Section J Attach 05_Sample_Client_Notification.pdf
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- Solicitation number
- 15BRRC24R00000004
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This document contains a sample client notification letter and information about a related federal contract opportunity. The sample letter is to be issued to prospective past performance references for a Department of Justice, Federal Bureau of Prisons request for proposals for day reporting center services in Dallas County, Texas. The letter notifies references that they may be contacted for information about the offeror's past performance and requests honest feedback. It identifies points of contact at the reference who can discuss the offeror's work. The related solicitation is for day reporting center services in Dallas County with responses due to the Department of Justice Bureau of Prisons Central Office. Pricing, award date, and other typical contract terms are not included in the provided information.
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SAMPLE CLIENT NOTIFICATION LETTER - Day Reporting Center (DRC)
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear _____________:
We are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals (RFP) ___________________ for the procurement of Day Reporting Center services in ___________________________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, the BOP places substantial emphasis on past performance as a source selection factor. The BOP is requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries.
You are advised that while the information you provide may be released to our organization, the Federal Acquisition Regulation at Subparts 15.306(e)(4) and 15.506(e)(4) prohibits the release of the names of the persons providing the reference information. We therefore request that honest and candid information about our performance be provided.
We have identified Mr./Ms. _______________ and Mr./Ms. ________________ of your organization as the points of contact based on their knowledge concerning our work. Your cooperation is appreciated. Any questions may be directed to
Sincerely,
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