Amendment 1 - Attachment D Answers.xlsx

XLSX spreadsheet 17 KB Posted Mar 7, 2024

Attached to: Video Production RFI Federal contract opportunity
Solicitation number: 15F06724Q0000065
Issued by: Department of Justice Federal Bureau of Investigation Redstone Arsenal Field Office

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Written by GovTribe AI · Mar 7, 2024

This document contains a Request for Quote (RFQ) from the Federal Bureau of Investigation (FBI) for video production services, as well as answers to questions from potential offerors.

The FBI is seeking a single-award IDIQ contract for video production not exceeding $5 million over five years. Offerors must have a Top Secret facility security clearance at time of award. The incumbent contractor is Rocket Media Group, LLC. Services will include creating instructional, demonstration, and other types of videos and multimedia materials to support training and information sharing internally and externally. On average, 39 projects are produced annually, ranging from 10 minutes to 60 minutes in length, though requirements will vary by task order. Offerors will be responsible for supplying all necessary equipment, personnel and locations for productions. Evaluation will consider past performance as a prime contractor providing similar services. The closing date for responses was not provided.

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Other files for this federal contract opportunity

Other files attached to Video Production RFI, newest first.
File	Type	Posted
Amendment 1 - Attachment B - SOW.pdf	PDF	Mar 7, 2024
Amendment 1 - Combined Synopsis Solicitation.pdf	PDF	Mar 7, 2024
Attachment A - Pricing Worksheet.xlsx	XLSX spreadsheet	Feb 15, 2024
Attachment D - Question and Answer Form.xlsx	XLSX spreadsheet	Feb 15, 2024
Attachment E - ARQ.docx	DOCX document	Feb 15, 2024
Attachment F - KMPL.docx	DOCX document	Feb 15, 2024
Attachment H - Mock Script.pdf	PDF	Feb 15, 2024
Combined Synopsis Solicitation.pdf	PDF	Feb 15, 2024
Attachment B - SOW.pdf	PDF	Feb 15, 2024
Attachment C - Labor Category Descriptions.pdf	PDF	Feb 15, 2024
Attachment -G Relevant Experience Narrative.docx	DOCX document	Feb 15, 2024

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Sheet1

	Question #	RFQ Reference	Question	Answer
	1	Combined Synopsis Solicitation, pg 1	Is this a single-award IDIQ or a multiple-award IDIQ? If multiple, how many awards do you anticipate making?	Single-Award IDIQ.
	2	Section "Volume I – Contract Documentation	Section "Volume I – Contract Documentation" specifies the requirement for an active DCSA Facility Clearance at the "Top Secret" level. Could you clarify if it is acceptable for an offeror to have a "Secret" level clearance while being in the process of obtaining a "Top Secret" level clearance by the time of award?	The quoter must have a Top Secret FCL at the time of award.
	3	Section "Volume I – Contract Documentation	What is the preferred method for a JV to provide verification of an active DCSA Facility Clearance at the 'Top Secret' level when only one partner holds the clearance? Is a single verification from the cleared partner sufficient?	Both partners must pocess a Top Secret FCL at the time of award.
	4	Section "Volume I – Contract Documentation	Can you confirm if the requirement for a Top Secret FCL applies to all members of a teaming arrangement or if it is acceptable for only one member of the team to possess the TS FCL? Additionally, if only one team member's TS FCL is required, must this entity be the prime contractor?	The quoter who recieves the award must pocess a Top Secret FCL.
	5	Section "Volume I – Contract Documentation	The RFP mentions the place of performance includes, but is not limited to, Quantico, VA, indicating a preference or requirement for proximity. Could you clarify whether it is sufficient for one member of a teaming arrangement to be located within 50 miles of Quantico to meet this requirement? If so, does this entity need to be the prime contractor, or can it be any member of a JV or other teaming arrangement?	There is no proximity requirement. See revised SOW Section 11.
	6	Section "Volume I – Contract Documentation	In the case of Attachments E (ARQ) and F (KMPL), should they be completed by both JV partners, or is it sufficient for the partner with the relevant clearances to complete these?	Both JV partners must complete the ARQ and KMPL.
	7	Attachment A - Pricing Worksheet	May we include assumptions regarding indirect costs, escalation rates, or other factors that could impact pricing in an additional tab within the Pricing Worksheet?	Yes.
	8	Attachment E - ARQ	For a JV, would both partners be required to complete and submit the ARQ?	Yes.
	9	15F06724Q0000065	How many videos are expected to be created on average in a year?	Over the past 5 year period, CMDU produced an average of 39 projects per year.
	10	15F06724Q0000065	Are the filming locations in Quantico or are there other locations to be considered?	Other locations may be required at the Task Order level.
	11	15F06724Q0000065	What are the estimated lengths for each video (:15; :30; :60, 3-10 minutes, etc.?)	Video lengths rage from 10 minutes to 60 minutes.
	12	15F06724Q0000065	How many 5-minute whiteboard videos are needed per year?	Is an uncommon requirement, but difficult to estimate.
	13	15F06724Q0000065	How many animated videos are needed per year?	Is an uncommon requirement, but difficult to estimate.
	14	15F06724Q0000065	How many videos that include licensed stock footage are needed per year?	Is a common requirement, but difficult to estimate.
	15	15F06724Q0000065	How many videos will require filming with actors and extras needed per year?	Is an uncommon requirement, estimated at once per year.
	16	15F06724Q0000065	Are all the videos needed part of Learning & Development training?	Estimated at once per year.
	17	15F06724Q0000066	Do you need for the videos to have closed captions (CC) or translation in other languages (e.g. Spanish)?	Every project must meet 508 compliancy. Foreign languages are an uncommon requirement.
	18	15F06724Q0000065	What broadcast equipment currently owned by the CMDU would be available to outside contractors to record, capture, light and edit content?	It should be assumed the quoter will be responsible for supplying the necessary equipment, personnel, and locations for any given production.
	19	15F06724Q0000065	Has the CMDU established a formal per diem/travel rate card, or is it expected that such provisions be integrated within the proposal?	Any travel required will be determined at the TO level.
	20	15F06724Q0000065	Will any of the prospective events or projects require a union crew?	No.
	21	15F06724Q0000065	Does the CMDU provide the software required to capture, edit, transcode, organize or deliver content or is it to be owned and licensed through the bidder?	CMDU is capable of meeting any and all post-production requirements. However, it may be necessary for the offeror to supply these services, internally or externally is at the descretion of the offeror.
	22	15F06724Q0000065	How many productions does the CMDU anticipate in year 1?	Over the past 5 year period, CMDU produced an average of 39 projects per year.
	23	15F06724Q0000065	What is the date of the first anticipated production after receiving the contract?	We anticipate the first TO to be issued before September 30, 2024.
	24	15F06724Q0000065	What is the typical turn-around time and planning wondow leading up to small, medium and large projects?	Typically, large productions can take up to a year to complete.
	25	15F06724Q0000065	Are there graphics packages or files already in possession by CMDU that must be integrated into upcoming projects, with specific compatibility requirements that need to be met?	The requirements will be determined at the TO level. Graphic needs are uncommon.
	26	15F06724Q0000065	Does the Contractor provide hardware?	It should be assumed the quoter will be responsible for supplying the necessary equipment, personnel, and locations for any given production.
	27	15F06724Q0000065	Is on-site production mandatory for post production, or is there flexibility for remote/work-from-home post production workflow?	The quoter may propose at the TO how best to achieve the requirement.
	28	15F06724Q0000065	Can the winning contractor sponsor Tier 1 team members that do not yet have SSBI clearance?	The prime contractor must have a TS FCL. It is the quoters responsibility to provide cleared personnel if required at the TO level.
	29	15F06724Q0000065	Is it expected that physical video production of the sample script be produced at a studio and/or location offsite from the FBI Academy training facility or government property?	It should be assumed the government will not be supplying any assistance in producing the sample script.
	30	15F06724Q0000065	Key Personnel travel authorization is understood. What about physical video production with cast & crew? Would the CMDU like to consider national production locations, beyond the Academy's 50-mile radius?	Although uncommon, locations have in the past far exceeded the 50-mile radius.
	31	15F06724Q0000065	Key Personnel "may" be assigned to work in CMDU's work area. Is it expected that key personnel be onsite everyday? Or is remote/hybrid acceptable?	At least one TO will require Key Personnel to work onsite daily. At least one TO may allow for a hybrid schedule for Key Personnel.
	32	2. Contracting Type, Page 2/7 - Attachment B - SOW
2. Description - Page 1, 2 - Combined Synopsis	How many task orders are anticipated throughout the period of performance and annually?	Over the past 5 year period, CMDU produced an average of 39 projects per year.
	33	7.1 Key Personnel - Page 4/7 - Attachment B - SOW	The solicitation mentions key personnel at time of call order. What labor category, labor category description or position title will this be for?	Key Personnel will be determined at the TO level.
	34	7.1 Key Personnel - Page 4/7 - Attachment B - SOW	Does the submission require a resume at this time for key personnel at the IDIQ level	Not at the IDIQ level. Resume's for Key Personnel will be required at the TO level.
	35	9. Government Furnished Equipment or Information	What kind of equipment, tools and software does the government possess for video production and does it have its own studio?	It should be assumed the quoter will be responsible for supplying the necessary equipment, personnel, and locations for any given production.
	36	10. Security Requirements, Page 4, 5 - Attachment B - SOW	Will ALL contractor personnel require secret clearances or other? or just Key Personnel.	It is expected that only Key Personnel will require a Top Secret clearance. *The SOW has been revised.
	37	2. Description - Page 2 - Combined Synopsis	Will the contract allow ODC for equipment, set design and construction, web hosting services and other related production costs?	ODCs are determined at the TO.
	38	General question	Will the contract allow for ODC, and if so, is there a budget?	ODCs are determined at the TO.
	39	2. Description - Page 2 - Combined Synopsis	Will the vendor be required to have its own equipment, software and tools or will it be provided by the government. If so, what equipment, software and tools?	It should be assumed the quoterr will be responsible for supplying the necessary equipment, personnel, and locations for any given production.
	40	General Question	Can the government share non-sensitive public videos that they deem acceptable end products?	No.
	41	General Question	Does the government anticipate situations where oversees travel is required or where hazard pay may be needed?	No.
	42	General Question	Is the government open to the use of emerging AI technologies (government vetted and approved) for multimedia production, including audio and video, in the future?	Not at this time. The use of AI technology is under review.
	43	General question, Attachment F: Key Management Personal Listing	Does the government require a subcontractor team and their personnel to be included in Attachment F: Key Management Personal Listing or just the prime?	Any subcontractor's will have to submit the ARQ and KMPL after award.
	44	Combined Synopsis, Pg 5	The paragraph mid page says: "Quoters shall provide a statement as detailed in paragraph (B) below or provide written objection to disclosure as indicated in paragraph (A) below. Question: We don't see a paragraph (B). Can you clarify what it is referring to?	The SOW has been revised.
	45	Combined Synopsis, Pg 8	Will Online Offeror Representations and Certifications (ORCA) on SAM suffice or do you want a completed copy attached as a document for this?	Online Offeror Representations and Certifications (ORCA) on SAM will suffice.
	46	Attachment A and C	Would you consider adding a line item for "Extra"? Description might include "A non-speaking talent used in scenes for background action."	Not at this time. Additional LCATS may be added at the TO level if required.
	47	Attachment A and C	Would the government consider adding a line item for "Bit Player"? Description might include "An actor playing a featured role but with minimal speaking lines".	Not at this time. Additional LCATS may be added at the TO level if required.
	48	Attachment A and C	Would you consider adding line item for "Union Actor"? Description might include "A SAG-AFTRA actor needed for speciality roles when non-union talent does not suffice."	Not at this time. Additional LCATS may be added at the TO level if required.
	49	Combined Synopsis	Is there a proximity to Quantico requirement for this opportunity? If so, how many miles from Quantico should our office be?	There is no promity requirement. *The SOW has been revised.
	50	Relevant Experience	Do you desire to see any examples of our video production work?	No.
	51	KMPL Attachement F	Which labor categories are considered Key Management Personnel?	Key Management Personnel will be determined at the TO level.
	52	ARQ Attachment E	Question 3. Do you want all corporate officers listed or only those that are non-US citizens (if any)?	All corporate officers.
	53	Combined Solicitation - Page 5 - Contract Documentation	Can you confirm that if contractors do not currently have FCL, they are not eligible for consideration (ie: should not submit a response)?	The quoter must possess a Top Secret FCL at the time of award to be eligible for consideration.
	54	Combined Solicitation - Page 5 - Contract Documentation	If a contractor presents full qualifications other than FCL, would the FBI CDMU consider sponsoring the vendor for future opportunities?	Not at this time.
	55	General	Was this RFQ distributed as full open market or limited open market?	This RFQ was released as a small-business set aside.
	56	SOW Section 1.1 Page 2	Who is your key target audience? This section states "FBI employees”, “the criminal justice community”, and “forge partnerships that ensure the safety and security of the citizens of the United States and the world”. Please clarify whether your key target audience for each of the multimedia material requirements is internal or external of the FBI, or both depending on the specific type of content being produced.	Is determined on a project by project basis.
	57	General	How will the FBI CMDU team measure the success of each video (instructional, demonstration, and others), live multicast event, animation, multi-media materials, and scenarios? What milestones or goals are you seeking to achieve with each experience?	Is determined on a project by project basis.
	58	General	How many stakeholders are involved in the project engagement, review, and approval process of the tasks and deliverables under this contract?	Is determined on a project by project basis.
	59	General	How many rounds of review and feedback does your team require per deliverable?	Is determined on a project by project basis.
	60	General	Who is/are the incumbent(s) for this work/contract or any previous video production services work done for the FBI CMDU?	The incumbent is Rocket Media Group, LLC.
	61	General	If no existing incumbent(s), what companies has the FBI CMDU worked with in the past for other video production projects?	The incumbent is Rocket Media Group, LLC.
	62	General	Would the FBI CDMU like to retain any team members working under the current contract?	It is the quoter's responsibility to determine qualified team members.
	63	General	Has an Independent Government Cost Estimate (IGCE) been conducted for this project? If so, what budget (or budget range) was determined? If not, what was the allocated budget for the previous 3 contract years?	The Government is not able to disclose the IGCE or budgeted amounts.
	64	General	If Contractors have follow-up questions based on answers that come out in the first round, will there be an opportunity to submit additional questions?	There will not be another opportunity for questions.
	65	Attachment C - Labor Categories	The AVID certified representative suggests that the government prefers AVID systems over other commercially available options. Does the Government require AVID systems for this project? Or can the vendor choose another system(s) to deliver the products?	Is at the vendor's descretion.
	66	Attachment C - Labor Categories	May the vendor suggest other labor categories beyond what is listed in Attachment C?	No.
	67	Attachment B - 7.1 Key Personnel	Does the government require vendors to identfy Key Personnel in the response? Or are Key Personnel identified at the Task Order level?	Key Personnel are identified at the TO level.
	68	Attachment B - 7.1 Key Personnel	Is a demo reel required for the proposal submission? Or only at the Task Order level?	No.
	69	Attachment B - 4. Contractor Tasks	Does the government require any contractor personnel to sit onsite on a regular basis? (i.e., Monday-Friday, 8am-5pm)	There may be TOs that require contractor peronnel to sit onsite on a regular basis.
	70	Attachment B - 9. Government Furnished Equipment or Information	What hardware and software will the government provide to the contractor? Laptop? Editing suite? Adobe Creative Suite? AVID?	It should be assumed the quoter will be responsible for supplying the necessary equipment, personnel, and locations for any given production.
	71	Attachment B - 10. Security Requirements	Does this contract require a Secret or Top Secret clearance? In this document the requirement is Secret SSBI. In Combined Synopsis Solicitation document the requirement is for the vendor to possess a Top Secret facility clearance. Is a Secret FCL sufficient, or is TS required?	The quoter must possess a Top Secret FCL at the time of award.
	72	Attachment C - Labor Categories	Some positions, such as Actor, have great variations in pricing, depending on things like Union/Non-Union, length of time involved, and whether they work at scale or are above scale. How does the government want us to price these LCATs? Should we propose all possible variations, or target what may be considered 'most common'?	All rates proposed are for the National Capitol Region (NCR). Rates for locations other the NCR will be determined at the Task Order level.
	73	Attachment C - Labor Categories	For those LCATs that require materials to support their work (for instance, the makeup artist requires makeup products, and special effects specialists require the raw materials to produce the effects), will the government accept those requisite products as ODCs in addition to the rate that is defined?	Yes.
	74	Synopsis Document, page 6, Volume II	The governemt requires that all past performance must have been performed as a Prime Contractor. However, often times video production work is subcontracted as ODCs. This requirement would prevent companies with significant and relevant expertise from competing on this solicitation. Would the Government allow for one or more of the relevant experiences come from Subcontracted work?	Yes. *The SOW has been revised.

File details come from the government source that posted it. Updated Mar 7, 2024.