01_Solicitation_Cover_Letter.pdf

U. S. Department of Justice

FEDERAL BUREAU OF PRISONS

Washington, DC 20534

December 1, 2023

To All Interested Parties:

The Federal Bureau of Prisons is soliciting proposals to provide Day Reporting Center (DRC) Services for male and female Federal offenders held under the authority of United States Statutes located in Texas. The DRC Services located within Dallas County.

All offerors are advised that the Government reserves the right to disclose or make public any environmental documentation or other information provided in response to the solicitation. Such disclosures would typically occur in Environmental Impact Statements, Environmental Assessments, public hearings, comment periods, and other public forums.

Please follow the instructions in Section L of the Request for Proposals (RFP) when preparing your Business, Technical/Management, and Past Performance Information Proposals. Your Technical/Management should be submitted in separate volumes/folders/files with Business and Past Performance Information Proposals via PDF format (No hard copies needed) electronically (email) to the contracting officer.

If the attachment size for each Proposal (Volume I – Technical Management/Proposal, Volume II Business Proposal, and Volume III – Past Performance Information) exceeds 20 Megabits (MB) the proposal must be broken down and sent in separate emails as to not exceed the maximum email submission size of 20 MB. Contractors must email the Contracting Officer 6 hours prior to solicitation closing date stating a proposal submission is forthcoming. The contractor must request verification from the Contracting Officer the day the proposal is submitted and it must be received prior to closing time and date of the solicitation.

The following items should comprise your Business Proposal: a cover letter setting forth your firm rates for the Base Period and each Option Year (sliding scales, etc., are not acceptable);

Section A (Solicitation, Offer and Award); Section B (Supplies or Services and Prices/Costs);

applicable attachments in Section J (List of Attachments; see Section L, Content of Business Proposals); and Section K (Representations, Certifications, and Other Statements of Offerors).

The Technical/Management Proposal must include a clear and concise explanation of how you propose to accomplish the procurement objective, describing in detail the approach, methods, techniques, and manpower you intend to use in accordance with Section L, Content of Technical/Management Proposals. Your Technical/Management Proposal will be evaluated as an indication of your comprehension of the services to be provided and your ability to perform these services.

The Government reserves the right to award the contract without discussions. Therefore, all proposals should be prepared as your organization’s final proposal revision.

The Federal Bureau of Prisons representatives will conduct an on-site inspection of your facility after receipt of proposals, but prior to contract negotiations, if held. Therefore, a separate cover sheet is required in the Technical/Management proposal indicating the place of performance, and an available contact person authorized to obligate the offeror (including telephone number and email address) who shall be present during the on-site evaluation.

Notes:

In accordance with Federal Acquisition Regulation (FAR) 52.215-1(d), Instructions to Offerors- Competitive Acquisitions, proposals in response to this solicitation will be valid at a minimum of 240 days from the date the solicitation closes.

In accordance with FAR 52.222-54, Employment Eligibility Verification, contractors are required to enroll in the E-Verify Program and to comply with the requirements of the E-Verify Program Memorandum of Understanding (MOU) for the period of performance of any potential contract resulting from this solicitation. Contractors who are not enrolled as Federal Contractors in the E- Verify Program at the time of potential contract award have thirty (30) calendar days within the date of contract award to enroll in the E-Verify Program. Employees are subject to verification of employment eligibility as defined and outlined by the clause. For more information, please visit the E-Verify website at http://www.dhs.gov/E-Verify.

Please address all questions in regard to this solicitation to the Contracting Officer at the e-mail address listed in Block 10 of the Standard Form 33 (Solicitation, Offer, and Award) located in Section A of the solicitation document.

Sincerely, //s// Janel Ramsey Contracting Officer

Enclosure http://www.dhs.gov/E-Verify