Section J Attach 05_Sample_Client_Notification_Letter.pdf
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- Attached to
- Solicitation - Residential Reentry Center (RRC) Services, Home Confinement (HC) Services - Houston Texas
- Solicitation number
- 15BRRC27R00000003
About this file
This is a sample client notification letter template for federal contract proposals.
The letter is intended for distribution to prospective past performance references identified in a business proposal's Section L. It notifies client references that a contractor is responding to a Department of Justice Federal Bureau of Prisons (BOP) Request for Proposals for Residential Reentry Center services and authorizes them to participate in the BOP's past performance evaluation process. The letter explains that the BOP emphasizes past performance as a key source selection factor in accordance with the Federal Acquisition Streamlining Act (Public Law 103-355), Section 1091, and requires offerors to identify and obtain client references for the review process. The letter confirms that references are authorized to provide honest and candid assessments of the contractor's performance while noting that Federal Acquisition Regulation (FAR RFO) 15.301-1(d)(4) prohibits disclosure of the names of individuals supplying reference information. The template includes placeholder fields for the recipient's name, RFP number, location, specific points of contact from the client organization, and contact information for questions, allowing contractors to customize the letter for distribution to their identified references.
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SAMPLE CLIENT NOTIFICATION LETTER
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear ___, We are currently preparing a response to the Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals (RFP) _________, for the procurement of Residential Reentry Center services in __________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103‑355), Section 1091, the BOP places significant emphasis on past performance as a key source selection factor.
As part of their evaluation, the BOP requires offerors to identify client references and request their participation in the past performance review process.
If the BOP contacts you regarding work our organization has performed, you are fully authorized to respond and provide the requested information. Please note that while the past performance details you provide may be shared with us, the Federal Acquisition Regulation Revolutionary FAR Overhaul (FAR RFO) 15.301‑1(d)(4) prohibits the release of the names of the individuals supplying the reference information. For this reason, we respectfully request your honest and candid assessment of our performance.
We have identified Mr./Ms. ________ and Mr./Ms. ___________ from your organization as the points of contact based on their direct knowledge of our work. Your cooperation and support are greatly appreciated. Should you have any questions, please contact ___________.
Sincerely,
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