pricing schedule and shall not include estimated travel cost within their FFP proposal amounts.
30 Attachment 1 SOW at 5.1
Solicitation at F.2, "Place of Performance" SOW: 2
| Solicitation: 6 | Can the Government clarify whether the offeror may propose more than eight office locations? | The offeror may not propose more than eight regional office locations. The SOW specifically requires eight regional offices. | |
| 31 | Attachment 1 SOW at 5.1 |
Solicitation at F.2, "Place of Performance" SOW: 2
Solicitation: 6 SOW Section 5.1 and the Solicitation at F.2 state that the contractor must provide services from eight regional offices and note that the Government may select "a single contractor to operate all eight regional offices or multiple contractors to individually operate one or more regional offices."
| Can the Government describe, if multiple awards are made, how regional coverage, participant referrals, and responsibility for ongoing matters would be allocated among contractors? | The question seeks information about internal government processes which is not necessary for the offerors to respond to this solicitation. The Government will provide post award instructions prior to execution. | |||||
| 32 | Attachment 1 SOW at 5.3 | 2 | Can the Government confirm the expected response timeframes for COR decisions on transportation stipend requests under SOW 5.3? | The COR will respond to transportation stipend requests within 5 business days. EOIR has updated the LASRF SOW to state that the COR will respond to transportation stipend requests within five business days. | ||
| 33 | Solicitation at B.4.iii, "Federal Holidays" | 3 | Can the Government clarify whether the Contractor offering remote service provision at a detention facility or other Government-run building on a designated holiday counts as "on-site" work for purposes of not being permitted to perform service provision under the contract? | Correct. During Federal Holidays, the Contractor offering remote services at a detention facility or other Government-run building counts as "on-site" work for purposes of not being permitted to perform services under the contract. | ||
| 34 | Attachment 1 SOW at 6.1.1 | 2 to 3 | SOW 6.1.1 allows ICC sessions to include multiple CMs from the same family. |
| Can ICC sessions similarly include multiple QAFMs, or mixed CM/QAFM family units, and be counted as a single session? | Yes, an ICC session may be mixed CM/QAFM family units and may include multiple QAFMs. It would be counted as a single session. | ||||
| 35 | Attachment 1 SOW at 6.2 | 6 | SOW 6.2 limits QAFM services to parole and employment authorization, but certain matters may involve both CMs and QAFMs, including derivative USCIS filings or consolidated EOIR proceedings. |
| May the contractor provide assistance to a QAFM when that assistance is necessary to complete or support a related CM matter? | If a family is in consolidated proceedings, the contractor is able to assist the QAFM vis a vis assisting the CM. QAFMs alone are not eligible for services outside of assistance with parole, re-parole, and employment authorization. | ||||
| 36 | Attachment 1 SOW at 6.1.2 | 3 | SOW Section 6.1.2 states that the Contractor must provide assistance with document preparation for submission to DHS (including USCIS) and EOIR, but the enumerated minimum requirements in SOW 6.1.2 expressly identify only certain filing categories, including Change of Venue/Address filings. |
| Are additional EOIR filings or motions, such as motions to reopen, dismiss, or terminate, and petitions for relief that are adjudicated before EOIR (such as asylum when the respondent is in proceedings) within the scope of required services for CMs, and if so, how offerors should account for those services under Attachment 2 - Pricing Schedule? | The contractor may assist the CMs with EOIR filings or motions. The offeror can account for those services by adding an additional row - labeled "Other Services" to the Attachment 2 - Pricing Schedule. | ||||
| 37 | Attachment 1 SOW at 6.1.2.1.d | 3 | The evidence of service completion required for re-parole for class members includes a "copy of USCIS decision," while for all other services, the evidence required is "copy of USCIS filing confirmation." |
| Can the Government confirm that the evidence required for re-parole for class members is "copy of USCIS filing confirmation"? | The copy of USCIS filing confirmation is an acceptable proof of completion of document assistance. | ||||
| 38 | Attachment 1 SOW at 6.2.1.d & 6.2.2.d | 6 | The evidence of service completion required for re-parole and employment authorization for qualifying additional family members includes a "copy of USCIS decision" rather than a "copy of USCIS filing confirmation," which is the evidence required for most other services listed in section 6.1 for class members. |
| Can the Government confirm that the evidence required for re-parole and employment authorization for qualifying additional family members is "copy of USCIS filing confirmation"? | The copy of USCIS filing confirmation is an acceptable proof of completion of document assistance. | |||||
| 39 | Attachment 1 SOW at 6.3 | 7 | Can the Government confirm that QAFMs are eligible for pro bono referral and placement under SOW 6.3? | QAFMs are not eligible for pro bono referral and placement under the SOW, only CMs. | ||
| 40 | Attachment 1 SOW at 6.4 |
Attachment 2 Pricing Schedule SOW: 7
| Pricing Schedule: Tabs 1-5 | Can the Government confirm that the service requirement under SOW 6.4 Outreach is to be priced accordingly with each Legal Service Item 1-12, across CLINs 1, 7, 12, 17, and 22? | Correct. The Outreach service requirement under SOW 6.4 must be priced within each Legal Service item. | |
| 41 | Attachment 1 SOW at 6.3 |
Attachment 4 Performance Requirement Standards SOW: 7
| PRS: 2 | Can the Government confirm that the Contractor can screen pro bono volunteers in order to ensure that they are able to provide ethical legal services? | Yes, the conractor can screen pro bono volunteers to ensure that they are able to provide ethical legal services. | ||||
| 42 | Attachment 1 SOW at 9.2.1.b.vi | 11 | Can the Government define "outcome" in SOW Section 9.2.1.b.vi? | SOW Section 9.2.1.b.vi - "Program participant information regarding outcome of ICC." "Outcome" in this context means a specific result achieved by the conclusion of the ICC. For example, the contractor will assist the ICC participant in his/her re-parole application; the contractor will assist the ICC participant in his/her asylum application; etc. | ||
| 43 | Attachment 1 SOW at 6.1.1 |
Attachment 4 Performance Requirement Standards SOW: 3
PRS: 1 Attachment 4 references timeliness of scheduled sessions in accordance with the "approved schedule."
| Can the Government define "approved schedule" and describe how it relates to SOW 6.1.1 scheduling timeframes? | Per SOW 6.1.1 - "Within 10 business days of a Class Member contacting the Contractor or a referral given to the Contractor, the Contractor must schedule an ICC for the Class Member." | |||
| 44 | Attachment 4 Performance Requirement Standards | 1 | ||
| Attachment 4 requires responses to inquiries within established timeframes. |
| Can the Government define "inquiries," the required response timeframes, and the metric it will use to measure compliance under Attachment 4? | "Inquiries" in this context means requests for information from CMs and QAFMs. The contractor must respond to such inquiries within 10 business days. | |||||
| 45 | Attachment 4 Performance Requirement Standards | 1 to 2 | How will file review and quality assurance activities under Attachment 4 be conducted consistent with confidentiality and privilege requirements? | In-person site inspections is an effective method of observing general practices including treatment of confidential information. Separately, file reviews and quality assurance consistent with confidentiality and privilege requirements could be accomplished by the Contractor submitting redacted copies of files. | ||
| 46 | Attachment 1 SOW at 9.1, 10.1, and 12.4 |
Attachment 4 Performance Requirement Standards SOW: 10, 12, and 14
PRS: 1 to 2 SOW Sections 9.1, 10.1, and 12.4 address reporting content, Government access to data collected under the task order, and applicable ethical obligations and privileges when legal advice is provided. The PRS similarly lists reporting and documentation requirements and includes as an indicator "Maintain confidentiality of Program Participants' Information."
| Can the Government clarify documentation requirements for reports, invoices, and supporting documentation so as to avoid inclusion of privileged information and personally identifiable information? | Information will be shared via a secure system like Justice Enterprise File Sharing (JEFS). | ||||
| 47 | Attachment 1 SOW at 13.4 | 14 | SOW Section 13.4 requires submission of materials to the COR prior to distribution. |
| Can the Government confirm that this applies only to standardized program materials and does not include individual case strategy advice or communications? | COR approval prior to distribution refers to standardized program materials. | |||||
| 48 | Solicitation at C.3.B.1, "Required Security and Privacy Training for Contractors" | 23 to 24 | Will the Government issue user login credentials for all contractor and subcontractor personnel requiring access to LearnDOJ? If not, how is access to be requested and provisioned? | This information will be shared with the vendor post award. | ||
| 49 | Solicitation at C.3.I.3.a, "Background Investigation Requirements" | 32 | Can the Government clarify which categories of personnel will be subject to the different PTI risk categories? | Category is dependent on vendor indentified and submitted positons and addressed post award. | ||
| 50 | Solicitation at C.3.1.2.e, "Citizenship and Residency Requirements" | 31 | The solicitation states that “Access to Unclassified DOJ Information and Unescorted Access to DOJ Facilities or Space. (1) Except as provided under 1.2(b)(2), non-U.S. citizens are not authorized to access DOJ information and/or unescorted access to DOJ facilities or space, unless a waiver has been granted by the DSO, allowing access by the non-U.S. citizen. Such a waiver will be granted on a case-by-case basis where justified at the discretion of the DSO.” |
Can the Government identify the criteria that will be used to evaluate waiver requests under Section C.3.1.2.e?
| Requests for waiver can be addressed post award with DOJ DSO authority. | ||||
| 51 | Solicitation at C.3.I.4.c.1, "Adjudication and Pre-Employment Background Investigation Waivers" | 34 to 35 | The solicitation states that “Except as set forth in this section, background investigations must be conducted and favorably adjudicated for each contractor employee prior to commencing their work on this contract. Where programmatic needs do not permit the federal government to wait for completion of the entire background investigation, a pre-employment background investigation waiver for public trust contractors can be granted by the SPM, in consultation with the cognizant COR.” Later, the solicitation also states that the “pre-employment background investigation waiver requirements include: |
1. Verification of citizenship (copy of a birth certificate, naturalization certificate, or U.S. passport).”
Will the Government confirm that waivers may be available to non-U.S. Citizens (such as lawful permanent residents seeking citizenship)?
| T1 and T1/Child-care must be U.S. citizens or lawful permenet residents. A waiver memo is issued upon a cursory check prior to formal investigation process. | ||
| 52 | Attachment 1 SOW at 9.2.1.b.iii |
Solicitation SOW: 11
Solicitation: 1 The SOW Monthly Performance Report section outlines monthly reports that include a breakdown of time spent on ICC sessions. However, the Solicitation indicates that this is a firm fixed price contract award.
| Can the Government clarify that labor hours per service is required for reporting only? | Correct. The labor hours per services is required for reporting only. | ||
| 53 | Attachment 1 SOW at 9.1 |
Solicitation at L, "FAR 52.216-1 Type of Contract (Dec 2025)" SOW: 10
Solicitation: 63 The Government states under SOW 9.1 Monthly Budget Status Report that "The report must include the labor hours, broken down by labor category, upon which the invoice is predicated." Under an anticipated FFP award, however, labor categories are not required or established, and invoicing is not predicated upon labor hours and labor category.
| May the Government consider altering the Monthly Budget Status Report to reflect FFP invoicing? | Yes, the Government can alter the Monthly Budget Status Report to reflect FFP invoicing since the SOW includes other reporting requirements. EOIR has updated the LASRF SOW to reflect that this will be a FFP contract and no "monthly budget status report" will need to be submitted. | ||
| 54 | Solicitation at L, "(FAR 52.216-1 Type of Contract (Dec 2025)" |
Attachment 2 Pricing Schedule Solicitation: 63
Pricing Schedule: "Instructions" tab The Solicitation says that "The Government contemplates award of a standalone Firm Fixed Price contract," while the Pricing Schedule states that services will be proposed and evaluated on a "fee for service" basis using firm fixed unit prices.
| Does the Government intend to issue payments for contract services in installments, or at the completion of every unit? | FFP, billed monthly. | |||||
| 55 | Attachment 2 Pricing Schedule | "Instructions" tab | Upon reaching the estimated quantities in column G of the Pricing Schedule, may the Contractor continue providing services with additional compensation, or must it stop providing the applicable service type once the estimated quantities are reached? | The quantities in Attachment 2 are estimates and provided for evaluations purposes only. The offeror can propose their own estimates. Anytime the negotiated listed requirement is exceeded, the vendor must receive written approval from the CO to continue work and for compensation. | ||
| 56 | Attachment 1 SOW at 6.1.1 and 9.2.1 |
Attachment 2 Pricing Schedule SOW: 2 to 3, 11
Pricing Schedule: "Instructions" tab The instructions in the pricing schedule state: "For Item 1 (Individualized Consultations and Counseling (ICC) sessions), the Unit of Issue (Column H) is one session with one individual Class Member or Qualifying Additional Family Member conducted in accordance with SOW Section 7.0."
| Can the Government confirm that if one individual Class Member or Qualifying Additional Family Member receives, for example, two ICC sessions, that the number of ICC sessions delivered is then two ICC sessions? | Correct. If one CM or QAFM receives two ICC sessions, the number of ICC sessions delivered is then two ICC sessions. | ||||
| 57 | Attachment 2 Pricing Schedule | "Instructions" tab | The instructions in the pricing schedule state: " For the legal services required under this contract (Items 1-12 in Column C), the Government contemplates a "fee for service" model under which the offeror shall propose a fully burdened firm fixed unit price (FFUP) for each legal service[...] Items 2-12 (Document Preparation Assistance), is defined as all activities required to complete a specific legal service category on behalf of one Class Member or Qualifying Additional Family Member per this section and the evidence of service completion. The evidence required to demonstrate completion of each legal service category is stated in the SOW Section 7.1.2, 7.2., and 7.3." |
| Can the Government clarify whether the "evidence of service completion" is required for delivery of a "Unit of Issue" for each of Items 2-12? | Yes, evidence of service completion is required for delivery of a "Unit of Issue" for each of the items 2-12. | ||||
| 58 | Attachment 2 Pricing Schedule | Pricing Schedule | As legal services are delivered under the anticipated award, the estimated quantity of services ordered at the start of the contract period may differ from the quantity of services delivered at the end of the contract period. |
Can the Government clarify whether there will be a process of reconciliation at the end of the contract period? And if there is a process of reconciliation, is "evidence of service completion" factored into this process? There is a reconcilliation process for members receiving services and the confirmation of delivery. EOIR has added language to the SOW stating that there will be a reconcilliation process for participants receiving services and the confirmation of delivery of services.
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