Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 14

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

26Z6AU1

BFAOCODE

Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, TX 75051

Julie Bergami

(O) 202-598-6019 jbergami@bop.gov

6. ISSUED BY 15BH0NCODE

Federal Bureau of Prisons FDC Honolulu 351 Elliott Street Honolulu, HI 96819

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

15BBNF26B60300001

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

07/01/2026

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment 0001 is hereby issued to incorporate the following into Invitation for Bids 15BBNF26B60300001:

1) Incorporate Pre-Bid Site Visit Meeting Minutes, Sign-In Sheet, and photo (see attached);

2) Incorporate Bidders' Questions with FBOP Responses (see attached); and

3) Change period of performance in Block 11 of the SF 1442 from 161 calendar days to 510 calendar days from notice to proceed.

End of Amendment 0001

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Julie Bergami Contracting Officer

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

15BBNF26B60300001/0001Page 1 of 14 bop01431 Typewritten Text

15BH0N26PR000083

bop01431 Typewritten Text 08/03/2026 bop01431 Highlight

PRE-BID CONFERENCE MEETING MINUTES

15BBNF26B60300001- Upgrade Fire Detection System

FDC Honolulu - PROJECT 26Z6AU1

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DATE: Tuesday, July 21, 2026, at 9:00 AM local time Place: FDC Honolulu 351 Elliott Street, Honolulu, HI 96819

CONTRACTING OFFICER:

I. INTRODUCTIONS:

Round table introduction of all attendees.

II. PURPOSE OF MEETING:

Indicate the purpose of this meeting is to familiarize the contractor with the unique circumstances and requirements surrounding a correctional setting. This meeting is also to explain the solicitation, as issued, and not to furnish additional information. INSTRUCTIONS FOR TWO-STEP SEALED BIDDING has been posted on SAM.gov under 15BBNF26B60300001 attachments for reference.

State - nothing said here shall be interpreted as a change to the solicitation without the issuance of a formal amendment through Juile Bergami, Contracting Officer.

III. MINUTES:

Advised minutes will be recorded and distributed via the System for Award Management (SAM) database at www.sam.gov.

IV. SITE VISIT INFORMATION:

Walk to the selected sites for Upgrade Fire Detection System immediately following the meeting.

V. TIME FRAMES AND LOCATION FOR SUBMISSION OF PROPOSAL:

Two-Step Sealed Bidding Method

Step-One – Submit Technical Proposal (no pricing bids accepted)

Step-Two – An amendment will be issued requesting sealed priced bids with the bid opening date and time listed in the SF 30 (amendment form), Block 14. Only Bidders who submitted acceptable technical proposals will be invited to submit a bid in Step-Two.

Step-One Due Date: August 19, 2026, at 1:00 p.m. CST @ jbergami@bop.gov.

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VI. GENERAL TOPICS:

The following submission/completion items will be addressed:

1. From the solicitation, each offeror SHALL complete and submit the following forms, clauses, and statements with his/her bid. Failure to do so may cause your bid to be considered as non-responsive:

STANDARD FORM 1442 Pages 1, 2, 4, and 46-48: Please include UEI number and Tax ID# and e-mail address where indicated in block 10 and complete blocks 14-20c. If your company has a “doing business as” name reflected in you SAM registration, include this name as well in Block 14. Ensure the address typed in block 14 matches the address in your SAM registration.

COMMODITY OR SERVICES SCHEDULE (PAGE 4): Complete the Unit Price (JB = job) and

Amount blocks (these amounts will be the same). Note: The amounts listed in this section should be the same as the amount listed in block 17 of the SF-1442.

BID GUARANTEE: Is not required during step 1 of 2 step sealed bidding. See FAO-0001 Bonds. A bid bond must be submitted with your solicitation. A bid bond is not required for bids of $150,000 or less. The penal sum of the bond must be at least 20% of the bid price, not to exceed $3 million, whichever is less. A blank bid bond was included in the solicitation. The bid bond must be from a Government approved surety. A list of approved sureties can be located on the Department of Treasury, Bureau of the Fiscal Service website.

PAST PERFORMANCE SUBMISSION: Please complete FAO-0022 List of References and Bank Information.

REPRESENTATIONS AND CERTIFICATIONS: All contractors submitting a bid must be registered in the System for Award Management (SAM) at www.sam.gov with the North American Industry Classification Standard code (NAICS) 238210 which is applicable to this acquisition.

AMENDMENTS: Amendments (if any) must be acknowledged and submitted with the bid by one of the methods as described in item eleven of the Standard Form 30.

2. Other general items to be addressed:

DAVIS BACON ACT: This contract is subject to the Davis Bacon Act Wage Decision

HI20260001 is applicable for this area. All applicable workers must be paid according to the terms of the wage decision.

MAGNITUDE: The magnitude of the project is between $5,000,000 and $10,000,000

LICENSING AND PERMITS: All required licensing and permits are required to be obtained by the contractor who receives contract award.

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WORK HOURS: Work hours within the secure perimeter shall be between 6:00 am and 2:00 pm Monday through Friday excluding weekends and federal holidays.

COR: The Contracting Officer’s Representative (COR) is Mr. Christian Edwards, Engineering Technician at FDC Honolulu.

PERIOD OF PERFORMANCE: The completion period is 161 calendar days.

LIQUIDATED DAMAGES: Liquidated damages for this project are in the amount of $1,066.13 per calendar day of delay after scheduled completion.

PRE-CONSTRUCTION CONFERENCE: A Pre-Construction conference is required after the contract is awarded and will be scheduled accordingly.

PROGRESS SCHEDULE: A copy of the progress schedule is to be provided to the Contracting Officer and Contract Monitor as soon as possible. Each time the progress schedule is changed, it must be provided to both the Contracting Officer and COR. It is suggested an updated document be provided by the Prime Contractor at the mandatory monthly progress meeting.

PAYMENT REQUESTS: Application for payments are to be submitted on AIA G702(Continuation) or the contractors own form as long as the information is similar to the G702. Contactors can get these forms from the following website www.aiabookstore.com

TIME EXTENSIONS: Time extensions for inclement weather will not be granted unless the weather is unusually severe and abnormal in comparison to prior years.

QUESTIONS: Oral questions asked at Site Visit of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. All questions shall be sent in WORD FORMAT to Juile Bergami, CONTRACTING OFFICER via email, jbergami@BOP.GOV. In order to provide sufficient response time prior to the bid due date, the Government has establishing that questions be submitted no later than Friday, July 24, 2026 at 12:00 PM, CST.

STORAGE OF MATERIALS: Storage of materials will be coordinated with the COR.

ACCESS TO SITE/PARKING OF VEHICLES: Parking will be provided for employee vehicles and contractor work vehicles.

CONTRACTOR TEMPORARY OFFICE: No temporary office space will be provided.

INSPECTIONS: "Punch List" items generated by inspections will be corrected and discrepancy items re-inspected and approved before contract closure takes place. Should any work be covered without proper notification, the contractor shall uncover that work for inspection at his own expense.

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SAFETY MANAGER:

3. SAFETY POINTS:

The contractor is responsible for providing required protective gear to all contractor workers, should it be required. Contractor will ensure that all workers have proper safety gear at all times.

Contractor is responsible for the prevention of accidents on the project site and has spill kit onsite and containment procedures. OSHA requirements will be adhered to.

The Contractor will have a Safety Representative on site at all times during the completion of this project.

Proper storage of any chemicals in lay down yard with SDS present.

CAPTAIN:

4. SECURITY

ADVERSE WEATHER: Whenever adverse weather conditions or other institution emergency contingencies are in effect, contract workers will not be permitted passage into the secure institution. Should emergency conditions be implemented while contract workers are inside the secure perimeter, they will be required to secure their tools, remove vehicles and equipment, and leave the institution grounds until the emergency situation has been resolved.

Depending upon the nature of the emergency, this normally will not affect any construction outside of the secure perimeter. Contractor is reminded that fog days will be treated like rain days. The performance period of 161 days will allow adequate time to complete the job, and no consideration will be allowed for normal rain days and normal fog days. The normal rain, snow or fog days will be based on the average over the last ten (10) years for the local community.

SECURITY CLEARANCES: Contract workers are subject to security investigative procedures.

Please refer to the contract for details.

EMPLOYEE IDENTIFICATION: Contractor personnel working on project site must bring valid photo identification to the institution each day. The identification will be surrendered upon entry to, and returned upon exit from institution property.

TOOL ACCOUNTABILITY: Strict accountability and control of all contractor tools and hazardous materials must be maintained at all times. All contractor tools to be used inside the secure perimeter must be inventoried and accounted for at the conclusion of the work day Contractor tools may not be stored on-site overnight. The contractor should provide for enough time at the conclusion of the work day for the return and accounting of all tools issued during the work day. Lost or missing tools must be reported to the COR the Captain immediately.

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ILLEGAL ITEMS ON FEDERAL PROPERTY: Firearms, ammunition, knives, other weapons, drugs, narcotics, and alcoholic beverages are not permitted inside/outside the secure perimeter or anywhere else on Federal property at any time. This includes the private vehicles of contract workers. Violators will be subject to criminal prosecution. All persons, vehicles, and equipment are subject to search by institution authorities at any time.

NO CONTACT WITH INMATES: Contract workers are not to have any contact with inmates at any time. No photographs may be taken of inmates.

CONTRACTOR EMPLOYEE WORK DRESS: Green or orange-colored clothing is not allowed, as inmates wear these colors.

PHOTOGRAPHS: The institution’s Facilities Department maintains a digital camera that will be utilized by FBOP staff to document the project work. The Contractor may request copies of these photos, and may request that photos be taken for specific conditions. Cellular telephones equipped with photographic capabilities are prohibited on the project construction site.

VII. ADDITIONAL DISCUSSION:

Any additional discussion should be added here.

Meeting adjourned at 10:09am

Meeting minutes recorded by:

Contracting Officer

NOTICE:

MEETING MINUTES ARE PROVIDED FOR INFORMATIONAL PURPOSES ONLY. THEY ARE NOT

INTENDED TO CHANGE ANY SPECIFICATIONS, TERMS OR CONDITIONS OF THE

SOLICITATION. ANY AND ALL CHANGES TO THE SOLICITATION SHALL BE ISSUED IN

SUBSEQUENT AMENDMENTS ISSUED BY THE CONTRACTING OFFICER ON A STANDARD

FORM 30 (SF-30).

MANJIT DOLA Digitally signed by MANJIT DOLA Date: 2026.07.22 09:58:52 -07'00'

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Piece of ductwork in the 8th floor (rooftop) mechanical room.

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FDC HONOLULU – UPGRADE FIRE DETECTION SYSTEM

PROJECT 26Z6AU1 QUESTIONS & ANSWERS

SOLICITATION 15BBNF26B60300001

SUBMITTED BY DT5 STAR LLC:

1. How many total pool stations will be replaced and will be added in new locations and if so, how many?

Clarification: Refer to fire alarm drawings.

2. How many horn strobes need to be replaced and if there are new locations required how many?

Clarification: Refer to fire alarm drawings.

3. How many smoke detectors need to be replaced and if there are new locations how many new locations?

Clarification: Refer to fire alarm drawings.

4. How many heat detectors need to be replaced and if there are new locations to put heat detectors how many?

Clarification: Refer to fire alarm drawings.

5. Are there air duct detectors that need to be replaced or if any needs to be added?

Clarification: Refer to fire alarm drawings.

6. How many master control panels are there and how many sub control panels are there?

Clarification: Refer to fire alarm drawings.

7. How many annunciators are there that need to be replaced and are there any new ones that need to be added?

Clarification: Refer to fire alarm drawings.

8. Are we using the existing conduit that is currently in place or are we running all new conduit?

Clarification: Yes, where permitted by code. Refer to FA0.1 if the existing fire alarm will be impaired.

9. Are we using any existing wire or are we pulling it out and running all new wire?

Clarification: Refer to FA0.1 note 29.

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10. Are there any speaker strobes and if there are how many and how many amplifiers do you currently have or how many do we need to add if there are any?

Clarification: Refer to fire alarm drawings.

SUBMITTED BY ELITE PACIFIC CONSTRUCTION, INC.:

11. Factor 2 Submission Requirement lists, “A minimum of one project should show experience with smoke evacuation system in a high rise building.” It is our understanding that local code may not mandate smoke evacuation in high rise buildings. As such, local experienced and qualified fire alarm system contractors have experience with fire alarm systems integrated with the HVAC DDC systems and door controls for egress and/or smoke control, while not necessarily smoke evacuation. Please confirm that the Government will accept project experience in high rise buildings with HVAC DDC system integration and door controls for egress and/or smoke control in lieu of smoke evacuation.

Clarification: Yes, refer to T0.2 General Notes, Note 2.1. Refer to FA7 series drawings for HVAC operations.

12. SF 1442 indicates a 161 calendar day duration upon notice to proceed.

Upon initial review of the project scope and other factors such as NICET design, material lead times, limited working hours, requirement to install new system and fall back to demolish the existing, phased work, and security clearances, the anticipated project duration may extend up to 365 calendar days or more, pending confirmation of material lead times. Will the Government consider extending the project duration to a minimum 365 calendar day duration?

Change: Federal Bureau of Prisons (FBOP) recognizes that material lead times and internal technical approval processes (FITARA) will extend the estimated period of performance for this requirement, therefore project duration is being increased to 510 calendar days from notice to proceed. Security clearances will occur concurrent to lead time and technical approval.

13. Please indicate location of existing PIVs (Post Indicator Valves) noted to be interfaced with the fire alarm system (Section 01100, paragraph 1.4.A.1.p).

Clarification: Refer to fire alarm drawings.

14. Please provide facility guidelines for Contractor’s work within the building.

Clarification: Contractors will be escorted at all times by FBOP staff.

Contractors will be processed in and out of the institution daily, passing all screening procedures. Contractors will inventory tools at the start of each shift and upon securing them for the day.

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15. Please identify escort requirements for Contractor’s work within the building.

Clarification: Institutional Staff will escort contractors.

Contractors will be in eyesight of staff members.

16. Please identify any specific limitations for work within select areas:

a. Command Center

b. Housing Units

c. Kitchen

Clarification: Refer to drawings.

17. Please indicate any specific phasing requirements.

Clarification: The Contractor shall provide the project schedule in accordance with Section 013213 and FA0.1, New Work Fire Alarm Notes, Note 3.

18. For bid purposes, will it be considered that at least one or more housing wings will be fully unoccupied at a time?

Clarification: The housing wing(s) will be unoccupied during construction. Refer to 011000 Paragraph 1.8 Coordination with Occupant.

19. Is the following existing building systems under maintenance, service and/or warranty contract through an outside entity? If so, please provide Company Name and Point of Contact for coordinated work for this project.

a. Fire Sprinkler and Pump Systems

b. HVAC Equipment

c. Direct Digital Controls

d. Fire Alarm

e. Security

f. Elevator

g. Kitchen Ansul Fire Suppression

Clarification: The following contractors conduct some maintenance tasks, inspections, and repairs on the listed systems at FDC Honolulu, but do not have active service, maintenance, or warranty contracts.

The use of these contractors will come at the cost of the awarded bidder.

a. Fire Sprinkler and Pump Systems: Ali”l Fire Protection (808)841-6143.

b. HVAC Equipment: Trane (808) 845-6662 or Oahu Air Conditioning (808)848-0111 is hired at times if it’s beyond the work of FDC Honolulu Facilities Staff.

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c. Direct Digital Controls: Alerton is the manufacturer. Point of Contact is Hawaii Energy Systems (808)777-5641.

d. Fire Alarm: Fire Alarm is being replaced.

e. Security: None

f. Elevator: Soniat & Willow, Angelique Green (818)212-0081 is the main contractor, however TK Elevator Corporation, Ryan Nishimoto is the sub-contractor who works on the elevators and can be reached at (808)960-1337.

g. Kitchen Ansul Fire Suppression: National Fire Protection (808)848-8811.

20. Please confirm new conduit and junction boxes shall be surface mounted where there is existing hard wall and ceiling surfaces such as concrete and CMU.

Clarification: Refer to FA3.2 Detail 8 for the shroud of exposed conduits. Surface Raceways shall not be used in any part of the building. The junction boxes shall be without knockout to avoid concealment of contraband.

21. Is the intent to cut open and repair plaster ceiling as needed to conceal new conduit and junction boxes where there is existing hard ceiling surfaces such as plaster? Or will surface mounted be acceptable?

Clarification: It is the intent to conceal all conduits, refer to Specs 260533 Paragraph 3.2G, 284621.11 Paragraph 3.3, and FA0.1 Note 39.

22. Existing exposed piping throughout the facility were both unpainted and painted. Will the new exposed conduit installed under this project require painting throughout? Or only specific areas?

Clarification: Refer to Specs 284621.11 Paragraph 3.3 Pathways.

23. What are the HVAC outage restrictions when performing the damper work?

a. Allowable outage durations and time of day

b. Please identify conditions that would require temporary HVAC

Clarification: All outages are to be scheduled with and approved by FBOP Representative. Refer to Section 011000, Paragraph 1.9.B for on-site work hours and Paragraph 1.9.D for existing utility interruptions, which requires not less than seven (7) days advance notice and the Owner’s written permission. Refer to Section 011002, Paragraph 3.4.A.5, which requires all scheduled utility outages and service interruptions to be coordinated through the Government Construction Representative, with a minimum of ten (10) days advance notice for major outages. Refer

15BBNF26B60300001/0001Page 12 of 14 to Drawing M0.1, Project Notes, requiring the Contractor to verify utilities and schedule off-hours general system shutdown with the FBOP Representative. The extent of damper work, including which dampers are to be replaced and which are to be overhauled, is indicated in the Damper-Actuator Schedule on Drawings M0.2 and M0.3 and on the M1 and M2 series plans; refer also to Section 230923.12 “Control Dampers.” The Contractor shall sequence and phase the work so that facility operation is maintained in accordance with Section 011000, Paragraph 1.8; any temporary provisions arising from the Contractor’s means, methods and sequencing are the Contractor’s responsibility.

24. Section 013100, paragraph 1.3.B.1 lists minimum key personnel to include Project Manager, Superintendent, Quality Manager and Safety Manager.

a. Which of the four roles are required to be on site at all times?

b. With the exception of a dual-hat role for Quality Control Manager and Project Superintendent as not allowed per Section 014000, paragraph 1.7.B.1, will the Government allow one person to fulfill two or more roles, providing they meet the requirements for each role?

Clarification: Project Manager is not required to be full-time on-site unless the Superintendent will not be able to resolve the problem that arises during construction. It is not allowed for one person to fulfill two or more roles.

25. Please clarify solicitation number for this project. The numbers differ between SF 1442 Box 1 and the Instructions for Two-Step Sealed Bidding cover letter.

Clarification: The solicitation number is 15BBNF26B60300001.

SUBMITTED BY PACIFIC COAST CONTRACTING GROUP:

26. Will technicians be authorized radios either from the site or company owned?

Clarification: No, but escort staff will have a radio.

27. Regarding the programmer’s laptop, what is the process for approval?

Clarification: Laptop specifications and capabilities will have to be submitted for approval as soon as possible after bid is awarded for approval by FBOP. Laptop may have to be inspected by FBOP IT staff prior to entry.

28. Specifications section 1.9.G, what qualifies as an acceptable form of employee identification?

Clarification or Change: A Government Issued State ID is sufficient.

29. Please confirm if staff is willing to provide a designated materials and tools holding area inside the building and where.

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Clarification: Yes, FBOP will provide an area in a location to be determined during the pre-construction meeting with awarded contractor.

Depending on amount of materials requiring storage, the area may not be inside the building, in which case the contractor is responsible for providing the necessary protective/secured enclosure.

SUBMITTED BY HCG HAWK CONTRACTING GROUP, LLC:

30. Please advise who is the current elevator maintenance contractor and provide point of contact so GC can coordinate fire alarm devices integration to the Elevators.

Clarification: Soniat & Willow, Angelique Green 818-212-0081 is the main contractor, however TK Elevator Corporation, Ryan Nishimoto is the sub-contractor who works on the elevators and can be reached at (808)960-1337.

31. The existing communication and building electrical rooms are filled with equipment. What panels can be moved in the existing communication rooms?

Clarification: Mount the existing panel temporarily to provide space for the new equipment.

32. Can we temporarily mount the panels (either new or existing) during the upgrade?

Clarification: Yes

33. What is the building management System and who currently maintains it?

Please provide point of contact.

Clarification: Alerton is the manufacturer. Point of Contact is Hawaii Energy Systems 808-777-5641.

34. Is there a patio system for the elevator?

Clarification: If it refers to exterior elevator, no.

35. Please consider increasing project timeline of 161 calendar days in consideration of site investigation, preparation/ approval of shop drawings/ product data, head end fire alarm equipment current 6-8 weeks lead time plus ocean freight to Hawaii, phasing of work (new devices operational before demolition of existing), maintaining facility operation and less productive work days due to procedural and institutional entrance/ exit routines of workers, communication & fire alarm testing/ training/ closeout documentation. We request increasing it to 600 calendar days.

Change: See answer to question 12.

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