15BRRC26R00000016 Sample Client Notification Letter.pdf
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- Solicitation number
- 15BRRC26R0000016
About this file
This document is a sample client notification letter template for organizations responding to a Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals (RFP) for Residential Reentry Center services. The letter is issued to prospective past performance references identified in the responding organization's Business Proposal, Section L, to notify them that they may be contacted as part of the BOP's evaluation process.
The letter explains that the BOP, in accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, places substantial emphasis on past performance as a source selection factor and requires identification of clients and their participation in the evaluation process. The letter authorizes the reference to respond to inquiries about work performed while noting that federal regulations prohibit release of the names of persons providing reference information, thus encouraging candid feedback. The responding organization identifies specific points of contact from the client organization based on their knowledge of the work performed.
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SAMPLE CLIENT NOTIFICATION LETTER
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear _____________:
W e are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals (RFP) ___________________ for the procurement of Residential Reentry Center services in ___________________________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, the BOP places substantial emphasis on past performance as a source selection factor. The BOP is requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries.
You are advised that while the information you provide may be released to our organization, prohibits the release of the names of the persons providing the reference information.
W e therefore request that honest and candid information about our performance be provided.
W e have identified Mr./Ms. ____________________ and Mr./Ms. __________________ of your organization as the points of contact based on their knowledge concerning our work. Your cooperation is appreciated. Any questions may be directed to ______________________.
Sincerely,
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