0003 15BFA025R00000010.pdf

15BFA025R00000010/0003 Page 1 of 66

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 66

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

10/09/2025

4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

BFAOCODE

Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, TX 75051

Hannah Mendenhall hmendenhall@bop.gov

6. ISSUED BY 15B502CODE

Federal Bureau of Prisons FCC Beaumont 5430 Knauth Road Beaumont, TX 77705

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

15BFA025R00000010

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

07/29/2025

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return ___1____ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment 0003 has been issued - See Amendment Summary on page 2 and additional continuation sheets.

OFFERS DUE DATE AND ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Hannah M Mendenhall Contract Specialist

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243 x

AMENDMENT 0003/ SECTION SF 30 BLOCK 14 CONTINUATION

Amendment 0003 has been issued to incorporate the following changes:

1. Incorporate the pre-proposal contractor questions and responses for informational purposes. (See continuation sheets, pages 3–34)

2. Incorporate the following documents for informational purposes:

a. FCC Beaumont Institution Supplement BMX 5325.07E

b. BP-A0362 Inmate Injury Assessment

(See continuation sheets, pages 35–46)

3. Incorporate updated clause 52.209-12, Certification Regarding Tax Matters (Oct 2025).

4. Amend Attachment 2-Performance Work Statement as follows:

On page 17 of the PWS The following language is removed from the performance work statement “Catastrophic Limitation - An Offeror may include in the technical proposal a catastrophic limitation which would place a cap on the Contractor’s liability for costs associated with the community-based treatment of inmates.”

On page 20 of the PWS in the Procedures for Processing Medical/Surgical and Psychiatric Referrals the language is altered to read as follows “ Following re-designation approval from Central Office, the FBOP will pay the Contractor either the lesser of Medicare rates plus 20% or the Contractors actual costs for all community-based treatment costs incurred greater than $35,000 dollars and a consecutive hospital admission of 7 days or greater.”

(See continuation sheets, pages 47–66)

OFFERS DUE DATE AND ALL OTHER TERMS AND CONDITIONS REMAIN

UNCHANGED.

1: Performance Work Statement, Section. Attachment F, Item: 4.1. Credentialing, RFP pg. 161:.

a. Do credentialing requirements for telehealth providers also apply to specialty providers? GOVERNMENT RESPONSE –Yes, Credentialing would apply to all providers.

2: Attachment 2: Performance Work Statement, Section. Regulatory Requirements, Item: Forms, RFP pg. 66:

a. The Form BP-A0362 Inmate Injury Assessment and Follow-Up does not appear to be present on the referenced website link (FBOP: Policy & Forms), and is not provided as an attachment in the RFP. Please indicate where this form can be located for review. GOVERNMENT RESPONSE –AN AMENDMENT WILL BE ISSUED TO ADD AS AN ATTACHMENT. BEMR is primarily used for injury assessments.

3: Attachment 2: Performance Work Statement, Section. Government Provided Equipment, Item: Equipment, RFP Pg. 80.

a. Is all equipment in the dental suites in good working order? GOVERNMENT RESPONSE – The majority of the Dental Suites are operational and in good working order with the exception of the few items listed below due to the item exceeding end of life.

i. Can you describe the current condition of the equipment in each dental suite?

GOVERNMENT RESPONSE – USP – 3 dental chairs with handpiece units and lights. Middle chair not operational. Autoclave and ultrasonic cleaner is operational. Pano x-ray not operational. Two wall-mounted x-ray units are operational.

Medium – 3 dental chairs (operational) with handpiece units and lights.

Autoclave and ultrasonic cleaner is operational. Pano x-ray not operational.

Two wall-mounted x-ray units are operational.

Low – 3 dental chairs with handpiece units and lights and operational.

Autoclave and ultrasonic cleaner is operational. Pano x-ray is not operational. Two wall-mounted x-ray units are operational.

Camp - 2 dental chairs with handpiece units and lights. One chair not operational. Autoclave and ultrasonic cleaner is operational. Pano x-ray not operational. One wall-mounted x-ray unit is operational.

ii. When was the most recent equipment inspection performed?

GOVERNMENT RESPONSE – August 5-7, 2025, Bio-medical Inspection

iii. Are there any pieces of equipment that are nearing end-of-life?

GOVERNMENT RESPONSE – The majority of the Dental Suites are operational and in good working order with the exception of the few items listed below due to the item exceeding end of life.

iv. Please provide the age and current condition of the dental chairs in each suite.

GOVERNMENT RESPONSE – USP – 28 Years / 3 dental chairs with handpiece units and lights. Middle chair not operational. Autoclave and ultrasonic cleaner is operational.

Medium – 26 years / 3 dental chairs (operational) with handpiece units and lights.

Low – 29 Years / 3 dental chairs with handpiece units and lights and operational. Autoclave and ultrasonic cleaner is operational.

Camp – 28 years / 2 dental chairs with handpiece units and lights. One chair not operational. Autoclave and ultrasonic cleaner is operational.

b. Is all equipment in the optometry suites currently in good working order?

GOVERNMENT RESPONSE – Yes

i. Can you describe the current condition of the equipment in each optometry suite?

GOVERNMENT RESPONSE – USP – Operational

Medium – Operational

Low – Owned by incumbent and operational. Newer equipment.

Camp - None

ii. When was the most recent equipment inspection performed?

GOVERNMENT RESPONSE – August 5-7, 2025 Bio-medical inspection

iii. Are there any pieces of equipment that are nearing end-of-life?

GOVERNMENT RESPONSE – The vast majority of the optometry equipment has surpassed the end-of-life at FCC Beaumont with the exception of the Low.

c. Are all the triage beds in all facilities up to date? GOVERNMENT RESPONSE – Yes When were they last evaluated for replacement or refurbished needs? GOVERNMENT RESPONSE - August 5-7, 2025, Bio-medical inspection.

d. Are the ambulance carts at each facility in good-working order? GOVERNMENT RESPONSE – No - These are owned by the BOP but contractor is responsible for maintenance.

i. Please describe the current condition of each.

GOVERNMENT RESPONSE – USP – No cart.

Medium – New cart.

Low – Older cart. Needs to be replaced.

ii. When were they last evaluated for replacement? GOVERNMENT RESPONSE – Unknown

e. Please provide a full inventory of all vendor-owned equipment, equipment vendor is responsible for replacing, and equipment that is available to the new Vendor.

GOVERNMENT RESPONSE –WE ARE UNABLE TO RELEASE DETAILS

REGARDING HOW THE INCUMBENT CONTRACTOR CHOSE TO MANAGE

THEIR CONTRACT AS THEY ARE CONSIDERED PROPRIETARY.

i. Please provide the model, age and current functional status of each.

f. Please provide the model, age and current condition of the X-Ray machines at the site.

GOVERNMENT RESPONSE – USP – (Medical) Continental CXT-15 Workhorses / June 1996 / Inoperable

(Medical) Dragon X Portable X-ray Unit / May 2023 / Operational

Medium – (Medical) Dell Medical Imaging / October 2003 / Operational

Low – (Medical) Continental PX1436CS / March 2003 / Operational

Camp – (Medical) Inoperable

i. Please provide the service history of the machines.

GOVERNMENT RESPONSE – USP – (Medical) Continental CXT-15 Workhorses – Inoperable

(Medical) Dragon X Portable X-ray Unit – 4/16/25

Medium – (Medical) July 2025

Low – (Medical) July 2025

Camp – (Medical) Inoperable

g. Please provide the age and condition of the autoclaves at the site.

GOVERNMENT RESPONSE – USP – 2012 / Good condition.

Medium – 2012 / Condition fair.

Low – 2022 / Good condition.

Camp – 2012 / Good condition.

i. Please provide the service history of each autoclave.

GOVERNMENT RESPONSE – USP – In good working order. Never serviced.

Medium – In good working order. Never serviced.

Low – In good working order. Never serviced.

Camp – In good working order. Never serviced.

4: Attachment 2: Performance Work Statement, Section. Government Provided Equipment, Item: Equipment, RFP Pg. 80 a. Please provide a list of all office/computer equipment that will be available to the new Contractor (e.g., computers, printers, fax machine, copier, etc.), including the model, age, and condition. GOVERNMENT RESPONSE – Computers, monitors, keyboards, and mouse will be provided for every Health Services office. There will be 4 copiers (one at each facility) maintained by another BOP contract. Printers, scanners, phones, and fax machines will not be provided by the BOP.

5: If you are not currently inducting new patients into MAT, are you interested in providing induction service under the new contract? GOVERNMENT RESPONSE – FCC Beaumont is currently inducting new patients into the MAT program. However, the DEA has an established threshold for the complex.

6: What is your anticipated budget for MAT? GOVERNMENT RESPONSE – The Bureau of Prisons covers all costs related to the MAT program. The contractor is not responsible for the budget related to MAT.

7: Regarding MAT, have you considered costs other than staffing (i.e., medications, drug screens, labs, supplies, and additional custody staff)? GOVERNMENT RESPONSE - The Bureau of Prisons covers all costs related to the MAT program. The contractor is not responsible for the budget related to MAT.

8: Do you want to establish a licensed and certified on-site opioid treatment program (OTP), which has its own associated costs? If so, should this be included in the Technical and Business Proposals? GOVERNMENT RESPONSE – No – The BOP does not currently require an

OTP.

1. RFP Page 1 of 56, Solicitation/Contract/Order for Commercial Products and Commercial Services requires the Offeror to complete Block 17.

a. For Block 17a, please clarify what information the Offeror should enter into the “Code” and “Facility Code” areas. GOVERNMENT RESPONSE - PRIOR USE

FOR VENDORS DUNS AND TIN NUMBERS. NOTHING IS REQUIRED AT

PROPOSAL SUBMISSION.

2. RFP Page 1 of 56, Solicitation/Contract/Order for Commercial Products and Commercial Services requires the Offeror to complete Blocks 23 and 24.

a. Is the Offeror required to complete Block 23 (Unit Price) and Block 24 (Amount), in addition to completing the required Cost Forms? GOVERNMENT RESPONSE –

BLOCKS 23 AND 24 CAN BE LEFT BLANK. OFFEROR IS TO ENSURE

THEY FOLLOW THE OUTLINED REQUIREMENTS FOR SUBMITTAL

PER THE ATTACHMENT 4: SUBMISSION & EVALUATION OF

PROPOSALS. VENDOR NEED ONLY TO COMPLETE THE

ATTACHMENT 1: CONTRACTING PRICING & SUBCONTRACT

CERTIFICATION AT TIME OF PROPOSAL SUBMISSION REGARDING

PRICING.

b. If yes, please confirm that the Offer should submit the completed Solicitation/Contract/Order Form as part of their Volume 1—Technical Proposal.

Solicitation Attachment 4: Submission & Evaluation of Proposals, Instructions for Preparation of Technical Proposal, Page 2 of 7 states that in order for the evaluation to be made strictly on the merit of the material submitted, the Technical Proposal shall not refer to pricing data.

3. RFP Page 20 of 56, Section D. Data Privacy and Oversight, Item (2) Requirements for Contractor IT Systems Hosting Government Data states that the Contractor is required to obtain an Authority To Operate (ATO) for any IT environment owned or controlled by the Contractor, or any Subcontractor, on which Government data resides.

a. Please confirm that under the new contract, it is not necessary for the Contractor to provide its own IT network environment. GOVERNMENT RESPONSE – No – BOP will provide network. It is our understanding that the Contractor will use the FBOP network that is on-site at FCC Beaumont and that all medical data will be entered into the BEMR system. GOVERNMENT RESPONSE – That is correct.

4. Solicitation Attachment 2: Performance Work Statement, Program Statements, Institutional Supplements, Page 5-6 of 21

a. Does FCC Beaumont have an Institutional Supplement (IS) in place for Program Statement 5325.07 CN-1, Release Preparation Program (dated August 15, 2019)? If yes, will FBOP please provide a copy of this IS to all Offerors? GOVERNMENT RESPONSE – Yes – 5325.07E Release Preparation Program / AN

AMENDMENT WILL BE ISSUED TO ADD AS AN ATTACHMENT.

5. Solicitation Attachment 2: Performance Work Statement, Program Statements, Page 5 of 21—Program Statement 6701.01, Employee Health Care states that the health records for Bureau employees will be maintained in the required blue folder.

a. Within the HSU, will the Contractor be responsible for maintaining and managing the physical blue folders that contain the health records for Bureau employees?

GOVERNMENT RESPONSE – Yes Or will this be the sole responsibility of local Human Resources at the Complex? GOVERNMENT RESPONSE – No, these will be maintained by contract staff in Health Services.

6. Solicitation Attachment 2: Performance Work Statement, HSU Responsibilities, Page 7 of 21 states that at present, many inmates requiring specialty evaluation are transported outside of FCC Beaumont.

a. Is there a limitation on the number of inmate transports per day? GOVERNMENT RESPONSE – No -This is based on staffing availability and the current needs of the respective institution.

b. If yes, is this limitation per facility or for the Complex as a whole? GOVERNMENT RESPONSE – Per facility based on staffing and vehicle transport availability.

7. Solicitation Attachment 2: Performance Work Statement, HSU Responsibilities, Page 7 of 21 states that Offerors are strongly encouraged to bring medical specialists into the facilities and/or utilize a telemedicine system.

a. For services that are delivered by outside medical specialists that come on-site to the facilities and/or via telemedicine—Will the FBOP require these providers to be fully credentialed? GOVERNMENT RESPONSE – Yes – if providing care on-site.

Will these providers be required to obtain full security clearance? GOVERNMENT RESPONSE – Security clearance is only required if the provider is on-site at the facility.

8. Solicitation Attachment 2: Performance Work Statement; Accreditation, Credentialing and Privileging Requirements, Page 7 of 21

a. For the full ambulatory accreditation that the Contractor must obtain within 12 months from the Effective Date of Award—Is there a requirement for a specific accrediting agency that must be used? GOVERNMENT RESPONSE – No – However, the BOP is currently in the process of finding an established accrediting body. The Contractor will be required to comply with whomever the BOP selects.

b. For community-based medical care—What accreditations are approved by the FBOP?

GOVERNMENT RESPONSE – The BOP is currently seeking a new accrediting body.

9. Solicitation Attachment 2: Performance Work Statement, Radiology Services, Page 12 of 21 states that the Contractor shall be responsible for the calibration, preventative maintenance, and service of all existing and newly acquired radiological equipment provided by the FBOP.

a. At each facility location—What is the age and functionality of the current equipment?

GOVERNMENT RESPONSE – USP – (Medical) Continental CXT-15 Workhorses / June 1996 / Inoperable (Medical) Dragon X Portable X-ray Unit / May 2023 / Operational Medium – (Medical) Dell Medical Imaging / October 2003 / Operational Low – (Medical) Continental PX1436CS / March 2003 / Operational Camp – (Medical) Inoperable & Unrepairable

b. What newly acquired equipment is in place? GOVERNMENT RESPONSE – None at this time. Is there an installation timeline for equipment that has not yet been purchased? GOVERNMENT RESPONSE – No current installation timeline. We anticipate on receiving funding to purchase new equipment in FY2026.

10. Solicitation Attachment 2: Performance Work Statement, HSU Staffing Plan and Operational Procedures, Page 15 of 21 states that the Contractor’s plans and procedures shall include provision of Medication Assisted Treatment (MAT).

a. For each FCC Beaumont facility—what is the current count of MAT participants?

GOVERNMENT RESPONSE – USP – 134

Medium – 107 Low – 45 Camp - 3

b. What are the MAT line times?

GOVERNMENT RESPONSE – USP – Varies based on current institution status.

Medium – 1:00 P.M. daily Low – 2:00 PM Camp – 10:30 AM

11. Solicitation Attachment 2: Performance Work Statement, Prisoner Transportation/Security, Page 17 of 21 states that the Contractor shall be responsible for all emergency transportation, i.e. ambulance services.

a. Within the past 12 months, how many emergency ambulance trips occurred?

GOVERNMENT RESPONSE – 139 How many of these trips were trauma related GOVERNMENT RESPONSE – (55), and how many of these trips were related to illness? GOVERNMENT RESPONSE – 84

b. Within the past 12 months, how many hospital days were there? GOVERNMENT

RESPONSE – 2,427

12. Solicitation Attachment 2: Performance Work Statement, Government Provided Equipment, Page 19 of 21 states that all HSUs at FCC Beaumont have the necessary medical equipment available for use.

a. Within each HSU—are there scanners, printers, and copiers that are connected to the FBOP network and available for the Contractor to use? GOVERNMENT RESPONSE – Computers, monitors, keyboards, and mouses will be available for use in every Health Services office. One copier per HSU will be available.

FITARA/TAA approved scanners and printers will be provided by the contractor.

b. Would the FBOP consider providing a Government-issued laptop (equipped with required security features such as a PIV card reader) for the on-call providers to access when answering calls after hours? This would allow providers to review medical charts, medication compliance, lab results, etc. for after-hours consults.

Additionally, providers would be able to chart any “after hours” medication orders, ensuring accuracy in the patient chart. GOVERNMENT RESPONSE – No – Not authorized by the BOP due to security reasons.

13. Solicitation Attachment 2: Performance Work Statement, Utilities and Telecommunication Costs, Page 19 of 21 states that FCC Beaumont will have the capacity to handle telemedicine technology.

a. Specific to the implementation of telemedicine, is WiFi connectivity available at FCC Beaumont? GOVERNMENT RESPONSE – No – Not at this time. WiFi connectivity is currently in the process of being installed at FCC Beaumont. If yes, will the Contractor be able to utilize the WiFi network for telemedicine operations? GOVERNMENT RESPONSE – Yes

b. Will FBOP provide the Contractor with workstations that healthcare staff can use for telemedicine and to input data into the BEMR system? GOVERNMENT RESPONSE – Yes

14. Solicitation Attachment 2: Performance Work Statement, Utilities and Telecommunication Costs, Page 19 of 21 states that Offerors who choose to propose telemedicine shall be responsible for all associated costs to install FITARA/TAA compliant technology approved by FBOP.

a. What is the purchasing process for FITARA/TAA equipment? GOVERNMENT RESPONSE – The contractor must follow the same procedure as BOP staff. A ticket must be submitted in Jira containing a completed 508 form and a quote from an approved vendor. All items purchased must be on the approved hardware list that can be provide to you upon request. Who is responsible for installing this equipment? GOVERNMENT RESPONSE – FCC Beaumont Computer Services Department

15. Solicitation Attachment 2: Performance Work Statement, Contractor Provided Equipment, Page 19 of 21 states that the Contractor is expected to furnish all equipment and supplies necessary to perform the required contract services.

a. While on-site at FCC Beaumont, will the Contractor be able to access Contractor-specific websites for employee timekeeping/payroll and vendor websites to order contract-specific supplies? GOVERNMENT RESPONSE – Some websites will be restricted however the granting of specific access to sites can be granted on a case by case basis.

b. Please specify any devices that FBOP will provide to the Contractor to enable healthcare staff to enter data into BEMR. GOVERNMENT RESPONSE – BOP provided workstations. Printers and scanners will not be provided by the BOP.

These must be purchased through FITARAA/TAA procedures.

16. Solicitation Attachment 4: Submission & Evaluation of Proposals, Page 3 of 7 states that Volume 3—Business Proposal shall consist of a completed Schedule of Items and Subcontract Certification: Attachment 1.

a. Is the Contractor required to submit their price proposal by completing and submitting both Solicitation Attachment 1: Contract Pricing & Subcontract Certification and RFP Page 5 of 56, Section 1—Commodity or Services Schedule?

GOVERNMENT RESPONSE – OFFEROR IS TO FOLLOW THE OUTLINED

REQUIREMENTS FOR SUBMITTAL PER THE ATTACHMENT 4:

SUBMISSION & EVALUATION OF PROPOSALS. VENDOR NEED ONLY

TO COMPLETE THE ATTACHMENT 1: CONTRACTING PRICING &

SUBCONTRACT CERTIFICATION AT TIME OF PROPOSAL

SUBMISSION REGARDING PRICING.

17. Solicitation Attachment 4: Submission & Evaluation of Proposals, Page 5 of 7, Past Performance Evaluation and Page 7 of 7, Past Performance Criteria does not include an evaluation of the Offeror’s financial capacity and strength.

a. Will FBOP adjust the evaluation criteria and require Offerors to include audited financial statements from the past three years within their submitted proposals? Given the contract value; the population served; and the critical nature of service delivery, the Contractor’s financial health is important. GOVERNMENT RESPONSE –

OFFEROR IS TO FOLLOW THE OUTLINED REQUIREMENTS FOR

SUBMITTAL PER THE ATTACHMENT 4: SUBMISSION & EVALUATION

OF PROPOSALS. PER THE INSTRUCTIONS FOR PREPARATION OF

BUSINESS PROPOSAL THE OFFEROR’S SHALL CONSIST OF…ITEM 5. A

REFERENCE AT A FINANCIAL INSTITUTION WITH GENERAL

KNOWLEDGE OF THE OFFEROR'S FINANCIAL RESOURCES. PLEASE

INCLUDE THE NAME OF THE INDIVIDUAL, NAME OF THE FINANCIAL

INSTITUTION, ADDRESS, AND PHONE NUMBER. AND ITEM 6. AUDITED

AND/OR CERTIFIED FINANCIAL STATEMENTS (BALANCE SHEET,

PROFIT AND LOSS STATEMENT) FOR THE PREVIOUS FISCAL YEAR.

If the Contractor has had serious financial issues, it could potentially have a catastrophic impact on healthcare services. For example, if the Contractor pays off-site providers such as hospitals on a delinquent basis—or not at all—it could severely impact future ability to secure needed off-site healthcare for the inmate population.

GOVERNMENT RESPONSE –A DETERMINATION OF RESPONSIBILITY

BASED ON FAR 9.104-1 GENERAL STANDARDS WILL BE MADE PRIOR

TO AN AWARD.

18. Are Offerors permitted to provide FBOP with two different pricing options within the same Volume 3—Business Proposal? GOVERNMENT RESPONSE – NO. PER THE

SOLICIATION RFP PAGE 42 OF 56 A.2 ADDENDUM TO FAR 52.212-1 -

TAILORING “At paragraph (e) "Multiple offers," this paragraph is changed to:

(e)Submission of Offers – Limitation on Multiple Offers (1) Each offeror may submit only one offer in response to this solicitation”.

If this is not permitted, can an Offeror submit two completely separate Volume 1, 2, and 3 proposal packages? GOVERNMENT RESPONSE – NO. PER THE SOLICIATION RFP PAGE 42 OF 56 A.2 ADDENDUM TO FAR 52.212-1 – TAILORING “At paragraph (e) "Multiple offers," this paragraph is changed to: (e)Submission of Offers

– Limitation on Multiple Offers (2) If multiple offers are submitted by the same offeror, the Government reserves the right to: (i) Accept only the first offer received based on the date and time of submission; or (ii) Reject all offers submitted by the offeror”.

19. Regarding the incumbent Contractor’s operations—Please provide the current number of vacant staff positions, broken down by job title. GOVERNMENT RESPONSE –WE ARE

UNABLE TO RELEASE DETAILS REGARDING HOW THE INCUMBENT

CONTRACTOR CHOSE TO MANAGE THEIR CONTRACT AS THEY ARE

CONSIDERED PROPRIETARY.

20. Regarding the incumbent Contractor’s operations—Please provide information specific to off-site medical expenses over the past 18 months. GOVERNMENT RESPONSE –THE

GOVERNMENT DOES NOT HAVE THIS DATA.

21. How many inmates are currently being treated for each of the following conditions: HIV, Hepatitis, and Chronic Illness?

BML/CAMP

Cardiac -50

DM I/II -274

HTN 524

PULM -99

HIV-7

Hep C-11

BMM

Cardiac -15

DM I/II-71

HTN -252

PULM -92

HIV -10

Hep C-16

BMP

Cardiac -20

DM I/II-66

HTN -3221

PULM-1546

HIV-16

Hep C-74

a. Please also provide this information specific to 2024.

GOVERNMENT RESPONSE –

CAMP/LOW

Cardiac 46

DM Type I/II 271

HTN 529

PULM 100

HIV 8

Hep C 9

MEDIUM

Cardiac 18 DM Type I/II 67

HTN 257

PULM 91

HIV 10

Hep C 17

USP

Cardiac 18 DM Type I/II 68

HTN 331

PULM 156

HIV 18

Hep C 77

Regarding the provision of Pharmacy Services:

1. For each FCC Beaumont facility—Please provide the current count of Pyxis Medication

Dispensers. Please also provide the installation date and operational status (in service, limited functionality, not operational) of each Pyxis dispenser. GOVERNMENT RESPONSE –

THE BOP HAS 13 OPERATIONAL PYXIS MACHINES.

2. Are the Pyxis dispensers owned by FBOP? GOVERNMENT RESPONSE – No – They are leased. Will the Contractor be responsible for procuring, maintaining, and ownership of any Pyxis dispensers during the contract term? GOVERNMENT RESPONSE – No – The Pyxis dispensers are leased by the BOP.

Regarding the provision of Dental Services:

3. For each FCC Beaumont facility—Please provide the current count of dental chairs. Please also provide the operational status (in service, limited functionality, not operational) of each dental chair.

GOVERNMENT RESPONSE – USP – 3 dental chairs with handpiece units and lights.

Middle chair not operational. Autoclave and ultrasonic cleaner is operational.

Medium – 3 dental chairs (operational) with handpiece units and lights. Autoclave and ultrasonic cleaner is operational.

Low – 3 dental chairs with handpiece units and lights and operational. Autoclave and ultrasonic cleaner is operational.

Camp - 2 dental chairs with handpiece units and lights. One chair not operational.

Autoclave and ultrasonic cleaner is operational.

4. We understand that FCC Beaumont currently uses manual film-based X-ray machines. Does FBOP require an upgrade to digital radiography (DR) technology? GOVERNMENT RESPONSE – The Contractor shall provide radiological services designed to meet the needs of patients in accordance with professional practices, legal requirements, and Program Statement 6031.05 CN-2 Patient Care section 44. The Contractor shall be responsible for the calibration, preventative maintenance, and service of all existing and newly acquired radiological equipment provided by the FBOP. In addition, a Federal Drug Administration (FDA) survey of radiographic equipment at each HSU shall be conducted on a biennial basis. Radiographic images are required to be securely transmitted to a teleradiology group (i.e. STATRAD) for interpretation. Results will then be securely transmitted back to the approved Bureau of Prison’s Network (FBOPNET) and uploaded into BEMR.

a. If DR upgrades are required, will FBOP fund and provide this technology?

GOVERNMENT RESPONSE – FCC Beaumont is seeking funding (this is not a guarantee) to replace current x-ray equipment complex wide.

Or will the Contractor be responsible for procuring and installing this technology?

GOVERNMENT RESPONSE – No

b. If DR upgrades are implemented, will FBOP work with the Contractor to integrate digital dental imaging into the BEMR system? GOVERNMENT RESPONSE – Yes

- Specifically speaking of dental imaging there is equipment available to purchase which will be compatible of integrating DR imaging into BEMR. This equipment must be FITARA/TAA compliant. This IT integration will ensure secure and efficient record keeping.

5. It appears that several Panoramic X-ray (Panorex) machines have limited functionality or are beyond their useful life. Does FBOP intend to fully replace these machines under the new contract? GOVERNMENT RESPONSE – No

6. During the tour of the USP facility, we observed that the dental suction unit was visibly rusted at the base. What is the operational status (in service, limited functionality, not operational) and expected serviceability of this unit? GOVERNMENT RESPONSE – Operational – unit is still serviceable

Regarding the provision of Radiology Services:

7. For each FCC Beaumont facility—Please provide the current count of fixed radiographic units and the current count of portable radiographic units. Please also provide the age, installation date, and operational status (in service, limited functionality, not operational) of each unit.

GOVERNMENT RESPONSE – USP – (Medical) Continental CXT-15 Workhorses / June 1996 / Inoperable

(Medical) Dragon X Portable X-ray Unit / May 2023 / Operational

Medium – (Medical) Dell Medical Imaging / October 2003 / Operational

Low – (Medical) Continental PX1436CS / March 2003 / Operational

Camp – (Medical) Inoperable & Unrepairable

8. The RFP PWS states that the Contractor is responsible for replacing Government-furnished equipment at their own expense, with the exception of radiographic equipment. Does FBOP have a timeline for replacing radiographic units that are beyond their service life?

GOVERNMENT RESPONSE – FCC Beaumont does not have a timeline for replacement due to fiscal year funding and availability. How will these replacements be coordinated? GOVERNMENT RESPONSE – The HSS will coordinate the replacements if funding is approved.

9. Will FBOP work with the Contractor to integrate radiology systems into BEMR?

GOVERNMENT RESPONSE – Yes – The HSS will coordinate this with the involved parties at FCC Beaumont. This IT integration will ensure the secure, efficient, and compliant transfer and storage of imaging data.

10. For radiographic units that are non-functional or that provide limited clinical utility—Will FBOP consider removing these units to allow the Contractor to re-purpose the space for clinical functions such as urgent care, exam rooms, and telemedicine suites? No

11. For each FCC Beaumont facility—Please provide the current inventory of telemedicine equipment (cameras, monitors, biometric peripherals). Please also provide the installation date and operational status (in service, limited functionality, not operational) of each piece of this equipment. GOVERNMENT RESPONSE – FCC Beaumont currently has seven (7) new telehealth units which are currently being configured for future installation prior to January 2026. FCC Beaumont has seven (7) DX80 operational telehealth units in current use with end-of-life January 2026.

12. We understand that the current telemedicine equipment is owned by FBOP. Will FBOP require the end-of-life upgrade and maintain telemedicine equipment, including biometric vital sign integration? GOVERNMENT RESPONSE – FCC Beaumont currently has seven (7) new telehealth units which are currently being configured for future installation prior to January 2026. FCC Beaumont has seven (7) DX80 operational telehealth units in current use with end-of-life January 2026.

13. Will FBOP work with the Contractor to integrate and deploy telemedicine capability for specialty services such as psychiatry, cardiology, and endocrinology? GOVERNMENT RESPONSE – Yes – As long as it is compatible with current FBOP requirements and is FITARA/TAA complaint.

14. Regarding off-site specialists who deliver on-site services via telemedicine:

a. What are the regulatory and technical requirements for off-site specialists who use the telemedicine system? GOVERNMENT RESPONSE – Telemedicine in the FBOP is conducted using the FBOP hosted Cisco Webex, in which a meeting room is created internally, and the URL sent to the providers. Any OS that supports a Webex Meeting would be compatible along with a stable internet connection.

b. What are the IT platform compliance standards for off-site specialists who use the telemedicine system? GOVERNMENT RESPONSE – Cisco Webex will run on most modern operating systems and browsers supporting secure TLS 1.2 and 1.3 connections.

c. Will the FBOP provide any devices to enable off-site specialists to use the telemedicine system? GOVERNMENT RESPONSE – No

d. What are the remote access / VPN requirements for off-site specialists to input data into BEMR? GOVERNMENT RESPONSE – N/A – The FBOP will not allow off-site specialists to input data into BEMR.

15. Will the Contractor use an FBOP-provided service for video functionality within the telemedicine system? GOVERNMENT RESPONSE – Yes – A Cisco Webex URL will be provided.

16. What areas of the FCC Complex currently have secure WiFi or wireless network capabilities that can support telemedicine, pharmacy systems, and digital radiography?

GOVERNMENT RESPONSE – None at this time. FCC Beaumont is currently in the process of having this capability installed complex wide. If needed under the new contract, will FBOP approve an expansion of the current network infrastructure? GOVERNMENT RESPONSE - This could be reviewed upon if the need arises. Approval is not guaranteed.

Regarding on-site Observation Rooms:

17. For each FCC Beaumont facility—Please provide the current count; type (isolation, suicide prevention, negative pressure); and operational status (in service, limited functionality, not operational) of on-site observation rooms.

GOVERNMENT RESPONSE – USP – 2 isolation/negative pressure operational, 2 suicide Medium – 2 isolation/negative pressure operational, 2 suicide Low – 2 isolation/negative pressure not operational (pending FBOP repairs), 2 suicide Camp - None

18. For the negative pressure rooms at the FCC—How many of these rooms are current with the certification and airflow testing requirements?

GOVERNMENT RESPONSE – USP – 2 isolation/negative pressure operational with certificates Medium – 2 isolation/negative pressure operational with certificates

Low – 2 isolation/negative pressure not operational (pending FBOP repairs). No certificates due to not being operational.

1. For radiology services at each site, is the contractor required to pay for the radiology reads through STATRAD? Yes If so, how many reads are done monthly/annually?

GOVERNMENT RESPONSE – USP – Annual 618 / Monthly 51 average Medium – Annual 744 / Monthly 62 average Low – Annual 1063 / Monthly 88 average Camp - Annual 257 / Monthly 21 average

2. Is the contractor responsible for any financial cost in repairing the x-ray units?

GOVERNMENT RESPONSE – FCC Beaumont is in the process of seeking funding to replace all four main x-ray units located at the complex. The contractor will be responsible for the cost of repairing x-ray units after the warranty expires.

3. If any of the x-ray units are down and images need to be performed, will the contractor be financially responsible to setup a mobile x-ray service, or will FBOP pay for this service if the Warden approves? GOVERNMENT RESPONSE – Yes – The contractor will be responsible.

4. Who is responsible for replacing the dental panoramic X-Ray units, assuming the contractor is responsible for maintenance. GOVERNMENT RESPONSE – Contractor

5. If a dental chair, air compressor or vacuum pump needs replacing, who is financially responsible? GOVERNMENT RESPONSE – Contractor

6. Can all vendors get a list of office equipment that might need to be replaced if a new vendor is awarded the contract, including medical equipment that Wellpath may take with them? GOVERNMENT RESPONSE – Printers, scanners, paper shredders, fax machines, telephones, other misc. office supplies (i.e. paper, pencils, etc.), Optometry equipment at the Low, EKG machines, AED’s, portable blood pressure machines, pulse ox machines, medical supplies (i.e. bandages, gauze, saline, etc.), EMS stretchers/stair chairs, CPAP machines, medical instruments, needles, and syringes. *This is only an estimate of potential items Wellpath may take with them.*

7. If any medical equipment that belongs to the FBOP and is not working by the time a new vendor starts the contract, is the new vendor financially responsible to fix the non-working item? GOVERNMENT RESPONSE – Yes – with the exception of the main x-ray units.

8. Does the FBOP own the medical AEDs, Suction Units, Medication Carts, Crash Carts, EMS Stretchers, EMS Stair-climbers, EMS Golf Carts and any other emergency equipment used by the contractor?

GOVERNMENT RESPONSE –

AED’s – Yes, majority are BOP owned. There are some that are owned by the incumbent.

Suction Units – No Medication Carts – No Crash Carts – No EMS Stretchers – No EMS Stair-climbers – No EMS Golf Carts - Yes

9. Is telehealth services during after-hours and weekends allowed? GOVERNMENT RESPONSE – No

10. Average number of corrective lenses / eyeglasses issued annually? GOVERNMENT

RESPONSE – 363

11. Average number of autopsies completed annually? GOVERNMENT RESPONSE – 10

12. Average number of emergency (911) transports via ambulance and or air ambulance annually? GOVERNMENT RESPONSE – 139

13. Average number of dentures provided annually?

GOVERNMENT RESPONSE –

USP – 1

Med – 0 Low – 5 Camp – 0

14. Are the negative pressure rooms HVAC equipment owned and maintained by the BOP or is this cost for repair, replacement and certification the responsibility of the medical vendor?

GOVERNMENT RESPONSE – Negative pressure rooms are owned by the FBOP.

Repairs of these rooms is covered by the FBOP. Certification is the responsibility of the contractor/vendor.

15. What is the average daily population, by month, for the complex for the last 12 months GOVERNMENT RESPONSE – August 2024 - 4982 September 2024 - 4980 October 2024 - 4989 November 2024 -4932

December 2024 - 4928 January 2025 - 4886 February 2025 - 4886 March 2025 - 4867 April 2025 - 4841 May 2025 - 4867 June 2025 - 4867 July 2025 - 4867 August 2025 – 4674

16. Can the facility provide the following data:

a. # of inpatient admissions in last 12 months? GOVERNMENT RESPONSE –

b. # of subspecialty appointments per month, on average? GOVERNMENT

RESPONSE – 880

c. # of ER Trips, by month, in the last 12 months? GOVERNMENT RESPONSE –

17. In the event of a mass casualty event, is there any cost sharing between the BOP and the vendor for medical services? GOVERNMENT RESPONSE –NO

18. In the event of a catastrophic event, like a hurricane, is there any cost sharing/negotiations between the vendor and the BOP? GOVERNMENT RESPONSE –

NO

1. Please provide a copy of the current FCC Beaumont managed healthcare services contract, including any exhibits, attachments, and amendments. GOVERNMENT RESPONSE –WE

ARE UNABLE TO RELEASE THE INCUMBENTS CONTRACT AS THEY ARE

CONSIDERED PROPRIETARY OR CONFIDENTIAL COMMERCIAL

INFORMATION. RELEASABLE DOCUMENTS PERTAINING TO THE PRIOR

SOLICIATION CAN BE FOUND ON SAM.GOV.

2. Please provide the names and participation levels (dollars spent) of all small/minority/ woman/veteran owned subcontractors used under the current contract. GOVERNMENT

RESPONSE –WE ARE UNABLE TO RELEASE THE INCUMBENTS CONTRACT AS

THEY ARE CONSIDERED PROPRIETARY OR CONFIDENTIAL COMMERCIAL

INFORMATION.

3. Please describe any penalties, paybacks, or liquidated damages that will be included in the Contract terms. GOVERNMENT RESPONSE - REFER TO THE SOLICIATION

PACKET INCLUDING THE TERMS AND CONDITIONS.

4. Are any of the FCC Beaumont facilities currently accredited, e.g., by the American Correctional Association (ACA), National Commission on Correctional Health Care (NCCHC), Joint Commission, Commission on Accreditation of Rehabilitation Facilities (CARF), etc.? If “yes,” please provide the following information. GOVERNMENT RESPONSE – No

a. Name of the entity that awarded the accreditation N/A

b. Most recent accreditation date for the facility N/A

c. Copy of most recent accreditation audit report for the facility N/A

5. With regard to Contractor health care staffing at the FCC Beaumont facilities:

a. For each institution in the Complex, please list the hours and position titles of all health care staffing/FTEs provided by the incumbent Contractor (by shift and day of the week).

GOVERNMENT RESPONSE –WE ARE UNABLE TO RELEASE DETAILS

REGARDING HOW THE INCUMBENT CONTRACTOR CHOSE TO MANAGE

THEIR CONTRACT AS THEY ARE CONSIDERED PROPRIETARY. PLEASE

REFER TO PWS AS TO HSU STAFFING PLAN AND OPERATIONAL

PROCEDURES.

6. Please provide a listing of any current health service vacancies, by position.

GOVERNMENT RESPONSE –WE ARE UNABLE TO RELEASE DETAILS

REGARDING HOW THE INCUMBENT CONTRACTOR CHOSE TO MANAGE

THEIR CONTRACT AS THEY ARE CONSIDERED PROPRIETARY. PLEASE REFER

TO PWS AS TO HSU STAFFING PLAN AND OPERATIONAL PROCEDURES.

7. Is the incumbent health services Contractor currently filling any site-level positions through a staffing agency? GOVERNMENT RESPONSE –WE ARE UNABLE TO RELEASE

DETAILS REGARDING HOW THE INCUMBENT CONTRACTOR CHOSE TO

MANAGE THEIR CONTRACT AS THEY ARE CONSIDERED PROPRIETARY.

PLEASE REFER TO PWS AS TO HSU STAFFING PLAN AND OPERATIONAL

PROCEDURES If “yes,” what percentage of the contract’s required hours are currently being provided through a staffing agency?

8. On average, how long does it take for the FBOP to complete the security clearance process for a new member of the health services team? GOVERNMENT RESPONSE - This varies based on how quickly the applicant completes all aspects of the intake process. Average is approximately 4 months.

9. Please confirm that if the awarded vendor retains existing health care staff who are already credentialed, those incumbent staff will not need to go through the credentialing all over again with the new vendor. GOVERNMENT RESPONSE - If the Clinical Director is changed, then prior to 90 days after this change the practice agreements, all privileges and protocols must be renewed. Thus, some aspects of the credentialing would need updated. Education verification and the NPDB would not need updated but a copy for the new vendor would need to be kept in each credential folder. Position descriptions may likely change with a new vendor as well. Overall, the BOP would prefer to have all staff with a new vendor credentialed through the new vendor’s company.

10. Are any members of the current health service workforce unionized? GOVERNMENT RESPONSE-No If yes, please provide the following.

a. A copy of each union contract N/A

b. Complete contact information for a designated contact person at each union N/A

c. The number of union grievances that resulted in arbitration cases over the last 12 months N/A

11. Solicitation Attachment 8: Government-Provided Equipment does not include any office equipment (e.g., PCs, printers, fax machines, copiers, etc.). Please list any such office equipment currently in use at the health care units and identify which items on the list will remain in place for the new Vendor to use. GOVERNMENT RESPONSE-Office equipment provided by the FBOP includes: computers, computer monitors, keyboards and wired computer mouse for each health service office at each HSU. One copy machine at each HSU (four total) will be provide by the FBOP for Health Services staff work usage.

12. With regard to health care staff accessing the Internet, please provide the following information: GOVERNMENT RESPONSES IN BOLD

a. Do vendor staff access the Internet through (i) a FBOP network or (ii) the vendor’s network? FBOP network

b. Please describe how this currently happens, i.e., what type of hardware, wiring, and connectivity is in place. Network connectivity provided through FCC Beaumont secure servers.

c. Who (FBOP or Contractor) will be financially responsible for this hardware, wiring, and connectivity? FBOP

d. Who (FBOP or vendor) will be financially responsible for any necessary upgrades or expansions for this hardware, wiring, and connectivity? FBOP

13. Is there currently WiFi capability within the FCC Beaumont institutions? GOVERNMENT RESPONSE- No, currently in the process of being installed complex wide.

a. If “yes,” who is providing this capability, (a) the incumbent vendor or (b) the FBOP?

N/A

b. What hardware is utilized to provide the WiFi capability? N/A at this time.

c. How many wireless access points exist within each institution? N/A at this time.

14. With regard to health care staff accessing the FBOP network, please provide the following information. GOVERNMENT RESPONSES IN BOLD

a. Currently, are the computers used by health care staff on (a) the FBOP network or (b) a private network supplied by the health care vendor? FBOP Network

b. Will this scenario continue under the new contract? Yes

c. Will the FBOP permit the incoming health care vendor to utilize existing network infrastructure at the institutions, e.g., wiring, switches, etc.? Yes

d. Who is financially responsible for network upgrades, additions, or expansions necessary to support the FCC Beaumont correctional health care program? FBOP

15. With regard to timeclocks or other timekeeping devices, please provide the following information. GOVERNMENT RESPONSES IN BOLD

a. The number of timeclocks in place at each FCC Beaumont institution. None - The Contractor is responsible for its own timekeeping process.

b. Where in the buildings they are located (for example, in the lobbies, at the security sally ports, in the medical units, etc.) N/A

b. Will the FBOP allow the incoming Contractor connect its timeclocks to the FBOP network? Any device/software program that will need to access the FBOP Network will need to be FITARA/TAA compliant and approved by Central Office and local IT services.

16. Does the FCC Beaumont health care program currently utilize telehealth? GOVERNMENT RESPONSE -Yes If so, please provide the following information. GOVERNMENT

RESPONSES IN BOLD

a. Description of any equipment that will remain in place for the new vendor to use

FCC Beaumont currently has seven (7) new telehealth units which are currently being configured for future installation prior to January 2026. FCC Beaumont has seven (7) DX80 operational telehealth units in current use with end-of-life January 2026.

b. Description of the telehealth connectivity (network) that will remain in place for the new vendor to use Cisco Webex will run on most modern operating systems and browsers supporting secure TLS 1.2 and 1.3 connections.

c. The type of telehealth clinic (e.g., telepsychiatry, telecardiology, etc.) Telepsychiatry, Psychology, Dietician, and Social Worker

d. How often each telehealth clinic is currently conducted (e.g., weekly, monthly, as-needed, etc.) Weekly - As needed

e. The length of each telehealth clinic currently conducted (e.g., day, half-day, etc.)

Varies

f. The average number of patients in each telehealth clinic Varies

g. The name and contact information for the tele-provider who conducts each telehealth clinic GOVERNMENT RESPONSE –WE ARE UNABLE TO RELEASE DETAILS

REGARDING HOW THE INCUMBENT CONTRACTOR CHOSE TO MANAGE

THEIR CONTRACT AS THEY ARE CONSIDERED PROPRIETARY.

17. Are any optometry services currently provided onsite? If “yes,” is this done (a) with permanent FBOP-owned optometry equipment or (b) through a mobile optometry vendor (PLEASE IDENTIFY VENDOR)? GOVERNMENT RESPONSE – Yes, FBOP owned equipment (USP & Medium) and incumbent owned equipment (Low). All three are currently onsite.

18. Are any dialysis services currently provided onsite? GOVERNMENT RESPONSE -No If “yes,” is this done (a) with permanent FBOP-owned dialysis equipment or (b) through a mobile dialysis vendor (PLEASE IDENTIFY VENDOR)?

19. Which community hospital(s) is used most frequently? GOVERNMENT RESPONSE –

WE ARE UNABLE TO RELEASE DETAILS REGARDING HOW THE INCUMBENT

CONTRACTOR CHOSE TO MANAGE THEIR CONTRACT AS THEY ARE

CONSID…