Submission_of_offers.pdf

Attachment VIII 15BNAS18R0097

PROPOSAL PREPARATION INSTRUCTIONS

Proposals are expected to conform to and be prepared in accordance with FAR 52.212-1, Instructions to Offerors—

Commercial Items. To aid in evaluation, proposals shall be clearly and concisely written as well as neat, indexed

(cross-indexed as appropriate) and logically assembled.

Proposals shall be clearly marked with the following statement, “SOURCE SELECTION INFORMATION SEE FAR 3.104.”

All proposals shall be appropriately numbered and identified with the name of the offeror, date and Request for Proposals (RFP) number to the extent practicable.

Addendums to 52.212-1

The overall arrangement of the proposal shall be as follows:

Since the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

The overall proposal shall consist of 2 separate volumes, individually entitled as stated below. The required quantity of each volume is shown below. Each volume shall be numbered sequentially.

Each volume shall be its own separate and individual attachment submitted with the proposal.

Paper offers will not be accepted and proposals shall be organized in 2 volumes labeled:

VOLUME #1 Price Proposal and Other Documents:

A. This is consists of the actual offer to enter into a contract to perform the desired work. It also includes required representations, certifications, other statements of the offeror and any other administrative information.

B. Format and content- Volume #1 shall include the following documents in the order listed below:

Attachment VIII 15BNAS18R0097

1. On letterhead or business stationary, the following information is required:

The solicitation number;

The name, address, and telephone number of the offeror including contractor’s DUNS number;

Acknowledge of Solicitation Amendments, if any;

Since the offer is not submitted on the SF

1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

2. Pricing Schedules (Attachment I) - Contract Pricing - Contract pricing shall be per unit of each CLIN identified in the Schedule of Items

(Attachment I). Contract pricing shall include all charges to the Government (e.g. overheard, profit, shipping, training, etc.).

3. Business Management Questionnaire (Attachment IV)

4. Past Performance Questionnaire (Attachment V)

5. Bank Notification (Attachment VI)

VOLUME #2 TECHNICAL PROPOSAL:

A. Sub factor A- Technical Written Proposal. This written proposal shall contain the following: This is

DUE NO LATER THAN PROPOSAL DUE DATE.

1. Technical specifications addressing all requirements in the statement of work (SOW).

2. Manufacturer’s warranty certificate

Offeror's technical proposal should be prepared simply and economically, providing a straightforward of what it is the offeror will do to satisfy the requirements of the

RFP.

Offeror shall not include pricing in the volume #2 technical proposals.

Attachment VIII 15BNAS18R0097

3. The Offeror shall include their oral presentation materials in the technical written proposal.

4. The Offeror shall provide no more than three (3) key personnel names to attend the oral presentation/demonstration.

B. Sub factor B- The offeror shall hand delivered the following items on the day of oral presentation and demonstration:

1. One (1) single shot launcher

2. One (1) multi shot launcher

3. Two (2)rounds of each of the following less than lethal munitions:

I. (40mm) Foam rubber multiple baton round

II. (40mm) 60 caliber stinger 5 inch

III. (40mm) Smoke projectile (saf-smoke)

IV. (40mm) CS Speedheat projectile (short range)

V. (40mm) CS Speedheat projectile (long range)

VI. (40mm) any other specialty impact munition for close range use (ie 5ft)

Oral Presentation and Demonstration

FCC Petersburg

P.O. Box 90026, Petersburg, VA 23804

The Contracting Officer (CO) will notify Offerors of the date and time they are scheduled to demonstration. Offerors will be provided advance notice of the date and time they are scheduled to hand delivered the single-shot launchers, multi-shot launchers, and less than lethal munitions.

The CO will determine the order in which offerors are scheduled. Requests to reschedule will be at the discretion of the CO.

The offeror’s 3 key personnel shall bring their valid government issued photo ID.

Vendor shall arrive at the testing/demonstration site at 0900 on the day of testing.

Vendor shall leave with all launchers brought for testing.

Attachment VIII 15BNAS18R0097

All travel, lodging, etc. will be at vendor’s own expense.

ADDITIONAL INSTRUCTIONS

Offerors who fail to furnish or follow any of the instructions may be excluded from consideration.

It is the Offeror’s sole responsibility to ensure their offers are received timely and pdf files are accessible, legible, and each individual file shall not exceed 12mb size.

Proposals shall be submitted electronically to

Laurence Faytaren at lfaytaren@bop.gov. Proposal may also be submitted on a Compact Disk and sent to

Federal Bureau of Prisons, National Acquisitions

Section, 320 First Street, NW, Room 5005, Washington, DC 20534. The subject line of the email must state

“15BNAS18R0097 Proposal-(Company Name).”

Proposals must be received no later than 12:00 p.m.

EST on Thursday, January 04, 2018.

All Questions concerning this solicitation must be emailed to lfaytaren@bop.gov no later than 12:00 p.m.

EST on Friday, December 22, 2017. The subject line of the email must state “15BNAS18R0097 Offeror Questions-

(Company Name).”

All answers will be posted in writing as an amendment to the solicitation on FBO. Questions will not be answered verbally or individually.