Clarifications QA.pdf

Clarifications, Questions and Answers

Clarifications:

1. Construction drawings and specifications shall only be obtained via email request to the Contracting Officer, coordinated though a government determined file sharing software per individual requests.

2. An emergency access road provides access around the building to the project site.

Access through this road will need to be maintained throughout the duration of the project.

3. The Government shall require the Contractor to coordinate egress access throughout the project area to keep the pathway open as much as-is reasonably possible.

4. Specification Section 01 40 00, 1.6.B.1:

REPLACE “Project quality-control manager may not also serve as Project superintendent.” with “The quality-control manager can also be designated as the safety competent person or site safety and health officer (SSHO) as defined by EM 385-1-1, or the Project Superintendent."

5. Specification 01 31 00, 1.6A:

REMOVE paragraphs “A. Building Information Modeling” “C. Coordination Digital Data Files”, “C.3. BIM File Incorporation:”, and “D. Contracting Officer will furnish...”

in their entirety.

Questions/Answers:

1. QUESTION: What is the construction time frame? (Notice-to-Proceed, Completion Date, etc.)

ANSWER: The Period of Performance dates (POP) can be found in the RFP. No specific dates are given, schedule dates are part of the submission per Factor 3.

2. QUESTION: Is there a cost estimate, budget or ballpark figure for the project listed?

ANSWER: An expected budget is not being shared prior to bid.

3. QUESTION: Is there an actual start date for the project?

ANSWER: The Period of Performance dates (POP) can be found in the RFP. No specific dates are given, schedule dates are part of the submission per Factor 3.

4. QUESTION: Is this project tax exempt?

ANSWER: No

5. QUESTION: The Standard Form 1442, block 13.d. does not provide the calendar days for Government acceptance. Please advise.

ANSWER: 30 calendar days

6. QUESTION: The Standard Form 1442, block 13.b. indicates a Offer Guarantee is required. Section L does not address the Offer Guarantee. Please confirm bid guarantee is required.

ANSWER: Yes, bid bond is required.

7. QUESTION: If bid bond is required, is a Standard Form 24 (SF24) format acceptable.

ANSWER: Yes

8. QUESTION: If a bid bond is required, confirm percentage of project bid price or limit (whichever amount is less)

ANSWER: 20%

9. QUESTION: Section L.3.3.3 provides for no more than 20 pages for Factor 4 Past Performance. Section L.4.5 provides for 10 pages. Please confirm allowable page count for past performance.

ANSWER: 20 pages

10. QUESTION: Does the Government desire that CPARs or PPQs be submitted to support the Offeror's past performance?

ANSWER: Any document submitted outside what is requested in the past performance section is up to the vendor’s discretion.

11. QUESTION: Confirm is the Standard Form 1442 is to be included in Volume 1 or Volume 2. 9 Section C - SOW, 9.2 Clearance Requirements for Personnel Access implies personnel may need to retain an active, or undergo investigation for, a Secret or Top Secret clearance in order to access the facility. Please advise if it is the Government's intention that all work will be performed by Cleared American Workers. If it is a requirement for the work to be performed by Cleared American Workers, thus requiring the Offeror to retain a Facility Clearance, please provide a draft DD254 defining security requirements.

ANSWER: All workers must be United States citizens. No DD254 required as workers will not have access to any government systems. No specific clearances are required other an all proposed workers will be subject to a Limited Access Request background check process, requiring American citizenship and provide a RealID license or valid US Passport for entry to the site.

12. QUESTION: Solicitation advises 100% Construction Documents (Drawings and Specifications) are applicable to this project. Please provide direction on how to obtain these files.

ANSWER: Please read description of posting where this information is outlined.

13. QUESTION: Is there an estimated magnitude for this project?

ANSWER: No estimate is being shared prior to bidding.

14. QUESTION: The cover sheet – G.0.0-00 of the construction documents issued have a posted notice about further distribution of the documents without expressed written approval from the FBI. Please provide a notice stating the requirements in order to share the files with subcontractors applicable to the project.

ANSWER: A notice will be provided with Amendment 02.

15. QUESTION: The SF1442 issued in AM01 – Firm Fixed Price Schedule of Supplies/Services – 0001 reference a period of performance 5/01/2025 – 04/30/2026. Since 5/1 has past, please confirm the project period of performance (in number of calendar days) following the NTP.

ANSWER: 365

16. QUESTION: Section M states projects must be within the last 5 years, while Section L allows submissions from up to 8 years ago. Please clarify what the requirement is.

ANSWER: Projects from the last 8 years will be accepted.

17. QUESTION: Please confirm if project can be 50% complete to be accepted (from Section M) or if project must be fully completed (from Section L).

ANSWER: Submitted project construction examples must be fully competed to be considered relevant.

18. QUESTION: Is there an estimated range of construction?

ANSWER: No budget information will be released during the bidding period.

19. QUESTION: We are supposed to submit projects that are of similar size and scope but there is no dollar value given. Is there a range for projects that will be rated more favorably? Or is there an amount that is too big or small to be considered relevant?

ANSWER: Relevancy in terms of scale and scope reference construction methods and scope of services provided, rather than cost relevancy. Cost will have limited influence on relevancy ratings for submitted projects.

20. QUESTION: Please confirm if bid bond is 20% on standard SF24? If not, please advise ANSWER: Confirmed

21. QUESTION: Factor 2 says: “Certificates for welding, electrical, mechanical, etc.

should be provided. “ Can you please confirm exactly what subcontractor key personnel must be provided? Our key personnel do not have these types of certifications. And it says “etc.” so I am not sure what exactly is required. If we need specific subcontractors to be a part of our team for bidding, please advise.

ANSWER: It will be up to the offeror to determine if the sub-contracting personnel completing the project requires a specialized skillset, if the offeror deems a specialized skillset is necessary, certifications for that skillset should be submitted at time of bid.

22. QUESTION: May we submit a screenshot of a map showing the milage to satisfy factor 1? Or do we not submit anything for factor 1?

ANSWER: The mileage radius will be based upon the offeror’s company address.

23. QUESTION: If a firm submits fewer than five past projects, is that viewed neutrally or less favorably?

ANSWER: The submission will still be accepted and reviewed but fewer projects will play a factor in overall rating.

24. QUESTION: If we do not submit anything past performance information for our subcontractors in factor 4, are we required to submit resumes for them in factor 2?

ANSWER: Yes. Resumes are required for all Key Personnel, even if they did not perform work on the submitted past performance.

25. QUESTION: Please confirm what would require the submission of a subcontractor resumes under factor 2 key personnel. What would classify them as a key subcontractor versus a subcontractor that we don’t have to include?

ANSWER: Reference Section L, L.4.3 for list of Key Personnel requiring resumes.

26. QUESTION: Factor 2 says: The Offeror shall provide the Offeror’s organizational chart including all key sub-consultants and subcontractors, key team members, key personnel qualifications and their intended roles and responsibilities for executing this contract.” Full qualifications and responsibilities would be very difficult to fit on an org chart. Can we provide this in a narrative instead of squeezing on a small graphic? Meaning Org Chart would include names and positions, while qualifications and responsibilities would be included in the resumes/narrative.

ANSWER: This would be acceptable.

27. QUESTION: Can the proposal due date be extended to allow adequate time to review RFI responses?

ANSWER: Extended

28. QUESTION: Can the remove concrete deck debris / slabs be disposed of onsite? If the concrete deck debris / slab is to be removed from the site, is there a temporary staging area that the removed concrete can be piled at to coordinate final removal from the site.

ANSWER: No onsite disposal of old concrete debris or new over-ordered and/or truck clean-out concrete material. Minimal stockpile and location may be approved by Government during pre-construction phase.

29. QUESTION: Are there any working hours or day restrictions for this project.

ANSWER: See “RFP Section C Attachment D – Statement of Work – Section 8.

Personnel Availability” for working days and hours.

30. QUESTION: Are there any hard ceiling areas that will need removed and replaced below the terrace. Will the contractor have full access to office areas below the terrace to perform the plumbing work within the ceilings Will temporary fencing be required at the ground level to secure the project site actives.

ANSWER: The internal work area will be within an open office area, with cubicles. The contractor shall work with the COR and Government team to coordinate work while minimizing disruption to workspaces. In the event that disruption or movement of office staff is needed, the Government will require a minimum of 3 weeks notice to coordinate moves to accommodate.

31. QUESTION: Are there any egress points that will need to remain open during construction along ground level that enter/exit into the office space below the terrace ?

ANSWER: Disruptions to egress points will need to be kept to a minimum, though there are several available egress paths out of the workspace (currently 5 exits). The contractor will coordinate with the Government to determine the most effective phasing of work area closures to minimize impact to egress.

32. QUESTION: Are there any egress points from the terrace to ground level that will need to remain open during construction?

ANSWER: Existing egress points along the dining terrace (2 total) to the existing stairs will need to be maintained as long as possible to limit egress impact in case of an emergency. The contractor will be required to work with the Government to come up with a phasing plan to help to minimize impact, though the Government understands some impact will be required, and will notify office staff accordingly.

33. QUESTION: Due to the logistics of this project, we will need to coordinate site prior to proposal submission. Can this be approved by granting a day pass to?

ANSWER: Yes. Coordinate each access request with the CO to submit day pass requests.

34. QUESTION: Please confirm the requested substantial completion date.

ANSWER: Contractor-proposed work schedule (including substantial completion date) shall be included within the bid proposal.

35. QUESTION: Drawing A1.5.-01 Note #1 states: Remove existing roof terrace pavement system: sloped concrete topping slab, rigid insulation, drainage bed material and existing elastomeric membrane layer. Question: It was mentioned at the site visit that there was a sand bed under the concrete topping slab. Are there any as-builts available to determine the thickness of the topping slap as well as the thickness of the sand bed?

ANSWER: Assume 4” thickness for the topping slab.

36. QUESTION: Drawing A1.5.-01 General Note #2 states: Preferred method of terrace concrete deck / slab removal is to sawcut into manageable size pieces for possible recycle and reuse. Size to be coordinated with owner. Jack hammering shall not be used. Question: Can a gas-powered concrete saw be utilized for this demolition work?

ANSWER: Contractor means and methods won’t be dictated beyond minimizing vibration to limit disruption to workspace below.

37. QUESTION: Will there be any working restraints due to noise from the saw cutting?

ANSWER: No constraints beyond hours described in “RFP Section C Attachment D – Statement of Work – Section 8. Personnel Availability” are explicitly expressed.

38. QUESTION: What is the anticipated thickness of the concrete topping slab?

ANSWER: Assume 4” thickness for the topping slab.

39. QUESTION: What is the anticipated size that the concrete is to but cut (as it states to coordinate with owner)?

ANSWER: As the Government is no longer anticipating recycling re-use on-site, no explicit directives beyond what the Contractor deems easiest to dispose of will be given.

40. QUESTION: As the note states to cut into manageable size pieces for possible recycle or reuse, will the reuse be anticipated at the FBI facility or will it be expected to be hauled off site?

ANSWER: Demolition material is expected to be removed from site. No recycling or reuse by the Government is anticipated.

41. QUESTION: If the expectation is to have the demolished concrete slab hauled off site, will adequate room be provided for multiple dumpsters to be able to separate the concrete from the other demolished components of the roofing system (there may need to be multiple dumpsters for the concrete debris as those units will be at maximum capacity quicker due to weight)?

ANSWER: The Government will help coordinate final lay-down areas on site to provide as much support as feasible without impacting Government operations.

Final details will be decided after project award and prior to construction start.

42. QUESTION: Page 2 of 4 3. Drawing A.1.5-01 Note #4 states: Carefully demolish grout in-filled portion (hatched area) at the underside of existing pre-cast concrete stair to expose existing structural connections and inspect for structural integrity and corrosion. Include allowance for remediation of existing steel connections. Question: Can pictures of this area be provide.

ANSWER: See PDF of existing conditions attached to Amendment 2.

43. QUESTION: Drawing A1.5.-01 Note #5 states: Demolish existing painted steel center railing system and brackets in its entirety. Question: Can pictures of this area be provided?

44. QUESTION: Drawing A1.5.-01 Note #6 states: Selectively demolish existing stair risers and treads with nosing for the full width of the stair. Prepare existing structure to receive C.I.P. concrete stair and tread nosing. Question: Can pictures of this area be provided?

45. Spec 01 40 00 1.6.B.1 states “Project quality-control manager may not also serve as Project superintendent.” The key personnel breakdown in Attachment “L” states “The QC Manager can also be designated as the safety competent person or site safety and health officer (SSHO) as defined by EM 385-1-1, or the Project Superintendent."

QUESTION: Is the superintendent permitted to have additional duties as quality control manager and safety personnel?

ANSWER: Reference Attachment “L” as the correct answer. Overlap would be permitted, so long as duties are supported and performed.

46. QUESTION: Is the QC manager required to be on-site full-time?

ANSWER: No. So long as the required duties are sufficiently covered.

47. Spec 01 31 00 1.6A describes BIM requirements including weekly BIM coordination meetings.

QUESTION: Is BIM required for this project?

ANSWER: No.

48. QUESTION: Is the superintendent permitted to have additional duties as safety personnel and quality control manager?

ANSWER: The Safety Engineer as defined in Specification 014000 1.6 cannot serve as the project superintendent, but does not need to be on site. The superintendent can serve as the on-site safety competent person or site safety and health officer.

49. QUESTION: Will an OSHA 30 certification suffice for this requirement?

ANSWER: Yes

50. QUESTION: What is the allowable load bearing capacity of the concrete sub deck carrying the sand base and 4” concrete slab?

ANSWER: The original design drawings indicate that the second-floor terrace was designed for (but not tested for) 150 psf live load. It is up to the contractor to determine what equipment can be supported based on the equipment axle load, wheel spacing and existing concrete slab conditions.

51. QUESTION: Can an office layout and reflective ceiling plan be provided for the office area below the Terrace for the related plumbing work to be perform for the terrace drains?

ANSWER: Please see the included record reflected ceiling plan for your use and consideration. The contractor shall confirm existing considerations in the field.

The Contractor will not have full access to the space. Contractor must work above occupied office spaces, equipment and building finishes. The Contractor is responsible to protect all building finishes during this construction and return all spaces to their preconstruction condition.

52. QUESTION: If there are no as-builts available for this scope of work what should the assumed thicknesses be based off of for bidding purposes?

ANSWER: See existing details 2A and 2 below.

(98) 4" Finish Slab

(84) 1 1/2" Rigid Insulation

(85) 1 1/2" Drainage Bed/Sand Bed (30 elow) 7" Structural Slab over sloped structural steel

53. QUESTION: Can the existing structural slab that will remain support traffic from any motorized equipment to assist with removing the existing concrete?

ANSWER: The original design drawings indicate that the second-floor terrace was designed for (but not tested for) 150 psf live load. It is up to the contractor to determine what equipment can be supported based on the equipment axle load, wheel spacing and existing concrete slab conditions.

54. QUESTION: For fair and competitive bidding purposes, how much should this allowance be for the remediation?

ANSWER: See note regarding bidding on Stair Plan, Detail 1, Sheet A.3.5-02

55. QUESTION: If a set allowance is defined by the government and the repairs exceed this, would this be addressed as a change order?

ANSWER: We are unsure whether this question is in regard to the stair repairs or concrete slab repairs. If it is the stair, refer to question 6 above, as the Government did not define a set allowance. If it is the concrete slab, refer to the specification section for Unit Prices.

56. QUESTION: If a set allowance is defined by the government and the repairs exceed this, would this be addressed as a change order?

ANSWER: We are unsure whether this question is in regard to the stair repairs or concrete slab repairs. If it is the stair, refer to question 6 above, as the Government did not define a set allowance. If it is the concrete slab, refer to the specification section for Unit Prices.

57. QUESTION: Have core samples been completed to determine the composition of the existing roof system?

ANSWER: No core samples were taken nor was destructive testing performed to determine the actual conditions below the surface. The design was based solely on the conditions shown in the existing drawings. See existing drawing detail of typical roof drain to below.

(30 above) 4" Finish Slab

(84) 1 1/2" Rigid Insulation

(85) 1 1/2" Drainage Bed/Sand Bed (30 below) 7" Structural Slab over sloped structural steel

58. QUESTION: Is this project going to be able to proceed if there is risk of added moisture intrusion during the construction process?

Answer: Yes

59. QUESTION: Are these unit prices required? If so, how is to be reflected in the pricing proposal?

ANSWER: The Contractor is responsible for the protection of the building spaces below the roof; protection from water, dust, dirt, debris, damage of any sort, etc.

The Contractor must complete the construction and return all areas below the roof to their preconstruction condition. A revision to the pricing template will be included in Amendment 03 to include a line item for Unit Price.

60. QUESTION: What protection measures are needed for the office space below?

ANSWER: The Contractor is responsible for the protection of the building spaces below the roof; protection from water, dust, dirt, debris, damage of any sort, etc.

The Contractor must complete the construction and return all areas below the roof to their preconstruction condition. Provide adequate dust protection via temporary plastic walls, if necessary. Provide sticky walk-off mats for exiting work area into surrounding office space.

61. QUESTION: What shoring will be required?

ANSWER: Adequate shoring may be required if concrete slab needs to be patched or removed.

62. QUESTION: Are there liquidated damages?

ANSWER: Yes, please see clauses.

63. QUESTION: Is there a Performance and Payment bond requirement?

ANSWER: Yes, please see clauses.

64. QUESTION: Can the Hot Rubberized Asphalt Waterproofing system be approved to ensure eligibility for the Ultimate System Warranty? If the Cold Applied system is required, please confirm whether the reduced labor and material-only warranty is acceptable, and If the more disruptive scarification process will be permitted.

ANSWER: A hot-applied system will be acceptable if cold-applied will negatively affect system warranty, though the Government will want to have discussions with the Contractor prior to construction/system application related to details about potential disruptions to areas below due to fumes.